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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #18152 Date: 09/12/2025 Commission Meeting Date: 09/25/2025 Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All Type: Resolution Subject: Execute - MDC Interlocal Master Agrmnt - Utility Work Purpose of Item: A Resolution of the Miami City Commission, with attachment(a), authorizing the City Manager to negotiate and execute an Interlocal Master Agreement, in a form acceptable to the City Attorney, with Miami- Dade County ("County"), to provide utility work for the county, establishing the procedure for the performance and reimbursement of the utility work, including the utility design work to be performed and the utility construction work to be carried out; further authorizing the City Manager to execute individual Joint Participation Agreements, in substantially the attached form as " Exhibit A", without requiring further City Commission approval. Background of Item: On November 21, 2013, the City Commission adopted Resolution No. R-13-0469, which authorized the City Manager to execute an Interlocal Master Agreement with Miami - Dade County ("County"), to provide utility work for the County, establishing the procedure for the performance and reimbursement of the utility work, including the utility design work to be performed and the utility construction work to be carried out. On March 21, 2014, the City entered into the Agreement with the County for a term of ten (10) years and the agreement expired. On September 12, 2024, the City Commission adopted Resolution No. R-24-0037, which authorized the City Manager to execute an Interlocal Master Agreement for a term of one year, with the County, to provide utility work for the County, establishing the procedure for the performance and reimbursement of the utility work, including the utility design work to be performed and the utility construction work to be carried out; further authorizing the City Manager to execute individual Joint Participation Agreements without requiring further City Commission Approval. On December 18, 2024, the City entered into the Agreement with the County for a term of one (1) year and the agreement expires on December 18, 2025. The County owns or may, in the future, own certain water and wastewater facilities, including but not limited to, gravity sewer pipes, pump stations, reclaimed water pipes, valves and valve covers, manholes and access covers, water pipes, sanitary sewage pipes, meters, hydrants, and all appurtenances thereto, which are or may, in the future, be located in the City of Miami's public roads or lands ("Facilities"). The Miami -Dade Water and Sewer Department ("MDWASD") operates the County's water and sanitary wastewater system. The City engages in projects that involve constructing, reconstructing or otherwise changing public roads and other improvements located on public roads or lands (hereinafter referred to as either the "Project" or the "Projects"). The City and the County may propose Projects that necessitate the installation, relocation (vertically or horizontally), replacement, adjustment or removal of the Facilities or some combination thereof (hereinafter referred to as "Utility Work"). The City and the County desire to minimize delays, costs, and impact to the public, which may result from lack of coordination and communication between or among them and their respective contractors performing the Project or the Utility Work. The City and the County desire to enter into a Master Agreement that establishes the procedure for the performance and reimbursement of the Utility Work, including the utility design work to be performed and the utility construction work to be carried out ( the " Interlocal Master Agreement"). The purpose of the Interlocal Master Agreement and the individual Joint Participation Agreements (hereinafter, "JPAs") is to perform the Utility Work with the Project in an efficient, coordinated, economical and expeditious manner. The individual JPAs shall not require further City Commission approval. Budget Impact Analysis Item has NOT an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed B Department of Resilience and Public Works Review Completed 09/16/2025 10:09 AM Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Clerk Luis Hernandez -Torres Marie Gouin Asael Marrero Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Patricia Arias George K. Wysong III Maricarmen Lopez Valentin J Alvarez Patricia Arias George K. Wysong III City Clerk's Office Juvenal Santana Budget Analyst Review Budget Review Assistant City Manager Review Deputy City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Legislative Division Review ACA Review Approved Form and Correctness Rendered Department Head Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 09/16/2025 10:49 AM 09/16/2025 2:16 PM 09/16/2025 3:19 PM 09/16/2025 3:40 PM 09/16/2025 4:30 PM 09/16/2025 4:38 PM 09/16/2025 5:52 PM 09/16/2025 6:00 PM 09/25/2025 9:00 AM 10/23/2025 3:32 PM 10/27/2025 7:01 PM 10/30/2025 3:33 PM 12/04/2025 8:00 AM City of Miami Legislation Resolution Enactment Number: R-25-0394 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 18152 Final Action Date:9/25/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN INTERLOCAL MASTER AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH MIAMI- DADE COUNTY ("COUNTY"), TO PROVIDE UTILITY WORK FOR THE COUNTY, ESTABLISHING THE PROCEDURE FOR THE PERFORMANCE AND REIMBURSEMENT OF THE UTILITY WORK, INCLUDING THE UTILITY DESIGN WORK TO BE PERFORMED AND THE UTILITY CONSTRUCTION WORK TO BE CARRIED OUT; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE INDIVIDUAL JOINT PARTICIPATION AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORM AS "EXHIBIT A," WITHOUT REQUIRING FURTHER CITY COMMISSION APPROVAL. WHEREAS, on November 21, 2013, the City Commission adopted Resolution No. R-13- 0469, which authorized the City Manager to execute an Interlocal Master Agreement with Miami -Dade County ("County"), to provide utility work for the County, establishing the procedure for the performance and reimbursement of the utility work, including the utility design work to be performed and the utility construction work to be carried out; and WHEREAS, on March 21, 2014, the City entered into the Agreement with the County for a term of ten (10) years and the agreement expired; and WHEREAS, on September 12, 2024, the City Commission adopted Resolution No. R- 24-0337, which authorized the City Manager to execute an Interlocal Master Agreement for a term of one (1) year, with the County, to provide utility work for the County, establishing the procedure for the performance and reimbursement of the utility work, including the utility design work to be performed and the utility construction work to be carried out and further authorizing the City Manager to execute individual Joint Participation Agreements without requiring further City Commission approval; and WHEREAS, on December 18, 2024, the City of Miami ("City") entered into the Agreement with the County for a term of one (1) year, which expires on December 18, 2025; and WHEREAS, the County owns or may, in the future, own certain water and wastewater facilities, including but not limited to, gravity sewer pipes, pump stations, reclaimed water pipes, valves and valve covers, manholes and access covers, water pipes, sanitary sewage pipes, meters, hydrants, and all appurtenances thereto, which are or may, in the future, be located in the City's public roads or lands ("Facilities"); and WHEREAS, the Miami -Dade Water and Sewer Department ("WASD") operates the County's water and sanitary wastewater system; and WHEREAS, the City engages in projects that involve constructing, reconstructing or otherwise changing public roads and other improvements located on public roads or lands (hereinafter referred to as either the "Project" or the "Projects"); and WHEREAS, the City and the County may propose Projects that necessitate the installation, relocation (vertically or horizontally), replacement, adjustment or removal of the Facilities or some combination thereof (hereinafter referred to as "Utility Work"); and WHEREAS, the City and the County desire to minimize delays, costs, and impact to the public, which may result from lack of coordination and communication between or among them and their respective contractors performing the Project or the Utility Work; and WHEREAS, the City and the County desire to enter into a Master Agreement that establishes the procedure for the performance and reimbursement of Utility Work, including the utility design work to be performed and the utility construction work to be carried out ("the Interlocal Master Agreement"); and WHEREAS, the purpose of the Interlocal Master Agreement and the individual Joint Participation Agreements (hereinafter "JPAs") is to perform the Utility Work with the Project in an efficient, coordinated, economical and expeditious manner; and WHEREAS, the individual JPAs shall not require further City Commission approval; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to negotiate and execute an Interlocal Master Agreement, in a form acceptable to the City Attorney, with the County to provide utility work for the County, establishing the procedure for the performance and reimbursement of the utility work, including the utility design work to be performed and the utility construction work to be carried out. Section 3. The City Manager is further authorized' to execute individual JPAs, in substantially the attached form as "Exhibit A," without requiring further City Commission approval. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rge=.WyyngII,C y ttor 9/16/2025 'e rge = . Wy j ng III, C y ttor ~y 10/30/2025 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.