Loading...
HomeMy WebLinkAboutR-78-0238RFC/ tb 3/31/78 RESOLUTION N0, 8 46 2 3 8 A RESOLUTION RELATING TO THE WAIVER OF USE OR RENTAL FEES BY THE CITY COMMISSION FOR CITY FACILITIES OR PROfERTIESIREQUIRING A FINANCIAL ACCOUNTING BY THE USER OF SAID FACILITIES WHERE ADMISSION FEES ARE CHARGED OR WHERE THE FACILITIES ARE USED FOR FUND RAISING PURPOSES. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. At any time a request is made of the City Commission for a waiver of rental or use fees for public facilities owned and operated by the City of Miami that cannot be granted administratively by the City Manager because of admission fees being charged for admission to the facility and because other funds are being raised by the user, a detailed accounting of funds received and disbursed will be required to be submitted to the City Manager within 30 days from the date of such use. Section 2. The above financial accounting must also include a statement of the manner in which net profits are disbursed together with a statement of the sums so dis- bursed. Section 3. Anyone requesting a fee waiver hereunder, is required to follow the application procedures required by all other applicants desiring to use City facilities. "SUPPORT1'VV L D AND ADOPTED DOCUMENTS FOLLOW" ATTE.�.T =.- RALP G. CNGIE, CITY CLERK PREPARED AND APPROVED BY; ASSISTANT this 7th day of April, 1978. Maurice A. Ferre MAURICE A. FERRE, MAYO R RO1 ERT F. CLARK, TY ATTORNEY APP G oRck . KNOX, JR, , CI VED AS TO FORM AND '_RFCTNESS; ' 1 FY f1DOCUfv1LNT INDEX ITEM 1,10. " CITY COMMISSION MEETING OF APR i8-23 somunes� 1978 ".,;e......... ,,sui 16011116 01,11110 10006***st,ttNnle.t Joseph kb Crassie City Mahaget . tTY OF r.ilAMt. INTEF2•bFMtCE MEMC PANCIUM J4TE, svv,;,t, r: March 30, 1978 FILE Suggested amendment/addition to Commission's Fee Waiver Policy ' EFtJ c'NCLS: In the process of reviewing material concerning City Commission policies that I will be assembling into a Commission Policy Manual, I noticed that the Fee Waiver Policy approved as Resolution No. 77-126 on February 10, 1977 lacks an important element that the Commission may wish to add to its current policy. The Fee Waiver Policy has been in effect for more than a year and has worked very well. This policy provides a procedure whereby the City Manager is authorized by the City Commission to grant fee waivers for rental of City facilities if certain criteria are met. However, certain requests for waivers of fees, not meeting these criteria, are granted by the City Commission. On many of these, the City is foregoing receipt of revenue while the requesting organization is raising funds by charging admission or through other devices. Since this represents a de facto contribution to the organization from the City, it seems quite proper that the City receive an accounting of the disposition of all funds raised at the event for which fee waivers are granted. The proposed addition to the Commission's Fee Waiver Policy is the last paragraph on the attached policy statement. Also included in this para- graph is a stipulation that organizations being granted fee waivers under circumstances where admission is being charged or funds are being raised be required to follow the same application and investigation procedures that are required of all other applicants desiring to use City facilities. FOLLCOv 78-23s ►TY CF !•{IA' I r(L DP..ir INTEF#•QF t( ;.tEretdPAINout4 Joseph R. Grassie City Manager t obert C. Homan March 30, 1978 FILE Suggested amendment/addition to Commission's Fee Waiver Policy PF.FLt ENCL5: In the process of reviewing material concerning City Commission policies that I will be assembling into a Commission Policy Manual, I noticed that the Fee Waiver Policy approved as Resolution No. 77-126 on February 10, 1977 lacks an important element that the Commission may wish to add to its current policy. The Fee Waiver Policy has been in effect for more than a year and has worked very well. This policy provides a procedure whereby the City Manager is authorized by the City Commission co grant fee waivers for rental of City facilities if certain criteria are met. However, certain requests for waivers of fees, not meeting these criteria, are granted by the City Commission, on many of these, the City is foregoing receipt of revenue while the requesting organization is raising funds by charging admission or through other devices. Since this represents a de facto contribution to the organization from the City, it seems quite proper that the City receive an accounting of the disposition of all funds raised at the event for which fee waivers are granted. The proposed addition to the Commission's Fee Waiver Policy is the last paragraph on the attached policy statement. Also included in this para- graph is a stipulation that organizations being granted fee waivers under circumstances where admission is being charged or funds are being raised be required to follow the same application and investigation procedures that are required of all other applicants desiring to use City facilities. FOLLQv 7 8 - 2:s CITY OF MIAMI COMMISSION POLICY SUD ECT: .............. A policy concerning requests for waiver of fees for the use of public facilities owned and operated by the City of Miami. PURPOSE: To uniformly administer the numerous requests for waiver of fees, to assist the City in conforming to existing laws, to encourage activities which benefit the community, and to assist charitable and non-profit organizations, within legal limits, in worthwhile undertakings. POLICY: In order to accomplish these purposes, the Miami City Commission declares that all requests for waiver of fees for the use of public facilities shall be handled administratively through appropriate City departments, with final determination of these requests to rest with the City Manager. The City Manager will deny requests for waivers of fees, unless any one of the following criteria is found to exist. In that case, he may grant the requested fee waiver. 1. Where the project, event or activity serves a public purpose by reason of significant positive impact upon the cultural and/ or economic well being of the citizens and where either (1) no admission is to be charged patrons of the event, project or activity; or (2) funding provisions have been specifically pro- vided in the annual appropriations ordinance. 2. Where the request for the waiver of the fee for the project, event or activity originates from an agency or instrumentality of the United States Government, the State, County, or any other municipality and this activity is not a part of the normal or routine operations of such agency or instrumentality. 3. Where the requesting organization is a private or public charity upon whose governing body the City of Miami has representation and where such charity has filed with the City Manager a detailed financial report :showing all receipts and disbursements for the twelve month period preceding the request for Waiver of fees. When the City Commission grants fee waivers for events at which admission fees are charged and other funds are raised, those fee waivers shall carry with them the requirement that a detailed accounting of funds received and disbursed must be submitted to the City Manager within thirty days of such events. This financial accounting must also include a statement of how net profits are distributed and in what amounts. It is also the policy of the City Commission that all organiations receiving fee waivers be required to follow the same application and investigation procedures as all other applicants desiring to use City Facilities.