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Home My WebLink AboutExhibit A-SUBTHIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. BUDGET SUMMARY The Downtown Development Authority of the City of Miami, Florida Fiscal Year 2025-2026 THE PROPOSED OPERATING BUDGET EXPENDITURES OF THE DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF MIAMI ARE 5% LESS THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES Revenue Sources Ad Valorem Tax Levy Reimbursements Reserve and Carryover 0.3900 Millage per $1000 GENERAL FUND $ 12,820,000 3,369,490 Total Revenues 16,189,490 Total Revenues and Balances 2,676,500 18,865,990 Operating Expenditures General Expenses 3,566,500 Leadership, Advocacy and Operations 1,330,000 Quality of Life & Enhanced Services 8,611,490 Arts, Culture & Entertainment 1,000,000 Urbanism 2,048,000 Business Development 2,310,000 Total Operating ExpendituresE 18,865,990 Fund Balances and Reserves Total Expenditures, Reserves, and Balances 18,865,990 The tentative, adopted, and/or final budgets are on file in the office of the above referenced taxing authority as a public record. 17945-Exhibit A -SUB Downtown Development Authority of the City of Miami Budget Template FY 2025.26 Proposed Budget THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. FY 2022-23 Actual FY 2023-24 Actual FY 2024-25 Adopted FY 2024-25 Projection FY 2025-26 Proposed Difference Notes Number of Full -Time Positions 27 29 30 30 30 0 Are any positions funded In other budgets? Yes Yes Yes Yes Yes CRA Reimbursement (salary and benefits increases) _ $72,000 PIO Reimbursement = $65,000 (part of salary) If so, how much Is In this budget? $ 125,000 $ 137,000 $ 135,000 $ 135,000 $ 137,000 +2,000 CRA Reimbursement (salary and benefits increases). $72,000 PIO Reimbursement = 565,000 (part of salary) If so, how much is in the other budget? $ 125,000 $ 137,000 $ 135,000 $ 135,000 $ 137,000 +2,000 CRA Reimbursement (salary and benefits increases) _ $72,000 PIO Reimbursement = $65,000 (part of salary) Revenues Ad Valorem Taxes Grant monies Other Carryover Funds from Prior Years $10,924,767 $322,271 $4,196,620 $0 $11,902,296 5355,097 5503,057 $0 512,321,500 $644,490 $2,625,000 $4,260,210 $12,321,500 $644,490 $3,140,000 $1,111,700 $12,179,000 $644,490 53,190,000 $2,852,500 142,500 +565,000 -1,407,710 Per Millage calculations: 0.3900 - Decrease of 10% 95% - $12,179,000 (Conservative Internal Revenue) 100%= $12,820,000 (Based on 07/01 Appraisal Report) CRA Reimbursement (Contract). Interest Income (-5465k) $65k PIO (City Agreement) $1,860,000 DRI 5700,0001KE Kiosk $100k ARPA Funds Will be based on need from Economic Recovery Reserve and Carryover. Revenue Grand Total $15,443,658 $12,760,450 $19,851,200 $17,217,690 $18,855,990 -$985,210 Expenditures Regular Salary and Wages $2,004,888 Personnel Related Costs $687,096 Accounting and Auditing $27,000 Professional Services - Legal $27,500 Professional Services $93,729 Other Contractual Services $188,328 Ambassadors' Program CRA Team 51,065,076 $322,271 $2,418,629 $714,128 $25,000 $30,000 $125,000 5223,801 $980,000 $199,595 $2,790,100 $2,750,000 51,064,610 5900,000 $35,000 $35,000 $60,000 $30,000 $100,000 $100,000 $170,000 $98,200 $1,500,000 $1,500,000 $644,490 $644,490 $2,700,000 -90,100 30 employees / No raises for FY2526/Reclassification of employees and salaries. Quality of Life = 11Staff Urban Planning = 3 Staff Community Engagement =5 Staff Economic Development = 4 Staff Operations = 5 Staff Leadership, Advocacy and Operations = 2 Staff $866,500-198,110 Reclassification of employees and salaries/Decrease in use and costs. Taxes, Pension Plan, Insurances, transportation, and communications. $35,0001 0 j Required Annual Audit and ARPA Funds Audit. $30,0001-30,000 Contract with the City of Miami. $85,0001 -15,000 1IT Services Contract/Negotiated fees. $130,000-40,000 Intergovernmental Advocacy (State, County and City), legal services in case of conflict with The City and Procurement Services (City of Miami). $1,647,000 s00 RFP for new agreement is under the cone of silence. Estimate for Ambassador contract; contract expired June 2024 and we are on a month -to -month agreement. 1.We added 4 additional positions - total $257,000 a.1 - Assistant Operations Manager - $87,000 (Currently there Is only one Operations Manager for a Team of 20 Ambassadors who work Monday -Sunday. This position will serve as an additional administrator for the the afternoon, evening, and weekend Team members. This is a full-time position. The dollars estimated or at the current rate of the Operations Manager as billed on the contract at $42.05/hour. This rate is estimated) b.1 - Lead Supervisor- $60,000 (Currently, we have 3 Lead Supervisors - 2 Leads supervising day Teams (Monday through Sunday 8 am to 6:30 pm) and 1 working on nights (Monday -Sunday 6:30 pm to 1:00 am) - an additional Lead Supervisor will be added to the night Team to supervise the Ambassadors that work on the night shift. $644,4901 0 I Reimbursable grant. Downtown Development Authority of the City of Miami Budget Template FY 2025-26 Proposed Budget THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. FY 2022-23 Actual FY 2023-24 Actual FY 2024-25 Adopted FY 2024-25 Projection FY 2025-26 Proposed Difference Notes Number of Full -Time Positions 27 29 30 30 30 0 Are any positions funded in other budgets? Yes Yes Yes Yes Yes CRA Reimbursement (salary and benefits increases) =$72,000 PIO Reimbursement= $65,000 (part of salary) If so, how much is in this budget? $ 125,000 $ 137,000 $ 135,000 $ 135,000 $ 137,000 +2,000 CRA Reimbursement (salary and benefits increases) =$72,000 PIO Reimbursement = $65,000 (part of salary) If so, how much is in the other budget? $ 125,000 $ 137,000 $ 135,000 $ 135,000 $ 137,000 +2,000 CRA Reimbursement (salary and benefits increases) _ $72,000 PIO Reimbursement = $65,000 (part of salary) Homeless Assistance & Reintegration Support $963,894 $1,216,044 $2,521,000 $2,500,000 $3,000,000 +479,000 Changed line item name to include DET Team, and Homeless Assistance. Increase of salaries to $1/hour more than minimum wage ($14); DET 60 Team Members ($1.4M) (Pit Stop and street cleaning) Aging fleet (requires more maintenance), insurance costs, new truck, and increase in prices for supplies/equipment (Pit Stop and street cleaning) ($925k) New DET NEAT Team ($125k) Hermanos de la Calle ($200k) Lotus House ($50k) Mental Health Provider ($70k) Youth Program - HEAT program / Educate Tomorrow ($5k) Homeless Outreach ($225k) NEAT Team Enhanced Sanitation, Security and Lighting $192,207 $194,369 $195,000 $50,000 $0 -195,000 Elimination of NEAT contract due to increased cost of contract (salaries and equipment cost); work will be absorbed by DET Team. $20,761 $951,042 $2,000,000 $1,835,000 $3,165,000 +1,165,000 Pressure Washing of Construction area sidewalks ($65k) Off Duty (" $1.5M) Increase of Cameras, License Plates readers and drones ("$1.SM) Graffiti Task Force (-$50k) Dog Spot Maintenance ($50k) Communications and Related Services $364,880 $392,735 $580,000 $315,000 $500,000 -80,000 Advertising / Collateral Materials / Photography & Video/ Promotional Materials / Website Maintenance/Hosting / Marketing Initiatives / Branding Plan and Holiday Lights. Operational Expenses $105,975 $393,506 $319,500 $342,000 $196,000 -123,500 Courier Services, Meetings, Postage/Meter, Required ads, utilities, copy machines, office supplies, office equipment, software and licenses, repairs, maintenance, storage rent, and visitors parking. Increases last year was due to move and increases in costs, negotiated better prices and made adjustments as needed. Parking is only for Only for Board Members and Government Officials. Storage, needed a bigger space for files per Florida State Record Management. Office Rent $358,205 $482,734 $566,000 5550,000 $516,500 -49,500 Negotiated lease for second year, free rent months. Office Insurance Cost $60,884 $95,821 $76,000 $76,000 $77,500 +1,500 Non -Profit Package and Umbrella, Wind, Workers Compensation, Directors and Officers, EPLI. Increases due to new year. Capital Projects and Purchases $1,840,879 $2,166,556 $2,071,500 $1,980,000 $2,003,000 -68,500 Master Plan 2050, Baywalk/Riverwalk+Connections, Transportation Initiatives, Public Information Officer and Permit Clinic Office, 3D Development Pipeline, and Public Realm Improvements. All Other Expenditures - - - - - - Please see detail below: Professional Development and Conferences $102,337 $106,662 $150,000 $145,000 $75,000 -75,000 Tuition reimbursement and professional development for staff to remain competitive and retain talent. More local conferences and classes online. Targeted Programs & Activations $228,817 $297,189 $305,000 $320,000 $50,000 -255,000 Decrease due to moving Homelessness Assistance to Homeless Assistance & Reintegration Support. And lack of interest in grant process from some educational partners. Public Education Assistance: Will create a grant program like ACE and BD for these kind of educational assistance requests: New World School - Music Program ($10k) Mater Brickell Music Program ($5k) NFTE ($5k) Downtown Miami Charter ($5k) Mater Brickell - Tech Program ($5k) 5outhside School ($10k) Police Community Events & Best Buddies ($1ok) Downtown Development Authority of the City of Miami Budget Template FY 2025-26 Proposed Budget THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT END OF THIS DOCUMENT. FY 2022-23 Actual I FY 2023-24 Actual FY 2024-25 Adopted I FY 2024-25 Projection FY 2025.26 Proposed Difference Notes Number of Full -Time Positions 27 29 30 30 30 0 Are any positions funded in other budgets? Yes Yes Yes Yes Yes CRA Reimbursement (salary and benefits increases) _ $72,000 PIO Reimbursement =$65,000 (part of salary) If so, how much Is In this budget? $ 125,000 $ 137,000 $ 135,000 $ 135,000 $ 137,000 +2,000 CRA Reimbursement (salary and benefits increases) = $72,000 PIO Reimbursement = $65,000 (part of salary) 1f so, how much is in the other budget? $ 125,000 $ 137,000 $ 135,000 $ 135,000 $ 137,000 +2,000 CRA Reimbursement (salary and benefits Increases) = $72,000 PIO Reimbursement = $65,000 (part of salary) Community Activations and Grants $587,154 $789,123 $1,190,000 $500,000 51,000,000 -190,000 Decrease due to the Board Director's review during the Budget process. Downtown Creative Collaborator Grants: ($475k) Approximate funding ranges: Funding Range $5k-$7.5 (10) = $75k Funding Range $10k-$15 (10). $150k Funding Range $20k-$25k (max $SOk) (5) =$250k Legacy Grants ($425k) Activations ($100k) Public Relations $264,100 $169,187 $208,000 $197,000 $185,000 -23,000 Negotiation of Contracts. Research Reports and Databases $97,869 $137,088 $355,000 $200,000 $200,000 -155,000 Spending Report/Placer Al/Sales(orce/Commercial Report/Residential Report Special Initiatives $692,669 $505,496 $2,950,000 $2,150,000 $1,760,000 -1,190,000 Growth and Development Assistance Professional Development/Sponsorships/Event Grants/Networkers/Business Openings Facade Improvements Grants Incentive Grants Program Small Business Assistance Expenditure Grand Total $10,296,517 $12,613,705 $19,851,200 $17,217,690 518,865,990 -985,210 Revenues Minus Expenditures $5,147,141 $146,745 So $0 $0 SUBSTITUTED BUDGET SUMMARY The Downtown Development Authority of the City of Miami, Florida Fiscal Year 2025-2026 THE PROPOSED OPERATING BUDGET EXPENDITURES OF THE DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF MIAMI ARE 5% LESS THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES Revenue Sources Ad Valorem Tax Levy Reimbursements Reserve, Carryover and Others Operating Expenditures General Expenses 3,566,500 Leadership, Advocacy and Operations 1,330,000 Quality of Life & Enhanced Services 8,634,490 Arts, Culture & Entertainment 1,000,000 Urbanism 2,035,000 Business Development 2,300,000 0.3900 Millage per $1 GENERAL FUND $ 12,820,000 3,369,490 Total Revenues 16,189,490 Total Revenues and Balances 2,676,500 18,865,990 Total Operati: Expenditures 18,865,990 Fund Balances and Reser s Total Expenditu s, Reserves, and Balances 18,865,990 Th - entative, adopted, and/or final budgets are on file in the office of the above referenced taxing authority as a public record. Downtown Development Authority of the City of Miami Budget Template FY 2025-26 Proposed Budget SUBSTITUTED FY 2022-23 Actual FY 2023-24 Actual FY 2024-25 Adopted FY 2024-25 Projection FY 2025-26 Proposed Difference Notes Number of Full -Time Positions 27 29 30 30 30 0 Are any positions funded in other budgets? Yes Yes Yes Yes Yes CRA Reimbursement (salary and benefits increases) = $72,000 PIO Reimbursement = $65,000 (part of salary) If so, how much is in this budget? $ 125,000 $ 137,000 $ 135,000 $ 135,000 $ 137,000 +2,000 CRA Reimbursement (salary and benefits increases) = $72,000 PIO Reimbursement = $65,000 (part of salary) If so, how much is in the other budget? $ 125,000 $ 137,000 $ 135,000 $ 135,000 $ 137,000 +2,000 CRA Reimbursement (salary and benefits increases) = ,000 PIO Reimbursement = $65,000 (part of salary) Revenues Ad Valorem Taxes $10,924,767 $11,902,296 $12,321,500 $12,321,500 $12,179,000 -142,500 Per Millage calculations: 0.3900 - Decrease of 10% 95% - $12,179,000 (Co rvative Internal Revenue) 100% = $12,820, Based on 07/01 Appraisal Report) Grant monies $322,271 $355,097 $644,490 $644,490 $644,490 0 CRA Reimbu ent (Contract). Other $4,196,620 $503,057 $2,625,000 $3,140,000 $3,190,000 +565,000 Interes ome ("$465k) $6 10 (City Agreement) 1,860,000 DRI $700,000 IKE Kiosk $100kARPA Funds Carryover Funds from Prior Years $0 $0 $4,260,210 $1,111,700 $2,852,50 -1,407,710 Will be based on need from Economic Recovery Reserve and Carryover. Revenue Grand Total $15,443,658 $12,760,450 $19,851,200 $17,217,690 $ 65,990 -$985,210 Expenditures _ Regular Salary and Wages $2,004,888 $2,418,629 $2,790,100 $2,750,000 $2,700,000 -90,100 30 employees / No raises for FY2526/Reclassification of employees and salaries. Quality of Life = 11 Staff Urbanism = 3 Staff Marketing and Communications = 5 Staff Business Development = 3 Staff Operations = 5 Staff Executives = 3 Staff Personnel Related Costs $687,096 $714,128 $1 ,610 $900,000 $866,500 -198,110 Reclassification of employees and salaries/Decrease in use and costs. Taxes, Pension Plan, insurances, transportation, and communications. Accounting and Auditing $27,000 $25,000 $35,000 $35,000 $35,000 0 Required Annual Audit and ARPA Funds Audit. Professional Services - Legal $27,500 $30,000 $60,000 $30,000 $30,000 -30,000 Contract with the City of Miami. Professional Services $93,729 $125,0 $100,000 $100,000 $85,000 -15,000 IT Services Contract/Negotiated fees. Other Contractual Services $188,328 $2 01 $170,000 $98,200 $130,000 -40,000 Intergovernmental Advocacy (State, County and City), legal services in case of conflict with The City and Procurement Services (City of Miami). Ambassadors' Program CRA Team DET Team and lies NEAT Team $1,065,076 $980,000 $1,500,000 $1,500,000 $2,000,000 +500,000 Estimate for Ambassador contract; contract expired June 2024 and we are on a month -to -month agreement; RFP for new agreement is under the cone of silence / Draft scope includes enhanced services ie, increase of staff, salary increases and vehicle. $32 1 $199,595 $644,490 $644,490 $644,490 0 Reimbursable grant. 3,894 $1,216,044 $2,521,000 $2,500,000 $2,500,000 -21,000 Increase of salaries to $1/hour more than minimum wage ($14); DET 60 Team Members ($1.4M) (Pit Stop and street cleaning) Aging fleet (requires more maintenance), insurance costs, and increase in prices for supplies/equipment (Pit Stop and street cleaning) ($925k) Purchase New Truck(s) ($50k) New DET NEAT Team ($125k) $192,207 $194,369 $195,000 $50,000 $0 -195,000 Elimination of NEAT contract due to increased cost of contract (salaries and equipment cost); work will be absorbed by DET Team. Downtown Development Authority of the City of Miami Budget Template FY 2025-26 Proposed Budget SUBSTITUTED FY 2022-23 Actual FY 2023-24 Actual FY 2024-25 Adopted I FY 2024-25 Projection FY 2025-26 Proposed Difference Notes Number of Full -Time Positions 27 29 30 30 30 0 Are any positions funded in other budgets? Yes Yes Yes Yes Yes CRA Reimbursement (salary and benefits increases) = $72,000 PIO Reimbursement = $65,000 (part of salary) If so, how much is in this budget? $ 125,000 $ 137,000 $ 135,000 $ 135,000 $ 137,000 +2,000 CRA Reimbursement (salary and benefits increases) = $72,000 PIO Reimbursement = $65,000 (part of salary) If so, how much is in the other budget? $ 125,000 $ 137,000 $ 135,000 $ 135,000 $ 137,000 +2,000 CRA Reimbursement (salary and benefits increases) = ,000 PIO Reimbursement = $65,000 (part of salary) Enhanced Sanitation, Security and Lighting Communications and Related Services Operational Expenses Office Ren Office Insurance Cost Capital Projects and Purchases All Other Expenditures Professional Development and Conferences Targeted Programs & Activations Community Activations and Grants Public Relations Research Reports and Databases Special Initiatives $20,761 $951,042 $2,000,000 $1,835,000 $3,065,000 +1,065,000 Pressure Washing of Construction are- : ewalks ($25k) Off Duty (-$2M) Increase of Cameras, Licens ates readers and drones (-$1M) Graffiti Task Force (-$5. Dog Spot Mainte e ($15k) Barricades f..,- .ecial Events and Closings (including: transportation, storage and labor) $364,880 $392,735 $580,000 $315,000 $500,000 -80,000 Advert.-. g / Collateral Materials / Photography & Video / Promotional Materials / Website Maintenance/Hosting / i eting Initiatives / Branding Plan and Holiday Lights. $105,975 $393,506 $319,500 $342,000 $196,000 -123,500 ourier Services, Meetings, Postage/Meter, Required ads, utilities, copy machines, office supplies, office equipment, software and licenses, repairs, maintenance, storage rent, and visitors parking. Increases last year was due to move and increases in costs, negotiated better prices and made adjustments as needed. Parking is only for Only for Board Members and Government Officials. Storage, needed a bigger space for files per Florida State Record Management. $358,205 $482,734 $566,000 $550,000 - 16,500 -49,500 Negotiated lease for second year, free rent months. $60,884 $95,821 $76,000 $76,000 $77,500 +1,500 Non -Profit Package and Umbrella, Wind, Workers Compensation, Directors and Officers, EPLI. Increases due to new year. $1,840,879 $2,166,556 $2,071,500 $1,980,00. $1,990,000 -81,500 Master Plan 2050, Baywalk/Riverwalk +Connections, Transportation Initiatives, Flagler Street PIO/Permit Clinic Office, 3D Development Pipeline, Transportation Initiatives and Public Realm Improvements. - - - - - - Please see detail below: $102,337 $106,662 $150,000 $145,000 $75,000 -75,000 Tuition reimbursement and professional development for staff to remain competitive and retain talent. More local conferences and classes online. $228,817 $297,189 $305 .-. $320,000 $320,000 +15,000 Educational Initiatives, and Homeless/outreach programs. $587,154 $789,123 $ 7,000 $500,000 $1,000,000 -190,000 Legacy and Downtown Creative Competitive Grant (DCCG). Information Center in Brickell. Community Activations and Grants. $264,100 $169,187 $208,000 $197,000 $185,000 -23,000 Negotiated fees. $97,869 $137,088 $355,000 $200,000 $200,000 -155,000 Spending Report/Placer Al/Salesforce/Commercial Report/Residential Report $692,669 $505,4 •'. $2,950,000 $2,150,000 $1,750,000 -1,200,000 Professional Development/Sponsorships/Event Grants/Networkers/Business Openings Fagade Improvements Grants Incentive Grants Program Target Industry Incentive Grants Permitting and Small Business Assistance Revenues ExpenditureMinus Grand Total $10,296,5111 Expenditures $5,1 $12,613,705 $146,745 $19,851,200 $0 $17,217,690 $0 $18,865,990 $0 -985,210