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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #17856 Date: 07/07/2025 Commission Meeting Date: 07/24/2025 Requesting Department: Department of Building Sponsored By: District Impacted: All Type: Resolution Subject: Execute PSA Agrmnt - FSU Consensus Center - Tree Ordinance Purpose of Item: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO PROCUREMENT CODE SECTION 18-112, ESTABLISHING A COLLABORATION BETWEEN THE CITY OF MIAMI ("CITY") AND FLORIDA STATE UNIVERSITY ("FSU"), TO WORK WITH THE BUILDING DEPARTMENT TO PROVIDE PUBLIC OUTREACH SERVICES IN SUPPORT OF THE CITY'S CONSIDERATION OF REVISIONS TO THE CITY'S TREE ORDINANCE, ALLOCATING FUNDS FROM THE BUILDING DEPARTMENT'S GENERAL FUND ACCOUNT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("PSA") FOR A ONE (1) YEAR TERM IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE'), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. Background of Item: The City is currently in the process of proposing amendments to its tree ordinance found in Chapter 17 of the City Code. Following lengthy public discussion concerning the proposed amendments to the tree ordinance and its broader implications for urban canopy preservation, the City believes it is in its best interest to engage FSU to initiate a public outreach and engagement process related to the proposed amendments. The City further believes it is in its best interest to use FSU as an impartial third party to design and facilitate this process to ensure broad participation and build community consensus. The City's collaboration with FSU in this regard will assist in ensuring the effectiveness and clarity of the proposed tree ordinance amendments, the equitable distribution and maintenance of tree canopy across all districts, and the need to solicit comprehensive input from residents, community groups, and stakeholders before considering any ordinance revisions. The City Administration thus recommends the collaboration between the City and FSU, through its Consensus Center and in collaboration with the Orthon Group, to work with the Building Department on the preparation of public outreach services in support of the City's consideration of revisions to its tree ordinance, allocating funds from the Building Department's General Fund Account, subject to the availability of funds and budgetary approval at the time of need. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No: 04004.282000.531000.0000.00000 Department of Building Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office City Manager's Office Office of the City Attorney Legislative Division Office of the City Attorney City Commission Office of the City Clerk Reviewed B Eduardo Santamaria Carolina Aguila Marie Gouin Asael Marrero Natasha Colebrook -Williams Arthur Noriega V Thomas M. Fossler Valentin J Alvarez George K. Wysong III Maricarmen Lopez City Clerk's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review Deputy City Manager Review City Manager Review ACA Review Legislative Division Review Approved Form and Correctness Meeting Rendered Completed Skipped Completed Completed Completed Completed Completed Completed Completed Completed Completed 07/10/2025 2:58 PM 07/14/2025 11:31 AM 07/15/2025 8:50 AM 07/15/2025 4:53 PM 07/15/2025 7:11 PM 07/15/2025 7:37 PM 07/15/2025 7:41 PM 07/15/2025 7:48 PM 07/15/2025 8:10 PM 07/24/2025 9:00 AM 07/30/2025 1:57 PM City of Miami Legislation Resolution Enactment Number: R-25-0280 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 17856 Final Action Date:7/24/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO SECTION 18- 112 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), APPROVING THE PURCHASE OF PUBLIC OUTREACH SERVICES IN AN AMOUNT NOT TO EXCEED ONE HUNDRED EIGHTY THOUSAND TWO HUNDRED NINETY EIGHT DOLLARS ($180,298.00) FROM FLORIDA STATE UNIVERSITY ("FSU") TO SUPPORT OF THE CITY OF MIAMI'S ("CITY") CONSIDERATION OF REVISIONS TO THE CITY'S TREE ORDINANCE; ALLOCATING FUNDS FROM THE BUILDING DEPARTMENT'S GENERAL FUND ACCOUNT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH FSU FOR THE SERVICES FOR A TERM OF ONE (1) YEAR; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVAL, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING, THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") is currently in the process of proposing amendments to its tree ordinance found in Chapter 17 of the Code of the City of Miami, Florida, as amended ("City Code"); and WHEREAS, following lengthy public discussion concerning the proposed amendments to the tree ordinance and its broader implications for urban canopy preservation, the City believes it is in its best interest to engage Florida State University ("FSU") to initiate a public outreach and engagement process related to the proposed amendments ("Services"); and WHEREAS, the City further believes it is in its best interest to use FSU as an impartial third party to design and facilitate this process to ensure broad participation and build community consensus; and WHEREAS, the City's collaboration with FSU in this regard will assist in ensuring the effectiveness and clarity of the proposed tree ordinance amendments, the equitable distribution and maintenance of tree canopy across all districts, and the need to solicit comprehensive input from residents, community groups, and stakeholders before considering any ordinance revisions; and WHEREAS, Section 18-112 of the Code of the City of Miami, Florida, as amended ("City Code") provides that the City shall be exempt from all competitive bidding procedures when it enters into an agreement with other governmental agencies or state funded institutions for the purchase of services, provided that City Commission approves the purchase of services in excess of $50,000.00; and WHEREAS, the City Administration thus recommends the collaboration between the City and FSU, through its Consensus Center and in collaboration with the Orthon Group, to work with the Building Department on the preparation of public outreach services in support of the City's consideration of revisions to its tree ordinance, allocating funds from the Building Department's General Fund Account, subject to the availability of funds and budgetary approval at the time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-112 of the City Code, the purchase of the Services in an amount not to exceed One Hundred Eighty Thousand Two Hundred Ninety Eight Dollars ($180,298.00) from FSU to support of the City's consideration of revisions to the City's tree ordinance is hereby approved. Section 3. Funds are hereby allocated from the Building Department's General Fund Account, subject to the availability of funds and budgetary approval at time of need. Section 4. The City Manager is authorized' to negotiate and execute an agreement, in a form acceptable to the City Attorney, with FSU for the Services for a term of one (1) year. Section 5. The City Manager is further authorized to negotiate and execute all other documents, including any amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to allocations, appropriations, prior budgetary approval, and in compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rge Wyk ng III, Cty ttor -y 7/15/2025 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.