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Home My WebLink AboutR-78-0287RESOLUTION ir8- , ' A RESOLUTION ACCEPTING THE BID OF AVANTI PRESS FOR FURNISHING 1004000 METRO-MIAMI MAP BROCHURES FOR THE DEPARTMENT OF TOURIST PROMOTION AT A TOTAL COST OF $12,000.00;ALLOCATING ONE-HALF OF THE FUNDS FROM THE 1977-1978 FISCAL YEAR BUDGET AND ONE-HALF OF THE FUNDS FROM THE METRO-MIAMI PUBLICITY CONTRACT; AUTHORIZING THE CITY MANAGER AND THE PURCHASING AGENT TO ISSUE THE PURCHASE ORDER FOR THESE MATERIALS. WHEREAS, pursuant to public notice, sealed bids were received April 3, 1978 for the furnishing of 100,000 Metro -Miami Map Brochures for the Department of Tourist Promotion; and WHEREAS, invitations were mailed to twenty-five potential suppliers and four bids were received; and WHEREAS, one-half of the funds for this purchase are available in the 1977-1978 Fiscal Year Budget and one-half of the funds from the Metro -Miami Publicity Contract; and WHEREAS, these materials will be used by the Department of Tourist Promotion for the purpose of distributing to tourists and mailing to all parts of Canada and the United States; and WHEREAS, the City Manager and the Department of Tourist Promotion recommend that the bid received from Avanti Press be accepted as the most ad- vantageous bid to the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OIPAT44,$ MIAMI, FLORIDA: OPPP Section 1. The April 3, 1978 bid of AvantM tiriug 100,000 Metro -Miami Map Brochures at a total cost of $12,000.00 is hereby accepted with one-half of the funds hereby allocated from the 1977-1978 Fiscal Year Budget of the Department of Tourist "DOCUMENT INDEX Promotion and one-half of the funds hereby allocated from the Metro -Miami Publicity Contract. Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue the Purchase Order for these materials, ATTEST; PASSED AND ADOPTED this 27 day of "St; PPRTIVE FOLL.I1f RALPH ONGIE, CITY CLERK PREPARED AND APPROVED BY; ROBERT F, CLARK, ASST, CI.TY A{TTORNEI' GEORGE F, X, JR „ CITY ATT,'NEY AP RI L 1978. MAURICE A. FERRE MAYOR AP "' AS TO FORM AND CORRE 7a . 37 �! SECURITY $rochures, 4 color,4 language Finance/Purchasing SIODtA Avanti Prress 215 W 21st Street is e on a Forum Lithographers Inc: 3840 W, Flagler STreet nfianu , ioriaa International Graphics 2901 Sinim Street Hollyw od,Florida 33022 'ill/4 "? DJ►T 13tb1 1�t1Tttvt:b May 1 1978 TYPE OF SECURITY AMOUNT FOR ACCOUNTING WSi Alaimo SUpF'Oii 1 I\'E DOGW,IE.NITS F 01 LOW„ Rocrlved the obav, d,sc►Ibed chocks this, Joy of 19„�,� FOR ACCQUI4TINQ DIVISION r L DEPTIDIV CITY OF MIAMI, FLORIDA RtOUISITION.FOR AbVERTISNENT FOR BIDS '(0 APP 13AM 8 Ci • '• ACCOUNT CODE BID NO. =01 PREPARED BY PHONE COL'E ITEM DESCRIPTION Ot/ANIII PRICE AM1. TOTAL Er_,T IMATE:", COST : CONTRACTUAL: INC IDENTA L TOT AL `..OUPCE OF FUNDS $ $ 4, OP( 17111 fl in Et' PENDI1 URE CONTROL : PROJECT CODE 1 APPROVED BY . "SUPPORTIVE DOCUMENTS FOLLOW" nbt 4UANtit? OttORE§ENt§ tit0Atitkiegt RtauitteMtN•tb Pon BIDS TO BE SECURED FOR FOR THE DEPARTMENT OF: ADVERTISE ON BIDS TO BE RECEIVED ON DIRECTOR OF ISSUING DEPARTMENT FUNCJ AVA I L4E-ILL FOR PROJECT INVOLVED (.01,11.S I (I: Pure basing (Org.) *HITE 41! 74 AD CODE EXPENDITURE CONTROLLER — City ,itanagcr - it' ( 1 yrk I.pt.uditurt (.(nitpd — Issuing Ihpartmeta — Other Affected Department i;ANAt4.7 GOLDENROD l (41.11 Aduvr l 1:wuvill Hid Nu. 77-78-68 Sealed bide ill 1iu t•t:ceivud by the Lily M.ir��uiet• dud City Clerk of the City of Miami, 11urithi hu 1.1101. (hull 10:00 A. M. o'clock May _14. 19 78 -. for rinting; four culur, fnur.lnugu:igo-hrrI.+lu►ro -fiir the Department of Tunritim Promotion in accordance With Outiii 1ti 1 iicit scut tunti i. ,di luhlc upon utiqut:,t at the office of the 1'ur4h.i:;inq A.ient , I urchuaincl Utvitituii, telephone 579-631i0. 331ti Van American Delve, Miami, City of Mtumi, I luric.l.i J. It, l;ri:;;;1e City Mai►uyc:r "SUPPORTIVE DQC;UP/;ENTS FOLLOW" MOPICS TO PRIJPCRS INVITATION TO BID NO, t.; 4 Sealed proposals will be received by City of Miami department of Purchasing, Miami, rlorida, until. ,.._,.A.M. on the __ day of �,. _ 1977, for printing of Miami. Magic Brochures. On time and date above, bids will be opened and read aloud. Bids will he in quantities of 150,000, 100,000 and 75,000. This work is to be done in accordance with the specifications and proposal form of City of Miami. City of Miami reserves the right to reject any and all bids and to waive any irregularities in procedure CITY OF MIAMI Purchasing Agent "SUPPORTIVE DOCUMENTS FOLLOW' • 8PEct?IcATioNs pot MIAMI--METRO "MIAM]. MAGIC " 131wC[iuRB b SCRIPTIoN! 4-color, rack/trail size brochure for Miami BIzB: i 16" X 18" folding to 4" X 9" (bleeds all folly sides) PRINTING: 4-color with separation:: and line art. QUANTITY`: Bids shall.. be made on quantities of 150,000; 100,000 and 75,000. ART: 17-color transparencies to be provided, trap and overlays will be provided; printer will set text and display type, provide small line art for use i.n brochure. SEPARATIONS: 17--color separations-12 in wheel, 4 rectangular and 1 cover circle (largest not to exceed 4" X 5") STOCK: Saxony coat, white, 80 pound. PROOFS: Complete color proofs must be shown for approval, and/or- corrections to Metro/Miami or its designated representative. The right is reserved to reject proofs and demand a new set of proofs if the proper standards of quality have not been met. Metro/Miamiwi.11 decide this matter in the best interests of the city and county. "SUPPORTIVE DOCUMENTS FOLLOW" BPECIP1CATIONs ?OR MIAMI -METRO "MIAMI. MAGIC" I3R0CEWRR bESCRIPTION: 4-color, rack./snail size brochure for Miami SIZE: 16" X 18" folding to 4" X 9" (bleeds all four sides) PRINTING: 4-color with separations and line att QUANTITY: Bids shall be made on quantities of 150,000; 100,000 and 75,000. ART: 17-color transparencies to be provided, map and overlays will be provided; printer will set text and display type, provide smallline artfor use in brochure. SEPARATIONS: 17-color separations-12 in wheel, 4 rectangular. and 1 cover circle (largest not to exceed 4" X 5") STOCK: Saxony coat, white, 80 pound. PROOFS: Complete color proofs must be shown for approval and/or corrections to Metro/Miami or its designated representative. The right is reserved to reject proofs and demand a new set of proofs if the proper standards of quality have not been met. Metro/Miamiva.11 decide this matter in the best interests of the city and county. "SUPPORTIVE DOCUMENTS FOLLOW" DELIVERY: Each bidder shall state the number of calendar days after receipt of separations requited to make complete delivery of the entire order. PACKING: The brochures will be crated, or boxed, for easy handling, The crates, oar ,boxes, shall be subdivided into pacts of 100 brochures each. Alt boxes, or crates, are to be clearly identified on the ends and marked with the quantity of brochures contained nogto exceed 2500 per. box. SHIPPING: These brochures shall be delivered to the Metro - Miami Department of Publicity and Tourism, 499 Biscayne Blvd., Miami, Florida, 331.32. Delivery must be made complete on or before the date named in the bid, OVERRUN: The overrun in printing, if any, shall not exceed one per cent of the total amount to be printed. PENALTY CLAUSE: A penalty of Fifty Dollars (50.00) per day shall be invoked against the bidder receiving the award for the order for each calendar day's delay in completing delivery of the order beyond the time specified in the proposal form. Eath bidder shall indicate the number of calendar days required to complete delivery. RETURN OF MATERIALS: All materials and color separations for these brochures e llal the property of the City of Miami and shall be returned 1: , �t i �� % )1 t td the Publicity & Tourism Department upon demand. `� 1i .n !`� � 1 v i , �U LI TY OF WORK e V` �� ('� �--" Metro -Miami will insist upon a high quality, first-class job in producing,these brochures under these specifications. Final approval of the quality will be -subject to the approval of Metro -Miami. • QUALt?ICATIO t OP BItihERt Each bidder may be required before the awatd of. ar►y order to show to the cormple to satisfaction of Metro- Miami that he has the necessary facilities, ability, and fi.nanchial resources to furnish the printing on which he is bidding in a satisfactory manner, and he may also be required to show past history and references Which Will. enable Metro -Miami to be satisfied beyond any doubt as to his qualifications. Failure to qualify according to the foregoing requirements will justify Metro -Miami in rejecting the bid. PRESENTIG BIOS: Bids shall be enclosed in a sealed envelope, addressed to the City of Miami. Purchasing Agent, and plainly marked on the front of the envelope, "SEAIED BID FOR METRO/ MIAMI MAGIC BROCHURES TO BE OPENED , 1977, at A.M. "SUPPORTIVE DOCUMENTS BIDS TO IT OPENED 1977, AT A.M. • PROPOSAL We will, the undersigned, agree to furnish Metro/ Miami the following Miami Magic Brochures according to Specifications: 150, 000 Brochures+ for. the sum of $ 100,000 Brochures for the sum of $ 75,000 Brochures for the sum of $._ Plate and negative work to he done by: Press runs to be done by: Finished material to be shipped. via:. Color proofs will be submitted for OK and correction calendar days for color corrections and secondary proofs will be submitted, if required., in calendar days, and the job will be completed in calendar days, from receipt of OK'd proofs. BIDDER: S1G1ZED: TITLE: ADDRESS: CITY: TELEPHONE NUMBER: STATE: . "SUPPORTIVE D Or� �TiVE 1 `' NT . FOLLOW" •4, 49 7o, Mr, Joseph It, Grassie City Manager z 7 A, L, Mullins Purchasing Agent 3 I.' I I ABM April. 7, 1978 Recommendation for Resolution and Award of Bid: Metro -Miami Map Brochures Pursuant to public notice. sealed bids were received April 3, 1978 for furnishing 100,000 Metro -Miami Map Brochures for the Department of Tourist Promotion. Invitations were mailed to twenty-five potential sup- pliers and four bids were received. One-half of the funds for this purchase are to be al- located from the 1977-1.978 Fiscal Year Budget and one- half from the Metro -Miami. Publicity Contract. These brochures are distributed to tourists and mailed to all parts of Canada and United States for promotional use. It is reommended that the award be made and a resolu- tion he passed accepting the most advantageous bid as received from Avanti Press for furnishing; 100,000 Metro - Miami Map Brochures for the Department of Tourist Pro- motion :it a total cost of $12,000.00. The Department of "tourist Promotion concurs with this recommendation. AI.M: ek . D�1C�1,`� FN s ,, TS 7 8 - 287 4 AWARD OF BED Bid Nos 77-78-61 ITEM: 100.000 Metro -Miami :tap Brochures DEPARTMENT! Tourist Promotion TYPE OF PURCHASE! Single Purchase REASON! Distribution to Tourists POTENTIAL BIDDERS: Twenty-five BIDS RECEIVED: Four TABULATION: Bidder. Price FUNDS! Avanti. Press Forum Litho, Inc. Color Croup Franklin Press, Inc. $12,000.00 $12,435.00 $12,780.00 $13,738,00 $1.2,000.00 - one-half from 1977-1978 Fiscal Year Budget and one-half from the Metro -Miami. Publicity Contract. • CERTIFIED AS TO AVAILABILITY OF FCSDS/SOE'P.CE: 'j Z L64,:., �f Department of Pinance BID EVALUATION: ,\11 bid; moot specifications REC0 1NENDATI0:1: IT LS RECOMMENDED TIIAI' TliE AW1\Rl) BE MADE TO AVANT] PRESS. The Department of Tourist Promotion concurs. rPur�hasins; :1getlt --_-- _._ April 7, 1978