HomeMy WebLinkAboutExhibit ACITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Arthur Noriega V
City Manager
FROM: Andrew Frey
DREAM Director
DS
FAF
DATE: 6/12/2025
SUBJECT: Emergency purchases
REFERENCES:
ENCLOSURES: Quote
The Department of Real Estate and Asset Managemen respectfully requests your approval of the following emergency
purchase(s) Marine Stadium Marina - Electrical Circuits Replacement
The goods and/or services required herein are as a result of one or both of the following circumstance(s):
1) A public emergency (threats to health, life, welfare or safety); or
2) Convenience of the City.
Per the emergency procurement procedures as defined in Section 18-90 of the City Code, authorization to
waive the competitive bid process, albeit it is a retroactive authorization, is also requested for the
aforementioned emergency purchase if greater than $25,000.
This purchase is necessary for the following reason:
The supply of electricity to the Fuel Pumps and the surrounding Racks (lights) ceased to flow apparently due
to a wiring shorting issue underground. This causing hazard and security concerns on the property by not
having proper lighting in the area. Also, there is a negative economic impact to the City by not having
electrical power to fuel pumps that are used for re -selling fuel for profit and the added costs of relying on a
rented generator for power. Cost of rental + fuel = 3000/monthly
CITYDNAWER:
f�N�f' ��
A
L'J APPROVED n DISAPPROVED
June 12, 2025 1 12:56:19 EDT
Date:
TSQ EPARTMENT OF PROCUREMENT: X APPROVED ❑ DISAPPROVED
�-Q- 'r`+•-� June 12, 2025 I 14:21:23 EDT
Date:
Annie Perez, CPPO
CI
Additional certification required for emergency purchases treater than $25,000:
DIRECTOR, OFFICE OF
MANAGEMENT��AND
CILEXed by:
'-SFOE83� ...
Marie "Maggie" Gouin
I certify the funds to cover this emergency purchase are available
Date:
June 13, 2025 1 10:18:39 EDT
Proposal 2025-202
June 10th, 2025
City of Miami
Construction Coordinator
444 SW 2nd AVENUE, MIAMI FL 33130
TOMKA
CONSTRUCT,:.
TOMKA, LLC - CGC 1526398
8200 NW 41 Street Ste 200
Miami, FL 33166
MARINE STADIUM MARINA - ELECTRICAL CIRCUITS REPLACEMENT
Details
- Mobilization
- Prepare work area. Clear the designated space to ensure a safe and organized environment for the upcoming tasks
Demolition & Removal:
- Disconnect and safely remove the three existing damaged cables from the electrical panel and conduit.
- Verify the usability of the existing conduit (if accessible) through pull tests or inspection, where possible.
Trenching & Conduit Installation:
- Excavate approximately 400 linear feet of trenching, 3 feet deep, through existing asphalt from the current electrical panel to the target
location on the opposite NW side of the marina.
- Install new 2" or appropriate size schedule 40 PVC electrical conduit along the trench, including necessary bends, fittings, and spacers.
- Provide concrete encasement where required by code or conditions.
- Backfill trench and perform asphalt patching to restore surface to original condition.
Cable Installation
- Pull and install (3) new appropriately rated electrical cables (exact size/type to be confirmed based on load requirement).
- Label and terminate cables at both ends.
Testing and Commissioning:
- Energize and test the circuit to ensure functionality.
- Equipment
- Provide protection of work site, inclusive of surrounding surfaces against damage
- Clean up
- Dispose of all debris off site on a daily basis
- Leave site in ready for use conditions
Total Cost: $ 39,754.00
Credit Back: In the event that the existing underground conduit is found to be in acceptable condition
and suitable for reuse:
A credit back of $13,120.00 will be applied to the final invoice for the portion of work not performed
(trenching for new conduit installation)
Warranty: 1-Year Materials and Labor Warranty Included
NOTES
- Labor, material & delivery included
- Permit fee is not included in this proposal
- Engineering and calculations are not included in this proposal
- Survey, tests or inspections are not included in this proposal
- This proposal is valid for 30 days
Sincerely,
TOMKA LLC
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