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HomeMy WebLinkAboutR-25-0305City of Miami Resolution R-25-0305 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 17391 Final Action Date: 7/24/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, AMENDING APPROPRIATIONS RELATING TO THE 2024-2025 FISCAL YEAR ADOPTED OPERATING BUDGET PURSUANT TO RESOLUTION NO. R-24- 0389 ADOPTED ON SEPTEMBER 26, 2024, AS AMENDED, THE FIVE-YEAR FINANCIAL PLAN, THE STRATEGIC PLAN, AND THE MULTI -YEAR CAPITAL PLAN PURSUANT TO RESOLUTION NO. R-24-0328 ADOPTED ON SEPTEMBER 7, 2024, AS AMENDED (COLLECTIVELY, THE "BUDGET"), AND AUTHORIZING THE CITY MANAGER TO MAKE ANY NECESSARY CHANGES TO ADJUST, AMEND, ALLOCATE, AND APPROPRIATE THE BUDGET, AND ANY PART THEREOF, REGARDING CITY OF MIAMI SERVICES AND RESOURCES AS NECESSARY AND LEGALLY ALLOWED; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED OFFICIALS AND DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR APPLICABLE EFFECTIVE DATES. WHEREAS, on September 26, 2024, the City Commission, pursuant to Resolution No.24-0389, adopted a General Fund budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2024, and ending September 30, 2025 ("Fiscal Year 2024-25"), in the amount of $1,166,801,000 and the total budget for all non -capital funds in the amount of $1,793,053,000; and WHEREAS, it is necessary to make corresponding adjustments to the budget for the Special Revenue Fund as previously noted in Resolution No. R-25-0040 adopted by the City Commission on February 13, 2025; and WHEREAS, the City Administration recommends this amendment to the Fiscal Year 2024-25 Adopted Budget (Amendment No. 1), in which the Adopted Budget's General Fund appropriation be changed from $1,166,801,000 to $1,192,240,000, and the total Adopted Budget for all non -capital funds to be accordingly changed from $1,793,053,000 to $1,958,789,000; and WHEREAS, the City Administration also recommends this amendment to the FY 2024- 25 Multi -Year Capital Plan, which was adopted on September 7, 2024, pursuant to Resolution No. R-24-0328 as subsequently amended ("Capital Plan"), in order to allocate all transfers -out to the Capital Plan; and City of Miami Page 1 of 8 File ID: 17391 (Revision: A) Printed On: 8/26/2025 File ID: 17391 Enactment Number: R-25-0305 WHEREAS, the City Manager's Memorandum, dated July 17, 2025, and the attachments thereto, attached and incorporated as Exhibit "A" ("City Manager's Memorandum"), sets forth the detailed information for this Fiscal Year 2024-25 Adopted Budget Amendment No. 1 and for this Capital Plan Amendment; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $589,253,000; and WHEREAS, the General Fund appropriation is being changed from the Adopted Budget of $1,166,801,000 to $1,192,490,000 and WHEREAS, the total Special Revenue Fund appropriation changes from the Amended Budget of $412,714,000 to $532,761,000; and WHEREAS, the total Debt Service Fund appropriation of $93,649,000 remains unchanged; and WHEREAS, the total Internal Service Fund appropriation of $139,889,000 remains unchanged; and WHEREAS, it is necessary to make corresponding adjustments to the Adopted Budget, as amended, and the Adopted Capital Plan, as amended; and WHEREAS, it is also in the best interest of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants and other funding sources in progress, and for necessary related document negotiations and executions, all in forms acceptable to the City Attorney; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2024-25: City of Miami Page 2 of 8 File ID: 17391 (Revision: A) Printed on: 8/26/2025 File ID: 17391 Enactment Number: R-25-0305 GENERAL FUND AMENDED APPROPRIATIONS Departments, Boards and Offices: Mayor $ 3,560,000 Commissioners 12,711,000 City Manager 3,689,000 Agenda Coordination 492,000 Independent Inspector General 2,106,000 City Attorney 15,006,000 City Clerk 2,459,000 Civil Service 648,000 Code Compliance 13,048,000 Communications 2,204,000 Economic Innovation and Development 1,598,000 Equal Opportunity and Diversity Programs 711,000 Finance 13,971,000 Grants Administration 2,227,000 Human Resources 6,746,000 Innovation and Technology 16,971,000 Management and Budget 4,418,000 Procurement 3,974,000 Resilience and Sustainability 1,377,000 Human Services 8,118,000 Building 44,073,000 Planning 7,746,000 Zoning 6,555,000 Housing and Community Development 3,879,000 Capital Improvements 2,048,000 General Services Administration 37,823,000 Resilience and Public Works 41,500,000 Solid Waste 49,321,000 Fire -Rescue 243,529,000 Police 378,574,000 Real Estate and Asset Management 21,392,000 Parks and Recreation 63,384,000 Risk Management 5,286,000 Non -Departmental Accounts (NDA) 70,943,000 Transfers - Out 100,403,000 TOTAL GENERAL FUND $ 1,192,490,000 Section 3. The above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2024-25: City of Miami Page 3 of 8 File ID: 17391 (Revision: A) Printed on: 8/26/2025 File ID: 17391 Enactment Number: R-25-0305 GENERAL FUND REVENUES Property Taxes $ 589,253,000 Franchise Fees and Other Taxes 156,298,000 Interest 17,363,000 Transfers -In 7,457,000 Fines and Forfeitures 7,379,000 Intergovernmental Revenues 107,933,000 Licenses and Perm its 101,281,000 Other Revenues (Inflows) 64,384,000 Charges for Services 141,142,000 TOTAL GENERAL FUND $ 1,192,490,000 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2024-25: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 37,284,000 Special Obligation Bonds 56,365,000 TOTAL DEBT SERVICE FUNDS $ 93,649,000 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2024-25: DEBT SERVICE FUNDS REVENUES Property Taxes $ 22,682,000 Transfers -In and Other Revenues 70,967,000 TOTAL DEBT SERVICE FUNDS $ 93,649,000 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2024-25: City of Miami Page 4 of 8 File ID: 17391 (Revision: A) Printed on: 8/26/2025 File ID: 17391 Enactment Number: R-25-0305 SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenues $ 4,598,000 Public Benefits Trust Fund 35,000,000 Planning Services 36,820,000 Planning and Zoning Tree Trust Fund 3,733,000 Public Art Fund 2,367,000 Historic Preservation Trust Fund 1,088,000 Public Benefits Trust Fund - NDR2 1,290,000 Fire Rescue Services 7,626,000 UASI-Fire Rescue 14,726,000 Parks and Recreation Services 23,756,000 Police Services 19,834,000 Law Enforcement Trust Fund 1,667,000 Public Works Services 11,443,000 Solid Waste Recycling Trust 174,000 City Clerk Services 2,103,000 Community and Economic Development 107,890,000 Homeless Program 3,407,000 Human Services 1,067,000 Bayfront/Riverfront Land Acquisition Rouse Trust 2,214,000 Miami Ballpark Parking Facilities 19,258,000 Departmental Improvement Initiatives 81,821,000 Transportation and Transit 102,779,000 Emergency Funds 100,000 American Rescue Plan Act 48,000,000 TOTAL SPECIAL REVENUE FUNDS $ 532,761,000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2024-25: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS REVENUES $ 532, 761, 000 $ 532,761,000 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2024-25: City of Miami Page 5 of 8 File ID: 17391 (Revision: A) Printed on: 8/26/2025 File ID: 17391 Enactment Number: R-25-0305 INTERNAL SERVICE FUND Life and Health Insurance Workers' Compensation Others TOTAL INTERNAL SERVICE FUND APPROPRIATIONS 52, 905, 000 25, 091, 000 61, 893, 000 139, 889, 000 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2024-25: INTERNAL SERVICE FUND All Sources TOTAL INTERNAL SERVICE FUND REVENUES 139, 889, 000 139, 889, 000 Section 10. The following appropriations for capital projects are made based on the Capital Plan, as amended, and based on the transfer -out from General Fund in the total amount of $13,813,000 and from Special Revenue Fund in the total amount of $2,500,000 all as set forth in Exhibit "A," attached and incorporated. Section 11. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City departments and boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized' to create awards and transfer funds between accounts and awards and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted money from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 12. The City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Adopted Budget, Five -Year Financial Plan, Strategic Plan, and Adopted Capital Plan, all as amended. Section 13. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. City of Miami Page 6 of 8 File ID: 17391 (Revision: A) Printed on: 8/26/2025 File ID: 17391 Enactment Number: R-25-0305 Section 14. The City Manager is authorized) to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. Except for those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in this Resolution. Section 15. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 16. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and/or alteration of the number of budgeted positions in any given classification.2 Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2024-25 has proved insufficient. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized, when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 19. To effect salary adjustments, the City Manager is further authorized) to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 20. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. 2 The provisions of this Section 16 are subject to the limitations and requirements set forth in City Commission Resolution No. 22-0230. City of Miami Page 7 of 8 File ID: 17391 (Revision: A) Printed on: 8/26/2025 File ID: 17391 Enactment Number: R-25-0305 Section 21. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. Section 22. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 23. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with Charter and City Code provisions. Section 24. Expenditure of the herein appropriated funds is authorized' in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under Charter and City Code provisions. Section 25. Certain necessary actions by the City Manager and the designated City officials and departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress are hereby ratified, approved, and confirmed. Section 26. The City Manager is hereby further authorized' to undertake certain necessary related document negotiations and executions, all in forms acceptable to the City Attorney, in connection herewith. Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.3 APPROVED AS TO FORM AND CORRECTNESS: rge = . Wy ng III, C ty ttor -y 8/18/2025 3 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 8 of 8 File ID: 17391 (Revision: A) Printed on: 8/26/2025