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HomeMy WebLinkAboutR-78-0205RESOLUTION 7 $ - 2 05 A RESOLUTION AUTHORIZING THE LEASE/PURCHASE OF A CONK'/SET 500 PHOTOTYPESETTER FROM ADDRESSOGRAPH-MULTIGRAPH CORP. FOR THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE FOR A PERIOD OF FORTY-TWO MONTHS AT A MONTHLY COST OF $500.89 FOR A TOTAL COST OF $21,037.38 WtTH THE OPTION TO CANCEL THE LEASE AGREEMENT OR PURCHASE THE TYPESETTER AT THE END OF ANY FISCAL YEAR; WITH FUNDS ALLOCATED FROM THE FISCAL YEAR BUDGET; AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE AGREEMENT AND ISSUE THE PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received April 4, 1977 for the furnishing of a Comp/Set 500 phototypesetter on a lease/purchase basis for the Department of Building and Vehicle Maintenance Print Shop; and WHEREAS, invitations were mailed to seventeen potential bidders and one bid was received; and WHEREAS, the typesetter was leased from the bidder for five months on a trialbasis; and WHEREAS, the bidder agreed to allow the department to continue the trial and evaluation on a month to month basis; and WHEREAS, the typesetter will enable the Print Shop to increase the volume and quality of printing on a City wide basis; and 5;7 Maintenance recommend that the typesetter be leased from Addressograph-Multi- :graph Corp. on a lease/purchase agreement for forty-two months at $500.89 -per month for a total cost of $21,037.38; and WHEREAS, funds for this lease/purchase are available in the 1977-1978 Fiscal Year Budget: NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: WHEREAS, the City Manager and the Department of Building and Vehicle "DOCUMENT _INDEX Section 1. The Purchasing Agent is hergAtAidiieed ►i to a lease/purchase agreement with Addressograph-Multigraph Corp. for one photo- typesetter for forty-two months at $500.89 per month for a total cost of $21,037.38 with the option to cancel the lease agreement or purchase the typesetter at the end of any fiscal year with funds therefore allocated from the Fiscal Year Budget of the Building and Vehicle Maintenance Department. CITY CAMMISSIUP4 MEETING OF MAR ?, 3 1978 R at<,nQN C �" Q REMARKS; •finapepp • ATT PASSED AND ADOPTED this 23 day of March 1918, 1 RAPH G. 0" NGIE, CITY CLERK PREPARED AND APPROVED BY; ROBERT F. CLERK ASSISTANT CITY ATTORNEY APPROV , S TO FORM AND NESS : GEORGE F. ''OX, JR. CITY ATT( EY Maurice A. Vette_. MAYOR "SUPPORTIVE DuCU M Env rS FOLLOW" 78- 205 T. BSI® S�CUR1 Y birect Ehtry P!!OTOTYPESETTE!2 Eid No. 76'77 51 Eiirchasincf Deft, Ext, 6380 bAtE BIDS RECEIVED April 4),1977_.. WOOER tYPE OF SECUP tY AMOUNT FOR ACCOUNTING Utt f A-M Co ,orJ-ior 5195 N.W. 77 Ave, � 42 months Miami, Florida 33166 $10637.gsr month -Total Total cost-- $16,.707.84 (1) NO BID!!! Received the above describsd checks this day of 19 FOR ACCOUNTING DIVISION ki) CITY OF MIAMI, FLORIDA REQUISITION FOR ADVERTISEMENT FOR BIDS DEPTIDIV ") ACCOUNT CODE '0 ot gOot-S-Y DATE 2/2/V77 PHONE _13" 1 J 4C BID NO. -77 PREPARED BY Es Koml ClUANTOV ArisittUNTO BIPANTWNT ORGUIRVAENter� MONTHS l',.. ....A -:. 13; :.1. \-TE OAT DATE DATE DATE DATE \AmouNT ‘ i 0 0 0 ..._ CODE ITEM DESCRIPTION „ QUANTITY PRICE t r.n.f0%, fllat-.o.t4 FT:tic:LI:or , • - ' )1 TOTAL ESTIMATED COST : CONTRACTUAL: $ INCIDENTAL: TOTAL $ Y.37.00 SOURCE OF FUNDS: APPROVED BY BIDS TO BE SECURED FOR t Lryt.4 Phototyposettor as 1c roquisition FOR THE DEPARTMENT OF: Propertios ADVERTISE ON BIDS TO BE RECEIVED ON DIRECTOR OF ISSUING DEPARTMENT Tu be filled in by EXPENDITURE CONTROL : FUNDS AVAILABLE FOR PROJECT INVOLVED EXPENDITURE CONTROLLER PROJECT CODE AD CODE Fti? D COPIES TO: Purchasing (Org.) — City Manager — City Clerk —Expenditure Contml — Issuing Department — Other Affected Department WHITE GREEN PINK CANARY BLUE GOLDENROD FORM NO. 1043 - REV 74 4 JI?J tl Ai'VI 't t ti,4lit •Itt hid No, 76-77-51 Sealed bids will be received by they City Manager and City Clerk of the City of Miami, Florida no later than 1(1:00 A. tut. o'clock April 4, 1977 tor tui'ttialtltt9 st t'tnninllt'riit'l1 1dlul1styI,t':,t r sttl�l ac•CessurRes on sI thaw! biluiU in accordance with detailed specifications avail- able upon request at the office of the: Purchasing Agent, City !tall, Dinner Key, 3500 Pan American Drive, Miami, telephone 579-6380. City of Miami, Florida ,t. 14. c;r;ts,;i,. City Manager Mr: Joseph R, Ctassie City Manager FRtM: Al Li Mullins Purchasing Agent `SUPPORTIVE DOCUMENTS FOLLOW" Om? oi` MIAMI. PLoilltbA INt1=14,OP `Idt MtMt RANbUM DATE. Match 3, 1978 FILE: SUJI.cTRecommendation for Resolution and Award of Bid: Comp/Set 500 Phototypesetter REFEReNCE9: CNCLOSURIS: Pursuant to public notice, sealed bids were received April 4, 1977 for furnishing one Comp/Set 500 phototypesetter for the Department of Building and Vehicle Maintenance Print Shop on a lease/purchase basis for a forty-two month period. Invitations were mailed to seventeen potential suppliers and one bid was received as follows: Addressograph--Multigraph Corp. $500.89 per month Funds for this lease/purchase are to be allocated from the Fiscal Year Budget. The typesetter is needed to replace depreciated equipment in the Print Shop. The new method of "photo" typesetting will facilitate increased production and improve the quality of the varied printing needs of the City. The lease/purchase is cancellable by the City at the end of any fiscal year. It is recommended that the award be made and a resolution be passed accepting the bid as received from Addressograph-Multi- graph Corporation for furnishing one Comp/Set 500 phototypeset- ter for the Department of Building and Vehicle Maintenace Print Shop on a lease/purchase basis for a forty-two month period at a total cost of $21,037.38. The Department of Building and Vehicle Maintenance concurs with this recommendation. ALM:ek 73• 2©5 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL EIDDERS: BIDS RECEIVED: TABULATION: FUNDS: AWARD OF BID Comp/Set 500 Phototypesetter Building and Vehicle Maintenance Print Shop Lease/purchase for forty -trio months Increase volume and quality of printing Seventeen One Addressogrph-Multigraph Corp. $500.89 per month $21,037.38 - Fiscal Year Budget CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE: BID EVALUATION: ADDITIONAL INFORMATION: RECOMMENDATION: Department of Finance Addressograph-Multigraph Corporation is the only manufacturer of the specified equipment. The ori- ginal proposal was for a forty-two month lease/pur- chase, five months of which has already been paid as agreed for a test and trial period. Extensive testing and trial usage of the comp/set Model 500 over a period of several months while analyzing and evaluating other types of photo- typesetters led to the conclusion that this equip- ment more completely fulfills the job requirements than any of the others. IT IS RECOMMENDED THAT THE AWARD BE MADE TO ADDRESSOGRAPH-MULTIGRAPH CORP. The Department of Building and Vehicle Maintenance concurs. Purchasing Agent March 3, 1978