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HomeMy WebLinkAbout25261AGREEMENT INFORMATION AGREEMENT NUMBER 25261 NAME/TYPE OF AGREEMENT FLORIDA DEPARTMENT OF HEALTH & MIAMI-DADE COUNTY BOARD OF COUNTY COMMISSIONERS DESCRIPTION MEMORANDUM OF AGREEMENT/FY24-25 EMS COUNTY GRANT C2443/MATTER ID: 24-3275 EFFECTIVE DATE ATTESTED BY TODD B. HANNON ATTESTED DATE 11/25/2024 DATE RECEIVED FROM ISSUING DEPT. 11/27/2024 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Fire -Rescue DEPT. CONTACT PERSON: Vishwani Ramlal-Campbell EXT. (305) 416-5465 NAME OF OTHER CONTRACTUAL PARTY/ENTITY: "Florida Department of Health" IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? ❑ YES ® NO TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? ❑ YES ® NO TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ® GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT OTHER: (PLEASE SPECIFY) PURPOSE OF ITEM (BRIEF SUMMARY): Accepting EMS County Grant funding from the Florida Department of Health, as apportioned by Miami -Dade County. COMMISSION APPROVAL DATE: FILE ID: ENACTMENT NO.: IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: Accepting funds < S50,000.00 ROUTING INFORMATION Date PLEASE PRINT AND SIGN APPROVAL BY DEPARTMENTAL DIRECTOR November 22, 2024 PRINT: ROBER I 15:13: SIGNATURE: n ydl 8 EST 1 P AbitiG Initial � SUBMITTED TO RISK MANAGEMENT November 22, 2024 PRINT: ANN I 15:21: SIGNATURE: — MARPE EST FratAl t wt/7 SUBMITTED TO CITY ATTORNEY November 22 , 2024R A18 p SIGNATURE: g—�(EST°si fined byigoNG III /I1 aunt, L s &.d) ll,` APPROVAL BY ASSISTANT CITY MANAGER `— 88 776E 9 F E 88248 B ... PRINT: SIGNATURE: RECEIVED BY CITY MANAGER November 23, 2024 PRINT: ART NORIEGA I 09:26: qtlSigned c SIGNATURE: a' ' ""l" ' 0 .56eF6C372DD42A... PRINT: SIGNATURE: PRINT: SIGNATURE: PRINT: SIGNATURE: 1) ONE ORIGINAL TO CITY CLERK, 2) ONE COPY TO CITY ATTORNEY'S OFFICE, 3) REMAINING ORIGINAL(S) TO ORIGINATING DEPARTMENT PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Arthur Noriega V, City Manager DATE: November 21, 2024 Office of the City Manager DocuSigned by: v��u tktm is FROM: Fire Chief Wertnevii.v, Director Department of Fire -Rescue FILE: SUBJECT: FY24-25 EMS County Grant — C2443 REFERENCES: ENCLOSURES: The Florida Department of Health is authorized by Chapter 401, Part II, Florida Statutes, to provide grants to Board of County Commissioners for the purpose of improving and expanding pre -hospital emergency medical services within Miami -Dade County ("County). It is the intent of the members of the Miami -Dade County Board of County Commissioners that the Fiscal Year 2024-2025 funding for the County from the State of Florida, Department of Health, Bureau of Emergency Medical Services ("EMS) Program, entitled " Florida EMS Grant Program for Counties," in the amount of $29,046.86, be apportioned to the City of Miami's ("City") Department of Fire - Rescue. Consequently, the Department of Fire -Rescue is respectfully requesting your approval to accept said funding for the improvement, expansion, and continuation of its pre -hospital EMS projects, thereby enhancing the level of service provided to the residents and visitors of the City. Should you have any questions or concerns regarding this request, please contact Assistant Fire Chief Christopher Diaz at (305) 569-4008 APPROVED: DocuSigned by: grAttxr ivbvtty. 5oer6c372DIWA.. Arthur Noriega V, City Manager C: RH/NA/CD/RCH/vrc November 23, 2024 1 09:26:55 EST Date ATTACHMENT B FY 2024-25 EMS COUNTY GRANT C2443 LETTER OF UNDERSTANDING/AGREEMENT PER PAYMENT FROM THE STATE The Florida Department of Health is authorized by chapter 401, Part II, Florida Statutes to provide grants to boards of county commissioners for the purpose of improving and expanding prehospital emergency medical services. County grants are awarded only to boards of county commissioners but may subsequently be distributed to municipalities and other agencies or organizations involved in the provision of EMS pre -hospital care. The enclosed grant application, incorporating projects submitted by your organization, has been approved by the Miami -Dade County Board of County Commissioners and the State of Florida Department of Health, Bureau or Emergency Medical Services (EMS). Disbursements will be made to the participating organizations in accordance with the approved grant work plan, upon receipt of new grant funds from the Florida Department of Health, Bureau of EMS and submission of this approved document to Miami -Dade County Fire Rescue Department, Grants Management Bureau, Office 248-A, located at 9300 N.W. 41 Street, Doral, Florida 33178-2414. Your signature below acknowledges and ensures that you have read, understood and will comply fully with your agency's grant application work plan and/or approved change requests as well as the terms and conditions outlined in the 2024-2025 EMS County Grant Program Application Packet. You also agree to assume all compliance and reporting responsibilities for your grant projects and to provide timely Expenditure and Activity Reports to Miami -Dade County Fire Rescue Grants Management Bureau for submission to the State of Florida as required under the approved grant. Name and address of EMS Agency: City of Miami Department of Fire -Rescue, 1151 N.W. 7th Street, 3rd floor, Miami, FL 33136 Authorized Contact Person - Person designated authority and responsibility to provide Miami - Dade County Fire Rescue with reports and documentation on all expenditures and activities that involve this grant: Name Johnny Duran Alternate Wendy E. Fernandez Telephone 305-416-5414 Signatory Official Signature 1, ' Attachments Title Fire -Rescue Budqet & Finance Manaqer Title Senior Budget & Financial Support Advisor Fax 305-400-5054 Telephone 305-416-4008 FY 2024-25 EMS COUNTY GRANT# C2443 NEW GRANT REVENUE EXPECTED FROM THE STATE PER EMS CALLS FOR CALENDAR YEAR 2022 GRANTEE/SUB-GRANTEES: TOTAL EMS CALLS FOR CALENDAR YEAR 2022 (UNITS) TOTAL EMS CALLS FOR CALENDAR YEAR 2022 (%) NEW REVENUE EXPECTED VIA PAYMENT FOR FY 2024-25 ($) 7/8/2024 K. Hollis -Baker NEW REVENUE DISTRIBUTION PER PAYMENT FOR FY 2024-25 ($) ROUNDED 1 MIAMI-DADE COUNTY FIRE RESCUE DEPT. 218,611 61% $127,967.84 $78,274.36 (CALLS per EMS Div Chief Shanti Hall, 10-16-2023) 2 CITY OF MIAMI FIRE RESCUE DEPT. 81,125 23% $127,967.84 $29,047.06 (CALLS per Christopher Diaz,Assistant Fire Chief, HEMS., 9-11-2023) 3 4 5 6 CITY OF MIAMI BEACH FIRE RESCUE DEPT. (CALLS per Jorge Linares, Rescue Chief 9-11-2023) CITY OF HIALEAH FIRE RESCUE DEPT. (CALLS per Emmanuel Louis, EMS Division Chief, on 9-13-2023) CITY OF CORAL GABLES FIRE RESCUE DEPT. (CALLS per Xavier Jones, Division Chief, on 9-6-2023) VILLAGE OF KEY BISCAYNE FIRE RESCUE DEPT. (CALLS per Marcos Osorio, Deputy Fire Chief/Fire Marshal, on 8-30-2022 - Amount is from previous application cycle {2021 calendar year call volume} as 2022 calendar year call volume was not submitted) 17,767 30,344 8,500 1,052 5% 8% 2% 0% $127,967.84 $127,967.84 $127,967.84 $127,967.84 $6,361.53 $10,864.76 $3,043.45 $376.67 TOTALS 357,399 100% $127,967.84 NOTES: A) EMS CALLS DEFINITION APPROVED BY EACH FIRE -RESCUE CHIEF: ALL SITUATIONS FOUND TO BE EMS RELATED BY THE RESPONDING UNIT THAT ARRIVED ON THE CALL (NOT INCLUDING CANCELLED CALLS) AND AN EMS PATIENT PATIENT REPORT HAS BEEN GENERATED B) CALENDAR YEAR (C.Y.) DEFINITION APPROVED BY EACH FIRE -RESCUE CHIEF: FROM JANUARY 1 TO DECEMBER 31 C) TOTAL NEW REVENUE EXPECTED FOR FY 2024-25 IS $127,967.84. DocuSign Envelope ID: E3E48282-8978-4AF9-8F8D-CE73B4BF33A1 CONTRACT SUMMARY This contract action has completed the Department's routing process and has received the required approvals for execution. Division/CHD/Office: Provider Name: Contract Number: Original Contract Amount: Total Contract Amount (executed actions): Original Contract Start Date: Contract End Date (executed actions): Division of Emergency Preparedness and Community Support Miami -Dade County Board of County Commissioners C2443 $127,967.84 N/A June 1,2024 May 31, 2025 DESCRIPTION OF CON I'RACTUAL SERVICES: Expansion and enhancement of Emergency Medical Services in area of coverage as outlined in the approved grant application (Attachment A). CONTRACT ACTION: AMENDMENT(Y/N): N AMENDMENT AMOUNT: CHANGE TO TERM(Y/N): N N/A START DATE: N/A END DATE: N/A RENEWAL: START DATE: N RENEWAL AMOUNT: N/A N/A END DATE: N/A DESCRIPTION OF CONTRACT AMENDMENT ACTION: N/A This contract complies with all of the following requirements: • A statement of work • Quantifiable and measurable deliverables • Performance measures • Financial consequences for non-performance • Terms and conditions which protect the interest of the state • All requirements of law have been met regarding the contract • Documentation in the contract file is sufficient to support the contract and the attestation (examples: business case; directive to establish contract; subject research and analysis, etc.) • If the contract is established by way of a competitive solicitation as identified in section 287.057(1), Florida Statutes, the costs of the contract are the most advantageous to the state or offer the best value DocuSign Envelope ID: E3E48282-8978-4AF9-8F8D-CE73B4BF33A1 C2443 Miami -Dade County Board of County Commissioners MEMORANDUM OF AGREEMENT BETWEEN The FLORIDA DEPARTMENT OF HEALTH And Miami -Dade County Board of County Commissioners This Memorandum of Agreement "Agreement" for Emergency Medical Services County Grants, is entered into between the Florida Department of Health "Department", and Miami -Dade County Board of County Commissioners "Grantee", each a "Party" and jointly referred to as the "Parties". In consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: SECTION I: DEFINITIONS A. Definition of Terms: 1) Quarter: A three-month period of the executed agreement. The quarters for this Agreement are July through September (Quarter One); October through December (Quarter Two); January through March (Quarter Three); and April through June (Quarter Four). 2) Emergency Medical Services (EMS): A system that responds to emergencies in need of highly skilled pre -hospital clinicians. 3) Emergency Medical Services County Grant: Grant funds divided among Florida's 67 counties according to the proportion of the combined amount deposited in the trust fund from the county. These funds may not be used to match grant funds. 4) Grantee: A county emergency medical services organization for which the Department has approved an application for an Emergency Medical Services County Grant. SECTION II: GENERAL TERMS AND CONDITIONS A. General Statement: The Grantee will receive $127,967.84 from General Appropriation 516 of the 2024-2025 Appropriations Act Laws of Florida," Grants and Aids — Emergency Medical Services County Grants from Emergency Medical Services Trust Fund." B. Legal Authority: This Agreement is made pursuant to the Specific Appropriation Line item 516, 2024-2025 Appropriations Act and Section 401.111, Florida Statutes. C. Entire Agreement: This Agreement embodies the entire Agreement and understanding between the Parties, on the subject hereof. Page 1 of 7 C2443 DocuSign Envelope ID: E3E48282-8978-4AF9-8F8D-CE73B4BF33A1 C2443 Miami -Dade County Board of County Commissioners D. Term: The term of this Agreement is June 1, 2024 to May 31, 2025, or upon completion of the project, or whichever is sooner. SECTION III: PROPERTY AND EQUIPMENT A. Property and equipment are defined as non -expendable, tangible property having a useful life of more than one year with a cost of $5,000 or more. 1. All property and equipment purchased with Emergency Medical Services County Grant funds must be: a. Necessary to carry out the approved project; b. Justified to and pre -approved by the Department; c. Inventoried and tracked throughout the grant period; and d. Protected with sufficient insurance and security safeguards. B. All approved property and equipment must be purchased and received prior to the last three months of the grant period unless prior written approval from the Department has been obtained. C. All equipment purchased with grant funds is the property of the grantee, and is subject to Chapter 273, Florida Statutes, dealing with state-owned tangible personal property and the disposition thereof. For research institutions not covered under Chapter 1000, Florida Statutes, equipment no longer deemed to be useful will remain state property and must be transferred or donated to a state agency or public university for redistribution or disposition. SECTION IV: SERVICES TO BE PROVIDED A. Task List: Grantee will perform the following tasks: 1) Ensure the following tasks are performed as needed: a. Grantee must complete the project as specified in the Department approved Emergency Medical Services County Grant Program application (Attachment A hereinafter referred to as the "Project"). b. Grantee will obtain all supplies, services, and labor for use in the performance of this MOA at the lowest practicable cost and by means of competitive bidding wherever practicable or required by Florida law. Page 2 of 7 C2443 DocuSign Envelope ID: E3E48282-8978-4AF9-8F8D-CE73B4BF33A1 C2443 Miami -Dade County Board of County Commissioners c. Provide a quarterly report to the Department outlining all items that were purchased during the quarter, as well as any remaining items to be purchased during the contract term. SECTION V: DELIVERABLES AND METHOD OF PAYMENT A. Deliverables: Grantee must complete and submit the following deliverable in the time and manner specified: 1) Quarterly: The Grantee must provide a quarterly report, reflecting all purchases made in accordance with the approved Attachment A, to the Department demonstrating progress toward completion of the Project as specified in the Department approved Attachment A. B. Method of Payment: 1) Payment: This is a 100% advance payment. 2) Reporting Requirements: Grantee must submit a properly completed quarterly report to the Agreement Manager within 15 days of the end of each quarter. At a minimum, each report must be submitted on Grantee's letterhead, provide the invoice date, and all activities completed during the invoice period. On a separate page, the Grantee must provide the following: a) Beginning budget amount; b) Amount spent year to date; c) Amount remaining in budget; d) Statement certifying the accuracy of the invoice; and e) Signature of an individual with the authority to bind the Grantee. 3) Matching of State Funds Funds received from the Department for this grant shall not be used as Matching Funds for any Projects. C. Special Provisions: 1) Allowable Costs: The Grantee may expend funds only for allowable costs resulting from obligations incurred during the Agreement term. Allowable costs are those that are related to the approved Attachment A. 2) Return of Funds: Any balance of unobligated funds advanced or paid, or funds that were not expended in accordance with the Attachment A must be refunded Page 3of7 C2443 DocuSign Envelope ID: E3E48282-8978-4AF9-8F8D-CE73B4BF33A1 C2443 Miami -Dade County Board of County Commissioners to the Department within three months of the grant end date. 3) Monitoring: The Grantee must permit persons duly authorized by the Department to inspect any records, papers, documents, facilities, or goods and services of the Grantee that are relevant to this grant, and interview any clients, sub -contractors, and employees of the Grantee to assure the Department of satisfactory performance of the Terms and Conditions of this grant. Monitoring may take place at any time during the grant period or records retention period, with reasonable advance notice, during normal business hours. Following such evaluation, the Department may deliver to Grantee a written report of its findings and may include written recommendations with regard to Grantee's performance of the Terms and Conditions of this grant. Grantee will correct all noted deficiencies identified by the Department within the specified period of time set forth in the recommendations. Grantee's failure to correct noted deficiencies may, at the sole and exclusive discretion of the Department, result in any one or a combination of the following: 1) Grantee being deemed in breach or default of this Agreement; 2) the termination of this grant. 4) Duties of Designated Grant Manager: The Grant Manager designated by the Department shall reconcile and verify all funds received against all funds expended during the term of this Agreement period and produce a final reconciliation report. The final report for this project must identify any funds paid in excess of the expenditures incurred by the Grantee or Sub -recipient. 5) Sovereign Immunity: Pursuant to section 768.28, Florida Statutes, the Department is immune from civil or criminal liability resulting from acts or omissions of the Grantee and the Grantee's agents, employees, or assigns. 6) Governing Law and Venue: This Agreement is executed and entered into in the State of Florida and will be construed and performed under the laws, rules, and regulations of the State of Florida. Venue must be in Leon County, Florida, to the exclusion of all other jurisdictions. 7) Indemnification: Grantee will be liable for, and indemnify, defend, and hold the Department harmless from and against all claims, demands, suits, judgments, or damages, including, but not limited to, court costs and attorneys' fees and damages resulting from personal injury, including death or damage to property, arising out of the negligence, intentional or unintentional acts or omissions of the Grantee, and the Grantee's agents, assignees, sub -contractors, and employees, that may arise during the course of the operation of this Agreement, or that arise out of or relating to the subject property, the Project, or the use of grant money. 8) Modification: This Agreement may only be amended in writing and upon mutual agreement by the Parties. 9) Termination: Page 4 of 7 C2443 DocuSign Envelope ID: E3E48282-8978-4AF9-8F8D-CE73B4BF33A1 C2443 Miami -Dade County Board of County Commissioners a) Termination Because of Lack of Funds: It is agreed that in the event funds to finance this Agreement, or part of this Agreement, become unavailable, the obligations of each Party, hereunder may be terminated upon no less than 24 hours' notice in writing to the other Party. Said notice will be delivered by certified mail, return receipt requested, or in person with proof of delivery. The Department will be the final authority as to the availability of state funds, and how any remaining funds will be allocated among Grantees. b) Termination for Breach: Unless the Grantee's breach is excused by the Department, the Department may provide written notice to the Grantee specifically setting forth the breach and allow a 30-calendar day period whereby the Grantee may cure any such breach. The Department may terminate any part or the whole of this Agreement in any of the following circumstances: If Grantee fails to provide services called for by this Agreement within the time specified herein or any extension thereof. ii. If Grantee fails to perform any of the other provisions of this Agreement. Except as set forth above, termination will be upon no less than 24 hours' notice in writing delivered by certified mail, return receipt requested, or in person with proof of delivery. c) All provisions of this Agreement that were not terminated, amended, or modified will remain in full effect and Grantee will continue performance under any remaining provisions. d) After receipt of a notice of termination, and except as otherwise directed in writing, the Grantee will: i. Stop work under this Agreement on the date and to the extent specified in the notice of termination and take any other actions as directed in writing from the Department. ii. Place no further orders or contracts for materials, services, or facilities except as may be necessary for completion of such portion of work under the Agreement as is not terminated. iii. Terminate all outstanding orders and contracts to the extent that they relate to the performance of work under this Agreement. iv. Prepare all necessary reports and documents required under the terms of this Agreement. Documents must be prepared up to the date of termination and include the final report due upon completion of this Agreement. The Department will provide no Page 5of7 C2443 DocuSign Envelope ID: E3E48282-8978-4AF9-8F8D-CE73B4BF33A1 C2443 Miami -Dade County Board of County Commissioners additional funds for administrative fees or for the completion of final reports after the date of termination. v. Notwithstanding anything to the contrary set forth herein, upon termination of this Agreement, the Grantee may continue work on the Project that is the subject of this MOA so long as such work is funded by sources other than the Department. 10) Notice: Any notices given by either party to the other party under this Agreement will be in writing and sent either: via email to the designated email address, by overnight courier, with a verified receipt; or by registered or certified United States Mail, postage prepaid. Either party's specified point of contacts may be changed by notifying the other party a minimum of one week prior to such change. Notice will be deemed sufficiently given upon receipt at the following addresses: Department: Doug Woodlief Director, Division of Emergency Preparedness and Community Support 4052 Bald Cypress Way, Bin A-26 Tallahassee, FL, 32399 Doug.Woodlief@flhealth.gov Grantee: James Reyes Chief of Public Safety Miami -Dade County Board of County Commissioners 111 NW 1 St. Floor 26 Miami, FL 33128 11) Cooperation with Inspectors General: To the extent applicable, the Parties will cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to section 20.055(5), Florida Statutes. 12) Public Records: The Grantee must keep and maintain public records, as defined in Chapter 119, Florida Statutes that are required by the Department to perform the services required by the grant. Questions regarding the application of Chapter 119, Florida Statutes, and its duty to provide public records relating to this Agreement, contact the custodian of public records at (850) 245-4005, PublicRecordsRequest@flhealth.gov or 4052 Bald Cypress Way, Bin A02, Tallahassee, FL 32399. Page 6of7 C2443 DocuSign Envelope ID: E3E48282-8978-4AF9-8F8D-CE73B4BF33A1 SECTION V: AUTHORIZATION C2443 Miami -Dade County Board of County Commissioners IN WITNESS THEREOF, the Parties hereto have caused this 7-page Agreement to be executed by their undersigned, duly authorized, officials: Grantee: Miami -Dade County Board of County Commissioners DocuSigned by: itumGS GS 2B1 E7D4A2994C0... Name: James Reyeg Title: Chief of Public Safety Florida Department of Health r—DocuSigned by: P6 W bbIL,lt,r 557AF9857AaA49I7 Name: Doug Woodlief Title: Director, Division of Emergency Preparedness and Community Support Date: 6/28/2024 6/28/2024 Date: Page 7of7 C2443 ATTEST: ,-DocuSigned by: By: `_ .F Todd B. Hannon City Clerk APPROVED AS TO FORM AND CORRECTNESS DocuSigned by: atnbrOt. 00(isolA 111 87-76'E9rE882-488... George K. Wysong III City Attorney Signed by: DS THE CITY OF MIAMI, a municipal Corporation of the State of Florida By: DocuSigned by: ar Iuuw Novitia, F6e5,/2aDa2A... Arthur Noriega City Manager APPROVED AS TO INSURANCE REQUIREMENTS By: DocuSigned by: 5CG314C7... Ann -Marie Sharpe, Director Department of Risk Management Counterparts and Electronic Signatures. This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute but one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Agreement upon request. Olivera, Rosemary From: Ramlal, Vishwani Sent: Wednesday, November 27, 2024 8:13 AM To: Olivera, Rosemary; Hannon, Todd; Ewan, Nicole; Perez, Juan- Police Cc: Hardy, Robert C.; Garcia, Aida; Alexandre, Marc Subject: Matter ID# 24-3275: FY24-25 EMS County Grant C2443 Attachments: FY24-25 EMS County Grant C2443.pdf Good morning, Attached, please find the fully executed agreement that is to be retained as an original by the City. Thank you, ,. -.MBA A huinistrathre Assistant I City of Miami, Department of Fire -Rescue Division of Professional Standards 1131 NW'" Street, 3' Floor _Miami, Florida 33136 Phone: (305': 416-5445 ;varrlaLasriamigo v.corr. 1