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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #17736 Date: 06/09/2025 Commission Meeting Date: 07/24/2025 Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Access - Villages RFP No. 24P-007 - Storm Pipe Inspections, Cleanings and Repairs Purpose of Item: The purpose of this item is to request a resolution of the Miami City Commission, with attachment(s), authorizing the accessing of The Villages Community Development Districts' ("The Villages" or "Villages") Request for Proposals ("RFP") No. 24P-007 Storm Pipe Inspections, Cleaning, and Repairs, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with Atlantic Pipe Services, LLC ("APS") which was competitively solicited and effective through September 30, 2026, subject to any renewals, extensions and/or replacement contracts by The Villages; allocating general funds and other various sources of funds from the Department of Resilience and Public Works, subject to availability of funds and budgetary approval at the time of need; authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: The City of Miami Department of Resilience and Public Works ("RPW') has allocated funds to continue storm sewer pipe cleaning services ("Services") using various contracts available to the City. With the upcoming storm season, the need to be prepared and have additional adequate and reliable vendors available to complete the services is needed. RPW located a contract with APS for The Villages that provides the services and inspections needed. The contract also provides additional services that the City's current storm cleaning contract does not offer such as lining replacement. Estimated annual impact of services is approximately five hundred thousand dollars ($500,000.00). Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $500,000.00 General Account No: 00001.208000.534000.0000.00000 Department of Resilience and Public Review Completed Office of Management and Budget Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Works 06/09/2025 9:49 AM Luis Hernandez -Torres Marie Gouin Annie Perez Asael Marrero Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Thomas M. Fossler George K. Wysong III Maricarmen Lopez City Clerk's Office Juvenal Santana Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Deputy City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Rendered Department Head Completed 06/09/2025 12:54 PM Completed 06/10/2025 11:48 AM Completed 06/20/2025 5:21 PM Completed 06/27/2025 12:10 PM Completed 06/30/2025 8:37 AM Completed 06/30/2025 11:14 AM Completed 07/03/2025 2:56 PM Completed 07/14/2025 5:13 PM Completed 07/14/2025 5:35 PM Completed 07/24/2025 9:00 AM Completed 07/30/2025 2:00 PM City of Miami Legislation Resolution Enactment Number: R-25-0275 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 17736 Final Action Date:7/24/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO SECTION 18- 111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AUTHORIZING THE PURCHASE OF STORM PIPE INSPECTIONS, CLEANING, AND REPAIRS ON AN AS -NEEDED BASIS ("SERVICES") FROM ATLANTIC PIPE SERVICES, LLC ("CONTRACTOR") UTILIZING THE VILLAGES COMMUNITY DEVELOPMENT DISTRICTS' ("VILLAGES") REQUEST FOR PROPOSALS NO. 24P-007 ("VILLAGES CONTRACT"), AWARDED PURSUANT TO A COMPETITIVE PROCESS IN COMPLIANCE WITH THE CITY LAWS, POLICIES, AND PROCEDURES AS DETERMINED BY THE CHIEF PROCUREMENT OFFICER, FOR A TERM EFFECTIVE THROUGH SEPTEMBER 30, 2026, WITH ONE OPTION TO RENEW FOR AN ADDITIONAL TWO (2) YEAR TERM, SUBJECT TO ANY RENEWALS OR EXTENSIONS ISSUED BY THE VILLAGES; ALLOCATING FUNDING FROM VARIOUS SOURCES WITHIN THE DEPARTMENT OF RESILIENCE AND PUBLIC WORKS OPERATING BUDGET, SUBJECT TO AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH CONTRACTOR CONSISTENT WITH THE TERMS HEREIN; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY DOCUMENTS, INCLUDING RENEWALS, EXTENSIONS, OR AMENDMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVAL, AND COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami's ("City") Department of Resilience and Public Works, ("RPW') has a need for storm sewer pipe inspections, cleaning, and repair services on an as needed basis ("Services"); and WHEREAS, The Villages Community Development Districts' ("The Villages") recently awarded Request for Proposals No. 24P-007 ("Villages Contract") for the same or similar services to Atlantic Pipe Services, LLC ("Contractor"); and WHEREAS, Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code") provides that the City may, in lieu of other City competitive bidding procedures, accept a competitive bid which has been secured by or on behalf of any federal, state, county, or municipal government or from any other governmental entity, subject to a determination by the Chief Procurement Officer that the contract was entered into pursuant to a competitive process in compliance with City laws, policies, and procedures, with purchases in excess of $50,000 being subject to approval by the City Commission; and WHEREAS, the Chief Procurement Officer has determined that the Villages Contract was entered into pursuant to a competitive process in compliance with City laws, policies, and procedures; and WHEREAS, pursuant to Section 18-111 of the City Code, the City Commission desires to authorize the purchase of the Services on an as -needed basis from Contractor utilizing the Villages Contract, subject to availability of funds and budgetary approval at the time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-111 of the City Code, the purchase of the Services on an as -needed basis from Contractor utilizing the Villages Contract, awarded pursuant to a competitive process in compliance with the City laws, policies, and procedures as determined by the Chief Procurement Officer, for a term effective through September 30, 2026, with one option to renew for an additional two (2) year term, subject to any renewals or extensions issued by The Villages, is hereby authorized.1 Section 3. Funds to be allocated from the various sources of funds from the Department of Resiliency and Public Works' Operating Budget, subject to availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute an agreement, in a form acceptable to the City Attorney, with Contractor consistent with the terms herein. Section 5. The City Manager is further authorized' to negotiate and execute all documents, including any amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.