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3/6/78
S U t POT -I t I VE
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RESOLUTION NO. f $ - `. 1 9
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AN AGREEMENT WITH CARLENE JABS,
ARCHITECT, TO PROVIDE PROFESSIONAL ARCHITECTURAL
SERVICES FOR THE REMOVAL OF ARCHITECTURAL BARRIERS
FROM 2 CITY POOLS - SPECIAL PROJECTS FOR ELDERLY
AND HANDICAPPED, TARGET AREA —WIDE REMOVAL OF
ARCHITECTURAL BARRLGRS: SAID POOLS BEING CURTIS
PARK SWIMMING POOL LOCATED AT 2300 NORTH RIVER
DRIVE AND MORNINGSIDE SWIMMING POOL LOCATED AT
350 N.E. S5TH TERRACE; USING FUNDS THEREFOR
FROM 3RD YEAR FEDERAL COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDS.
WHEREAS, the City of Miami in its 3rd Year
Community Development Block Grant provided $90,000 for the
removal of architectural barriers at 2 City pools within the
Community Development Target area; and
WHEREAS, the City's Park Department, Programs
for the Handicapped, atter ;an analysis
and assessment has
requested that 2 City pool facilities be made accessible to
and useable by the physically
analysis included all factors
by the disabled,
disabled and all
inadequate conditions; and
and mentally handicapped, the
which
Including sensory,
affect use of the pools
manipulatory and ambulatory
schematic drawings will properly correct
"DOCUMENT INDEX
ITEM NO.e27
WHEREAS. the City Commission by Ordinance No. 8703,
dated February 24, 1977, authorized the City Manager to advertise
for and receive proposals for architectural barriers at 2 City
pools; to subsequently appoint a competitive selection commtttee
and negotiating committee
a n d
for the
purposes of review, elevation,
ranking of interested firms in terms of their qualifications
:and enthusiasm to perform needed services; and to negotiate a
contract wi th said firm; and
WHEREAS, the Administration's l:onsultant Selection
and Negotiating Committee has recommended Carlene ,labs as first
ranked firm
after interviewing 3 firms,
in accordance with Florida's
consulting Competitive negotiation act of 1973; and
CITY COMMISSION
MEETING OF
MAR 2 3 1978
RF.UTION 149•.7116..gRf»F,..
WHEREAS, the firm of Carlene Jabs, desires to
perform professional services under the direction of and for
the account of the City of Miami;
NOW THEREFORE, BE IT RESOLVED BY THE COMMISSION
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized
to negotiate an agreement with Carlene Jabs, Architect, to pro-
vide professional and technical services for the removal of
architectural barriers from 2 City pools - Special Projects
for Elderly and Handicapped, Target Area -Wide Removal of
Architectural Barriers - Curtis Park Swimming Pool, 2300
North River Drive, and .Iorningside Swimming Pool, 850 NE 55th
Terrace, with funds therefor to be allocated from 3rd Year
Federal. Community Development Block Grant Funds.
PASSED ANI) ADOPTED this 23 day of March
1978.
ATTEST:
ALPH
ONGIE, CITY CLE
Maurice A. Ferre
MAURICE A. FERRE, MAYO R
PREPARED AND APPROVED BY: <
.-4 , ..
t
ROBERT
F. CLARK, Assistant City Attorney 'i�1t..
APP : D AS TO FORM A RRECTNESS :
GEORGE j. KNOW JR. CITY A TORNEY
-2-
7 8 - + 19
fo:
tt taa
Mayor and Members of the
Miami City Commission
Joseph Re Grassie
City Manager
city OF MIAMI, FLoFRIbA
INti_il.or'ric€ MtMt f ANbUM
DATE
MAR 1 6 1918
FILE:
Su4nEcr Special projects for F1derly and
Handicapped, Target Area‘Wide, Removal
of Architectural Barriers - Third Year
PeFcnENCE9:Community Development Funds
ENCLCSUiitS:
After a comprehensive study, it is recommended that two (2)
City pool facilities be made accessible to and useable by
the physically and mentally handicapped, the analysis and
assessment included all factors which affect use of the pools
by the disabled, including sensory, manipulatory and ambulatory
disabled.
The target locations selected were, Curtis and Morningside
pools. The locations were weighted as to demographic balance,
proximity to medical and rehabilitation centers and over-all
condition of the pools themselves.
The funds for this project will come from a Third Year Community
Development Block Grant, which provided S90,000 for the removal
of architectural barriers to City pools.
This resolution is the result of meetings held by Parks and
Recreation, Community Development and Public Works staff.
Qualified professional architectural firms responding to a
public notice, were interviewed by a special ad -hoc Architectural
Screening Committee.
The final three (3) firms selected to appear before the Committee
were: Russel, Martinez and H.H. Architects, Inc., Steven B.
Schwartz, Architect, and Carlene Jabs, Architect. The selection
of these three (3) firms was the culmination of interviews based
on verifiable qualifications, technical expertise, and enthusiasm.
The Committee recommended Carlene Jabs as first ranked firm after
interviewing three firms in accordance with Florida's Consulting
Compelitive Negotiation Act of 1973.
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Education:
Experience:
Where:
Examples:
PACT. SNEER'
NO,1
M212
University of Minnesota and the University of California
Berkeley, B.A. Architecture (S year degree) from University
of California - Berkeley Campus,
13 years in all aspects of architecture (ie, design, design
development, working drawings specifications, supervision,
and client contact),
In California, New Orleans, and Florida
Design development - New Orleans Super Dome - Curtis and Davis
Interior design and working drawings - Marriott Hotel- Curtis
and Davis
*Working drawings - Sara Mayo Hospital - Mew Orleans
*Design development and working drawings- Police Headquarters
Pancoast
300 Man,Correctional Facility - Smith, Korach partnership
Space needs Survey for the Comprehensive Cancer Center -
Smith - Korach
*Design development, working drawings, supervision - Grove Cinema
* Su Shin Restaurant - Coconut Grove
* Ruildings in which I designed the raimps and restrooms to
accomodate the handicapped,
4,4
me. bI & 71,Yr
to:
trtoki:
cit.? oP MtAMi. t LortIbA
tNtER.GrrICE MEMORANDUM
Abort II, dotard, Director
Department of P rks and itecreal;ion
Max Forman
Rec ation Program Coordinator
For The Exceptional
oxfit: January 12, 1978 pia
si:aicCt Minutes for Architectural Screening
Committee Meeting
11 t.nrNctB:
tNCLosupth:
Meeting Date and Time: December 16, 1977 at 9:00 a.m.
Subject: To select an architectural firm to complete the specifications require-
ments for proposed construction at two (2) City pools.
Members of Committee in Attendance: Max Forman, Coordinator, Programs for the
Exceptional; Kevin Smith, Program Manager for the Exceptional; Julio Lorenzo,
Project Manager -Access Miami; Eugene O'Brien, Project Manager -Architectural Bar-
riers For City parks and pools; James Thomas and Tony De La Luz from Community
Development; Sara Powell, Coordinator Parks and Recreation; and Earl Mittnren
from Public Works.
Agenda: 9:00 - 9:30 a.m. Committee discussed specific points of interest and
questions to be raised. before the individual firms. Topics consisted of fees
and costs related to the budget.
Approximately 9:30 a.m. Committee met with the firm of Russel, Martinez and Holt.
A slide presentation followed along with the discussion of proposed services with
a $9,500.00 upset price for fees.
10:15 a.rn. the Committee then met with Mr. Steven B. Schwartz, Architect. Mr.
Schwartz did not have a prepared presentation. Ile discussed various aspects of
the project proposing a fee rate from 5';"' to 9;''.
11:00 a.m. the Committee then met with Ms. Carlene Jabs, Architect. Ms. Jabs
exhibited to have a very well researched presentation. She had made several
field trips to the pools in question and submitted to the Committee sdiematic
drawings for the proposed work. Her fee rate was from 47!, to 7%
11:40 a.m. the Committee concluded its session by carefully reviewing the pre-
sentations of the three firms and by having each Committee member vote for the
firm they thought could best undertake this project. The Committee voted unanimously
for Ms. Carlene Jabs. Mr. Eugene O'Brien who is the manager in charge of this pro-
ject, abstained from the vote in order for complete objectivity to he established.
MRf:11i
cc: Wi I1 ianr Park
Dina !-)pillnran
CVO OP MIAMI, PLOMBA
INTEROFFICE MEMORANDUM
Pitt Dirtecror
Tyr Max R, Forman
Recreation program Coordinator
For The Exceptional
O'Brien
Proje` t Manager
f3Att:
bUiltot:,
ntrtlittvete:
tWdLObUittb:
December 28, 1077 i"Lt
Architectual Screening
Committee Meeting
On Friday, December 16, 1977 at 9:OO a.m., the Architectual Screening Committee
held a meeting. The purpose of this meeting was to select an architectual firm
to complete the specification requirements for proposed construction at two (2)
City pools. The members of the Committee in attendance at this meeting were:
Max Forman, Coordinator, Programs for the Exceptional, Kevin Smith, Program Manager
For The Exceptional, Julio Lorenzo, Information Specialist, Eugene O'Brien, Project
Manager, Programs for the Exceptional, James Thomas and Tony De La Luz from Com-
munity Development, Sara Powell, Coordinator, Parks and Recreation, and Earl Mittmen
from Public Works. The meeting lasted for approximately three (3) hours. On the
agenda for the meeting were three seperate 45 minute interviews with representives
from three (3) architectual firms that were chosen from a wide selection of cani-
dates.
Several weeks prior to the meeting qualified professional architectual firms re-
sponding to a public notice, displayed in the Miami Herald Newspaper, requesting
letters of interest, were given the opportunity to discuss this project with myself,
Eugene O'Brien, Project Manager. The add stated:
NOTICE
ARCHITECTURAL FIRMS
The City ni Miami is soliciting inquiries of interest from qualified proles-
sionril architectural firms with some exposure to elimination of architectural
borriers.
The purpose of this federally funded undertaking is to remove all architec-
tural borriers for physically handicopped individuals at city -owned pools.
All letters of interest will be considered. Further details are available from
the City of Miami, Parks and Recreation, Programs for the Fxceptional,
Eugene O'Brien, 2600 South Boyshore Drive, Miomi, Florida 33133. All let-
ters of interest muss he r.r.ruvrd by 5 00 p m October 77, 1977.
The conversations regarding this Project were extensive, among the topics discussed
were, qualifications, procedual requirements of working municipii Lies, federal,
State and Municipal Code requirements for harrier free designs, capacity for under-
taking the work relative to this Project, cost estimates in relationship to the
budget. Additionally the candidates apparent enthusiasm was judged during these
interviews because I felt this was an important ingredient necessary to the successful
completion of this particular Project.
The firms responding to the notice were:
.EMDRANDUM
Flax R s Forman
Page two
December 28, 1977
1, Russel, Martinet and Holt, Architects, Inc.
1800 Coral Way, P.0, Box 450447
Miami, Florida 33145
2, Mendota and Estevet Architects
i350 S.W. 77th Street
Miami, Florida 33166
3. Braden Lyns Associates, A,1.A.,
6341 Sunset Drive
South Miami, Florida 33143
4, Cooper, Knetevich, Betzhold and
6915 S.W. Red Road Suite 208
Coral Gables, Florida 33146
5. The Smith, Korach, Hayet, Haynie partnership, Architects and Engineers
175 Fontainbleau Boulevard
Miami, Florida 33172
6. E. L. Santos A.1.A. Architects
165 Madeira Avenue Suite 28
Coral Gables, Florida 33134
7. Aldo Lastra, A.1.A. Architects
9682 Fontainebleau Blvd. Suite
Miami, Florida 33172
Inc. Architects
Associates, Inc. Architects, Engineers
606
8. Steven B. Schwartz Architect
18350 N.W. 2nd Avenue Suite 401
Miami, Florida 33169
9. Carlene Jabs, Architect
1800 N.W. 24th Avenue Number 102
Miami, Florida 33125
The final three (3) firms selected to appear before the Committee were:
Russel, Martinez and Holt, Architects, Inc.; Steven B. Schwartz Architect, and
Carlene Jabs Architect. The selection of these three (3) firms was the culmination
of interviews based on verifiable qualifications, technical expertise, reasonableness,
and enthusiasm.
On Friday, December 16, 1977 at 9:00 a.m. the Architectual Screening Committee met at
the Connni ttee of the Whole ROOM at City Hall from 9:00 to 9: 30 a.m. The Committee
discussed financial scheme arrangements, under consideration were two (2) formulas,
a flat percentage rate, and a floating percentage rate based on the amount of work
performed. An example of this would he, the architect making on the spot inspections
etc. 1he architects fee would he higher under the second plan.
1
AORANDUM
iax R, Forman
Page throe
December 214, 1977
At g.32 a.m. the Committee met with the firm of,Russel, Martinet and Holt,
Architects, inc., their presentation showed a variety of arehitectual and planning
project that they have completed. Their background and work are diverse. The
iwms statement of proposed professional services generallyspeakng, was very
appropriate, and well researched, Rased upon a $100,000,00 budget for construction,
the firm proposed a $0,500.0o upset price for the services that they outlined,
The Committee deemed that this firms quoted fee was to high and the attention to
detail regarding this project night be overlooked by a firm of this size.
The second candiate to meet the Committee was Steven B. Schwartz Architect, Me.
Schwartz has good credentials, but it was quite evident to the Committee that he
had not researched the scope of this Project very well. Mr. Schwartz did not
proceed in a straightforward manner, in regards to the service he could offer nor
in relation to a final fee that ranged from S;% to 9%. The Committee felt that
Mr. Schwartz administration of the construction would be accomplished in a fragment-
ary way. Mr, Schwartz also had no history of any affirmative action program for
minority participation.
The third candiate to meet the Committee was Carlene Jabs, Architect. Ms. Jabs
presentation was very well researched. Ms. Jabs made several field trips to Curtis
and Morningside Pools and presented to the Committee, outline and schematic drawings
for the proposed work. Ms. Jabs also seemed to have a greater professional commit-
ment to renovations for the Project. Ms. Jabs credentials were very good. Having
worked with large firms on major projects, before establishing her own firm, several
years ago. Additionally, Ms. Jabs perspective seemed very progressive and concerned
with attention to detail. Ms. Jabs plans for retrofitting Curtis Pool were in gen-
eral, quite well thought out. Based upon a $100,000.00 budget for construction her
proposal was the lowest between 4% and 7%, depending on which fee formula is decided
upon.
At 11:40 a.m. the Committee discussed the presentations of the three (3) firms.
Then each Committee member voted on who they thought could best serve the City of
Miami interests, in relation to this Project. The unanimous opinion of the Committee
was Carlene Jabs. The Project Mananger, Eugene O'Brien, voluntarily abstained from
the vote.
EJ0:11i
"SUPPO^I'V
DOCUMENTS
FOLLOW"
PILE DIRECTl.1
tb:
Wit. Parkes
Director Public Works
tit? 60. M$Awit, f-LortibA
INTER,OPrICE M1`Mt t ANDUM
A-4I
rn M ert He PtoWard, director
Department of Parks and Re.c:reation
January 164 197 "
Statement of Proposod professetial
Services and Fee
The architect will make a complete survey of Curtis Park Swimming Pool and
Morningside Park Swimming Pool. This survey will be based on an analysis of all
factors which affect use of the pools by the disabled, including sensory, mani-
pulatory and ambulatory disabled. The survey will include inspection and study
of the architectual, structural, electrical, mechanical plans as well as a sur-
vey of the physical facilities. Additional, appropriate persons might be inter-
viewed to determine any problems which are not apparent by review of the facili-
ties. Based on these surveys and interviews (interviews are optional), recommen-
dations would be made to the Project Manager, to correct inadequate conditions.
The architect will then produce schematic drawings in accordance with the 90,000
dollar budget. All schematic designs drawings will be in accordance with legal
requirements and recommended standards set forth in the south Florida Building
Code regulations governing criterion for making buildings and facilities usable
by the handicapped; as'established by Ordinance Number 57-22 and amended by Ordin-
ance 74-18. Administration of construction will not be provided by the architect.
The architect will have the responsibility for the following:
A. Site:
Provide parking for disabled minimum 12'-0" within close proximity to
main entrance or within radius of a predesignated entrance, that might
be situated at a more convenient location.
Provide international wheelchair symbol signaqe for wheelchair parking
with curb cuts (curb cuts will be designed to warn the blind) and ramp
serving same - if needed. Ramp shall be maximum 1:6 or 16.6% gradient
and recommended 1:12 or 8.3% slope.
Provide 5' - 0" wide access walk to entrance. Such width will permit
two wheelchairs to (lass and one wheel cah i r to make 180 degree turn with-
out backing up. Walk 4' - 0" width will permit one wheelchair and walk-
ing person to pass.
4 Provide ramp in addition to steps to main entrance. Ramp shall he maxi-
mum slope 1:12 or R.3". It shall be 5' -0" rninituum width with maximum
length of 30' without intermediate level landings (applicable at Curtis
Park only). Provide level platform in front of all doors. Handrails
shall be provided on both sides of all ramps.
5. Confirm that all ',tops have non-prt►truding square nosings.
•1
t4 MORAf4tuM
Wit, Packet
Pale
January 16; 1078
(. Maximum brubt Change in level not tc exceed
7, All surfaces shall he non-skid.
t. Path to Entrance shall be properly marked.
t3uilding:
1. tnt,rances:
A, bisabled should he able to enter at main entrance in lieu of
side or remote service entrance,
B. All entrances and exits which serve as emergency exits should be
accessible and usable by the chairbound.
2. Doors:
A. All doors shall be a minimum 2' - 10" clear opening with handles at
3' = r)" high and 12" high kichplates. ror double doors, 1 leaf
should be wide enough to permit chair passage.
B. Door handles shalll he lever type or oval in lieu of round.
C. Door should open with maximum pressure of P, pounds or less.
D. Doors shall hive viewing panel so oriented and sized so that wheel-
chair bound individuals may see through.
E. Thresholds, if used, shall be feathered on both sides.
3. Corridors:
A. Shall bp miniUnum 5' - 0" wide, smooth, Iron -skid floor.
A. Controls:
5.
A.
Light switches, electrical outlets, fire alarms, window hardware
should be no higher than 4' - tl" above floor.
Public Telephone:
A. t%t least one public telephone ,hnuld be set at height, to permit use
by the chairbound.
6. Drint•inq rnunt.,iin:
A. `inane and controls should he located at front.. Should he placed in
Above with prntieI• height. for chairbound and adequate knee space.
7. Pui►lir toilet',:
A. Tooil+'t one r,t.,il 1 to be `'' - f1" X i' - 6" wide minimum.
1
MEMORANDUM
Wrt, Pavkes
Rage 3
January i51 1578
Mihimum OW door opening shall be 2' _ A". Door ahali be out-
swinging, flrab rai15 shall be on both sides.
t3. Vestibules shall be Minimum 4' = 0" X 5' = 0". Preferrable 5' - 0" X
5► , 0"
C. hater c1o5et seat height shall be 20" above floor and wall mounted
if possible.
D, Lavatories shall be at 33" height with minimum 30" clearance for leg
room. Drainpipe shall be covered or insulated.
L. Lower edge of mirror shall be maximum 36" height.
P. Toilet rooms shall have 5' - 0" X 5' 0" minimum turn around clear
floor space.
G. Showers shall have seats with space for transfer to same and adequate
grab bars. Shower seat shall be portable to be removed or used as
required. No curb in shower stall, controls shall be centered on
back wall. Hand shower device is desirable.
8. Hardware:
A. Doors to dangerous areas, pump rooms or service areas shall have
knurled handles to indicate such to the blind.
9. Swimming Pool:
A. Pool shall be equipped with removahle railings in shallow end with
knurled finish. Removable benches with adequate arms or grab rails
may also he desirable.
13. Methods of assisting entry and exit from pool shall also be studied.
Most desirable method would initially appeir to he a ramp. A ramp
with a special chair on rail pulled by mechanical machinery might
be a possibilit.y.
Based on the proceeding outline of the work needed at these two facilities and in
accordance with the $90,000 budget for construction and City approval , the archi-
tect would prnnnie a price of 5.5 or iI/.g50 for• the indicated services outlined
above. This will be the final fee for professional architectual services.
After the signing of thr contract documents by the architect the final completed
schematic drawings will he expected in on days or less. Thr fee to he payed in one
lump sum after the technical accuracy has been properly reviewed by Public: Works.
Partial t►ayi'*nis shall not, h(' ►►ooded on this Project.
CC: ►May. P. Forman
Pena ;pi1loran
Andy it ow 1►