HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #17689
Date: 06/05/2025
Commission Meeting Date: 07/24/2025
Requesting Department: Office of Grants
Administration
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Execute Grant Acrmnt - Exceptional Consultant Educational - Children's Trust
Families First
Purpose of Item:
A Resolution authorizing City Manager after finding competitive negotiation methods are
not practicable or advantageous and pursuant to section 18-85 (A) of the Code of the
City of Miami, Florida; to execute an agreement, in substantially the attached form, with
Exceptional Consulting for Educational Leaders, Inc., for a period commencing October
1, 2025 through September 30, 2026, in an amount not to exceed $80,000.00, with the
option to renew for three (3) additional one-year periods; with funds allocated for Fiscal
Year 2025-2026, with future Fiscal Years' funding, subject to budgetary approval.
Background of Item:
The Department of Grants Administration, Education Initiatives recommends that the
City of Miami enter into agreements with Exceptional Consulting for Educational
Leaders, Inc., Florida For -Profit corporation to provide services for the Parenting
"Families First" program as part of a grant from The Children's Trust. Approval of the
resolution authorizes the City Manager to execute the agreement with this organization.
The Children's Trust has recommended the City of Miami for a grant totaling
$200,000.00 for the Families First Parenting Program.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Special Revenue Account No: 15500.371005 Various
Office of Grants Administration
Office of Management and Budget
Department of Risk Management
Department of Risk Management
City Manager's Office
City Manager's Office
City Manager's Office
Reviewed B
Lillian P Blondet
Marie Gouin
Mabel Betancourt
David Ruiz
Larry M. Spring
Natasha Colebrook -Williams
Arthur Noriega V
Department Head Review
Budget Review
Risk Review
Risk Review
Assistant City Manager Review
Deputy City Manager Review
City Manager Review
Completed
Completed
Skipped
Completed
Completed
Completed
Completed
06/06/2025 3:39 PM
06/10/2025 1:45 PM
06/20/2025 9:22 AM
07/02/2025 9:40 AM
07/02/2025 10:56 AM
07/02/2025 3:28 PM
07/03/2025 10:39 AM
Legislative Division Valentin J Alvarez Legislative Division Review Completed 07/07/2025 3:31 PM
Office of the City Attorney Raymond Pereira ACA Review Completed 07/10/2025 5:27 PM
Office of the City Attorney George K. Wysong III Approved Form and Correctness Completed 07/14/2025 4:09 PM
City Commission Maricarmen Lopez Meeting Completed 07/24/2025 9:00 AM
Office of the City Clerk City Clerk's Office Rendered Completed 07/30/2025 2:35 PM
City of Miami
Legislation
Resolution
Enactment Number: R-25-0299
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 17689 Final Action Date:7/24/2025
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S
RECOMMENDATIONS AND WRITTEN FINDINGS, ATTACHED AND
INCORPORATED AS EXHIBIT "A," THAT COMPETITIVE NEGOTIATION METHODS
AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT
TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED; WAIVING THE REQUIREMENTS FOR SAID PROCEDURES;
ALLOCATING AN AMOUNT NOT TO EXCEED EIGHTY THOUSAND DOLLARS
($80,000.00) TO EXCEPTIONAL CONSULTING EDUCATIONAL LEADERS, INC., A
FLORIDA FOR -PROFIT CORPORATION, FOR EDUCATION INITIATIVES WHICH
WILL PROVIDE INSTRUCTION, FAMILY ACTIVITIES, MENTORING, COMMUNITY
WORKSHOPS AND OTHER SUCH ACTIVITIES IN CONJUNCTION WITH
PARENTING SERVICES AT VARIOUS SCHOOLS AND CHILDCARE CENTERS
WITHIN THE CITY FOR THE FAMILIES FIRST PARENTING PROGRAM
("PROGRAM"); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND TO
EXECUTE ANY NECESSARY DOCUMENTS, INCLUDING AMENDMENTS,
EXTENSIONS AND MODIFICATIONS, ALL IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, FOR A PERIOD COMMENCING OCTOBER 1, 2025, THROUGH
SEPTEMBER 30, 2026, WITH THE OPTION TO RENEW FOR UP TO THREE (3)
ADDITIONAL SIMILAR PERIODS, SUBJECT TO THE AVAILABILITY OF FUNDS, AT
THE SAME NOT -TO -EXCEED AMOUNT UNDER THE SAME TERMS AND
CONDITIONS FOR THE PROGRAM; PROVIDING FOR THE INCORPORATION OF
RECITALS AND AN EFFECTIVE DATE.
WHEREAS, the City of Miami's ("City") has been awarded a reimbursement grant from
The Children's Trust ("Trust") for the City's Families First Parenting Program ("Program"), in an
amount not to exceed Two Hundred Thousand Dollars ($200,000.00) ("Grant'), for a period
commencing October 1, 2025, through September 30, 2026, and the City and the Trust are
negotiating the form of contract, ("The Children's Trust Contract") for said purposes at various
day care centers within the City; and
WHEREAS, on July 27, 2023, the City Commission adopted Resolution No. R-23-0322,
which accepted the Grant award, authorized the negotiation and execution of the Children's
Trust Contract, and authorized related appropriations, allocations and creation of the related
Special Revenue Project for "The Children's Trust Grant for Education Initiatives 2025-2026
Families First Parenting Program" for funding the Families First Parenting Program; and
WHEREAS, the Program is comprised of a cooperative effort between the City and
Exceptional Consulting for Educational Leaders, Inc.,(collectively, the "Service Providers") for its
successful implementation; and
WHEREAS, the goals of the Service Providers are to improve literacy skills, parent -child
activities, strengthen oral language development, give parents a venue to share concerns, learn
new behavior strategies, and connect parents to a variety of support family stability through the
Program; and
WHEREAS, the 2023-2024 Trust Notice of Funding Application required that the City
have established relationship with Exceptional Consulting for Educational Leaders, Inc,
identified as a service provider in the application; and
WHEREAS, Exceptional Consulting for Educational Leaders, Inc., was determined to be
the most advantageous for -profit organization, in the City's best interest, to provide
programmatic instruction at various day care centers within the City; and
WHEREAS, in an effort to continue the Program, the City desires to allocate an amount
not to exceed Eighty Thousand Dollars ($80,000.00) ("Funds") to Exceptional Consulting for
Educational Leaders, Inc.; and
WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, as amended
("City Code"), the City Manager has made a written finding, attached and incorporated as
Exhibit "A," that competitive negotiation methods and procedures are not practicable or
advantageous for the City's provision of said Funds for the Program; and
WHEREAS, the City Manager is requesting authority to negotiate and execute any and
all documents necessary, including amendments, extensions and modifications, all in a form
acceptable to the City Attorney, for a period commencing October 1, 2025, through September
30, 2026, with the option to renew for up to three (3) additional similar periods at the same not -
to -exceed amount under the same terms and conditions for the Program, subject to budgetary
approval at time of need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the
City Manager's written finding and recommendations, attached and incorporated as Exhibit "A"
that competitive negotiation methods and procedures are not practicable or advantageous
pursuant to Section 18-85(a) of the Code, waiving the requirements for said procedures, is
ratified, approved and confirmed.
Section 3. The City Manager is authorized to' allocate an amount not to exceed Eighty
Thousand Dollars ($80,000.00) to Exceptional Consulting Educational Leaders, Inc., a Florida
For -Profit Corporation, for the Program.
Section 4. The City Manager is hereby authorized to negotiate and to execute any
necessary documents, including amendments, extensions and modifications, all in a form
acceptable to the City Attorney, for a period commencing October 1, 2025, through September
30, 2026, with the option to renew for up to three (3) additional similar periods, subject to the
The herein authorization is further subject to compliance with all legal requirements that may
be imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
availability of funds, at the same not -to -exceed amount, under the same terms and conditions
for the Program.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
rge Wy j ng III, C . y ttor -y 7/14/2025