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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #18067 Date: 08/29/2025 Commission Meeting Date: 10/09/2025 Requesting Department: Department of Real Estate and Asset Management Sponsored By: District Impacted: District 2 Type: Resolution Subject: Approve - Emerg Ratification Purchase - Electrical Circuits - Marine Stadium Marina Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, ratifying, confirming and approving the City Manager's findings, that it is most advantageous for the City of Miami ("City") to waive the competitive sealed bidding procedure pursuant to Section 18-90 of the Code of the City of Miami, Florida as amended ("City Code") and retroactively approving the selection of Tomka LLC for the emergency purchase of electrical circuits to prevent hazard and security issues at the Marine Stadium Marina, located at 3501 Rickenbacker Causeway, Key Biscayne, FL, 33149, due to a wiring shorting issue underground that prevented the supply of electricity to the Fuel Pumps, for an amount of $39,754.00, allocating funds from the Department of Real Estate and Asset Management's ("DREAM") Repairs and Maintenance Account Code Fund 34000.221001.670000.0000.00000; authorizing the City Manager to negotiate and execute any all documents, subject to allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: On June 12, 2025, an underground wiring short at the Marine Stadium Marina, located at 3501 Rickenbacker Causeway, Key Biscayne, FL 33149, disrupted the electrical supply to the fuel pumps and surrounding lighting racks. The Department of Real Estate and Asset Management ("DREAM") has identified this issue as a safety and security concern due to inadequate lighting in the area. Additionally, the lack of power to the fuel pumps has negatively impacted the City's revenue, as these pumps are used to resell fuel for profit. To maintain operations, a generator has been rented at a combined monthly cost of $3,000 for rental and fuel. Therefore, DREAM respectfully requests retroactive approval for the purchase of replacement electrical circuits to restore proper functionality. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No: 34000.221001.670000.0000.00000 Department of Real Estate and Asset Management Review Completed Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B 08/29/2025 9:35 AM Lai -wan McGinnis Marie Gouin Annie Perez Erica T. Paschal Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Thomas M. Fossler George K. Wysong III Maricarmen Lopez City Clerk's Office Andrew Frey Budget Analyst Review Budget Review Procurement Review Assistant City Manager Deputy City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Department Head Completed 08/29/2025 1:13 PM Completed 09/11/2025 6:29 PM Completed 09/18/2025 12:28 PM Completed 09/25/2025 10:04 AM Completed 09/25/2025 10:15 AM Completed 09/25/2025 10:54 AM Completed 09/25/2025 12:33 PM Completed 09/30/2025 6:49 PM Completed 09/30/2025 7:24 PM Completed 10/09/2025 9:00 AM Completed 10/17/2025 9:25 AM City of Miami Legislation Resolution Enactment Number: R-25-0426 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 18067 Final Action Date:10/9/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A", THAT IT IS MOST ADVANTAGEOUS FOR THE CITY OF MIAMI ("CITY") TO WAIVE THE COMPETITIVE SEALED BIDDING PROCEDURE PURSUANT TO SECTION 18-90 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AND RETROACTIVELY APPROVING THE SELECTION OF TOMKA LLC FOR THE EMERGENCY PURCHASE OF ELECTRICAL CIRCUITS TO PREVENT HAZARD AND SECURITY ISSUES AT THE MARINE STADIUM MARINA, LOCATED AT 3501 RICKENBACKER CAUSEWAY, MIAMI, FLORIDA, 33149, DUE TO A WIRING SHORTING ISSUE UNDERGROUND THAT PREVENTED THE SUPPLY OF ELECTRICITY TO THE FUEL PUMPS, FOR AN AMOUNT OF THIRTY NINE THOUSAND SEVEN HUNDRED FIFTY FOUR AND 00/100 DOLLARS ($39,754.00); ALLOCATING FUNDS FROM THE DEPARTMENT OF REAL ESTATE AND ASSET MANAGEMENT'S ("DREAM") REPAIRS AND MAINTENANCE ACCOUNT CODE FUND 34000.221001.670000.0000.00000; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, on June 12, 2025, an underground wiring short at the Marine Stadium Marina, located at 3501 Rickenbacker Causeway, Miami, Florida, disrupted the electrical supply to the fuel pumps and surrounding lighting racks; and WHEREAS, the Department of Real Estate and Asset Management ("DREAM") has identified the issue as a safety hazard and security concern due to inadequate lighting in the area; and WHEREAS, the lack of power to the fuel pumps has negatively impacted the City of Miami's ("City") revenue, as these pumps are used to resell fuel for profit; and WHEREAS, the City Manager pursuant to Section 18-90 of the Code of the City of Miami, Florida, as amended ("City Code"), made a written finding, attached and incorporated as Exhibit "A" ("City Manager's Findings"), that an emergency exists and approved an emergency purchase request by DREAM of replacement electrical circuits to restore proper functionality; and WHEREAS, the City Commission desires to ratify, confirm, and approve, the City Manager's Findings to protect the life, health, welfare and convenience of the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, the City Commission hereby ratifies, approves, and confirms the City Manager's Findings, that it is most advantageous for the City to waive the competitive sealed bidding procedures, pursuant to Section 18-90 of the City Code and retroactively approving the selection of Tomka LLC for the emergency purchase of electrical circuits for the Marine Stadium Marine, located at 3501 Rickenbacker Causeway, Miami, Florida, for an amount of Thirty Nine Thousand Seven Hundred Fifty Four and 00/100 Dollars ($39,754.00). Section 3. Funds to be allocated from DREAM Repairs and Maintenance Account Code No. 34000.221001.670000.0000.00000. Section 4. The City Manager is authorized' to negotiate and execute any and all documents, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.