HomeMy WebLinkAbout25285AGREEMENT INFORMATION
AGREEMENT NUMBER
25285
NAME/TYPE OF AGREEMENT
DEPARTMENT OF HOMELAND SECURITY (FEMA)
DESCRIPTION
GRANT AGREEMENT/USAR, FLORIDA TASK FORCE 2
VEHICLE SUPPORT UNIT PURCHASE/REPLACEMENT
DISPOSAL JUSTIFICATION $37,450/FILE ID: 10666/R-21-
0450/MATTER ID: 24-3196
EFFECTIVE DATE
ATTESTED BY
TODD B. HANNON
ATTESTED DATE
12/9/2024
DATE RECEIVED FROM ISSUING
DEPT.
12/9/2024
NOTE
DOCUSIGN AGREEMENT BY EMAIL
CITY OF MIAMI
DOCUMENT ROUTING FORM
ORIGINATING DEPARTMENT: Fire -Rescue
DEPT. CONTACT PERSON: Vishwani Ramlal-Campbell EXT. (305) 416-5465
NAME OF OTHER CONTRACTUAL PARTY/ENTITY: "Department of Homeland Security - Federal
Emergency Management Agency ("FEMA"Z
IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ❑ NO
TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES ❑ NO
TYPE OF AGREEMENT:
❑ MANAGEMENT AGREEMENT
❑ PROFESSIONAL SERVICES AGREEMENT
® GRANT AGREEMENT
❑ EXPERT CONSULTANT AGREEMENT
❑ LICENSE AGREEMENT
❑ PUBLIC WORKS AGREEMENT
❑ MAINTENANCE AGREEMENT
❑ INTER -LOCAL AGREEMENT
❑ LEASE AGREEMENT
❑ PURCHASE OR SALE AGREEMENT
OTHER: (PLEASE SPECIFY)
PURPOSE OF ITEM (BRIEF SUMMARY): To accept Supplement Funding for the USAR Cooperative Agreement
FY 2021 in the amount of $37,450.00
COMMISSION APPROVAL DATE: 10/28/2021
FILE ID: 10666 ENACTMENT NO.: R-21-0450
IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: Accepting funds < $50,000.00
ROUTING INFORMATION
Date
PLEASE PRINT AND SIGN
APPROVAL BY DEPARTMENTAL DIRECTOR
December 3,
2024
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December 4,
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APPROVAL BY ASSISTANT CITY MANAGER
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RECEIVED BY CITY MANAGER
December 9,
2024
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SIGNATURE:
1) ONE ORIGINAL TO CITY CLERK,
2) ONE COPY TO CITY ATTORNEY'S OFFICE,
3) REMAINING ORIGINAL(S) TO ORIGINATING
DEPARTMENT
PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE
EXECUTION BY THE CITY MANAGER
City of Miami
INTEROFFICE MEMORANDUM
Arthur Noriega V, City Manager
Office of the City Manager
DocuSigned by:
olowf by is
FROM: Fire lentbffOirMvia, Director
Depaitnient of Fire -Rescue
DATE: October 22, 2024 FILE:
SUBJECT: Auction Proceeds FY 2021
US&R Cooperative Agreement
Supplemental Funding
REFERENCES: US&R
ENCLOSURES: FEMA Approval
The Depail.uient of Homeland Security, Federal Emergency Management Agency (FEMA), has authorized
Urban Search and Rescue (US&R), Florida Task Force 2 (FL-TF2) to use the proceeds from vehicle/asset
sold at a recent city auction, to offset the cost of a new double -stack boat trailer. FL-TF2 was authorized to
use the auction proceeds with FY2021 Cooperative Agreement supplemental funding to purchase the new
trailer. FY2021 Cooperative Agreement supplemental funding was previously awarded under Resolution
21-0450.
The Department of Fire -Rescue respectfully requests your approval to accept $37,450 from said auction to
continue the re -capitalization of the task force equipment cache. FL-TF2 received approval from the FEMA
US&R Branch for this disposition.
APPROVED:
DocuSigned by:
avguArNovit �a
F6C372101742A
Arthur Noriega V, City Manager
C: RH/NA/AP/ES/JD/mm
December 9, 2024 1 08:35:26 EST
Date
DEPARTMENT OF HOMELAND SECURITY
Federal Emergency Management Agency
URBAN SEARCH AND RESCUE RESPONSE SYSTEM VEHICLE SUPPORT
UNIT PURCHASE/REPLACEMENT/DISPOSAL JUSTIFICATION
OMB Control Number 1660-0073
Expiration: 12/31/18
PAPERWORK BURDEN DISCLOSURE NOTICE
FEMA Form 089-0-26
Public reporting burden for this data collection is estimated to average 2 hours per response. The burden estimate includes the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and submitting this form.
This collection of information is required to obtain or retain benefits. You are not required to respond to this collection of information unless a
valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for
reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency,
500 C Street, SW., Washington, DC 20472-3100, Paperwork Reduction Project (1660-0073) NOTE: Do not send your completed form to
this address.
INSTRUCTIONS
This form is to be used when a US&R Task Force intends to purchase, replace and/or dispose of a vehicle involving US&R Cooperative
Agreement funds.
This form will either supplement a US&R Readiness Cooperative Agreement Application, or be submitted during the period of performance,
prior to purchasing, replacing and/or disposing of a US&R Cooperative Agreement -funded task force vehicle. This form shall be submitted in
accordance with current guidance.
FEMA Form 089-0-26 (02/17)
Page 1 of 4
US&R VEHICLE/SUPPORT OF UNIT PURCHASE JUSTIFICATION
Task Force: FL TF - 2 Date: 10/1/2023
POC Name: Capt. Erik Sanchez Phone Number: +1 (786) 554-3155
Email Address: eriksanchez@miamigov.com
Section A. NEW VEHICLE/SUPPORT UNIT INFORMATION
Year: 2023 Make: Load -master Trailer Company Model: 290T716ST Custom Stack Trailer
Description:
Custom Stack Boat Trailer
Quoted Price: 62,850
Justification for Purchase:
For FL-TF2 to be in compliance with PD 2016-016 cache movement convoy plan fora Type 1 response. FL2 needs (1) more double -stack boar
* Attach Vehicle/Support Support Unit Price Quote and Complete Specifications
* Attach 18-4 with current US&R Cooperative Agreement funded vehicle inventory.
Will this vehicle/support unit exceed the number of FEMA US&R authorized units for this type?
(' YES
(� NO
Is this vehicle replacing a current unit?
(1 YES (if YES, Complete Sections D&E, Page 3)
(: NO
Section B. ACCESSORY ITEM(S) INFORMATION
Accessory Item(s): List accessory item(s) required in addition to the vehicle/support unit price quote:
Accessory Item(s) Total Cost:
Accessory Item(s) Justification:
* Attach Accessory Item(s) Price Quote(s)
Section C. TOTAL PURCHASE COST
Total Cost of Vehicle/Support Unit and Accessory Item(s): 62,850
Funding Source for Purchase (Cooperative Agreement #): EMW-2021-CA-00034-A05 Supplemental
FEMA Form 089-0-26 (02/17)
age 2 of 4
FEMA US&R APPROVAL - SECTIONS A THROUGH C
Printed Name:
Signature: BRUCE A NEUHAUS Digitally signed by BRUCE A NEUHAUS
Date: 2023.10.12 07:05:22 -04'00'
Date:
Section D: INFORMATION ON VEHICLE TO BE REPLACED
Year: 2005 Make: International Model: 4400 DT466
VIN: 1 HTMKAAM65H 156687 Mileage/Hours: 22000
Date (MM/YYYY) Originally Purchased: 11/2004
Original Funding Source: ENW-2003-CA-0059
Original Purchase Price: 74,597
Current Fair Market Value: 21,169
Justification for Replacement:
This older vehicle was just replaced with a new 2023 box truck purchased with State funding. The trade in value funds for this older box will be
utilized to purchase a new double -stack trailer to comply with PD 2016-016. Currently FLTF2 has 2 double -stack trailers and we need one
more to be able to deploy all 6 boats with 3 trailers (Type 1 cache move plan). FL-TF2 received US&R Branch allowability for this disposition
via email.
FEMA US&R APPROVAL - SECTION D
Printed Name:
Signature: BRUCE A NEUHAUS Digitally signed by BRUCE A NEUHAUS
Date: 2023.10.12 07:06:08 -04'00'
Date:
Section E: DISPOSAL OF REPLACED VEHICLE/SUPPORT UNIT
Trade In:
C YES
(— NO
Trade In Value:
* Attach Trade In Value Documentation
Sale:
6, YES
(' NO
Estimated Sale Value: 21,169
Method of Sale: Other/City Sale/Transfer Auction, City Sale, Other
Estimated Sale Amount to be Returned to the Task Force: 21,169
FEMA Form 089-0-26 (02/17)
age jo
Transfer:
(' YES
(:NO
If YES, Propose to Transfer to:
Attach Copy of Property Transfer Form
If NO, Other Method of Disposal:
The City of Miami FD has agreed to reimburse FL-TF2 the estimated vehicle value ($21169.00) to be used on the purchase of the new trailer.
FEMA US&R APPROVAL - SECTION E
Printed Name:
Signature: BRUCE A NEUHAUS Digitally signed by BRUCE A NEUHAUS
Date: 2023.10.12 07:06:53 -04'00'
Date:
FEMA Form 089-0-26 (02/17)
age
U.S. Department of Homeland Security
FEMA Urban Search & Rescue
Deployment Vehicle Inventory
FE.bLA
FEMA
6
VEHICLE INVENTORY
(USE ADDITIONAL SHEET IF NECESSARY)
1. INCIDENT NAME (Task Force llncident):
Florida Task Force 2
2 DATE PREPARED
01-Oct-23
2. TIME PREPARED:
8:OOAM
.
VEHICLE INFORMATION:
a.
b
d.
e.
Designation
Description
License
Plate
VIN #
Qualcomm
Unit ID
POC Name
GVW
9
Cell / Sat #:
1
1
Tractor #1
Peterbilt
226025
1-XP-SDU9X-2-5N8774241
CA
Erik Sanchez
80000
786-554-3155
2
2
Semi Trailer #5
Wabash 48'
XA3006
6L964075
Erik Sanchez
80000
786-554-3155
3
3
Tractor#2
Peterbilt
226024
1-XP-6DU9X-2-5N8774242
CA
Erik Sanchez
80000
786-554-3155
4
4
Semi trailer #4
Wabash 48'
XA3004
6L964076
Erik Sanchez
80000
786-554-3155
7
LOG Box
Truck#1
International (Logistics 1)
226083
1HTMKAAM65H156686
CA
Erik Sanchez
33000
786-554-3155
9
LOG Box
Truck#2
International (Logistics 2)
XD4259
1 HTMKAAM65H156687
CA
Erik Sanchez
33000
1
12
Pickup #2
Ford F550 USAR (UH2601)
XA3001
1 FDAW57PX6EB82123
CA
Erik Sanchez
11000
786-554-3155
1
13
Pickup#7
Ford F350 (UL2101)
X15830
1FT8W3DTXMED05683
CA
Erik Sanchez
11000
I
786-554-3155
1
14
Pickup #8
Ford F350 (UL2201)
XJ8670
1 FT8W3DT5NEG14236
CA
Erik Sanchez
11000
I
786-554-3155
16
High Water
(HW) #1
EXCURSION FORD (UL0501)
XA2998
1F4SU41P653D45135
CA
Erik Sanchez
11000
1
786-554-3155
2
25
Boat 1 Engine
Yamaha
N/A
6BGL1033930
CA
Erik Sanchez
1
786-554-3155
26
Boat 2 Engine
Yamaha
N/A
67CL1029310
CA
Erik Sanchez
786-554-3155
33
USARBoat 6
Zodiac MKIIIGR
NA
FR-XMPC268TA616
CA
Erik Sanchez
786-554-3155
34
USARBoat 7
Zodiac MKIIIGR
NA
FR-XMPC271TA616
CA
Erik Sanchez
786-554-3155
3
35
Boat 6 Engine
Yamaha
N/A
6BG L 1033930
CA
Erik Sanchez
786-554-3155
36
Boat 7 Engine
Yamaha
N/A
67C L 1029310
CA
Erik Sanchez
786-554-3155
4
40
Forklift
Mitsubishi Forklift
N/A
AF29C80051
CA
Erik Sanchez
15840
786-554-3155
41
Trailer
Magnum Generator 235
XC3278
5AJGS1610CB004783
CA
Erik Sanchez
10830
786-554-3155
eing sold/transferred and funds will be used to purchase new Double -Stack Boat Trailer
fight and Medium Duty Vehicle
ight and Medium Duty Vehicle
ight and Medium Duty Vehicle
ight and Medium Duty Vehicle
FOR:
FROM:
SUBJECT:
U.S. Department of Homeland Security
Washington, DC 20472
FEMA
US&R PROGRAM DIRECTIVE - 2016-016
December 29, 2016
National Urban Search & Rescue Response System
Task Force Representatives
Fred Endrikat, Chief
Urban Search and Rescue Branch
Digitally signed by FRED R ENDRIKAT
DN: c=US, o=U.S. Government, ou=Department of
Homeland Security, ou=FEMA, ou=People,
cn=FRED R ENDRIKAT,
0.9.2342.19200300.100.1.1=0032602355.FEMA.1
Date: 2016.12.2916:1125 -05'00'
US&R Program Directive 2016-016 — Vehicle Fleet Purchase, Replacement, and
Disposal Guidance — (Supersedes US&R PD 2014-010)
Implementation Date: December 29, 2016; Re -issue: September 30, 2019
To assist the National Urban Search and Rescue (US&R) Response System (the System) task
forces to appropriately accomplish vehicle fleet purchase, replacement, and disposal, the System's
Operations Group Chair and US&R Branch directed that current guidance on these topics be
developed. That guidance has been developed by the Logistics Transportation Subgroup in
conjunction with the US&R Grants Office and follows.
REQUIRED ACTIONS
The issue is approved for FEMA National US&R Response System implementation.
System task forces shall utilize the following guidance to purchase, replace, and dispose of
vehicles, trailers, and/or support units purchased with FEMA US&R Readiness Cooperative
Agreement funding. Task forces shall adhere to the types and maximum quantities identified for
all fleet components.
Purchase Guidance:
The following types and quantities of heavy, medium and light vehicles, trailers, and support units
comprise the authorized US&R task force vehicle fleet. System task forces shall not purchase or
maintain more than the identified quantities or purchase other than the Recommended, identified
capabilities without specific approval from the FEMA US&R Branch or its designee. All
purchases of new or replacement vehicle/trailer/support units must be approved by the
FEMA US&R Branch or its designee.
• Heavy Vehicles for Cache Transport — Up to five, recommended as follows:
o Straight Trucks: Recommended over -the -road with diesel engine, manual or auto -
shift transmission, 12,000-18,0001bs. front axle capacity, single or dual rear axle
capacity from 20,000-45,0001bs., air ride suspension, crew or sleeper cab, up to 300
gallons capacity fuel trucks, 5,0001bs. minimum capacity lift gate, tow hitch with
14,000Ibs. or greater towing capability, 24-28' van, flatbed or curtain side deck
length, box temperature control system, interior and exterior box lighting, double
or triple E-track load securement system and/or interior shelving to meet specific
task force needs. It is recommended that a mobile communications 40-watt
www.fema.gov
US&R Program Directive 2016-016 — Vehicle Fleet Purchase, Replacement and Disposal
Guidance
Page 2
minimum radio and engine block heating system for cold weather be considered.
Optional emergency lighting and sirens per Sponsoring Agency policy.
o Semi -Tractors: Over -the -road tractors with diesel engines, manual or shift
transmission, 12,000-18,0001bs. front axle capacity, 45,0001bs.combined dual rear
axle capacity, sleeper cab, and air ride suspension, up to 300 gallons. Consider
green certified. It is recommended that a mobile communications 40-watt
minimum radio and engine block heating system for cold weather be considered.
Optional emergency lighting and sirens per Sponsoring Agency policy.
o Trailers: Over -the -road trailers, 48-53', dry van, curtain side, standard flatbed,
beaver -tail or tail -ramp flatbed, air ride suspension, 5,0001bs. minimum capacity
lift gate on dry van and curtain side trailers, dual or E-Track load securement system
in dry van trailers, adjustable 4" manual winch and strap load securement systems
on curtain side and flatbed trailers, load securement system in floor, optional cable
winch system on flatbed trailers. Optional emergency lighting and sirens per
Sponsoring Agency policy.
• Light and Medium Duty Vehicles - Up to seven, recommended as follows:
o Requests for command type units and van style units will require additional
justification.
o 4x4, towing capable
o GVWR>10,000 lbs. <20,0001bs.
o Minimum crew cab, <15 passenger
o Heavy duty diesel engine
o Heavy duty automatic transmission
o Engine block heating system for cold weather
o Factory tow package w/5,000-16,0001bs. rated trailer hitch
o Capable for air transport and / or Air Transportability Test Loading Agency
(ATTLA) certification
o Mobile communications radio w/40-watt minimum
o All weather mud & snow tires
o Bed enclosure for standard 8' box
o Cable winch system
o Satellite Radio & mapping capabilities
o High heat alarm as needed
o Optional emergency lighting/sirens per Sponsoring Agency policy
• Support Units and Trailers
o Forklift — two: One for warehouse operations, one for deployment
• 5,000 to 15,0001bs. capacity for cache handling
• Diesel, dual gas/propane or electric (warehouse)
• Engine block heating system for cold weather
• Low profile, dual or triple stage hydraulic mast
• Solid pneumatic tires
www.fema.gov
US&R Program Directive 2016-016 — Vehicle Fleet Purchase, Replacement and Disposal
Guidance
Page 3
• Hydraulic lift, tilt, side shift, tine squeeze/widen controls
• All terrain -type
• Enclosed cab system
o Forklift Transport Trailer — one:
• Dual or triple axle
• DOT approved
• Appropriate axle weight rating, wheels, and tires
• Appropriate GTWR (Gross Trailer Weight Rating) to transport forklift
• Surge, electric, or air brakes
• Larger diameter tires for extended high speed travel
■ Tilt, beaver tail, or ramp style deck
• Cable winch system
■ Optional emergency lighting per Sponsoring Agency policy.
o UTVs — Two:
• Examples: JD Gator, Kawasaki Mule, Kubota, Ranger, etc.
• 4x4, 4x6
• Engine block heating system for cold weather
■ Two or four person seating capacity
• Full rollover safety cage system
• Winch
• Enclosed cab system
• Off -road capable (4-wheel drive preferred) with transport bed, lighting kit,
pneumatic all -terrain tires, trailer hitch.
o Utility Trailers — Two:
■ 16-24'
• Open or enclosed
• 10,0001bs. maximum GTWR (Gross Trailer Weight Rating)
• Larger diameter tires for extended high speed travel
• Weight to truck towing ratios to comply with DOT requirements
• Interior and/or exterior lighting
• Double or triple E-track load securement system on enclosed trailers
• Tie down system on frame or floor to secure load
• Interior shelving or cabinets on enclosed trailers
• Exterior pull-out awning on enclosed trailers
• Gooseneck -type trailers may require additional CDL licensing
o Water Operations Trailers — Up to Three
• 20-28'
• Open stack or enclosed design
www.fema.gov
US&R Program Directive 2016-016 — Vehicle Fleet Purchase, Replacement and Disposal
Guidance
Page 4
• Larger diameter tires for extended high speed travel
• Upper stack 40001b or greater capacity
• 10,0001bs. maximum GTWR (Gross Trailer Weight Rating)
• Weight to truck towing ratios to comply with DOT requirements
• Interior and/or exterior lighting
• Divider wall/door in enclosed trailer
■ Exterior pull-out awning on enclosed trailer
• Gooseneck -type trailers may require additional CDL licensing
o Optional Base Power Generating Unit 50-100kVA — one
• Recommend Sponsoring Agency Owned or Rental Unit
• Diesel powered
• Must be compatible with current base power cord set
• Trailer mount, skid mount or truck mounted
• Single and Three Phase Switchable
• <75 dBa quiet running
■ Cam-Lok panel
■ X-Large or optional additional fuel tank
■ Emergency Stop, Audible alarms, Battery Charger
o Funding and Justification:
■ When funding is identified by a task force within their Cooperative
Agreement, and/or otherwise provided by FEMA, to be distributed to task
forces for vehicle or support unit purchase or replacement, task forces shall
complete and submit the US&R Vehicle Purchase, Replacement, and
Disposal Justification Form including the complete specifications and
purchase price for the vehicle/trailer/support unit(s). The form may be
submitted with the Readiness Cooperative Agreement Budget Narrative
Spreadsheet, with a budget change request, or as may otherwise be directed
by the FEMA US&R Branch.
• When vehicles, trailers, or support units to be purchased will replace an
existing vehicle/trailer/support unit originally purchased with Readiness
Cooperative Agreement funding, a justification for replacement and a
disposal plan for the vehicle/support unit to be replaced shall be submitted
to the US&R Branch for approval and signature obtained prior to
authorizing the purchase of the new replacement. When a vehicle is to be
replaced, the current fair market or trade in value of vehicle to be replaced
should be determined. Any trade in or anticipated sales amount should be
applied toward the purchase amount of the new unit.
Replacement Guidance:
• To date, the System has not adopted or implemented guidance on the recommended
replacement cycles for task force vehicle fleet or support units but in general, the GSA
Fleet Minimum Vehicle Replacement Standard can be used to provide guidance on the
www.fema.gov
US&R Program Directive 2016-016 — Vehicle Fleet Purchase, Replacement and Disposal
Guidance
Page 5
minimum service expectancy for which task forces can begin to consider replacement of
prime movers. This information is available at the following link: GSA Vehicle
Replacement Standards 04212014.
• Task forces may also refer to Sponsoring Agency vehicle replacement policies or
procedures that may provide guidance on recommended minimum replacement cycles.
• It will be up to each task force to monitor mileage, usage, overall condition, storage
environment, and/or maintenance related issues that would indicate when a vehicle may
need to be considered for replacement.
• Vehicles with lower than expected mileage for their age, that have received regular exercise
and periodic maintenance, and that have been stored inside out of the environmental
elements can be expected to have a longer service life than vehicles that have not been
maintained appropriately, exercised regularly, and/or stored outside.
o A current fair market or trade in value of the vehicle/unit being replaced
should be determined. This can be accomplished via use of the Kelley Blue Book,
NADA guide, Sponsoring Agency Amortization Schedule, or other recognized
value or depreciation estimating sources. The estimate of the trade-in value may
also be included in a quote by a dealer when obtaining pricing for the new
replacement vehicle/unit.
• The US&R Branch may require periodic reporting of the status of task force vehicles and/or
support units in order to plan for funding necessary to support system -wide replacement of
vehicles.
Disposal:
• It is an expectation that when a task force determines that a vehicle or support unit that was
originally purchased with Readiness Cooperative Agreement funding needs to be replaced,
the vehicle/support unit will be disposed of as a result of the purchase of the new
replacement vehicle/support unit.
• The disposal plan that was submitted with the justification for purchase/replacement shall
be followed as approved by the US&R Branch.
• Disposal options that may be approved by the US&R Branch include, but may not be
limited to:
o Trade-in for replacement vehicle/support unit
o Transfer to the Sponsoring Agency or other Federal program via FF-119- 7-1-2
Property Transfer Report
o Sale via Sponsoring Agency property disposal policies and procedures
• Disposal of any vehicle or property with a Fair Market Value of $5,000 or more is subject
to disposal determination by the FEMA US&R Branch. The Federal government retains
interest in items purchased with Readiness Cooperative Agreement funding at this value
threshold. Task forces that are sponsored by State or Local governments are governed by
44 CFR Part 13.32, Equipment. Task forces that are sponsored by Educational Institutions
www.fema.gov
US&R Program Directive 2016-016 — Vehicle Fleet Purchase, Replacement and Disposal
Guidance
Page 6
cc:
or Non -Profit organizations are governed by 2 CFR 215.34, Equipment.
• Any transfer of the vehicle or property to a non -Federal agency does not relieve the
Sponsoring Agency or task force of the responsibility for disposal as governed by the
appropriate Federal regulations. The task force is responsible to account for this vehicle
or property until sold or traded in.
• Any sale of vehicles/trailers/support units or equipment with Fair Market Value of $5,000
or more and originally purchased with Readiness Cooperative Agreement funding requires
the proceeds to be returned to the U.S. Treasury if not returned to the task force for use to
purchase replacement equipment. Sponsoring Agencies cannot retain the proceeds and
place in a General Fund that is not intended for use by the task force.
• The task force shall not retain a vehicle/trailer/support unit that has been replaced for use
by the task force. The task force shall not utilize Readiness Cooperative Agreement
funding to support any future maintenance, fuel, or usage costs of any
vehicle/trailer/support unit that has been replaced.
US&R Strategic Group
US&R Advisory Group
US&R Branch Staff
FEMA Regional/Federal/International ESF #9 Representatives
www.fema.gov
From: Sanchez. Erik
To: USARS02
Cc: Musser, Miroslava; USARFAST (Flood and Swiftwater Team); Garcia, Jesus
Subject: FW: FY2021 CA Purchase Approval
Date: Thursday, October 12, 2023 12:10:24 PM
Attachments: jmage001.onq
FL-TF2 18-4 CA Purchased vehicles Updated 10 2023.xisx
FLTF2 FEMA FORM 089-0-26 Boat Trailer Purchase.odf
2005 International Box Truck Estimate.docx
Chris Dudot Miami 10-2-23.odf
Good afternoon Barber,
Please see the attached approved forms to enter a Req for the new SW trailer. We will be using
CA2021 Supplemental and then we will credit the value of the box truck ($21,159) from either the
FD or Auction. Please let me know if you have any questions. Thank you.
Respectfully,
Erik Sanchez, Fire Captain
US&R Program Manager
City of Miami Fire -Rescue
Urban Search and Rescue
Florida Task Force II
U. S. Dept. of Homeland Security
C-(786)554-3155
P-(305)416-5472
eriksanchezPmiamigov.com
usarpm@miamigov.com
"There are no secrets to success. It is the result of preparation, hard work, and learning from
failure."
Colin Powell
From: Bal, Rayna <Rayna.Bal@fema.dhs.gov>
Sent: Thursday, October 12, 2023 8:32 AM
To: Sanchez, Erik <ErikSanchez@miamigov.com>
Cc: Neuhaus, Bruce <bruce.neuhaus@fema.dhs.gov>
Subject; FY2021 CA Purchase Approval
CAUTION: This is an email from an external source. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Hi Erik,
Your attached specifications and 089-0-26 form have been reviewed and approved for purchase
using your FY2021 Cooperative Agreement supplemental funding. If a budget change amendment is
required for this purchase, be sure to include the signed 089-0-26 form in ND Grants with your
amendment request.
A signed copy of the 089-0-26 form is attached for your records.
Rayna Bal
Program Specialist I US&R Branch I Operations Division
Office: 202-646-7933 I Mobile: 202-664-3324
rayna.bal(@fema.dhs.gov
Federal Emergency Management Agency
www.fema.gov
From: Sanchez, Erik <ErikSanchezl@miamigov.com>
Sent: Sunday, October 1, 2023 1:16 PM
To: Neuhaus, Bruce <bruce.neuhauslafema.dhs.gov>
Subject: RE: Question to Purchase Double Stack Boat Trailer
CAUTION: This email originated from outside of DHS. DO NOT click links or open attachments unles
and/or trust the sender. Please select the Phish Alert Report button on the top right of your screen
email if it is unsolicited or suspicious in nature.
Good afternoon Bruce,
s you recognize
to report this
I hope you are having a nice weekend! I am attaching the documents requested. Please review them
and let me know if you need anything else to finalize the approval. As always, thank you for all your
assistance!
Respectfully,
Erik Sanchez, Fire Captain
US&R Program Manager
City of Miami Fire -Rescue
Urban Search and Rescue
Florida Task Force II
U. S. Dept. of Homeland Security
C-(786)554-3155
P-(305)416-5472
eriksanchezl@miamigov.com
usarpm(miamigov.com
"There are no secrets to success. It is the result of preparation, hard work, and learning from
failure."
Colin Powell
From: Neuhaus, Bruce <bruce.neuhausPfema.dhs.gov>
Sent: Thursday, September 28, 2023 3:06 PM
To: Sanchez, Erik <ErikSanchezPmiamigov.com>
Subject: RE: Question to Purchase Double Stack Boat Trailer
CAUTION: This is an email from an external source. Do not click links or open attac
you recognize the sender and know the content is safe.
hments unless
Hey Erik,
I apologize for the delay in getting an answer but we received the response from OCC and they agree
this would be an acceptable request. I have the estimate for the boat trailer and the KBB for the box
truck, I will still need the following to provide the signed approval:
• The 089-0-26
o Ensure Section C is completed to include the complete funding source being used to
complete the purchase (i.e. EMW-2019-CA-000XX)
o For section D in the justification for replacement you can use the explanation
submitted to me with the addition of FL-TF2 received US&R Branch allowability for this
disposition.
• 18-004 with just FL-TF vehicles listed that were purchased with CA funding.
Let me know if you have any additional questions.
Bruce
Bruce Neuhaus
US&R Branch I Operations Division
Mobile: (202) 924-1707
bruce.neuhaus@fema.dhs.gov
Federal Emergency Management Agency
www.fema.gov
FEMA
From: Sanchez, Erik <ErikSanchez@miamigov.com>
Sent: Thursday, September 28, 2023 1:42 PM
To: Neuhaus, Bruce <bruce.neuhausPfema,dhs.gov>
Subject: RE: Question to Purchase Double Stack Boat Trailer
nl This email originated from outside of DHS. DO NOT click links or open attachments unles
and/or trust the sender. Please select the Phish Alert Report button on the top right of your screen
email if it is unsolicited or suspicious in nature.
Hi Bruce,
s you recognize
to report this
Did you hear anything from the Office of Chief Counsel (lawyers) reference this request? Just trying
to plan in case of a government shutdown. Thank you again, Sir.
Respectfully,
Erik Sanchez, Fire Captain
US&R Program Manager
City of Miami Fire -Rescue
Urban Search and Rescue
Florida Task Force II
U. S. Dept. of Homeland Security
C-(786)554-3155
P-(305)416-5472
eriksanchezmiamigov.com
usarpm(miamigov.com
" There are no secrets to success. It is the result of preparation, hard work, and learning from
failure."
Colin Powell
From: Neuhaus, Bruce <bruce.neuhausl@fema.dhs.gov>
Sent: Wednesday, September 20, 2023 12:56 PM
To: Sanchez, Erik <ErikSanchezPmiamigov.com>
Subject: RE: Question to Purchase Double Stack Boat Trailer
CAUTION: This is an email from an external source. Do not click links or open attac
you recognize the sender and know the content is safe.
hments unless
Hi Erik,
Buddy and I discussed this request and we had a meeting with the Office of Chief Council (lawyers)
this morning to ensure we are not going outside and regulations. We should hear back in a day or
two.
Bruce
Bruce Neuhaus
US&R Branch Operations Division
Mobile: (202) 924-1707
bruce.neuhaus(@fema.dhs.gov
Federal Emergency Management Agency
www.fema.gov
FEMA
From: Sanchez, Erik <ErikSanchez(amiamigov.com>
Sent: Tuesday, September 19, 2023 8:45 AM
To: Neuhaus, Bruce <bruce.neuhaus(afema.dhs.gov>
Subject: FW: Question to Purchase Double Stack Boat Trailer
This email originated from outside of DHS. DO NOT click links or open attachments unless you recognize
and/or trust the sender. Please select the Phish Alert Report button on the top right of your screen to report this
email if it is unsolicited or suspicious in nature.
Good morning Bruce,
I hope you are doing well! I know you mentioned that Buddy needed to get back to you but this is
just a friendly reminder regarding the below topic. Thank you, Sir!
Respectfully,
Erik Sanchez, Fire Captain
US&R Program Manager
City of Miami Fire -Rescue
Urban Search and Rescue
Florida Task Force II
U. S. Dept. of Homeland Security
C-(786)554-3155
P-(305)416-5472
eriksanchez(@miamigov.com
usarpm(@miamigov.com
"There are no secrets to success. It is the result of preparation, hard work, and learning from
failure."
Colin Powell
From: Sanchez, Erik <ErikSanchez@miamigov.com>
Sent: Saturday, September 2, 2023 4:36 PM
To: Neuhaus, Bruce <bruce.neuhausPfema.dhs.gov>
Subject: Re: Question to Purchase Double Stack Boat Trailer
Copy Bruce. Thank you Sir.
Respectfully,
Erik Sanchez, Fire Captain
US&R Program Manager
City of Miami Fire -Rescue
Urban Search and Rescue
Florida Task Force II
U. S. Dept. of Homeland Security
C-(786)554-3155
P-(305)416-5472
eriksanchez@miamigov.com
usarpm@miamigov.com
" There are no secrets to success. It is the result of preparation, hard work, and learning
from failure."
Colin Powell
From: Neuhaus, Bruce <bruce.neuhaus@fema.dhs.gov>
Sent: Saturday, September 2, 2023 4:08:25 PM
To: Sanchez, Erik <ErikSanchez@miamigov.com>
Subject: RE: Question to Purchase Double Stack Boat Trailer
CAUTION: This is an email from an external source. Do not click links or open attachmen[s unless
you recognize the sender and know the content is safe.
•
Hi Erik,
I apologize for not getting back to you sooner but I have been waiting on Buddy to get response back
from OCC on allowability of selling the box truck and using the funds towards the purchase of the
boat trailer . I will be back in the office from the TC Idalia deployment on Tuesday and will follow up
with Buddy to see if he has received a response yet. If no issues I will process your paperwork if not I
will get back with you on any issues.
Bruce
Bruce Neuhaus
US&R Branch I Operations Division
Mobile: (202) 924-1707
bruce,neuhausPfema.dhs.gov
Federal Emergency Management Agency
www.fema.gov
FEMA
From: Sanchez, Erik <ErikSanchezPmiamigov.com>
Sent: Saturday, September 2, 2023 3:18 PM
To: Neuhaus, Bruce <bruce.neuhausl@fema.dhs.gov>
Subject: Fwd: Question to Purchase Double Stack Boat Trailer
CAUTION: This email originated from outside of DHS. DO NOT click links or open attachments unless you recognize
and/or trust the sender. Please select the Phish Alert Report button on the top right of your screen to report this
email if it is unsolicited or suspicious in nature.
Hi Bruce,
I hope you are doing well! Could you please read the below email and advise. Thank you sir.
Respectfully,
Erik Sanchez, Fire Captain
US&R Program Manager
City of Miami Fire -Rescue
Urban Search and Rescue
Florida Task Force II
U. S. Dept. of Homeland Security
C-(786)5 54-315 5
P-(305)416-5472
eriksanchez@miamigov.com
usarpm@m iamigov.com
" There are no secrets to success. It is the result of preparation, hard work, and learning
from failure."
Colin Powell
From: Sanchez, Erik
Sent: Monday, August 21, 2023 5:27:41 PM
To: Neuhaus, Bruce <bruce.neuhaus@fema.dhs.gov>
Subject: FW: Question to Purchase Double Stack Boat Trailer
Hi Bruce,
I hope you had a nice weekend! I wanted to follow up on the below email. Please let me know at
your convenience. Thank you.
Respectfully,
Erik Sanchez, Fire Captain
US&R Program Manager
City of Miami Fire -Rescue
Urban Search and Rescue
Florida Task Force II
U. S. Dept. of Homeland Security
C-(786)554-3155
P-(305)416-5472
eriksanchez(@miamigov.com
usarpm(a�miamigov.com
" There are no secrets to success. It is the result of preparation, hard work, and learning from
failure."
Colin Powell
From: Sanchez, Erik
Sent: Wednesday, August 9, 2023 5:03 AM
To: Neuhaus, Bruce <bruce.neuhausPfema.dhs.gov>
Subject: Question to Purchase Double Stack Boat Trailer
Good morning Bruce,
I hope you are doing well! I am reaching out to you because we are trying to purchase a new double -
stack boat trailer. Our task force currently has 2 double -stack trailers and 1 single trailer (all 3 are
Sponsoring Agency owned) and we are trying to be compliant with PD 2016-016 so that we are able
to move the 6 boats on a Type 1 cache with 3 trailers. In order to buy this new trailer, I was thinking
to auction 1 older box truck (CA funded) since we recently purchased a new box truck with State
funds that will replace the CA -funded box truck. My question to you is if this is something that we
could do and use Supplemental CA2021 funds to cover the difference after we auction the older box
truck. I am attaching the quote for the new boat trailer and the online estimate for our older box
truck. Please let me know your thoughts and if this would be approved, I can fill out the appropriate
FEMA FORM 089. You can also call me with questions.
Thank you in advance for your assistance as always!
Respectfully,
Erik Sanchez, Fire Captain
US&R Program Manager
City of Miami Fire -Rescue
Urban Search and Rescue
Florida Task Force II
U. S. Dept. of Homeland Security
C-(786)554-3155
P-(305)416-5472
eriksanchezPmiamigov.com
usarpmPmiamigov.com
"There are no secrets to success. It is the result of preparation, hard work, and learning from
failure."
Colin Powell
RE: Auction Revenue
Busto, Maria
Lopez, Marcia; O Lacret, Pedro; Duran, Johnny
Femandet Wendy, Joseph, lacques< 0 Hemandez-Torres, Luis: 0 Dawson, Donovan; Michel Leon
R.2:_,'t:rm Po It Delete: 10Yee:s:iu
I was about to head over to the cashier, this is what the cash receipt form Looks like
CASH
CHECK S
337.350.00
TOTAL S
DATE
337,360.00
18-Oct-2024
City of Miami
Department of Finance
Cash Receipts Form
RECEIVED FROM: Procurement Department ! Maria Busto
Department'DlvisiontEmployee Name
NOD
DESCRIPTION/SOURCE
DOCUMENT REF.#
SUBSIDIARY d ACCOUNT CODE
AMOUNT(S)
Live Auction Revenue (GSA)
05001.241000.464000.0.0
$ 265,800.00
Live Auction Revenue (USAR)
11000.184050.664000.0.0
$ 37,450.00
Live Auction Revenue (FIRE)
00001.184010.464000.0.0
$ 34,100.00
I
TOTAL:
$ 337,350.00
EXPLANATIONINOTE S:
Revenue Produced by Live Auction that took place September 14. 2024
Respectfully,
C}\ Maria Busto
PCARD/Surplus Administrator
Department of Procurement
City of Miami
305-416-1903
<—) Reply <F Reply All - Feeearrl
ATTEST:
By:
DocuSigned by:
eD75(106eF lmtag...
Todd B. Hannon
City Clerk
APPROVED AS TO FORM AND
CORRECTNESS
By:
DocuSigned by:
rDS
�,ar �. 00 sa 111 Ce
Signed by:
E9F188248D...
George K. Wysong III
City Attorney
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
By:
DocuSigned by:
arguAr Nbvitir,
i=eesi2r2A...
Arthur Noriega
City Manager
APPROVED AS TO INSURANCE
REQUIREMENTS
By:
DocuSigned by:
Fratnk Gow�t �j
5CG31417...
Ann -Marie Sharpe, Director
Department of Risk Management
Counterparts and Electronic Signatures. This Agreement may be executed in any number of counterparts, each of
which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and
the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement
(whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name
is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other
parties an original signed Agreement upon request.
Olivera, Rosemary
From: Ramlal, Vishwani
Sent: Monday, December 9, 2024 1:41 PM
To: Olivera, Rosemary; Hannon, Todd; Ewan, Nicole; Perez, Juan- Police
Cc: Hardy, Robert C.; Garcia, Aida; Alexandre, Marc; Musser, Grant
Subject: Matter ID# 24-3196 - FY2021 USAR Cooperative Supplemental Funding Agreement
Attachments: Auction Proceeds FY 2021 CA Suppl Funding.pdf
Good afternoon,
Attached, please find the fully executed agreement that is to be retained as an original
by the City.
Thank you,
Vi$16444tb Pasvegt- CUNT/keit MBA
Administrative Assistant I
City of -Miami, Department of Fire -Rescue
Division of Professional Standards
1131 7" Street, 3' Floor
Miami, Florida 33136
Phone: (305': 416-5465
s ramlalerniarrugov.cora
1