HomeMy WebLinkAboutR-78-0120RESOLUTION No, _via gutl
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH THE STATE OF FLORIDA,
DEPARTMENT OF STATE, DIVISION OF ARCHIVES,
HISTORY AND RECORDS MANAGEMENT TO INCREASE THE
SCOPE OF WORK OF THE ARCHAEOLOGICAL SALVAGE
EXCAVATION AT THE CITY OF MIAMI'S CONFERENCE/
CONVENTION CENTER SITE, WITH FUNDS THEREFOR
NOT TO EXCEED $149,000 FROM THE CONVENTION
CENTER BOND FUND AND $182,000 FROM THE CONVENTION
EDA GRANT FUND,
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1, The City Manager is hereby authorized to
execute an agreement with the State of Florida, Dept of State,
Division of Archives, History and Records Management to increase
the scope of work of the archaeological salvage excavation at
the City of Miami's Conference/Convention Center Site as per the
attached proposal.
Section 2. The City Manager is hereby authorized to
direct the Division of Archives, History and Records Management
to increase the costs and time required for the archaeological
field work and reports from a maximum of $50,000 as previously
authorized by Resolution No. 76-1113 to a maximum of $109,400 as
per the attached proposal with the cost to the Cit n t eed
"GOCU i�'�EI•�� I�i�D`
$109,400. rr
ITEM NO. __----
Section 3. The City Manager is hereby authorized to
increase the extent of the contract for field labor and equipment
originally awarded to Joe Reinertson Equipment Co. under Resolu-
tion No. 78-22 for $88,000 under the unit prices quoted in the
bid documents to a total cost not to exceed $182,000 as per the
increased scope of work requirements of the attached proposal.
Section 4. The City Manager is hereby authorized to
provide for housing and field office for the State's archaeological
team and miscellaneous services using operating departments of the
City at a cost not to exceed $30,000.
Section 5. The City Manager is hereby authorized to
provide for unforseen contingencies in the archaeological salvage
" UPPOR f\IE
DOCUMEtJTS
FOLLOW»
CITY COMMISSION
MEETING OF
FEB2 31978
ROWN
3 1
excavation with expenditures not to exceed $10,000.
Section 6► (a) The funds required for the increased
expenses contained in Section 2 hereof and for those expenses
authorized under Sections 4 and 5 hereof ate hereby allocated
from the Convention Center Bond Fund:
(b) The funds required for the increased
expenses contained in Section 3 hereof are hereby allocated from
the Convention EDA Grant Fund.
PASSED AND ADOPTED this 23rd day of February, 1978.
Maurice A. Ferre
MAURICE A. FERRE, MAYO R
ATTEST:
GIE, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK, ASSISTANT CITY ATTORNEY
APPAS TO FORM AND C►'RECT' SS:
GE►RGE F. NOX, JR., CITY A
"SUPPORTPJE
rtf\f`r IA rr - .�
..2
78 120
Proposal
Archaeological Salvage Excavations and Analysis at
The Proposed ti ri Convention Center Site
Dade County, Florida
The Florida Departmnt of State, Division of Archives,
History and Recorth; t-7anagment, herein after called the Division,
will perform archaeological salvage excavtions at the site of
the proposed City of Miami Downtown Convention Center and sub-
sequent analysis of tho excavateJ materials.
The propos,ad field work will seek to procure representa-
tive samples of artifacts from significant prehistoric and.
historic occupations within the project area. In addition.
doeurr,eLtary rcmearch will be perform,A which will seek to
deLermi.ne nature ana location of the 16th Century Spanish
settlemE:nt and the sam 1nforEl6tion for Fort Dallas, a Second
and Third Sinole W,tr complex, as well as the nature of any
other significant historic porio,:l uses of the proposed Center
construction arca.
The field work will consist of labor intensive hand excava-
tions, following stanc'i,ird profes:Aonal procedures, performed by
a crew of at least 27 laborers. This hand labor may be augmented
by limited use of powi.- equipment. All work will be performed
under the direction of three professional archaeologists from the
Division. The hand labor phase of the excavations will be com-
pleted by June 16, 1978. This will be followed by a two week
period of broad arca stripping, utilizing power equipment, and
mapping of exposed features. All aspects of the field work
phase will be completed no later than June 30, 1978. .
Following the field excavations and documentary'research,
a written report will bo prepared by the Division, summarizing
the results of the general investigation. The report will describe
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•
excavation procedures, analytical methods, and excavated materials.
It Will also interpret: the nature of the occupations of the site,
insofar as this may be done on the basis of both the archaeological
and docTu:rentary research contemplated by the budget proposed
hercin.
The report will be prepared lar ely by the professional
staff of the I)ivi.sion, but will incorporate specialist's reports
on selected types of artifacts, including: (1) vertebrate faunal.
remains;
(2) r7c11u: can remains; (?) r.,ac•. obo` anic,at t.t:.mains; and
(4) radiocarbon samples, the last to provide information on
the absolute chronology (dates) of the prehistoric Indian occupa-
tions.
Interim progress reports will be submitted to the City of
Miami at monthly intervals and a final written report will be
submitted no later than E.0 weeks from the end of field work.
All materials• col i_ected by t11c, Divi sion during the project
will become part of the permanent collection of the Division, but
will he available to the City of Miiit"i or their desi.rnee on
permanent loan basis for exhibition purpose_.; after analyses ore
completed.
In addition to costs enumerated in this proposal, the City
of Miami will provide the following service:; during the .field
phase: of the project:
1. a crew of 27 laborers (and their forc•an, if necessary)
2. any necessary power equ i fn: ant (e.g., backho1e) and
trained opt r.:.ctors
3. housing or apartment facilities for the three Division
archaeologists
4. laboratory facilities for storage and preliminary
analysis of excavated specimens
5. part-time secretarial help to aid in preparation of
data forms and field notes
"SUPPORTIVE
D' �U M ENTS
2
1
G=
6, copying services
17, ba:A.c field tools (e.g., shovels, trowels, and similar
items) for the City laborers.
The total prop.-- co,-;t of the project is $109,400.00
exclusive of tho services provided by the City of Vliami as noted
above. This cost will be invoiced to the City of Miami according
to the following schedule:
1. during the first three months of the project, an
initial 38.25 or $20, 200.00:
2 during the ;rcord three months of the project, an
additional 20:: or $22,110.00:
3. during thf:> third thret7, 1-,:ont1is of the project, an
20.7. or: $22,130.00;
4, during th fourl7h thre months of the prokct; an
additional 207 or $22,130.00;
5. upon sub-cliion of the final written report, the
final. 21.75 or $22,810.00.
3
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rRCM:
Joseph Rx Grassie
City Manager
times J4onnolly, oject Director
Convention Center
February 15, 1978
Convention Center,
Archaeological Investigation
As a pre_condition for qualification of the United States Department of Commerce
Economic Development Administration (EDA) Local Public Works Grant of $4,373,000,00
for the City of Miami's Conference/Convention Center Project, the City, under
Resolution No: 76-1113 entered into an agreement with the State of Florida Depart -
tent of Archives, History and Records Management to conduct a preliminary Survey of
the site and to supervise a salvage excavation of the garden of the old Granada
Hotel for an estimated cost of $50,000 plus the cost of locally contracted field
labor, which was awarded to Joe Reinertson Equipment Co. under Resolution No. 78-22
for $88,000.
The results of the Survey indicated that the site contained a wealth of historical
and pre -historical archaeological artifacts and information and that the extent of
the undisturbed areas was much larger and deeper than had been anticipated. As a
result of the salvage excavation work which has been underway since January 3, 1978,
it has already been determined that indians continuously lived on this site from
approximately 500 B.C. to 1750 A.D. and that it was probably the capital of the
Tequesta indian tribe.
The site has great historical value also in that the Spaniards had established a
mission at the mouth of the river in the sixteenth century and Fort Dallas was
built on this site during the Seminole Wars. It is anticipated the research, analysis
and reports will result in a complete record of man's occupations and lifeways in
South Florida since 500 B.C.
Because of the increase of the salvage excavation area and the field labor required,
the Florida Department of State, Division of Archives, History, and Records Manage-
ment has requested the City to enter into a new agreement with them as per the
revised proposal from the State's Archaeologist, attached herewith, which describes
in detail the increased scope of work, field labor, and time required to adequately
mitigate the construction impacts.
The cost to the City for the State's Archaeological Supervision Team and their researh
and reports will increase from $46,314.60 to $109,400.
The State is to furnish. at their expense, additional services in kind for transla-
tion of Spanish colonial records, restoration of historic metal artifacts, curating
of the entire collection, and the preparation of an accession record. This cost,
originally estimated at $25,000 has been increased to $50,000.
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FDI
Joseph R+ Gtassie
F'ebtuary 15# 19/8
Page 2
The original contract for the Necessary field labor and equipment was $88,000,00 with
unit prices quoted for additional labor as required. It is estimated that the re=
quired increase would amount to $94,000.00. The cost of the field labor and equip=
inept is reimbursable from the EDA grant.
In addition, we have used the City's Public Works Department, Parks Department, and
tUilding and Vehicle Maintenance Department to provide specialised services as
required.
Originally, in lieu of reimbursing the State for the cost of a field office and
housing for their Archaeological team, the City had intended to provide facilities
as required at the Dallas Park Hotel. That no longer being possible, we are now
obligated to provide these facilities, at an approximate cost of $5,000 for the six
month duration of the field work.
The sources of funds for the original proposal and the revised proposal are as
follows:
Original Increase .Revised
Source of Funds Proposal in Scope Proposal
City of Miami
For Archaeologists $ 46,314.60 $ 63,085.40 $109,400.00
For Miscellaneous Services 3,685.40 36,314.60 40,000.00
State of Florida 25,000.00 25,000.00 50,000.00
U.S. Govt EDA grant 88,000.00 94,000.00 182,000.00
Totals $163,000.00 $218,400.00 $381.400.00
This extension of time and increase of scope has been coordinated with the Hotel
Developer and will not delay the Project. It will be possible to start major site
excavation in April 1978 on approximately three quarters of the site prior to comple-
tion of the salvage work.
Upon completion of the salvage excavation at the end of June the State Historic
Preservation Officer is prepared to issue a statement of NO EFFECT immediately which
will allow major construction to start on schedule in July 1978.
It is requested that the City Commission approve this increase in the scope of work
with total costs to increase from $163,000 to a maximum of $381,400 as itemized above.
Eir(ucE A Sts!AT(iERS
STATE: O4 It OrUt)A
e tal`ttiit'itt of `,trite
THE Cr j`i T:1t
TA;It,HA',:,FE 3??0a
February 2, 1978
Mr. . Jame,;, J . Connolly
Convention Center Project. Director
Office of the City Manaqc.r
3500 Pan American Drive
Post. Office Box 3307C
Miami_, Florida 33133
rEi t) 1978
RO3EHT WILLIAMS, b;AECTOR
DIVISION OF AFCHIVE3. P151eNY. I.HU
RECORDS MANAGEMENT
MAI 4P3-1460
tit FIEPLA FIEEEFI TO:
Re: I>owntown Convention Canter Site
Phase Ti Archaeological Salvage E>:c;lva ;:.i orin
Dear Mr.. Connolly:
As discussed during your tr'lr:p1-:c'n'e• conversation of
Januul-y 1978, with i;r. George W. Percy of this agency, we
have prepared t,h ' attached proposal and cost_ estimate for
salvage i nti-.;t i(J;;t ions at the Site of the proposed Downtown
Miami Convention Ce t.e . This proposal and cow;t estimate
sui•,.crcodc's our previoua; proposal and is based on information
resulting from research already conducted.
A number of factor.s contributed to our decision to revise
our previous proposal. These factors related to the size and
complexity of the prehistoric Indian midd<•n, incr.cared informa-
tion concerning Fort Dallas, and cursory examination of docu-
ments relating to Spanish occupations of the Convention
Center vicinity. Spe ci f i.ci ally :
1. The structural complexity and the richness, in terms of
artifact density, of the prehistoric Indian mi.dden are
much greater than had been expected based on the results
of the solid coring accomplished in December., 1977.
This has resulted in slowing down the actual excavations.
These factors also necessitate an increased sample
sire in order to maintain a sct degree of reliability
or conversely a decrease in the reliability of the
sample procured. Therefore, it was felt to be important
to increase the excavation time in order to overcome
these handicaps.
"SUP`,,�}� •
..11 i 1VC.
DOCUMENTS
FuL;.. 'v if t
78.1244
1
Mr. J mes .1. Connolly
February 2, 1978
Page Two
. The Third Seminole tar Fort Dallas complex is now
known to lie largely within the project boundaries.
Fort_ Dallas is a significant historic period arch-
aeological site in and of itself. It is necessary
to procure representative samples from this site in
order to mitigate adverse impacts to the site result-
ing from construction of the Convention Center.
3, Preliminary research has revealed that considerably
more early Spanish i.sh and American military documents
related to this site probably survive than had
previously been anticipated. In order to locate,
retrieve, analyze ze and translate this important data,
it will be necessary to expand the services of the
historian and Spanish translator and to make provision
for a small amount of additional travel expenses.
Our original proposal called for. 15 weeks of field work.
This field work was to be accomplished by 15 laborers provided
by the City of Miami under the direction of three archaeologists
from the Division of Archives, History, and Records Management.
It t felt that this amount of work would yield representative
samples from the significant occupations of the property. It
now app tars evident t.hat. this is not feasible, and that
additional t irtc and personnel are needed to insure adequate
scivugof the project site. For this reason we have prepared
the attached proposal and cost estimate.
The proposal and cost: estimate are based on our understanding
that the City of Miami wil 1 provide a foreman and a crew of at
least: 27 labo ers for hand excavations, power equipment and
operators, housing for the three ar.chaeolocj.ists, and laboratory
facilities for the duration of the field work portion of the
project.
Field .:or}; is currently underway and can continue without
interruption provided we receive your written acceptance of the
attached proposal. The field work will be completed by
June 30, 1978, and a final report will be submitted no later
than mid -January, 1980. In addition, interim reports will be
provided at monthly intervals.
Upon completion of the field work phase of the project and
assurances that analysis can be accomplished, this agency will
recommend to the State Historic Preservation Officer that the
1
Mr, James J. Connolly
February 2, 1978
Page Three
construction of the proposed Convention Center wi11 result in
no adverse impact to the archaeological and historical remains
on the subject property. For those portions of the property
which are found to contain no arched{'oloa i r<-il remains, such
recommendations. T'i'.y be given prior to co-caplt't i.on of the field
work.
The total pro o =d cost of the project is $100,400.00,
exclusive of th.> service':; provided 1!y the' city of
noted above. Of this Hsu':;, $46, 314.60 has a1 rcody been authorized
by the City (City of t'i.as;:i. Resolution Nu iber 76--1113) , and the
current rt'rlu.--st is therefore for ti-'' allocation of an additional
$63, 085. 40.
The costs within the total f i c ere . 1 09, 4 00 .00 are apportioned
as follows:
docu-, erstar y research
arch:_:..-oloica1 field investigations
salaries✓
cxcr,..
analysis and report writing
salaries
expenses
specialist fees
report preps rya t i on
expenses
$ 6,860.00
15,580.00
7,312.00
270.00
55,580.00
6,800.00
16,000.00
1,000.00
We realize that this proposal represents a significant
expenditure of funds. However, the property, or rather the
archdeo1 ocl i ca1 sites which occupy the property are very signifi-
cant and every effort should be t;iad to preserve a portion of the
valuable scientific inforit,ation they contain as well as allow
the completion of the Convr:ntion Center project. This must be
accor:+plishcd through carccful salvace excavations. We feel that
the work envisioned in the current proposal wil.1 adequately
mitigate any adverse impacts which might occur to the sites.
We look forward to working with you on this project. If
we may be of further assistance, or if you wish to discuss the
proposal further, please feel free to cal] .
1
Mr, James J. Connolly
'ebruary 2, 1978
Page Four
Thank you for your concern for Florida's historical
resources.
LRM:Sjw
enclosure
Sincerely,
'� _ r.
L. Ross i ,orro 1.
Acting Director