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Home My WebLink AboutExhibit BCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Arthur Noriega V City Manager ,—DocuSigned by: Marie "Maggie" Gouin Director 5F6E83� ... Office of Management & Budget BACKGROUND DATE: August 22, 2025 SUBJECT: District 1 MFE Allocation of $375,000 to Assistance to the Elderly, Inc. (Residential Plaza) The City of Miami ("City") established the Miami For Everyone ("MFE") Program to assist communities facing long-term challenges resulting from declared emergencies. The program aims to address the specific needs of the City's most vulnerable residents and businesses by strategically directing support to priority areas that promote economic stabilization within City districts. Assistance to the Elderly, Inc. ("ATTE, Inc.") is a Florida not -for -profit corporation that has served the low- income elderly population since 2001. The organization primarily provides assisted living services and affordable housing at its senior living facility, Residential Plaza, located at 5617 NW 7th Street. In addition, ATTE, Inc. offers a wide range of programs and services (See Sunbiz.org, attached as Exhibit "A"). ATTE, Inc. submitted a funding request to the City for MFE funds to support its "Dignified Living Initiative," a project designed to enhance the quality of life for seniors residing at Residential Plaza. The initiative includes various exterior improvements and the rehabilitation of twelve (12) residential units. The organization proposes to fully rehabilitate twelve (12) residential units at Residential Plaza. The scope of work includes the replacement of A/C units, faucets, mirrors, closet doors, lighting fixtures, and toilets, as well as interior painting. The estimated cost for these improvements is $125,000. Additionally, ATTE, Inc. proposes several exterior improvements, including landscape redesign, demolition, survey/site assessment, new landscaping, irrigation, lighting, sidewalks, seating, canopy installation, and trash/recycling bins. The estimated cost for these improvements is $250,000. ATTE, Inc. has submitted a completed MFE application to the City's Office of Management and Budget, along with a statement of need, proposed budget, and scope of services (attached as Exhibit "B"). The organization is requesting MFE funds in the amount of Three Hundred Seventy -Five Thousand Dollars ($375,000). RECOMMENDATION The City's District 1 Commissioner ("Commissioner") has reviewed the MFE Application attached and wishes to provide grant funds from the Commissioner's share of MFE funding in an amount not to exceed Three Hundred Seventy -Five Thousand Dollars on a reimbursement basis to Assistance to the Elderly, Inc. In light of the above stated, approval of a waiver of the formal requirements of competatitve sealed bidding methods as not being practicable or advantageous to the City as set forth in the City Code of Ordinances, as amended, specifically Section 18-85 (A), and the affirmation of these written findings and the forwarding of the same to the City Commission for ratification by a fourth -fifths vote is respectfully requested. x APPROVED / DISAPPROVED —DocuSigned by: avguAr Navu,r. 850C F6C372DD42A... Arthur Noriega V City Manager D1 MFE Finding & Recommendation Memo — Assistance to the Elderly (Residential Plaza) EXHIBIT A DIVISION OF CORPORATIONS yl/ eD^I�I(�iiol l f �� •O� �� l it r 4 i) AAf frl j1 tut official Awe of Florida sv9b4ite Department of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Florida Not For Profit Corporation ASSISTANCE TO THE ELDERLY, INC. Filing Information Document Number N99000001917 FEI/EIN Number 65-0925681 Date Filed 03/22/1999 State FL Status ACTIVE Last Event AMENDMENT Event Date Filed 05/01/2017 Event Effective Date NONE Principal Address 5617 NW 7 ST. 205 MIAMI, FL 33126 Changed: 03/25/2004 Mailing Address 5617 NW 7 ST. 205 MIAMI, FL 33126 Changed: 03/25/2004 Registered Agent Name & Address Mino, Isolina 5617 NW 7TH ST. SUITE 205 MIAMI, FL 33126 Name Changed: 03/23/2021 Address Changed: 07/11/2014 Officer/Director Detail Name & Address Title Chairman Wagner, Erik 1818 Espanola Drive MIAMI, FL 33133 Title VC Weber, Randy 1818 Espanola Drive Miami, FL 33133 Title Secretary Ramos, Paul 10250 SW 56 St. D-203 Miami, FL 33165 Annual Reports Report Year Filed Date 2024 01/24/2024 2024 10/15/2024 2025 01/29/2025 Document Images 01 /29/2025 -- ANNUAL REPORT 10/15/2024 -- AMENDED ANNUAL REPORT 01 /24/2024 -- ANNUAL REPORT 11/19/2023 -- AMENDED ANNUAL REPORT 04/07/2023 -- AMENDED ANNUAL REPORT 01 /30/2023 -- ANNUAL REPORT 06/07/2022 -- AMENDED ANNUAL REPORT 01 /26/2022 -- ANNUAL REPORT 03/23/2021 -- AMENDED ANNUAL REPORT 01/13/2021 --ANNUAL REPORT 01 /22/2020 -- ANNUAL REPORT 01 /11 /2019 -- ANNUAL REPORT 01 /15/2018 -- ANNUAL REPORT 05/01 /2017 -- Amendment 01 /12/2017 -- ANNUAL REPORT 10/24/2016 -- Amendment 01 /19/2016 -- ANNUAL REPORT 08/31 /2015 -- Amendment 01 /08/2015 -- ANNUAL REPORT 07/11 /2014 -- Reg. Agent Change 07/11 /2014 -- Amendment 01 /09/2014 -- ANNUAL REPORT 01 /02/2013 -- ANNUAL REPORT View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format 01 /11 /2012 -- ANNUAL REPORT 01/10/2011 --ANNUAL REPORT 09/10/2010 -- Reg. Agent Chang 08/31/2010 -- ADDRESS CHANGE 01 /20/2010 -- ANNUAL REPORT 05/21/2009 -- ANNUAL REPORT 02/20/2008 -- Amendment 01 /18/2008 -- ANNUAL REPORT 01 /12/2007 -- ANNUAL REPORT 01 /27/2006 -- ANNUAL REPORT 01 /24/2005 -- ANNUAL REPORT 03/25/2004 -- ANNUAL REPORT 06/09/2003 -- ANNUAL REPORT 02/14/2002 -- ANNUAL REPORT 03/05/2001 -- REINSTATEMENT 03/22/1999 -- Domestic Non -Profit View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format View image in PDF format Florida Department of State, Division of Corporations D1 MFE Finding & Recommendation Memo — Assistance to the Elderly (Residential Plaza) EXHIBIT B City of Miami Miami For Everyone Program Guidelines Background: On April 13th 2023, the Miami City Commission approved Resolution No. R-23-0178 establishing the Miami For Everyone ("MFE") program. The following Miami For Everyone guidelines were adopted in said Resolution R-23-0178, to ensure the accountability and utilization of the program funds meets the intent of the MFE Program. Funding for the MFE Program will be allocated by the City Commission. Purpose: The purpose of the Miami For Everyone program is to assist communities facing the long-term complications resulting from declared emergencies and to address the specific needs of the most vulnerable residents and businesses, through a strategy of focusing the provision of support towards priority areas of need that will further stabilize economic conditions within City District(s). The City of Miami created the Miami For Everyone program to address the needs of the most vulnerable residents who continue to experience hardships due to a declared emergency (pandemic, natural disaster, etc.). Miami For Everyone focuses on projects and programs providing services directly benefitting City of Miami residents in the following priority areas: • Affordable Housing' • Mortgage Replacement Program' • Educational Programs for children, youth and adults • Elderly meals, direct financial assistance, transportation, recreational and health/wellness related activities • Direct financial assistance, food assistance (gift card programs, voucher programs) • At -risk youth or youth summer job programs • Transportation services and programs • Job development, retention and training programs • Homeless Services • Food Distribution programs • Necessary climate and resiliency improvements in compliance with program purpose and guidelines • Essential supplies, during a State of Emergency, natural disaster, or economic crisis. • Necessary infrastructure improvements in compliance with program purpose and guidelines The expenditure of Miami For Everyone funds allocated under this Initiative shall only be expended to benefit the interest of disadvantaged residents of the City of Miami. 1 All Affordable Housing projects shall be managed by the City of Miami's Department of Housing and Community Development ("HCD") and subject to compliance with HCD's applicable rules, guidelines, processes, and procedures, including but not limited to, relevant funding agreements. 2 The MFE Mortgage Replacement Program shall be managed by the City of Miami's Department of Housing and Community Development ("HCD") and subject to compliance with HCD's applicable rules, guidelines, processes, and procedures, including but not limited to, relevant funding agreements, City of Miami Miami For Everyone Program Guidelines Eligible Entities and Organizations: Miami For Everyone fund recipients must be an active and registered State of Florida entity: (1) For Profit3; (2) Not -for profit organizations {501(3)(c)}; (3) Governmental units; (4) Educational and academic institutions; (5) City of Miami departments, Offices of City Elected Officials, agencies, or boards; (6) Eligible City Residents who have applied and met all requirements of the Miami For Everyone Mortgage Replacement Program4. Additional Program Guidelines and Requirements • Any organization considered for or selected to receive Miami For Everyone funds must comply with any and all local, state and federal laws, rules, regulations, or guidelines associated with the programs funded, and such allocations may be revoked at the sole discretion of the City Commission. • Organization must complete a Miami For Everyone funding request form. • MFE programs are subject to funding availability. • MFE fund recipients will use funds for a program or initiative that reaches a significant number of individuals and/or significantly mitigates the impacts of a declared emergency. • Recipients will be required to enter into a grant agreement with the City of Miami prior to any funding being disbursed. Said agreement shall include program/activity information and language regarding: o Resolution stating who is authorized to execute agreement with City of Miami o Scope of Services including but not limited to number of residents being served, City of Miami District/Location where services are being provided, program focus/priority area, frequency of service, performance measures and any other performance metric deemed relevant to the program priority area o Budget detailing how funding will be utilized to provided services to City/District residents as described in the Scope of Services o invoicing for activities and services provided and residents assisted or served o Conflict of Interest • insurance as required by the City of Miami, which said requirements may be amended by the City's Department of Risk Management ("Risk") and approved by Risk, which may be withheld in the City's sole discretion. o Any other material terms deem applicable to ensure appropriate use of public funds • If an agreement is not executed in six (6) months from the date of Commission approval, the recipient will be recommended for de -obligation. • Unless otherwise approved or extended by City Commission, the agreement term will end a year following contract execution. • Recipients will be required to complete an end of program close-out report certifying the services provided, performance metrics, location of services, timeline for the provision of MFE related services and a narrative of the overall accomplishments of the program. The City, from time to 3 Only eligible to be awarded funding for affordable housing projects. Only eligible to be awarded to City Residents who have been approved under the City of Miami Single Family Replacement Home Program. CityofMiami Miami For Everyone Program Guidelines time, may conduct on -site monitoring and/or audits of the MFE funded program/activity/service. • Funds cannot be used to pay expenditures such as: o Lobbying Activities o Traveling for non -program participants o Meals for non -program participants o Defense and prosecution of criminal and civil proceedings o Donations or fund raising activities o Individual or Personal expenses o Pay same expense charged to other funding source (e.g. CDBG funds) o Sponsorship of events and activities o Any other expenditures deemed ineligible by the City of Miami Organizations that discriminate based on race, color, sex, religion, national origin, age or disability will not be recommended for funding. Administrative/Indirect expenses cannot exceed 10% of the budget allocation. • These guidelines are further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. • The attached Funding Request Form (pages 1-6) must be completed in its entirety by the applicant. The completed form must besubmitted to the Office of Management and Budget before the entity may added to the Commission Agenda for approval. (March 28, 2023) City of Miami Miami For Everyone Program Guidelines Mortgage Replacement Program Requirements: Program Description: Designed to address substandard and dilapidated housing units that qualify for assistance under the City of Miami's Single Family Replacement Home Program. Funding Soruce: Miami For Everyone Program funds. Type of Assistance: Deferred payment loan used for the payment and replacement of existing private first mortgage loans recorded against a property that is approved for assistance under and the City of Miami's Single Family Replacement Home Program. Maximum Subsidy: $200,000, per eligible property Income Requirements: Total household income not to exceed 80% AMI Affordability Period: 30 years Lien Position: 15t lien position on assisted property. No other liens on the property shall be permitted other than the City of Miami Single Family Replacement Home municipal mortgage lien. Eligible Property: Repayment Requirements: Single-family owner -occupied units in the City of Miami with major structural defects that cannot be rehabilitated and have been approved for assistance through the City of Miami's Single Family Replacement Home Program. In the case of a sale or transfer or if the property ceases to be occupied as primary residence, the borrower will be required to repay 100% of the original principal amount given as assistance. City of Miami Miami For Everyone Program Funding Request Form CONTACT INFORMATION: Contact Person: Barbara Galindo Title: Administrator Phone number: 305-423-5069 Email Address: bgalindo@residentialplaza.com Name of Person completing this form: Barbara Galindo Legal Name of organization: Assistance to the Elderly, Inc. Address (Street, City, State, Zip Code): 5617 NW 7 Street Miami, FL 33126 Executive Director of Organization: Barbara Galindo Executive Director email: bgalindo@residentialplaza.com Executive Director Contact Phone Number: 305-267-2700 ext. 225 The organization is a registered and active State of Florida Corporation (select one): For -profit organization Not -for profit organization {501(3)(c)} Local governmental unit State governmental unit i ! Educational and academic institution nCity of Miami department, office of elected official, agency or board • Return this form to: gbrito@a rniarnigov.com (March 28, 2023) City of Miami Miami For Everyone Program Funding Request Form ORGANIZATION AND PROGRAM/PROJECT INFORMATION Organization History and Background Information: Since 2001, Assistance to the Elderly has served vulnerable adults at Residential Plaza, Florida's largest assisted living facility. The organization provides affordable housing and care to low-income, primarily Hispanic seniors. Most residents are Medicaid -eligible and require Tong -term support services to live with dignity and independence. Is your program/project providing direct services to residents of the City of Miami? Yes U1No n Number of residents your entity will serve: 350 Frequency of Service: Age Group Served: Daily Elderly, Disabled Is your program/project related to a declared emergency in the City of Miami? YesLNo❑l• Name of Declared Emergency: Date of Official Declaration: Is your program/project impacting one of Miami's afflicted communities? Yes ❑■ No(] Geographic Area Served (specific to this project/program) District Served (1, 2, 3, 4, 5, Citywide) Citywide Neighborhood/Community being served: City wide / County wide Program/Project Priority area (Select one): • C Affordable Housing Mortgage Replacement Program (See Appendix A) Educational Programs for children, youth, and adults LiElderly meals, direct financial assistance, transportation, recreational and health/wellness related activities nDirect financial assistance, food assistance (gift card programs, voucher programs) Return this form to: gbrito@miamigov.com (March 28, 2023) City of Miami Miami For Everyone Program Funding Request Form At -risk youth or youth summer job programs Transportation services and programs i l Job development, retention and training programs Homeless Services nFood Distribution programs Climate Resiliency Improvements Essential supplies, during a State of Emergency, natural disaster, or economic crisis Allowable Infrastructure Improvement per program purpose and guidelines Return this form to: gbrito@miamigov.com (March 28, 2023) City of Miami Miami For Everyone Program Funding Request Form Program/Project Title: Dignified Living Initiative: Unit & Community Enhancements for Seniors The Dignified Living Initiative will enhance quality of life for seniors at Residential Plaza. Project/Program Description: Funds will support curb appeal upgrades and the rehabilitation of 12 residential units. These improvements promote safety, comfort, and aging in place with dignity. The project directly benefits low-income elderly residents in the City of Miami. Program Start Date: 9/1/25 Program End Date: 8/31/26 Please describe how this program/project and funding will assist the community overcome the adverse effects of the declared emergency: NIA IMPACT AND PERFORMANCE: Describe overall expected outcomes and performance measures for this project/program: Enhanced outdoor spaces and upgraded units will improve resident well-being and satisfaction. Twelve units will be fully rehabilitated, and curb appeal will be upgraded for daily use. Success will be measured through project completion, resident feedback, and usage of spaces. Please attach additional pages to the hack of this packet, if the space above is not sufficient Return this form to: gbrito@miarnigov.com {March 28, 2023) City of Miami Miami For Everyone Program Funding Request Form FUNDING REQUEST INFORMATION: Amount Requested: $ 375,000 Explain how the City of Miami's Miami For Everyone funding will be utilized: The $375,000 in Miami For Everyone funding will be allocated to two key areas: $250,000 for curb appeal improvements, including landscaping and outdoor seating areas. $125,000 for the rehabilitation of 12 senior residential units to enhance safety and comfort for 40 low income individuals. Funds will cover construction materials and associated improvement costs. The project ensures seniors can age in place with dignity in a welcoming environment. Itemize MFE funding related to expenditures below: Personnel Salaries & Wages: $ Personnel Benefits $ Space Rental: $ Utilities (Electricity, Phone, Internet): $ Supplies: Equipment $ 32,000 Marketing: $ $ 93,000 Transportation (Participants): Meals (Participants): Professional Services (List each): $ Construction (attach schedule of costs): $ 250,000 Other (please describe): Other (please describe): Mortgage Replacement (please describe): Return this form to: gbrito@miamigov.com (March 28, 2023) City of Miami Miami For Everyone Program Funding Request Form To be completed by the Entity/Recipient By signing below you agree to the guidelines and stipulate that the information provided on this form is accurate and complete. Completed by (Print & Sign): Date: 8/4/2025 Barbara Galindo Additional Comments: Budget only includes items covered by the MFE,other cost such as labor for unit rehab contigency, hallway rug, and signage will be covered by HUD Reserve account To be completed by District Commissioner/Mayor's Office Recommended for funding: Yes No❑ Funding Recommendation: $375,000 Commission Meeting Date: September 11,2025 Additional Comments: ,-Signed by: Completed by (Print & Sign): 'irk CaStaliw L '-8CB5D5CDAF764FB... Date August 13, 2025 1 09:51:33 EDT To be completed by the Department August 13, 2025 1 10:05:54 EDT Received by (Print & Sign): Date: r--DocuSigned by: �SFbt831 /gb(,b4y5. August 14, 2025 1 09:43:00 EDT Additional Comments: Return this form to: g_britoCcmiamigov.com (March 28, 2023) Design, Permits, and Planning Landscape architect/design fee $25,000 Permitting & inspections $5,000 Survey & site assessment $3,500 Project Management $26,000 Demolition & Site Prep Demo & debris removal $15,000 Grading & excavation $10,000 Soil prep & erosion control $7,500 Hardscape & Seating Installation Sidewalk (pavers/concrete) $35,000 Seating with canopy $25,000 Lighting installation $10,500 Trash/recycling bins $3,500 Landscape Installation Tree & shrub planting $35,000 Flower beds, perennials $14,000 Irrigation system $13,500 Soil, mulch, rock groundcover $7,000 Planters & green wall $7,500 Final Touches & Inspection Clean-up & haul -off $4,500 Punch fist & final fixes $1,500 Inspection & handover $1,000 Total Budget $250,000