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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #17811 Date: 06/20/2025 Commission Meeting Date: 09/11/2025 Requesting Department: Department of Solid Waste Sponsored By: District Impacted: All Type: Resolution Subject: Invitation for Bid - Clean Yard Waste Disposal Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received pursuant to Invitation for Bid ("IFB") No. 1848386 Clean Yard Waste Disposal, on an as needed basis, from Waste Management Inc. of Florida ("Waste Management") the sole responsive and responsible Bidder, for an initial contract term of three (3) years, with the option to renew for two (2) additional two (2) year periods; allocating funds from the Solid Waste Account Code Fund 04001.213060.549000.0000.00000; subject to the availability of funds and budgetary approval, at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations, and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Background of Item: The Department of Procurement ("Procurement"), on behalf of the Department of Solid Waste ("Solid Waste") issued IFB No. 1848386 for Clean Yard Waste Disposal on as needed basis, under full and open competition. As required by the Procurement Code, the IFB was issued online via the City of Miami's BidNet Direct Portal ("BidNet"). On November 1, 2024, at the bid closing, two (2) bids were received. The bids were evaluated and tabulated following the guidelines published in the Bid. One (1) Bidder was found to be non -responsive as they did not have a facility within twelve (12) mile radius of the Solid Waste Fleet Yard, as required by the Solicitation. On February 7, 2025, a Best and Final Offer Letter ("BAFO") was sent to Waste Management, the sole responsive and responsible Bidder. Procurement is recommending award to Waste Management. The estimated contract amount is $62.00 per ton. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No: 04001.213060.549000.0000.00000 Department of Solid Waste Department of Solid Waste Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Katie Grate Mabel Betancourt Aniska Elliott Marie Gouin Annie Perez Barbara Hernandez Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Thomas M. Fossler George K. Wysong III Maricarmen Lopez City Clerk's Office Department Head Review Department Head Review Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Deputy City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Completed 07/25/2025 3:45 PM Skipped 07/17/2025 10:26 AM Completed 07/28/2025 6:49 AM Completed 07/28/2025 9:52 AM Completed 08/07/2025 10:53 AM Completed 08/28/2025 6:52 PM Completed 08/30/2025 7:57 AM Completed 09/01/2025 8:19 AM Completed 09/01/2025 8:06 PM Completed 09/02/2025 1:55 PM Completed 09/02/2025 4:57 PM Completed 09/11/2025 9:00 AM Completed 09/18/2025 3:53 PM City of Miami Legislation Resolution Enactment Number: R-25-0329 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 17811 Final Action Date:9/11/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO SECTION 18-85 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), APPROVING A BID AWARD FOR INVITATION FOR BID ("IFB") NO. 1848386 TO WASTE MANAGEMENT INC. OF FLORIDA, A FLORIDA PROFIT CORPORATION ("CONTRACTOR") FOR CLEAN YARD WASTE DISPOSAL SERVICES ("SERVICES") ON AN AS -NEEDED BASIS; ALLOCATING FUNDS FROM SOLID WASTE ACCOUNT NO. 04001.213060.549000.0000.00000, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH CONTRACTOR FOR THE SERVICES WITH AN INITIAL TERM OF THREE (3) YEARS AND TWO (2) RENEWALS FOR TWO (2) YEARS EACH ON AN AS -NEEDED BASIS; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY DOCUMENTS, INCLUDING AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami ("City") requires clean yard waste disposal services ("Services") in order to timely collect, process, and lawfully dispose of vegetative debris generated within the City in a manner that protects public health, maintains neighborhood cleanliness, and complies with applicable federal, state, county, and City regulations; and WHEREAS, on September 20, 2024, the Department of Procurement ("Procurement") issued Invitation for Bid ("IFB") No. 1848386 ("Solicitation") to establish a contract for the Services; and WHEREAS, on November 1, 2024, Procurement received two (2) bids in response to the Solicitation, of which, one (1) bid was found to be non -responsive to the Solicitation; and WHEREAS, after review and tabulation, Waste Management Inc. of Florida ("Contractor") was determined to be the lowest responsive and responsible bidder; and WHEREAS, the City Manager recommended Contractor for award of a contract for the Services on an as -needed basis for an initial term of three (3) years with two (2) renewals of two (2) years each, as further specified in the recommendation memo attached hereto as Exhibit "A"; and WHEREAS, Section 18-85 of the Code of the City of Miami, Florida, as amended ("City Code") provides the procedures for use of competitive sealed bidding, including that bid awards in excess of $50,000.00 must be approved by the City Commission upon recommendation by the City Manager; and WHEREAS, the City Commission desires to approve the bid award to Contractor and to authorize the City Manager to negotiate and execute a contract, and any necessary amendments, and extensions, all in forms acceptable to the City Attorney and consistent with the terms herein stated, for said purpose; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-85, the bid award to Contractor for the provision of the Services on an as -needed basis as further specified in the City Manager's recommendation attached hereto as Exhibit "A", is hereby approved. Section 3. Funds shall be allocated from Solid Waste Account No. 04001.213060.549000.0000.00000, or other legally available funding sources, subject to the availability of funds and budget approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute a contract, in a form acceptable to the City Attorney, with Contractor for the Services with an initial term of three (3) years and two (2) renewals for two (2) years each on an as -needed basis. Section 5. The City Manager is further authorized' to negotiate and execute any documents, including amendments, renewals, and extensions, all in forms acceptable to the City Attorney, and subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.