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HomeMy WebLinkAbout25024AGREEMENT INFORMATION AGREEMENT NUMBER 25024 NAME/TYPE OF AGREEMENT AIRBUS HELICOPTERS, INC. DESCRIPTION AMENDMENT NO. 4 TO HCARE PBH SUPPORT AGREEMENT/USE OF THE H-CARE PROGRAM FOR HELICOPTER PARTS/FILE ID: 3755/R-18-0141/MATTER ID: 23- 3412 EFFECTIVE DATE June 12, 2024 ATTESTED BY TODD B. HANNON ATTESTED DATE 6/12/2024 DATE RECEIVED FROM ISSUING DEPT. 6/13/2024 NOTE DOCUSIGN AGREEMENT BY EMAIL CITY OF MIAMI DOCUMENT ROUTING FORM ORIGINATING DEPARTMENT: Department of Procurement DEPT. CONTACT PERSON: Aimee Gandarilla NAME OF OTHER CONTRACTUAL PARTY/ENTITY: Airbus Helicopters, Inc. EXT. 1906 IS THIS AGREEMENT A RESULT OF A COMPETITIVE PROCUREMENT PROCESS? TOTAL CONTRACT AMOUNT: $ FUNDING INVOLVED? TYPE OF AGREEMENT: ❑ MANAGEMENT AGREEMENT ❑ PROFESSIONAL SERVICES AGREEMENT ❑ GRANT AGREEMENT ❑ EXPERT CONSULTANT AGREEMENT ❑ LICENSE AGREEMENT OTHER: (PLEASE SPECIFY) YES YES ❑ PUBLIC WORKS AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ INTER -LOCAL AGREEMENT ❑ LEASE AGREEMENT ❑ PURCHASE OR SALE AGREEMENT NO NO PURPOSE OF ITEM (BRIEF SUMMARY): Amendment No. 4 to HCare PBH Support Agreement with Airbus Helicopters, Sole Source 16-17-015 COMMISSION APPROVAL DATE: 4/12/2018 FILE ID: 3755 ENACTMENT NO.: 18-0141 IF THIS DOES NOT REQUIRE COMMISSION APPROVAL, PLEASE EXPLAIN: ROUTING INFORMATION Date PLEASE PRINT AND SIGN DIRECTOR OF PROCUREMENT/CHIEF PROCUREMENT OFFICER May 31, 2024 Annie Perez, CPPO 14:54:50 77.— SIGNATURE: -4-^^° du Iifw:RS` 4R RISK MANAGEMENT May 31, 2024 Ann -Marie Sharpe I 14:58:41 EDT J.—oosema ar- SIGNATURE: Vr CITY ATTORNEY Matter 23-3412 May 31, 2024 GACtr9E:16s\USpng III SI NATURE: X—°-" -"' Ant. RIS6u (i( ASSISTANT CITY MANAGER, CHIEF FINANCIAL OFFICER June 4, 2024 Larry Spring, CPA 18:49:07 EDT SIGNATURE: (vrtq Spvit4 ASSISTANT CITY MANAGER, CHIEF OF OPERATIONS Barbara Hernandez, MPA SIGNATURE: ASSISTANT CITY MANAGER, CHIEF OF INFRASTRUCTURE Asael Marrero SIGNATURE: DEPUTY CITY MANAGER Natasha Colebrook -Williams SIGNATURE: CITY MANAGER June 11, 2024 AgItor919PEPOIV I SIGNATURE: griLitr 41, a. r�, CITY CLERK June 12 , 2024 I TPgia3lOgOO@DT ®0 mmm®} SIGNATURE: PLEASE ATTACH THIS ROUTING FORM TO ALL DOCUMENTS THAT REQUIRE EXECUTION BY THE CITY MANAGER City of Miami Office of the City Attorney Legal Services Request To: Office of the City Attorney From: Eduardo Falcon Contact Person Procurement Contracting Manager Title 5/31/2024 Date: Procurement Requesting Client (305) 416-1901 Telephone Legal Service Requested: Matter 23-3412: Amendment No. 4 to HCare PBH Support Agreement with Airbus Helicopters, Sole Source 16-17-015 Complete form and forward to the Office of the City Attorney or e-mail to Legal Services. Do not assume that the Office of the City Attorney knows the background of the question and/or issue, such as opinions on the same or similar issues, the existence of relevant memos, correspondence, etc. Please attach to this form and/or e-mail all pertinent information relating to the subject. Once your request has been assigned, an e-mail will be sent to you with the Assigned Attorney's name and the issued matter identification number. All attorneys in the Office of the City Attorney shall fully comply with the Rules Regulating the Florida Bar. For Legal Services requesting an opinion from the Office of the City Attorney: Issue opinion in writing. Publish opinion after issuance. Authorized by: Annie Perez Date response requested by: BELOW PORTION TO BE COMPLETED BY THE OFFICE OF THE CITY ATTORNEY Assigned Attorney: Date: File No. Approved by: Ultimate Client: Comments: D / R Date: Copy returned to Requesting Client Type: Matrix: Category: Copy to Ultimate Client rev. 04/14/2017 PROFESSIONAL SERVICES AGREEMENT OVERVIEW PSA TITLE: Amendment No. 4 to HCare PBH Support Agreement 1. AWARD DELEGATED AUTHORITY: ❑ Chief Procurement Officer — Authority level of $ N/A ❑ City Manager — Authority level of $ N/A x City Commission — RESOLUTION No. 18-0141 2. PROCUREMENT METHOD: ❑ RFP/RFQ ❑ IFB ❑ SOLE SOURCE 0 PIGGY -BACK ❑ PROFESSIONAL SERVICES UNDER $25,000 ❑ OTHER (Please explain): 3. WHAT IS THE SCOPE OF SERVICES? To provide a Parts by the hour for the Police Department Helicopter 4. IF CITYWIDE, WHAT ARE THE MOST FREQUENT USER DEPARTMENTS? Police 5. IS THE AWARDEE THE INCUMBENT? Yes 6. IS THE PRICING HIGHER, LOWER OR THE SAME AS THE CURRENT CONTRACT? There is yearly 3% increase 7. WHEN DOES THE CURRENT CONTRACT EXPIRE? N/A 8. WHAT WAS THE PREVIOUS SPEND ON THE CURRENT CONTRACT? N/A 9. WHAT IS THE METHOD OF AWARD (Group, Item by Item etc.)? N/A AMENDMENT NO. 4 TO HCARE PBH SUPPORT AGREEMENT This Amendment No. 4 (the "Amendment") is entered into and effective J une 12 , 2024 by and between Airbus Helicopters, Inc. ("AHI") and The City of Miami (the "City"), located at 444 S.W. 2nd Ave, 6th Floor, Miami, FL 33130. RECITALS WHEREAS, Pursuant to Resolution No. 18-0141, the City entered into an Agreement effective June 12, 2018 with AHI for an H-Care Program Parts by the Hour ("PBH") component support of one AS350B2 helicopter, serial number 8089, as specified therein; and WHEREAS, pursuant to Amendments No. 1, 2 and 3, there were Administrative modifications consisting of yearly price increase of 3%; and WHEREAS, the Parties desire to amend the Agreement in accordance with the terms and conditions herein. NOW THEREFORE, in consideration of the mutual benefits and obligations arising between the parties, AHI and the City agree to the following amendment terms and conditions: 1. In accordance with Article 4 of the Agreement, the Parties agree to extend the term from June 12, 2023 through June 11, 2024. Furthermore, Article 4 shall be amended to allow automatic renewals for successive one (1) year periods until such time as the City decides to terminate the agreement. 2. In accordance with Article 5.3 of the Agreement, the new hourly rate for flight hours operated during calendar year 2024 is set at $217.18 USD per flight hour before taxes. This rate shall become effective on January 1, 2024, and remain in effect through the remainder of the calendar year. 3. Article 19(b) of the Agreement is hereby amended to allow AHI the ability to terminate the Agreement for its own convenience, by giving the City sixty (60) days written notice in the manner set forth in the Notices Section therein. Upon such termination for convenience by AHI, all invoices issued up to the date of termination will be due and payable by the City, and the City will be entitled to a buyout payment in accordance with the terms of the Agreement. 4. Nondiscrimination, Equal Employment Opportunity, and Americans With Disabilities Act: AHI shall not unlawfully discriminate against any person in its operations and activities or in its use or expenditure of funds in fulfilling its obligations under this Agreement. AHI shall affirmatively comply with all applicable provisions of the Americans with Disabilities Act (ADA) in the course of providing any services funded by the City, including Titles I and II of the ADA (regarding nondiscrimination on the basis of disability), and all applicable regulations, guidelines, and standards. In addition, AHI shall take affirmative steps to ensure nondiscrimination in employment against disabled persons. AHI affirms that it shall not discriminate as to race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully used in connection with its performance under the contract. Furthermore, AHI affirms that no otherwise qualified individual shall solely by reason of their race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully used, be excluded from the participation in, be denied benefits of, or be subjected to, discrimination under any program or activity. In connection with the conduct of its business, including performance of services and employment of personnel, AHI shall not discriminate against any person on the basis of race, age, religion, color, gender, gender identity, sexual orientation, national origin, marital status, physical or mental disability, political affiliation, or any other factor which cannot be lawfully used. All persons having appropriate qualifications shall be afforded equal opportunity for employment. 5. E-Verify Employment Verification: AHI shall E-Verify the employment status of all employees and subconsultants to the extent required by federal, state, and local laws, rules, and regulations. The City shall consider the employment by AHI of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If AHI knowingly employs unauthorized aliens, such violation shall be cause for termination of this Agreement. Furthermore, AHI agrees to utilize the U.S. Agency of Homeland Security's E-Verify System, https://e- verify.uscis.gov/emp, to verify the employment eligibility of all employees during the term of this Agreement. AHI shall also include a requirement in subconsultant agreements that the subconsultant shall also utilize the E-Verify System to verify the employment eligibility of all employees of the subconsultant during the term of this Agreement. 6. Counterparts; Electronic Signatures: This Amendment may be executed in counterparts, each of which shall be an original as against either party whose signature appears thereon, but all of which taken together shall constitute but one and the same instrument. An executed facsimile or electronic scanned copy of this Amendment shall have the same force and effect as an original. The parties shall be entitled to sign and transmit an electronic signature on this Amendment (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Any party providing an electronic signature agrees to promptly execute and deliver to the other parties an original signed Amendment upon request. EXCEPT FOR THE ABOVE PROVISIONS, ALL OTHER TERMS AND CONDITIONS SET OUT IN THE AGREEMENT SHALL REMAIN IN FULL FORCE AND EFFECT. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective officials thereunto duly authorizedthis the day and year above written. ATTEST Print Name: U c .(a Z". iZV` fur Title: giedIATIVF 455T (Corporate Seal) ATTEST: By: Todd B. Hannon, "AHI" By: Print Name: Title: ive_t Pgrt- k (Authorized Corporate Officer) "City" DocuSigned by: CITY OF MIAMI, a municipal corporation By: 13021.1519 rc+a Uy: tt {6r AbviGoa Arthur'%lOi-lega V, City Manager APPROVED AS TO LEGAL FORM APPROVED AS TO INSURANCE AND CORRECTNESS: r's By: 1 ( 4 LOU2uiuys64 iti By: George K. Wysong III (Matter 23-3412) City Attorney REQUIREMENTS: ra1n.cv) Ann -Marie Sharpe Director of Risk Management AIRBUS May 14, 2024 2024L-LEGAL.019 Mr. Eduardo Falcon Procurement Contracting Manager City of Miami 444 S.W. 2nd Avenue, 6th Floor Miami, Florida 33130-1910 HELICOPTERS Subject: Amendment No. 4 to HCare PBH Contract between Airbus Helicopters, Inc. and City of Miami for Airbus Helicopters AS350 B2, s/n 8089 Dear Mr. Falcon: As an officer of Airbus Helicopters, Inc. (AHI), I confirm that Jeremy Hurd, Head of PBH (Power By the Hour), is authorized to sign the above -referenced amendment and to bind AHI thereto. If you have any questions or require further information, please contact me at (972) 641-3645 or via email at kevin.cabaniss@airbus.com. Sincerely, Kevin Cabaniss Vice President, Secretary, and Head of Legal & Compliance Airbus Helicopters, Inc. 2701 N. Forum Drive Grand Prairie, TX 75052-7099 www.airbushelicoptersinc.com AGENDA ITEM SUMMARY FORM File ID: #3755 Date: 03/09/2018 Commission Meeting Date: 04/12/2018 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - H-Care Program for Police Helicopter Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, with attachments, by a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole source, waiving the requirements for competitive sealed bidding procedures, and approving the request to enter into an agreement with Airbus Helicopters, Inc., to utilize the H-Care program for helicopter parts. Allocating funds from the Police Department, subject to the availability of funds and budgetary approval at the time of need. Background of Item: The City of Miami Police Department ("Police") has a need for the procurement of a "parts by the hour" maintenance plan, for the recently acquired Airbus model AS350B2 helicopter. The H-Care Program is designed to establish a fixed parts cost, for most parts on the helicopter, on a per flight hour basis, and will be active for as long as the helicopter is owned by Police. The H-Care Program may be terminated at any time, and a refund will be provided for any monies not utilized for the parts. However, if parts utilized exceed the monies paid into the H-Care Program, an invoice will be issued for the outstanding balance. In February 2014, when the previous Police helicopter was sent to Rotortech Services Inc. for inspection, it was found that the main rotor gearbox had a corrosion issue, and needed to be sent directly to Airbus Helicopter for repair or overhaul. An estimate was provided to Police in the amount of $245,000, for the repair or overhaul. Since monies had not been allocated for said repairs, the helicopter was out of service for approximately 18 months. Had there been an H-Care Program in place, the cost of the parts would have been the same; however, the helicopter would have been repaired immediately, and the City would not have incurred additional repair costs due to the amount of time the helicopter was out of service. The H-Care Program will allow Police to properly budget for maintenance and repairs of the helicopter without having to declare an emergency, when expected or unexpected repairs or maintenance are required. Budget Impact Analysis Item is an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: Estimated $54,564 annually, based on 400 hours per year ($272,820 for five years in -warranty rate) Estimated $72,752 annually, based on 400 hours per year ($363,760 for five years out warranty rate) Department of Police Department of Police Department of Police Department of Procurement Office of Management and Budget Office of Management and Budget Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Clerk Reviewed B Bertine Louissaint Ronald Papier Jorge Colina Annie Perez Adine Cordero Christopher M Rose Valentin J Alvarez Nikolas Pascual Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office Valentin J Alvarez Victoria Mendez City Clerk's Office Initial Police Review Police Chief Review Department Head Review Procurement Review Budget Analyst Review Budget Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 03/09/2018 2:54 PM 03/14/2018 10:01 PM 03/15/2018 9:12 AM 03/16/2018 11:01 AM 03/19/2018 4:37 PM 03/20/2018 4:01 AM 03/27/2018 9:28 AM 03/30/2018 2:15 PM 03/30/2018 2:22 PM 03/30/2018 3:27 PM 04/12/2018 9:00 AM 04/19/2018 6:23 PM 04/19/2018 6:43 PM 04/20/2018 12:41 PM Completed 04/20/2018 12:54 PM City of Miami Legislation Resolution Enactment Number: R-18-0141 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 3755 Final Action Date:4/12/2018 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE, ATTACHED AND INCORPORATED AS ATTACHMENT "A"; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND APPROVING THE PROCUREMENT OF THE H-CARE PROGRAM FOR PARTS BY THE HOUR FOR THE MIAMI POLICE DEPARTMENT ("MPD") HELICOPTER FROM AIRBUS HELICOPTERS, INC., THE SOLE AUTHORIZED DISTRIBUTOR FOR AIRBUS AIRCRAFT PARTS; ALLOCATING FUNDS FROM THE MPD, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING, WITHOUT LIMITATION, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has adopted a finding that Airbus Helicopters, Inc. is the sole provider of the H-Care Program for parts by the hour for Airbus Helicopters; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the findings of the City Manager, attached and incorporated as Attachment "A"; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of the above services, as specified, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA" Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, after an advertised public hearing, the City Manager's findings of a sole source, attached and incorporated as Attachment "A," are ratified, approved, and confirmed, the requirements for competitive sealed bidding procedures are waived, and the procurement of the H-Care Program for the Miami Police Department ("MPD") from Airbus Helicopters, Inc., the sole provider of the H-Care Program for parts by the hour for the Airbus Helicopter is approved, with funds allocated from MPD, subject to the availability of funds and budgetary approval at the time of need. Section 3. The City Manager is authorized' to execute an agreement, in substantially the attached form, with Airbus Helicopters, Inc., the sole provider of the H-Care Program for parts by the hour for the Airbus Helicopter, as identified in Attachment "A." Section 4. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including, without limitation, the City of Miami's Procurement Ordinance, Anti -Deficiency Act and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez,City ttor ey 3/30/2018 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. MARSH Marsh Specialty, a business of Marsh McLennan 500 Dallas Street; Suite 1500 Houston, TX 77002 Phone: 713-276-8314 E-Mail : Jennnifer.Grove@Marsh.com CERTIFICATE OF INSURANCE (Sometimes referred to herein as "this Certificate") Subject to all of the below referenced Policy(ies)' declarations, insuring agreements, conditions and exclusions (including but not limited to limits of liability, deductibles, warranties and/or endorsements contained therein) (hereinafter, the "Policy(ies)' Terms"), this is to certify to: City of Miami 444 S.W. 2nd Ave 10th Floor Miami, Florida 33130 (Sometimes referred to herein as "th cate Holder(s)") that the Insurers referred to below, each for their ow and not one for the other, are providing the following insurance: NAMED INSURED(S): Airbus Helicopters, (nd aVubsidiaries, affiliated, managed, owned or controlled companies (hereinafter, the "Name NAMED INSURED(S)' ADDRESS: 270orfve, Grand Prairie, TX 750522702 (hereinafter, the "Named Insured(s)' Address") POLICY PERIOD: 1 January to 31 QFmber 2024 both days inclusive local standard time at the above address of the Insured einafter, the "Policy Period") POLICY(IES) (hereinafter, the "Policy(ies)")/INSURERS (hereinafter, "Insurers")/POLICY NUMBERS: Attached at the back of this certificate GEOGRAPHICAL LIMITS: Worldwide. DESCRIPTION OF CONTRACT(S) TO WHICH THIS CERTIFICATE APPLIES: PBH Agreement between Airbus Helicopters, Inc. ("AHI") and the City of Miami ("the City") (as described below) (hereinafter, the "Contract(s)") DESCRIPTION OF EQUIPMENT TO WHICH THIS CERTIFICATE APPLIES: AS350B2 SN 8089 regarding helicopter engines, spare parts and equipment as required (hereinafter, the "Equipment") Summary of some of the more significant insurance coverage(s), limit(s) of liability and deductible(s) of the Policy(ies) INSURANCE COVERAGE(S) LIMIT(S) OF LIABILITY NOTE: AGGREGATE LIMITS WILL BE REDUCED DUE TO PAID CLAIMS WITHOUT FURTHER NOTICE TO THE CERTIFICATE HOLDER(S) DEDUCTIBLE(S) 1 Certificate The City of Miami 015 MARSH Aviation liability insurance including bodily injury liability, property damage liability, passenger legal liability, contractual liability, personal injury liability, hangarkeepers' liability, premises liability, independaent contractors, excess automobile liability, excess employers liability and damage to the property of others. Coverage includes Bodily Injury and/or Property Damage in or about the Insured's aviation premises as a direct result of the services granted by the Insured, caused by the fault or negligence of the Insured or by any defect in the Insured's premises, ways, works, machinery or plant used in the Insured's aviation business. Airports and helipads owned and/or operated by the Insured are considered to be Aviation Premises Coverage includes liability arising out of the use by the Named Insured(s) of any automobile or mobile equipment operated by the Named Insured(s) while on restricted airport premises (areas of aircraft operations). Combined single limit (bodily injury, property damage, personal injury (passengers only)) US$5,000,000 any one occurrence/offense and in the annual aggregate as personal injury liability (passengers only), subject to the following sublimits which are included within and not in addition to the limit set forth above: Personal injury liability (to third parties other than passengers): US$5,000,000 any one occurrence, any one offense, and in the annual aggregate; Commercial General Aggregate not applicable. 4,1/ On,c,t 0 ow o scck' 4(e ny PQ 10% of the loss amount with a minimum of US$1,500 and a maximum of US$20,000 any one occurrence as respects hangarkeepers liability; 2 Certificate The City of Miami 100 MARSH SPECIAL PROVISION(S) Solely as respects: (i) the Insurance Coverage(s) noted above, (ii) the Contract(s) and only to the extent of the insurance requirements and/or the Named Insured(s)' indemnity obligations under the Contract(s), subject to all of the Policy(ies)' Terms applying, (iii) the Equipment (if applicable) and (iv) the aircraft operations of the Named Insured(s), the following provision(s) apply(ies): NOTE: The term "Additional Insured(s)" when used in the following Special Provision(s) in the context of other than aircraft liability insurance is for sole purpose of identifying party(ies) to the Contract(s) (or others party(ies), as may be required) and shall not be construed as providing any rights to said party(ies) other than as provided under the Policy(ies). Solely as respects aircraft liability insurance: The City of Miami, its respective directors, officers, employees, agents, servants, partners, affiliates, successors and assignees of each referred to above is/are included as additional insured(s) (the "Additional Insured(s)") as their respective interests may appear, warranted no operational interest. Solely as respects aircraft liability Insurance: This insurance is primary without right of contribution from any other insurance which is carried by the Additional Insured(s). As respects all coverages: In the event of cancellation of including non payment of premium) by Insurers or adverse Insurers agree that such cancellation or change shall no licy(ies) (for any reason whatsoever, al change of the Policy(ies) by Insurers, ective as to the Additional Insured(s) until thirty (30) days after issuance of notice to the Certifica IiolQer(s) (through Marsh USA) at the address(es) shown on the first page of this Certificate. i( If this Certificate (which for the purposes is a ?next paragraph only also includes any Broker Letter issued in connection with th- e contain(s) provision(s) to give notice of certain events (as undertaken by us in tht rti is ("Events") to the Certificate Holder(s) and if those Events occur with respect to, oli s), said notice(s) will be sent to the Certificate Holder(s) at the address(es) shown arathe s page of this Certificate. Because this Certificate initially may be transmitted via electrdnicl or means other than the U.S. Postal Service, if there is/are no Certificate Holder(s)' ress(es) shown above or if the Certificate Holder(s)' address(es) shown above is/are incompe, out of date or incorrect, it is incumbent upon the applicable Certificate Holder(s) to notify Marsh USA (in writing, at the above address) of the correct address(es) of said Certificate Holder(s). Failure to do so will relieve Marsh USA of any obligation to notify the applicable Certificate Holder(s) of any Events relating to the Policy(ies) other than to the Certificate Holder(s)' address(es) (to the extent they are complete) shown on the first page of this Certificate UNLESS, prior to the Events occurring, the applicable Certificate Holder(s) provide(s) Marsh USA (in writing, at the above address) with the correct Certificate Holder(s)' address(es), in which case Marsh USA will be obligated to provide notice of Events to the applicable Certificate Holder(s) as undertaken by us in this Certificate. This Certificate (and unless otherwise noted herein, the coverage(s) afforded the Certificate Holder(s) (and/or those designated as Additional Insured(s) and/or loss payee(s) and/or otherwise) under this Certificate and the Policy(ies)) shall automatically terminate, without further notice, upon the earliest of (i) natural expiration of the Policy(ies) on the date shown above; (ii) cancellation of the Policy(ies) prior to the natural expiration date (as notified to the Certificate Holder(s) in accordance with the provisions of this Certificate); (iii) termination of the Contract(s), except with respect to aircraft liability insurance required to be maintained after contract termination, in accordance with the provisions of the Contract(s); (iv) (solely with respect to this Certificate and not with respect to the coverages) afforded the Certificate Holder(s) (and/or those designated as Additional Insured(s) and/or loss payee(s) and/or otherwise) under this Certificate and the Policy(ies)) our ceasing to be the insurance broker for the Named Insured(s) in respect of the Policy(ies); and/or (v) in the case of aircraft hull insurance and/or aircraft spare parts insurance, termination of either the Named Insured(s)' or the Certificate Holder(s)', (and/or those designated as Additional Insured(s) and/or Toss payee(s) and/or otherwise) under this Certificate and the Policy(ies) insurable interest(s) in the Equipment (and in the latter cases, only with respect to those 3 Certificate The City of Miami PO MARSH particular Certificate Holder(s) (and/or those designated as Additional Insured(s) and/or loss payee(s) and/or otherwise) under this Certificate and the Policy(ies). This Certificate: (i) does not consitute a contract between Insurers, Marsh USA and the Certificate Holder(s); (ii) is issued as a summary of the Policy(ies) referred to herein; (iii) is issued as a matter of information only; (iv) confers no rights upon the Certificate Holder(s) (and/or any other party that may be named in this Certificate as additional insured(s), Toss payee(s), contract party(ies) or otherwise) other than those provided by the Policy(ies); (v) neither affirmatively nor negatively alters, extends or amends any of the Policy(ies)' Terms; and, (vi) notwithstanding any requirement, term or condition of any contract, agreement or other document with respect to which this Certificate may be issued or may pertain, is subject always to the Policy(ies)' Terms. The undersigned has been authorized by the above Insurers to issue this Certificate on their behalf and is not an insurer and has no liability of any sort under the Policy(ies) as an insurer as a result of this certification. DATE OF ISSUE: January 1, 2024 4,1/ On,c,t o scck' 4(e ny PQ Marsh USA 4 Certificate The City of Miami From: Gomez Jr., Francisco (Frank) To: Carbonell. Aileen Cc: Quevedo, Terry; Aviles, Yesenia Subject: RE: PROCUREMENT INSURANCE REVIEW FOR AIRBUS HELICOPTERS INC COI Date: Thursday, March 7, 2024 10:41:14 AM Attachments: image002.pnq image004.pnq Yes Frank Gomez, PIAM, CPI I Property & Casualty Manager City of Miami Risk Management (305) 416-174o Office (305) 4-6-176o Fax fgomez@miamigov.com O, 4//1/ _e(< (.1"'t <<)/ (P' Ok/ 4Ce ())/ "Serving, Enhancing, and Transforming our Community" From: Carbonell, Aileen <ACarbonell@miamigov.com> Sent: Thursday, March 7, 2024 10:40 AM To: Gomez Jr., Francisco (Frank) <FGomez@miamigov.com> Cc: Quevedo, Terry <TQuevedo@miamigov.com>; Aviles, Yesenia <YAviles@miamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR AIRBUS HELICOPTERS INC COI Frank, Is the first certificate enough to move forward with approval? I will omit the other COI. Please advise. Should you have any questions or concerns, please do not hesitate to contact me at information listed below. Kind regards, Aileen Carbonell, MPA Department of Procurement 444 SW 2nd Avenue, en Floor Miami, Florida 33 l 30 Office: (305) 41$-1922 Facsimile: (305) 4I6-1925 Email: acarbonell a miami.gov Website: https://www.miami.gov/Government/Departments- Organizations/Procurement Vendor Registration: https://www.miami.gov/Business-Licenses/Doing-Business-with- the-City/Register-as-a-City-Supplier-Vendor "Serving, Enhancing, and Transforming our Communi Mission: The City of Miami Departmof procure quality goods and seryf management services at the bal e customer service, process e ficieiZy accountability, and maintain li st. `i Please consider the enviro before printing this e-mail CONFIDENTIAL COMMUNICATION rement's mission is to ethically n, construction and construction r the City, while providing excellent transparency, fairness, competition, The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. "Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. From: Gomez Jr., Francisco (Frank) <FGomezPmiamigov.com> Sent: Thursday, March 7, 2024 10:02 AM To: Carbonell, Aileen <ACarbonellPmiamigov.com> Cc: Quevedo, Terry <TQuevedoPmiamigov.com>; Aviles, Yesenia <YAvilesPmiamigov.com> Subject: RE: PROCUREMENT INSURANCE REVIEW FOR AIRBUS HELICOPTERS INC COI Aileen, Only the first COI showing $5m dollar limit is adequate. The other COI is not in compliance. Thanks, Frank Gomez, PIAM, CPI I Property & Casualty Manager City of Miami Risk Management (305) 416-174o Office (305) 416-176o Fax fgomez@miamigov.com 4,1/ O� ,cst J 5•1 (Pv �O 0)O "Serving, Enhancing, an rtform►r our Community" From: Carbonell, Aileen <ACarbonellPmiamigov.com> Sent: Thursday, March 7, 2024 9:43 AM To: Gomez Jr., Francisco (Frank) <FGomezPmiamigov.com> Cc: Quevedo, Terry <TQuevedoPmiamigov.com>; Aviles, Yesenia <YAvilesPmiamigov.com> Subject: PROCUREMENT INSURANCE REVIEW FOR AIRBUS HELICOPTERS INC COI Importance: High Good morning, Please review the insurance attached at your earliest convenience and advise if adequate according to insurance requirements contained therein. Thank you! Kind regards, Aileen Carbonell, MPA Procurement Assistant Department of Procurement 444 SW 2nd Avenue, 6th Floor Miami, Florida 33130 Office: (305) 416-1922 Facsimile: (305) 416-1925 Email: acarbonell(@miamigov.com Remit W9 to: PurchasingSupplierAdmins(Wmiamigov.com Website: https://beta.miamigov.com/Government/Departments- Organizations/Procurement 1' V C16: s"Servin9, Enhancing,and �f ng our Community" CONFIDENTIAL COMMUNICATIO �� The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply e-mail and destroy all copies of the original message. Thank you. "Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. Olivera, Rosemary From: Gandarilla, Aimee Sent: Thursday, June 13, 2024 9:11 AM To: Hannon, Todd Cc: Olivera, Rosemary; Brown, Sadie; Mickens, Tania Subject: Amendment HCare Support Agreement Airbus Helicopters, Inc. SS 16-17-015 (matter 23-3412) Attachments: Amendment HCare Support Agreement Airbus Helicopters, Inc. SS 16-17-015 (matter 23-3412).pdf Good morning Todd, Please find attached the fully executed copy of an agreement from DocuSign that is to be considered an original agreement for your records. Thank you, Qintee canda,tiaa Procurement Assistant City of Miami Procurement Department 444 SW 2' Avenue, 6thfloor, Miami, FL 33130 P (305) 416-1906 F (305) 400-5073 E agandarilla@miami.gov "Serving, Enhancing, and Transforming our Community" i