HomeMy WebLinkAboutR-78-0202RESOLUTION ' 8 " ¶ 0
A RESOLUTION ACCEPTING THE BID OF PITMAN PHOTO, INC, FOR
FURNISHING PHOTOGRAPHIC SUPPLIES, AS REQUIRED, FOR ONE
YEAR PERIOD FROM DATE OF AWARD FOR THE CITY OF MIAMI AT
A PROPOSED COST OF $15,000,00; ALLOCATING FUNDS FROM THE
1977-1978 FISCAL YEAR BUDGET; AUTHORIZING THE CITY MANAGER
AND THE PURCHASING AGENT TO ISSUE THE PURCHASE ORDERS FOR
THESE SUPPLIES.
WHEREAS, pursuant to public notice, sealed bids were received March 74
1978 for the furnishing of rhotographic supplies, as required, for a one year
period from the date of award on a contract basis; and
WHEREAS, invitations were mailed to twenty potential suppliers and
two bids were received; and
WHEREAS, funds for these purchases are available in the 1977-1978
Fiscal Year Budget; and
WHEREAS, these supplies will be used by all departments of the City
of Miami; and
WHEREAS, the City Manager recommends that th:! bid received from
Pitman Photo, Inc., be accepted as the most advantageous bid to the City;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The March 7, 1978 bid of Pitman Photo Inc. for fur-
nishing photographic supplies, as required, for no more than the prices
specified for each line item, on a contract basis for one year from date
of award at a proposed total cost of $15,000.00 is hereby accepted with
funds hereby allocated from the 1977-1978 Fiscal Year Budget.
Section 2. That the City Manager is hereby authorized to in-
struct the Purchasing Agent is issue purchase orders for these supplies.
PASSED AND ADOPTED this 23 day of March
RA G. ONGIE, CITY CLERK
1971,DOCUMENT JNDEX
ITEM NO
Maurice A. Ferre
MAYOR
PREPARED AND APPROVED BY: P'% ED AS TO FORM
Rsive.
Joe.
-el:7
.
ROBERT F. CLARK, ASSISTANT CITY ATTORNEY EORG' F, KNOX, J
RECTNESS:
ORNEY
QMMISSION
MEETING OF
MAR 3 1978
(7
ICIOUITION 41,41 4.0
K{M&
2
r •
4t•
;ail
ettY Of` MIAMI. fLOMRIbA
$N f+l -O it✓ MtM.it3PtANbUM
to: Mt, Jospeh R, Grassie
City Manager
A, L, Mullins
Purchasing Agent
DAtt. Match 10, 1978
S UIJ JECT
rILt:
Recommendation for Resolution and
Award of Bid: Photogtphic Supplies
KEFERENCE9:
ENCLOSUNCS:
Pursuant to public notice, sealed bids were received March 7,
1978 for furnishing photographic supplies on a contract basis
for one year from date of award to be used City -Wide.
Invitations were mailed to twenty potential suppliers and two
bids were received as follows:
Vendor Unit Price Total
Pitman Photo Inc.
VWR Scientific Treck Photographic
$ 9,777.83
$13,639.66
These photographic supplies are used by all departments through-
out the City and are included in their regular 1977-1978 Fiscal
Year Budgets.
It is recommended that the award be made and a resolution be
passed accepting the most advantageous bid as received from
Pittman Photo Inc. for furnishing photographic supplies, City-
wide, on a contract basis from the date of award for one year
at an approximate cost of $15,000.00
ALM : e k
CERTIFIED AS TO AVAILABILITY OF FUNDS/SOURCE:
BID EVALUATION:
AWARD OP BID
Bid No, 77=-78s47
ITEM: Photographic Supplies
1.EPARTM8NT : City -Wide
TYPE OV PURCHASE: Contract for one year from date of award
REASON To purchase supplies for all departments
POTENTIAL BIDDERS! Twenty
BIDS RECEIVED: Two
TABULATION: Vendor Unit Price Total
Pitman Photo Inc.
VWR Scientic Treck Photographic
$ 9,777,83
$13,639,66
FUNDS: Approximately $15,000 - Fiscal Year Budget 1977-1978
/ .;,
•
Department of Finance
There are approximately 750 items on the bid. Pitman
Photo Inc. bid on 728 items and Treck Photo Bid on
676 items. Comparison of prices was made only on the
items both vendors bid.
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO PITMAN
PHOTO, INC.
Purchasing Agent
March 10, 1978
BID SECURITY
er,Photogtaphic supplic Cit”wide 411P
ITEM
Pdtchasin Pinance
DATe BIOS Heti tO
Match / 1977
BIDDER
TYPE OP MUM?,
AMOUNT
P011
ACCOUNTINO
VWR Scientif' nc_
Treck Photographic
:o a . . 1 7 ET
Pitman Photo Inc,
3170 N.W. 36th Street
Miami,Florida 33142
r
NCE of Fla Inc.
no bid
N.Miami,Florida 33181
-7--
Received the obove de:scribed checks this Joy of
19
FOR ACCOUNTING DIVISION
L
DEPT / DIV
CITY OF MIAMI, FLORIDA
REOUISITION FOR
ADVERTISEMENT FOR BIDS
ACCOUNT CODE
4( MONO. DATE
01 PREPARED BY PHONE
uANtI?Y REPREOEN1`O DEPAR?MEPit
ritOUIREMENTS POP - - --MON? 4R
DATE \DATE
DATE
DATE DATE
AMOUNT AMOUNT AMOUNT
AMOUNT AMOUNT AMOUNT
CODE
ITEM DESCRIPTION
QUANTITY
UNIT
PRICE
AMT.BIDS
TO BE SECURED FOR
FOR THE DEPARTMENT OF:
ADVERTISE ON
BIDS TO BE RECEIVED ON
TOTAL
ESTIMATED COST:
CONTRACTUAL: S
INCIDENTAL :
S
TOTAL S
SOURCE OF FUNDS
APPROVED BY
7
DIRECTOR OF ISSUING DEPARTMENT
!„ hr Nllr d in 1,1,
E/PENDITURE CONTROL:
PROJECT CODE
((J1)l1:.S /'): 1'urrhasing (Org.) — (:ill' Manager — City (Jerk —!r lienditurt (•uulrol — Issuing Department —Other A//ecled Department
*HITE GREEN Plan CANARY BLUE GOLDENROD
4HM N•i tr 4! 141,v 74
FUNDS AVAILABLE FOR PROJECT INVOLVED.
EXPENDITURE CONTROLLER
AD CODE
I ril,i I r\,!t.t'i'1 1',Pffielt1
liltl �.u, 77-7'+ .‘
Sealed tilt);; wt 11 tit rt t'elvt i1 by the (lt y Manager and
City t'1t�t'k of the t'ity ut litiiHI1, 1 luritl,i 'la later than
f' ?i. , h larch
u r•i�,t•
or f•tlt'ttl;ihiny photographic supplies City -Wide
on a contract t�:itilti Far one year
111 11CCOltdance with 11vtiilled S1)IC't11cat tons available
upon retitle:A. dt the t!t t ice Ut ttlt.: t'til'C'Ilct:illly Agent'
I'urehaatny Divtlilurl, 5318 Pun Ai trr1&..d1t Drive, M►amt,
telephone 579-6.$1t1.
City of Mt UM] t 1urlda
J. I1• 1 i.i )1e
1. 1 t y Manager