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Home My WebLink AboutR-78-01082/0/18 et "SUPPORTIVE DOCUMENTS FOLLOW" RESOLUTION N0. 7 8 A RESOLUTION ACCEPTING THE BID FROM ST, PAUL FIRE & MARINE INSURANCE CO, and LLOYDS OF LONDON THROUGH ITS LOCAL AGENT, FRED S, JAMES & CO. OF FLORIDA AND PANTIN INSURANCE CO.FOR FURNISHING PUBLIC LIABILITY INSURANCE, FIRE & E.C, INSURANCE, AND USE & OCCUPANCY INSURANCE, COVERING THE PERIOD OF TIME THAT THE TRADE FAIR OF THE AMERICAS COMMENCING MARCH 8, 1978 REQUIRES OCCUPANCY OF THE MERCHANDISE MART AT A NET TOTAL COST OF $32,250.00 , PAYABLE IN ADVANCE. WHEREAS, pursuant to Public Notice, sealed Bids were received for Public Liability Insurance in the amount of $25,000,000, Fire & E. C. Insurance in the amount of $5,000,000, and Use & Occupancy Insurance in the amount of $250,000, covering the International Merchandise Mart Building for the period of time the TRADE FAIR OF THE AMERICAS requires occupancy of said premises; and WHEREAS, the City Manager recommends that the Bid of ST. PAUL FIRE & MARINE INSURANCE CO. & LLOYDS OF LONDON through its local agent, FRED S. JAMES & CO. OF FLA. & PANTIN INSURANCE CO., , for a net total cost of $ 32,250.00 , be accepted as the bid most advantageous to the City; and WHEREAS, the appropriations ordinance for fiscal year 1976-77, adopted November 11, 1976, as amended to date, provides for the creation of a fund entitled "Latin American Trade Exhibition Trust and Agency Fund"; NOW, THEREFORE, BE IT RESOLVED BY TUE COMMISSIONff,�OF THE CITY ��r,V OF MIAMI, FLORIDA: CV11iILIeT l� ITEM NO / " Section 1. The Bid from ST. PAUL FIRE & MARINE INSURANCE CO. & LLOYDS OF LONDON , through its agent, FRED S. JAMES & CO. OF FLA. & PANTIN INSURANCE CO. , for furnishing the Public Liability Insurance in the amount of $25,000,000, Fire & E. C. Insurance in the amount of $5,000,000, and Use & Occupancy Insurance in the amount of $250,000, for that period of time that the Trade Fair of the Americas commencing March 8, 1978, requires Pale 1 of 2. CITY COMMISSION I MEETING OF FEB" 91978 78-10 telownot 1 occupancy of the Merchandise Mart Building; for a net total cost of $32,250600,..._:. payable in advance; is hereby accepted. PASSED AND ADOPTED THIS day of February ; 19786 Maurice A. Ferro, MAURICE A. FERRE, MAYO R ATTEST: NGI', CITY CLERK PREPARED AND APPROVED BY: #44wor ‘44 OBERT F. CLARK, ASSISTANT CITY‹TORNEY D AS TO FORM AND C ;1Pio wti""P ifGEORGE % KNOX, JR., CITY A" r'.' "SUPPORTIVE DOCUMENTS FOLLOW" Pap 2 of 2. 78 108 Joseph R. Gtassie City Manager es E. Gunderso Director of Finance CITE OF MIAMI. re.OntbA INT Ftyb t=t M MOM ANbUM"M DATE: Pebruaty 8, 1978 l' FILE: �u�t:ecr: Insurance Coverages fot Miami International Merchandise Matt (Ttade Fait) r u-a.nE?icEs: E`!CLrS1.:fin4: Copy of Resolution Pursuant to Public Notice, sealed Bids were received on Wednesday, February 8, 1918, to provide insurance in accordance to that certain Agreement between the City of Miami, Florida and International Merchandise Mart building, in which Trade Fair of the Americas will be held. Proposals were solicited from fifty-six (56) insurance agents, and Jive (5) _bid(s) received as per the attached resolution. It is recommended that the Bid from St. Paul Fire & Maring_ Insurance Co. & Lloyds of Lond rn be accepted to furnish the insurance, at a total cost of $ 32,250.00 through its local agent Fred S. James & Co. of Florida and Pantin Insurance Co. JEG:DRS:et attachment: as stated cc: George F. Knox, Jr. City Attorney Charles L. Crumpton Assistant City Manager Accounting Department "SUPPORTIVE DOCVIENTS FOLLOW,, 1 bt Public Liability & Risk Management Division DM BIN PADEIVED BIDDER tYPE OP MOM' AMOUNT POR ACCOUNTIND Southern General Insuratrenc. 1756 SW 8 Si Miami,Florida 33135 Challen e Insurance Inc, 7000 S,W, 62nd Ave, Suite A-201 S.Miami,Florldn 33143 Partin Insurance Agency 1401 SW 1st Street Suite 101 Miami,Florida 33135 • i "SUPPORTIVE UOCUMENTS FOLLOW" Received the above doscrihod ;hooks this doy of 19 FOR AccOVNTINO PIMIQN ciTy or miAMi pr, HIZAT 01,1 To AD,VERTIS,E Public t on _ LEW, Plerwe pub'. i ,,,;h the i IA:tolled advert i 14ement , (number of times) ;1, art ing d;i t et Mondays 44quary 49 )J.910 1360 6#,. DA T 1978 tiffie86 PletILle Send notarized proof ur publicat ion and invoice tot CITY OP MUM _ _ lam _MANAM.ViElit blVISION - P. O. BOX 330708 tliatni,Plorida 33133 For further information contact : I4r0 Donal R. Steutar, prnpptty_ & ins. Mgr. FORM 7776 tetepione no. 579-6058 "SUPPORTIVE DOCUMENTS FOLLOW" . , JE 3 FC L.Jv NOTICE OF PUBLIC BID V .Jr v I '• Sealed bids for Public Liability, Fire & E.C., and Business Interruption Insurance will be received by the City Manager and tfie City Clerk of the City of Miami, Florida, not later than 10:00 A.M., E.S.T., on the da o Vfinuary., 9J8m, in the City Clerk's Office, first floor, 14 a City Hall, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. All bids shall be submitted in accordance with the instructions to bidders and specifications, which may be obtained from the Risk Management Division, located on the second floor, 3318 Pan American Drive, Miami, Florida. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any or all bids and may re -advertise. NOTICE OF PUBLIC BID Sealed bids for Public Liability, Fire & E.C., and Business Interruption Insurance will be received by the City Manager and the City Clerk of the City of Miami, Florida, not later than E.S.T., on the 8th day of iebnuarv,, 1978.,, in the City Clerk's Office, first floor, Miami City Hale, 3500 Pan American Drive, Dinner Key, Miami, Florida, 33133, at which time and place they will be publicly opened and read. All bids shall be submitted in accordance with the instructions to bidders and specifications, which may be obtained from the Risk Management Division, located on the second floor, 3318 Pan American Drive, Miami, Florida. The City Commission reserves the right to waive any informality in any bid, and the City Manager may reject any or all bids and may re -advertise, Joseph R. Grassie City Manager "SUPPORTIVE DOCUMENTS FOLLOW" Irta Attached hereto i3 •i set of Specification:; soliciting sealed proFosals to furnish Public Liability, Fire & Extended Coverage, and (.se i C._cupancy insurance is follows! Public Liability .S 25,000,000.00 Fire Extended Coverages $ 3,000,000.00 Eusiress Lacerria:)tion $ 50,000.00 all in accordance cc' the Lease Agreement between the City of Miami, as Lessee and the Miami International Merchandise :dart, Inc., as Lessor, for the use of the premises located at 777 Northwest 72nd Avenue, Miami, Florida, for a period of approximately twenty -rive (25) days, wherein the City agrees to indemnify the Lessor during its tenancy. Time is of the essence, and bids must be received on or before February 8, 1978, at the Office of the City Clerk, City ;ia1L, 3500 Par, American Drive, Miami, Florida. It there are .any: questions concerning these Specifications, itions, please contact :•(r. Donal a. Stewart, 2 ropi:_ ty :•1an:agt.'..r, Risk an:i'yt- nen t. Divi:,ion, Telephone Number: $ 7 9-oU5.3. Sincerel•v your::, 17/%"44-4-44Ke-v.:' Marshall Li:yak Assistant Finance Director Sisk Management :•!L : DRS : e t attachme'.ti. :is sc.utea 7 "SUPP RTIIIE (11 its of laml, lnrliia Attached hereto is a set of Specifications soliciting sealed pr;E.l'+,s.'sls to turni ,Ii Public Liability, Eire_' & extended Coverage and Use & 2ccupancy insurance as follows: Public Liability.. $ 25,000,000.00 Fire cc Extended Coverages $ 5,000,000.00 Business :aterr.U:)tion. $ 30,000.00 all in accordance to the Lease Agreement between the City o f Miami, as Lessee and the Miami International Merchandise Mart, Inc., as Lessor, for the use of the premises located at 777 Northwest 72nd Avenue, Miami, Florida, for a period of approximately twenty-five (25) days, wherein the City agrees to indemnify the Lessor durihg its tenancy, Time is of the.: essence, and bids must be received on or before February 8, 1978, at the Office o: the City Clerk, City Hall, 3500 Pan American Drive, Miami, Florida. If there and any questions concerning these specifications, please contact Mr. Donal ti. Stewart, Property Manager, ;Usk Management. Divi:,ion, Telephone Number: 5 7e9-ou53. Sincere_. yours, .1Wett04.4iO4:1 M.irhall Litvak As::is _ ant r in.i ic.' Dir e.ctJr Risk i1 nai,;am it nL:DRS:et :1Tt:tchmen'ts: as .;tatea �,�, .: , .rjvE <<i\JTS r- LLOW, CITY OF IIAMI Publication tit ktAkt NEWS peo.#63522.. DATE Pi e71:-4e pubihthe t ,ir'ned advertisement .000 (1) . times (number of times) t i -d!i t:T! Thursday) ,Jatniary 26, 1928 • PLei i zd proof u f bi ioat on and invoice to: CITY OF MIAMI .uIgm MASACRuEDT DIVTSION, P. O. BOX 330708 Miami§ Florida 33133 r .t't r in format i on contact: Mt, Donal Re Stewart. Property.....&_..Ina..._...Mgr... FORM 7776 t_ei.eptione no. "S F7,7-11. /Pi L., . • 579-6058 1. Name Insured: 2. Effective Date: 3. Term: 4. Coverages: FIRE ANDLALLIED LINES, .INSURANCE UNDERWRITING_._.., INFORMATION The City of :iiami, Florida, a municipal corpora- tion, and Miami International Merchandise Mart, Inc., a Florida corporation, d/b/a Expo/Center; as their interests may appear. February 23, 1978 through March 19, 1978 Twenty-fiue (25) days Fire, Extended Coverages, Vandalism and Malicious Mischief. 5. Total Value: 55,000,000.00 6. Location: 777 Northwest 72nd Avenue, Miami, Florida 33126 Building is comprised of 522,380 sq. ft., CBS construction with bar joists; poured concrete floors with one hour fire rated asbestos ceilings. A11 public areas are sprinkled. 7. The insurance may be written at SO%, 90%, or 100% Co -Insurance. 8. Deductibles will be considered in analyzing the bids. 9. Additional information concerning this risk may be obtained from RISK MANAGEMENT DIVISION 3318 Pan American Drive Miami, Florida 33133 Telephone No.: 579-6058 Building Size: 522,380 sq. ft. Parking Lot : Approximately 800,000 sq. ft. "SUPPORTIVE DOCUMENTS OLLOW" OWNER,LANDLORD=TENANT LIABILITY INSURANCE UNDERWRITING INFORMATION_ 1. Name Insured: The City of Miami, Florida, a municipal corpora- tion, and Miami internacional Merchandise Mart, Inc., a Florida corporation, d.b.a Expo/Center; as their interests may appear. 2. Effective Date: February 23, 1978 through March 19, 1978. 3. Term: Twenty-five (25) days 4. Coverages: Bodily Injury $25,000,000.00 Property Damage Combined Single Limit Deductible: S50,000.00 Per Occurrence The building size in total square feet: 522,380. The parking lot is comprised of approximately 800,000 square feet. Note: The above described building and parking lot, located at 777 Northwest 72nd Avenue, Miami, Florida 33126, has been leased to the City of Miami, Florida, for the period of time as out- lined, for the purpose of holding a Trade Fair of the :Americas. This Trade Fair is for the purpose of exhibition and the solicitation and writing of orders for producers, goods and merchandise to exhibitors and persons attending the Trade Fair. This Trade Fair is open only to authorized buyers of the goods and services offered for the period February 23, 1978 through March 19, 1978, and from March 15, 1978 to March 19, 1978 will be open co the general public for six (6) hcurs daily; all this in accordance to a certain Lease agreement between the Miami International Merchandise Mart, Inc., and the City of Miami, Florida, a copy of which will be furnished upon request. "SUPPORTIVE .� r/ � _ /j/y�J 4I't,,. CU, � f; NT CITY OF .IIAMI,_FLORIDA GENERAL SPECIFICATIONS ,APPLICABLE TO.,,ALL.._:INSURANCE__B.IDS INSTRUCTIONS_ TO, BIDDERS 1. Bids will be received, opened, and read publicly, at the time and place specified in the advertisement. Bidders or their authorized agents are invited to be present. Bids received after the time and date specified will not be considered, but will be returned unopened. 2. The Bidder is required to examine carefully the specifications and the risks to be covered. It will be assumed that the Bidder has made such investigation as to be fully informed of the extent and character of each hazard and of the requirements of the specifications. 3. Each bid must give complete detail. 4. Each bid must show the name of the proposed carrier or carriers; such carrier or carriers must be companies rated A t or its equivalent, as per A.M. Best's Insurance Guide, Latest Edition. 5. All policies must be non -assessable. 6. Each bid shall include a description of the following services that will be made available, including whether or not company staff, personnel, or independent firms will be used. If independent firms are expected to be used, the name of such firm is to be shown. FIRE & ALLIED LINES AND/OR a. Claims adjusting service b. Safety engineering service a. b. c. d. LIABILITY Claims adjusting service Legal counsel for defense Safety engineering service Auditing service 7. Each bid ;must agree in writing to furnish the City of Miami with periodic reports as might be required by the said City, 3. Each bid shall be submitted separately in a sealed envelope property addressed and marked as set forth in the specific instructions. 9. Every effort has been expended to provide complete and accurate information in the instructions, specifications and underwriting data; however, we do not represent the information to be 100% c mplete and accurate. The responsibility for determin- ing the full extent of the exposures and for verifying the information in the specifications and underwriting data, shall rest solely with the bidders and their companies. 10. The premium submitted shall be accepted as a net premium L.nless otherwise stated and fully supported by detailed explanation. 11. A mutual insurance company submitting quotations should include the pre -paid premium, less the anticipated dividend, if any. 'SUPPORTIVE DOCUMFNTS FOLLOW" 7 Name Insured: 2. Effective Date: USE. AND INSURANCE (BUSINESSINTERRUPTION) Miami International Merchandise ;tart, Inc., a Florida corporation, d/b/a Expo..Center. January 23, 1978 through April 19, 1978 3. Term: Eighty-five (35) days. 4. Coverages.: 5. Deductible: S250,000.00 Loss of earnings as the result of interruption of business within the demised premises. $10,000.00