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Home My WebLink AboutCRA-R-25-0062 MemorandumSEOPW Board of Commissioners Meeting October 23, 2025 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY INTER -OFFICE MEMORANDUM To: Board Chair Christine King Date: October 21, 2025 and Members of the CRA Board File: 18342 From: James McQueen Executive Director Subject: Piggyback of the City of Miami Pool Contract No. IFB-1380386 for Landscape Maintenance Services. Enclosures: File # 18342 - Backup_Recommendation- Bid Tabulation File # 18342 - Backup_IFB No. 1380386 File # 18342 - Submittal- SEOPW CRA-Financial Information Form BACKGROUND: A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA"), authorizing the piggyback of the City of Miami ("City") Pre - Qualification Pool Contract No. IFB-1380386 for the provision of landscape maintenance services ("City Contract"), on an as needed basis, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), as adopted by the SEOPW CRA, with various pre -qualified vendors, which was competitively solicited and in effect as of March 8, 2022, for an initial term of two (2) years with the option to renew for three (3) additional two (2) year periods, subject to any extensions and/or replacement contract(s) by the City ("Purpose"). The Executive Director desires to piggyback off of the City Contract of pre -qualified vendors for the provision of landscape maintenance services for properties owned by the SEOPW CRA. It is recommended that the Board of Commissioners of the SEOPW CRA approve and adopt the attached Resolution, authorizing the Executive Director to access the City Contract, on an as -needed contractual basis, for the Purpose stated herein. JUSTIFICATION: Pursuant to Section 163.340(9), Florida Statutes (the "Act") community redevelopment means "undertakings, activities, or projects of a ... community redevelopment agency in a community redevelopment area for the elimination and prevention of the development or spread of slums and blight...." FUNDING: No funding committed at this time; on as an -needed basis from Account No. 10050.920101.534000.0000.00000 FACT SHEET: Scope of work or services (Summary): Authorization for accessing the City of Miami Pre -Qualification Pool Contract No. IFB-1380386 for the provision of landscape maintenance services for properties owned by the SEOPW CRA. Page 2 of 6 AGENDA ITEM FINANCIAL INFORMATION FORM SEOPW CRA CRA Board Meeting Date: October 23, 2025 CRA Section: Brief description of CRA Agenda Item: <Insert Description Here> Project Number (if applicable): YES, there are sufficient funds in Line Item: Account Code: Amount: NO (Complete the following source of funds information): Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL Project No./Index/Minot Object From $ To $ From $ To $ Comments: <Insert Comments Here> Approved by: Approval: fo Miguel A Valentin, Finance Officer 10/16/2025 Executive Director 10/16/2025 Page 3 of 6 Southeast Overtown/Park West Community Redevelopment Agency File Type: CRA Resolution Enactment Number: CRA-R-25-0062 File Number: 18342 Final Action Date:10/23/2025 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), AUTHORIZING THE PIGGYBACK OF THE CITY OF MIAMI ("CITY") PRE - QUALIFICATION POOL CONTRACT NO. IFB-1380386 FOR THE PROVISION OF LANDSCAPE MAINTENANCE SERVICES ("CITY CONTRACT"), ON AN AS NEEDED BASIS, PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AS ADOPTED BY THE SEOPW CRA, WITH VARIOUS PRE -QUALIFIED VENDORS, WHICH WAS COMPETITIVELY SOLICITED AND IN EFFECT AS OF MARCH 8, 2022, FOR AN INITIAL TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL TWO (2) YEAR PERIODS, SUBJECT TO ANY EXTENSIONS AND/OR REPLACEMENT CONTRACT(S) BY THE CITY ("PURPOSE"); ALLOCATING FUNDS FROM ACCOUNT NO. 10050.920101.534000.0000.00000, SUBJECT TO THE AVAILABILITY OF FUNDS; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A SUPPLEMENTAL AGREEMENT, IN A FORM ACCEPTABLE TO COUNSEL, FOR SAID PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO COUNSEL, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE; PROVIDING FOR THE INCORPORATION OF RECITALS AND AN EFFECTIVE DATE. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its Redevelopment Area in accordance with the 2018 Updated Southeast Overtown/Park West Community Redevelopment Plan ("Plan"); and WHEREAS, the SEOPW CRA has a need for landscape maintenance services for properties owned by the SEOPW CRA, on an as needed basis; and Page 4 of 6 WHEREAS, the City of Miami ("City") Procurement Department issued an Invitations for Bid ("IFB No. 1380386") for city-wide landscape maintenance services, under full and open competition, to obtain a pool of qualified vendors for the provision of said services; and WHEREAS, the accessing of the City Pre -Qualification Pool IFB No. 1380386 for landscape maintenance services ("City Contract"), on an as needed basis, with various pre -qualified vendors, will enable the SEOPW CRA to procure said services, at a fair and competitive rate that is acceptable to the SEOPW CRA; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), as adopted by the SEOPW CRA, the City's Chief Procurement Officer has determined that said City Contract was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures; and WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the SEOPW CRA's redevelopment goals and objectives; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The piggyback of the City Contract, on an as needed basis, pursuant to Section 18-111 of the City Code, with various pre -qualified vendors, which was competitively solicited and in effect as of March 8, 2022, for an initial term of two (2) years with the option to renew for three (3) additional two (2) year periods, subject to any extensions and/or replacement contract(s) by the City, is hereby authorized. Section 3. The Executive Director is hereby authorized' to allocate funds at his discretion, on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory documentation from Account No. 10050.920101.534000.0000.00000, subject to the availability of funds, for the Purpose stated herein. Section 4. The Executive Director is hereby further authorized to negotiate and execute all other documents, amendments, renewals and extensions, all in forms acceptable to Counsel, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, as amended, including the City's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, and in compliance with applicable regulations, as may be necessary for said Purpose. Section 5. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the Executive Director, or the Executive Director's designee, without need for public hearing, by filing a corrected copy of same with the City of Miami City Clerk. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable State law, City Charter and City Code provisions, as adopted by the SEOPW CRA. Page 5 of 6 Section 6. signature. This Resolution shall become effective immediately upon its adoption and APPROVED AS TO FORM AND LEGAL SUFFICIENCY: ounsel 10/16/2025 Page 6 of 6