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HomeMy WebLinkAboutCC 1925-09-07 MinutesCOMMISSION MINUTES OF wins HELD ON September 7, 1925 PREPARED SY THE OFFICE OF THE .CITY CLERK YYY H MINUTES OP REGULAR MEETING OP THE BOARD OP COMMISSIONERS OF THE. Om or,muml, FLA, 'On this 7th day of September, 1925, the Commission of,the City of Miami, Florida, met in regular sessionnt the City Hall in said O1t. ,The meeting was oalled to order at 3:00 ololook g4 2. by Chairman E. C.Romfb and on roll oall the following members of the Commission were present: E. C. Romfh, J. B. Lummus, J. I. Wilson. ABSBNT: BVIg OP POLICE DEPARTMENT Mr. Stanley W. Ray and Captain Eugene °ascii, employed by the0ity to make survey of the polioe department and traffio situation, oats before the Commission and sub- , Mitted the following written report: J. H. Gilman C. D. Leffler. Hon. Ernest Cotton, Aoting City Manager, Miami, Florida. Dear Sir: REPORT ON SAME September 7, 1926. Responding to your requestfor a preliminary report on the results of our survey of your poltoe deparlment and traftio situation, • we beg to submit the following: We conceive our function to be constructive and that your par - pose in employing us was to secure such,modificatione and expansion of the existing polioe and traffio organizations as will be necessary to meet the growing needs of the (City of Miami. MANI'S PROBLEM: Miami presents a polioe problem more acute than that found in the average Amerioan city of equal size. The great wealth to be found here, and the presenoe of unnum- erable strangers possessed or large quantities of ready cash, offers a: rare attraction to professional oriminals. The tremendous and ever increasing influx of people and motor Vehicles imposes a difficult problem in the maintenanoe of public order. and in traffio regulation. In a community enjoying normal growth, the polioe department grows with the oity, and gradually develops a personnel fitted to local needs. An examination of your police department disoloses a rapid en- largement of personnel without opportunity for development of a suffi- 'e oient executive otaff, or for adequate training of new personnel. We believe, considering the oircumstanoes, that your Chief of Polioe is performing a herculean task well, and we have been favorably • impressed with the personnel of the department. RECOMMENDATIONS: To meet your situation we recommend the immediate in- stallation of a simple form of staff organization, adequately offioered, with a olear-out end logical division of duties and responsibilities, and oapable of expansion to meet the constant and rapid growth of Miami. We suggest the form of organization outlined in the accompany- ing chart. Immediately under the Chief of Police the work is divided in- to three °lasses: Headquarters and Office Administration. Departmental Administration. Inspeotion. The Secretary to the Chief oan be entrusted with supervision ef the office and headquarters. The Departmental Administration is placed immediately under the Assistant Chief, who will be oalled upon to handle the administra- tive routine of policing. Inspeotion is plaoed in the hands of a single ranking officer, who will report direotly to the Chief and serve as a check on the work of the administrative officers. Under the Secretary will oome the routine of the Chiff's office, superviuion of the headquarters office foroe, the finances and payrolls of the department, the reoord room, and the complaint °larks. Departmental Administration is divided into three main groups: Preoinot Organization. Traffic) Division. DeteotiveDivision. In addition to these there will be the Police Training Solhool, end the Women Protective Offioer's Division and, es the department.grows, , Wi'efee — other special branohes. PRECINCT ORGANIZATION: On eebelf of precinct organization, it will be recognized that .the expansion of Miami requires the abandonrient of the single station plan of operetion. We suggest a Headquarters Precinct and outlying pre- cincts at Silver Bluff, Coconut Grove, Allapettah end Little River. For purposes of convenience these precincts oan be given numerical designa- tions, the headquartero precinct being known as Preoinot No. 1, and the others numbered in their order. September 7th, SE 11111111111112111111111111111111111111111111111111M111111111111111111111111111M1111111111111111111111111111111 II1111111 I 1 The Oity of Liiemi proper is really now too large to be sery ed by one preoinot, but for the prevent we suggest the establishment of Police Sub -Stations at strategic points; to be developed later into preoinot organizations. Each preoinot must have its staff organization to maintain discipline and fix responsibility. The sub -stations oan be supervised from the headquarters preoinot. Eaoh preoinct organization would oall for a commanding offioer, and for each platoon a sergeant in charge, and a clerk and doorman. DETECTIVE DIVISION: The Deteotive Division would be in command of a oaptain or chief of detectives, with a sergeant and olerk for each :platoon. Under this division we have placed. the Automobile Theft, Stolen :Articles, and Pawn Shop Bureau, in charge of a competent Bertillion operator, able to do his own photography, to operate the finger print system, and maintain a Rogue's Gallery. This recommendation is important if the department id to afford proper proteotion agaire t visiting criminals, particularly orooks of the more skilled. classes. TRAFFIC POLICING: Traffic should be in command of a high ranking offioer. There should be a clear understanding of the distinotion between traffia po- lioing and traffio planning. Traffic policing is strictly a police function and should be entrusted to the uniformed force. Traffic plann- ing is essentially an engineering function, and may be placed with equal login in the Engineering or Publio Safety branches of the city govern- ment. We make provision in the polioe department for traffia polic- ing only. We place in commend an officer ranking as oaptain. We sub- divide the division into three branches: Llotor c ole oorps; traffic oorps (embracing the intersection and foot patrol); and the office force. The motor cycle and traffic oorps eaoh require a staff with a lieutennnt in command, and a sergeant for each platoon. The traffio office should be in charge of the captain command- ing, with sufficient clerks to keep proper records and reports, handle oases against persons charged with breaking traffio laws, and care for the registration of foreign automobiles. We put under this traffio of- fioe also the placing of traffic :signs, the marking and painting of traf- fia lines in the streets, and the operation and maintenance of the traf- fio signal system. This consolidates under one responsible head the policing of traffio. POLICE TRAINING SCHOOL: Training of the personnel of the force is recognized all over the world as a fundamental necessity. Nowhere is it needed more than in a fast-growing oity Where new men are daily being added to the roster. No amount of staff orgc'ization oan make up for an untrained personnel. A polioe training school is so vitul to the Miami force that its estab- lishment on a permanent footing, capable of meeting the requirements of the department, should not be relayed a single day. Sch a sohool can be quickly and economically put into opera- tion. It should be in charge of a commander versed in police methods and capable of conduoting regular classes in police subjects. It should have a Drill Master and a Physical Director. Lectures should be given by such experts as the District Attorney, City:ittorney, Coroner, Sertil- lion ;expert, and others, on criminal law, the rules of evidence, the right of arrest, laws and ordinances, homicides, criminal identifioation, eto. Revolver practice should be provided. The Lmerican Red Cross will be found ready to instruct in first aid. The force should be sent to the sohool in classes of nct less than twenty. For effective results the period of training should not be less than thirty days, any: the men should give full time to the school, being paid their salaries and being excused from other duty. The sohool would, of course, servo as a reserve mobile force for emergencies. Your Chief of Police feels that he cannot spare men from duty at the present time exoept for two hours eaoh day. While a school may be organized on this basis, it oan only give partial results an3 cannot hope to oover the entire force. We believe that with the reorganization of the force as out- lined herein, and the re -assignment of the men, a sufficient number of men can be spared from duty to begin with a minimum class of twenty, giving full time to the school. We recommence that all your recruits immediately upon appoint- ment be assigned to the training school. It will, of course, be necessary to provide suitable quarters for the sohool, While on the subject of quarters, we call attention to the in- adequacy of the present polioe building. As provision is made for addi- tional spare, separate quarters should be provided for the 'Traffic Divi- sion and the Headquarters Preoinot. pISCIPLIN eND APPEARANCE: As a stranger often gets his impressions of a city from the conduct and uppearanoe of its police affioers, Miami, more than any Am- erioan city, should seoure a thoroughly disciplined and well uniformed force. A thorough course in the Police Training School and proper su- pervision by the ranking officers 2f the department, thoulcl provide the necessary discipline. To this end we recommend that the entire person- nel of the deportment be required to go through the training school. While recognizing the discomfort caused by the wearing of a uniform in was°m weather, light uniforms of splendid appearance can be obtained, which would be sufficiently cool to allow the men to wear the full uniform et all times while on duty. Either khaki, white duck or Spanish linen would serve the purpose. Spanish linen, in particular, makes a good summer uniform. For winter, a light weight blue cloth would be admirable. Il lu llll Ilffl11111111 I11u9m A mill Mmmnuulrul PIl llllm IUU Urlevul1TUu =0.r.1W14,,rivelP. 444,k•,6",.; -4,*4416`' ';a0iNt. 59( es" eptimiber ?the 1925, We recommend the style -of uniform at present in use by the New Ybrk and New Orleans polioe departments. The uniform for the traffic, division should include white gloves. There ohould be a daily inspeotion of uniforms and officers should not be permitted on dute exoept in olean, well kept uniforms, worn e000rding to regulations, with badges and frontioepieoes shined. RULES AND REGULATIONS: The department will require the adoption of rules and regu- lations for the government of the foroe. These should be promulgated in the form of u police manual. It will likewise be necessary to in- stall a proper system of books, r000rds and fileat the hoadquerters, the precincts, an the various bureaus. WOMEN PROTEOTIVE OFFICERS: The department has at present one polioe woman. This ser- vice should be augmented. There should be a matron at the headquarters preoinot. Protection and corrective work among women an juveniles, supervision of donee halls, theatreec places of amusement, railroad stations, parks, and play grounds, are proper funotions for women pro- teotive offioers. We favor pluoine them in a division of their own, working under the aupervision of the Chief of Police. They should work in the closest cooperation with the sociel servioe agencies of the oity. With the influx into Miami of many young girls seeking em- ployment and opportunity, there is great need for this servioe. There are many other matters of police organization, such as the establishment of pension and relief funds, methods of recruiting and promotion, of patrol, of detective work, of traffic) polioing, of equipment of the men end of the department, which we shall not under- take to cover in this preliminary report. OUTLYING PATROL: We mention in passing that the addition to the equipment of the department of a number el' motor oyole side cars, whiab will be out- fitted with a sawed-off shot gun, large search light, tope, axe, and first aid kit, each machine to be manned by two men, provides means for affording polioe patrol service to the outlying seotions and the newly annexed territory. These side oars can be operuted from police sub- stations or booths, located at strategic points, and equipped with tel- ephone and signal service. One man to remain in charge of the booth and two men t000nstitute the crew of the our would be eufficient foroe on each platoon. COLLECTION 02 PINES: The pollee depurtment should be relieved from all duties whioh ere net strictly police functions. We observe that the police headquar- ters is culled upon to collect fines for the Municipal Court. This is not good praotioe. The olerioal duties attached to this Court should be handled by a clerk of court. The fines should be oolleoted by a bonded officer of the court and turned in directly to the finance division. The bonds token by the police deportment fromprisoners arrest - °ken minor charges should be turned in to the clerk of court at the time of filing of the oharge. TRAFFIC PLANNING BUREAU: Reverting to the traffio problem, in addition to the police di- visiono outlined above, we recommend the formation of a bureau of traf- fic planning, under a civilian direotor. This bureau can be pieced, ao- oording to the views of the city officials, either in theCity Engineer's Department, or directly uneer the Commissioner of Public eafety. We do not favor the plaoing of this bureau in the police department. It is the prevailing practice for this work to be placed under the direct management of the Commissioner of Publio Safety. It requires the cooperation of practioally every other branoh of the city government, as well as coordination with the police department. This bureau should be ()barged with the solution of major traffics problems, routing (such as the establishment of one-way streets, the routing of bus lines and street oar linos), the ohaning of street designs to fit traffic conditions, the preparation of traffio ordinunoes end laws, accident prevention work, the eduoation of the public in safety measures, the organization ar junior traffio patrols in the public schools, the eesignation of "no parkins" zones, safety zones, and zones of quiet. In short, with the planning of traffic regulations. The oinstruotions issued from this bureau to the Traffic Divi- sion of the Polioe Department for the execution of the traffic plans, should go up from the head of the bureau to the proper executive offioial of the oity, and thenoe through the Chief of Police to the oommander of the Traffic Division in the Police Department. There must be of neoeseity the olomet harmony, cooperation and understanding between the Planning Bureau and the Traffic Division cf the Police Department, to the end that 'ale plans may be executed promptly and effeotively. The bureau can be plaoed in charge of a direotor with such of - flee force and assistants as the volume of work requires. Members of the uniformed foroe may from time to time be detailed to thisbuseau by the Chief of Polioe to artist it in its work. To be effective, this bureau must have the interest and support of the department head under whom it is plaoed. Traffic) problems usually require immediate notion. A willingness on the part of the departmental executives to 000perute by oarrying out promptly the plans of the bureau is essential to its suocese. Where etreets must be opened or ohaaged,' private property taken, or laws or ordinances enacted, this often requires the coordinate action of the entire city government. t., op Om MIlin1111111111111111111•11111111100111111MIMIIIIIIIIIII TRAFFIC PLANS: A traffic) plan for your commeroial section would fell into three groups : o permenent untiMate plan involving highway, street, bridge, underpass and similar construction projects; a temporary plan, adopting expedients to afford the greatest relief pending completion of the permanent projeots; and a police plan for the regulation of movIn3 traffic) in the streets. The preparation of a detailed traffic pion is neoessarily beyond the soope of this report. It will moreover require a much more extensive observation and analysis of looal conditions than it has been possible to make within the brief period of our visit here. We, however, present the folloWbg reoommendations ae desirable for immediate exeou- tion. We believe the one-way street system presently in operation is properly leid out, but requires some extensions. The street ear lines whieb ut present operate against truffle should be immediattay rebuilt, to fit the traffic plan. The near -side stops for street oars should be changed to far -side otope, and be placed at a distance of approximately 100 feet beyond the street interseotions. S.W. Second Street should be opened noross the right-of-way of the F.E.C.R.R., and S.E. First Street should be opened across Palm Park immediately. The attempt to synoronize truffle as a whole in the main busi- ness section should be abandoned and independent controls for the traf- fio lights should be installed at each intersection. Then, by careful study, ouch interseotione as balance may be tied in with one another and controlled synoroniously for limited distanees. For the time being, traffio should be regulated to fit the points of greatest congeetion, such es the orossingo through the right- of-way of the F.E.C.R.R. and the interseotion of Miami Avenue and Flag- ler Street. Cross traffic turns should be prohibited in Lliami Avenue and in S.W. Second Avenue between Plagler Street and the bridges over Liiami River. As soon as the buildings in Bay Shore Prz, opposite the end of Plagler Street, are demolished, e temporary roadway should be built from Flaeler Street for a distance of at least 200 feet to take care, after the rotary fashion, of the north -bound traffic out of Flegler St. turning north into Bay shore Drive. The effort to enforoe pedestrian regulution is to be commend- ed and should be continued. Under police interseotion supervision it would be found possi- ble, however, to modify the rule us to turning traffio so that vehicles, under direction of traffic officers, may be permitted to make both left and right hand turns out of one-way streets ugainst the cross oignal. Such traffic would first be required to oome to a full stop while pedes- trians would be permitted to arose the street, and when the streets were clear of pedestrian traffio, officers would permit turning at the inter- sections. The painting ef traffic lines in the streets cnd the rigid en- forcement of the regulations requiring traffic wleich desires to turn the corner to move first into the traffio lane against the curb, will great- ly faoilitate this plan of management and will make tIs °hence of acci- dent much les:, than it now is. By thus getting the turning traffic out of the way, many inter- sections which now congest will be kept cleurn, even durine the periods of heaviest movement. BUS LINES: Miami is greatly in need of a coordinated system of trunspor- tation which will have to be achieved by means of organized and properly distributed bus lines. The consolidation of the tetra -city lines under one management, operating under a munioipal franchise, similar to the. indeterminate permits now issued by many cities would be highly desirable arrangement. This would place the lines under regulation by the City Commission end enable the municipal authorities to secure a complete and well balanced service et e minimum of cost to the public). The present wild -oat jitney operation is a source of danger, creates traffio congestion, and does not afford a dependable servioe. Bus routes as far as possible should be carried through the commercial section on the streets of least congeetion. Bus stops in the commercial section should be placed with oare and should be as few as possible. For inter-oity bus linos, a bus terminal, removed from the congested area, should be established. This can be done by private en- terpeise under municipal regulation, or by the city. The reeulatinnand organization of the jitney and bus servioe along the lines outlined, or under plans which will gtre similar relief, is not only desirable for public oonvenienoe, but is a necessity from a traffic standpoint. TO CARRY OUT THESE RECOLLIZIWATIONS: We ere prepared to outline a currioulum, organize and place in operation for you a police training school, provided your pollee depart- ment is willing to undertake the work this week. Captain Casey conduoted such a sohool and is thoroughly familiar with all the requirements there- of, but Captain Casey must return to New Orleans at the end of the pre- sent week. We are prepared to outline for you the neoesoary forme, records and systems herein recommended. In cooperation with your oity offioials we will, if desired, pre- pare an outline for a police manual. We are anxious to 000perute to the fullest extent with your of- fioials, with the view to giving them everything in the way of inforen tion or experience which we may possess which they can use to advantage. We have with us files, records, and forms of laws, ardinenoes, manuals, and systems which have proven 2utisfuctory elsewhere, a review of whioh in conjunotion with your local officials may be useful in the present situation. September 7th, 1925. It e. ME If it is your desire that we install any of the things sug teated,.we request that immediate steps be taken to this end, as our ime is necessarily limited. Awaiting your further instructions, we are, Respectfully yours, (Signed) STANL EY W. RAY (Signed) EUGEIIE CASEY And it being the sense of the Commission that the reoommendations of fir. Stanley W. Ray and Captain Eugene Casey should be immediately put into operation, the follow- ing resolution was introduced by LIr. Lummus: RESOLUTION NO. 2124. A RESOLUTION AUTHORIZING AND DIRECTING STANLEY W. RAY EUGENE CASEY TO TAKE II11LLEDIATE STEPS TO INSTALL AND PUT INTO h'OROE AND EFFECT THE RECOMMENDATIONS CONTAINED IN THEIR REPORT. WHEREAS, the City Commission deemed it advisable on eocount of the rapid growth of the City to obtain the services of experts to make a sur- vey of the police department and the traffic situation of the City of Miami, and WHEREAS, upon proper authorization, the Acting City Manager employed Mr. Stanley W. Ray and Captain Eugene Casey of New Orleans, La., to make such a survey, and WHEREAS, Lir. Stanley W. Ray and Captain Eugene Casey have this day sub- mitted a written report of the survey made by them together with recommenda- tions, and WHEREAS, it is the sense of the Commission that the reoommendations as made should be put into force and effeot immediately, NOW, THEREFORE, .B3 IT RESOLVED BY THE COMMISSION OF THE CITY OF IIIAMI: 1: That Mr. Stanley W. Ray and Captain Eugene Casey be, and they are hereby, authorized and directed to take immediate steps to install and put into force and effeot the reoommendations made in their report. 2: That the Police Department is hereby requested to cooperate with Mr. Stanley W. Ray and Captain Eugene Casey in installing the systems and putting into force and effeot the reoommendations made by them. On motion of IIr. Lummus, seconded by Mr. Wilson, the resolution was passed and adopted by the following vote: AYES: Messrs. Romfh, Lummus, Wilson. NOES: None. PROTEST OF F.E.C.RY.CO• CONCERNING DOCK DEVELOPMENTS The Mayor submitted a oommunioation addressed to the Mayor and Members of the City Commission from Lir. Wm. R. Konen, Jr. President, of Florida East Coast Railway Company, protesting against the development of oitydooks on the plan known es the "Cotton Plan", and after reading of the said communication the same was ordered filed and copiedup- on the minutes of meeting. September 2nc, 1925. ,The Mayor and Members of The City Commission, Miami, Florida. Gentlemen: It has oome to our notice through the newspapers that the City of Miami, is contemplating construction of docks, railroad terminals, industrial facili- ties and sewage disposal plant on a plan known as the "Cotton Plan". In our judgment this is such a serious move affeoting the City of Miami, as well as our dook property and all adjkaoent Bay Shore property, that we are foroed to make a protest if such projeot is seriously considered. We realize the need of additional dock facilities and it is our purpose to at once proceed .„ith the enlargement and construction of our property for this purpose. We hope the City Commission will give full and thorough oonsic9eration to this plan before it is finally adopted. Yours very truly, (signed) WM. R. KENAN , Jr. WRKJr-hi President. No action, other than to order the oommunioation filed and copied upon the minutes, wits taken by the Commission. AGREEMENT WITH F.E.C.R.R.CO.FOR CROSSING R/W 'WITH CONDUIT AUTHORIZED The Acting City Manager submitted the following oommunioation in referenoe to agree - ment with theFlorida East Coast Railway Company for the orossing of their right-of-way with oonduit, together with a oommunioation from the Director of Publio Service, which are as follows: Miami, Florida, September 5, 1925. The City Commission, Miami, Florida. Gentlemen: Please note attaohed communication from the Direotor of Public Ser- vice, together with agreement from the F.E.C.Ry. It is requested thaat the necessary resolution be passed, authorizing .the execution of this agreement. Yours very truly. (6ignec7) EI;i ST COTTON Actin; City Manager s Eld=®e11111111111lillY■iii®Iwireivuiiiieileremu`am®o®i■sum uiiinslinUi 1 1 a September 7th, 19926. Miami, Florida, September .b, 192.8.., - ,1 ile 139 .A-8. Mr. F. H. Wharton, City Manager, Miami, Florida. Dear Sirs In the installation of eleotrio traffic signal and elsd to‘, install e 2 inch conduit under the F.E.O.Ry. tracks on the North side of the north sidewalk at Plagler Street, we secured telegraph- ic permission from the F.E.C.Ry. on February loth, pending the ex eaution of formal agreement. I.am receipt of a letter from Mr. Rodenbaugh, Vice -President, Under date of September 3rd, enclosing formal contract which it is desired the City execute. There is also attaohod to this agreement a form of resolution to be passed by the Commission in connection with the execution of the agreement. Will you kindly arrange to have this attended to as requested try the F.E.C.Ry. Yours very truly, (Signed) ERNEST COTTON Director of Public Service !her.eiipon the following resolution was introtluoed by Llr. Lummus who moved its adopt- t'ion: RESOLUTION NO. 2125. A RESOLUTION AUTHORIZING AND DliiECT'ING THE EXECU- TION OP AN AGREEMENT °/IT.H THE FLORIDA EAST COAST RAILWAY COMPANY. BE IT RESOLVED BY THE COLILIISSION OF THE CITY OF I:MIAMI: 1: That the City of Miami, Florida, consent and agree to enter into an agreement with the Florida East Coast Railway Company, a cor- poration, wherein and whereby said City of Miami, Florida, is given the right and privilege to cross, under the tracks of said Railway Com- pany with a traffic signal cable encased in a two (2) inch conclluit at the locations and according to the further terms and conditions as con- tained in proposed agreement attached hereto and made a port hereof. 2: That the City Manager with the attestation of the City Clerk of the City of Miami, be and they hereby are authorized and directed to exe cute the said agreement for and on •behalf of the City of Miami, Florida. 3: This resolution shall take effect immediately upon its pass- age. Upon being seconded by i.;r. Wilson, the resolution was adopted by the following vote: AYES: LIessrs. Romfh, Lummus, Wilson. NOES: Bone. ANNEXATION OF COCONUT GROVE POLICY OF CITY COMMISSION Mayor H. deB. Justison, Hugh Matheson, the City Manager and the City Attorney of Coconut Grove appeared before the Commission in reference to the recent annexation of Coconut Grove by the City of Miami. Matters pertaining to the administration of affairs in Coconut Grove were discussed and it was the sense of the City Commis- sion thqt the best possible way to handle the situation would be to create a new department of the pity to be known as the Department of Coconut Grove, as well as to oreate other departments for handling the affairs of other towns and communities taken into the city, and to place at the bead of the Department of C000nut Grove the present City Manager of Coconut Grove. Mr. Hugh Matheson of Coconut Grove was in favor of creating a ward system of government, but it was the sense of the Com- mission that under the present city charter the City Commission had no authority to install such a plan. The committee from C000nut Grove were assured that it was and would be the policy of the City Commission to aid them in every way to complete the improvements already started; to furnish adequate fire and police .protection and to. aid them in sanitary matters. The results of the,election not having been canvassed by the Commission it was deoided to hold an adjourned meeting at 8:00 o'clock P. Li. Tuesday for the purpose of oanvassirg the returns of the election and the representatives of Coconut Grove agreed to Dome before the Commission again at the adjourned meeting for further oonferenoe. RECOMMENDATION AND REPORT ON BIDS FOR SPECIAL IMPROVEMENTS The Acting City Manager submitted the following written report on the tabulation • of bids received by the Commission on August 3lat for street paving, sidewalks and sanitary and storm sewers: September 7, 1925. City Commission, Miami, Florida. Gentlemen: I submit, herewith, tabulation of bide hovering Paving C.ontraot9 Pv. 66 and 67, Districts 264 to 268, inclusive. You will note that the T..B..,IoGehey Company, with a bid of $222, 131.69, is low for sheet asphalt on Contract Pv.66, which covers NW 7th Avenue from, N:'J llth Street to south aroperty line of NV 36th Street, their bid being $10,130.69 under the next low bid of the Morgan -Hill Paving Company. Our preliminary estimate on this work with sheet asphalt was yy235,829.69 and for Kentucky Rook ,;2 5,9S8.3r3. I would recommend that this contract ix awarded to the :...13.;loGahey Company. 59) isi iueiiiweie+1BU III 6W 6Pbember 7tb, `19B5. On Pv. 67 for sheet asphalt the Morgan -Hill Paving Co., are low bidders at $216,935.44, this being $3,868.68 under the bid of the Robt. G. Lassiter Company, who are next low bidders. Based on Kentucky Rook, the Robt. G. Lassiter Company are low bidders with a bid of : 210,482.26. The differenoe between the lowest bid on sheet asphalt as against Ken- tuoky Rook being $+6,453.18. Our preliminary estimate on this work for sheet asphalt was $211,570.44, and Kentucky Rook 0208,942.58. This con- traot covers two districts on Bayshore Drive - one from South 2nd Street to North 5th Street, and the other from North 5th Street to the Municipal Railway; this being over property where we have not yet secured suffi- cient width of right-of-way. I would recommend that we hold up the award- ing of this contract until more definite information is at hand on the road width that will be available. If you think, however, that we would be safe in awarding the oontraot at the present time, I would recommend the aooeptance of the Llorgan-Bill Paving Company's bid for sheet asphalt paving. This is higher than the bid of tie Robt. G. Lassiter Co., for Kentuoky Rook, and were there no park roadways in this street, I believe that we would be justifiedin taking the Kentuoky Rook bid on this. How- ever, on account of the use to which the parking lanes will be put, I be- lieve sheet asphalt will be a prefereable oonstruotion. Yours very truly, (Signed) ERNEST COTTON Aoting City Manager The tabulation of the bids reoeived for street paving submitted by the. Aotin Manager is as follows: The following tabulation shows the" three lowest bidders as follows: Bidder T.B.MoGahey Paving Co. Morgan -Hill Paving Co. R.G.Lassiter Co. T.B.LioGahey Paving Co. Morgan -Hill Paving Co. R.G.Lassiter Company Pv. 66. Sheet Asphalt 1222,131.69 232,262.38 241,275.05 Pv.67. 229,099.80 216,935.44 220,604.12 Kentuoky Rook. 235,270.81 245,693.68 233,625.32 254,279.02 236,150.48 210,482.26 The Commission deemed it advisable to award eontraot for Highway Irprovement 264, Pv. 66, to 'i'.B.LIoGahey Paving Company, as recommended by the Acting City Manager, and not to make any further awards for paving work until it was definitely known whet right-of-way the city would be able to obtain for Bayshore Drive. Whereupon the following resolution was introduced by Lir. Lummus, who moved its adoption: RESOLUTION IIO. 2126. A RESOLUTIOII zCCEPTING THE BID OF T. B. i.ICGAHEY COL ANY FOR PAVING IN HIGHWAY ILIPROV�.I ENT DISTRICT H-264; DEFERR- ING ACTIOII ON OTHER AWARDS; AND AUTHORIZING THE EXECUTION OF CONTRACT FOR TH3 SAID ".'ORK. WHEREAS, on the 31st day of August the Commission, after due publica- tion of notices, reoeived bids for the construction of certain street pav- ing in Highway Improvement Districts 264 to 268, both inclusive, and WHEREAS, the Acting City Manager has reported the result of tabulation of the bids received for the work and recommended that theT. B. McGahey Company be awarded contract for paving in highway ImprovementDis'triot H-264, but that no other awards be made until it has been determined the width to which other streets can be paved, NOW, T:IEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAIaI: 1: That the bid of T. B. McGahey Company for paving of the streets in- cluded in Highway Improvement District H-264 with sheet asphalt at and for the unit prices set forth in their bid submitted August 31st, 1925, be, and the same is hereby, accepted, and contract awarded to said Company. 2: That awards for paving in other Districts for which bids wore re- ceived be deferred until a later date as recommended by the Acting City I.Ta- nager. 3: That the Acting City Manager be, and he is hereby, authorized and directed to exeoute, for and on behalf of the City of Miami, a contract with said P. B. I.ioGahey Company for the said paving work. Upon being seconded by Lir. Wilson, the resolution was duly adopted by the following vote: AYES: Messrs. Romfh, Lummus, Wilson. NOES: Ilone. Also submitted by the Aoting City Manager was a report on the tabulation of the bids reoeived for sewer improvements: September 7th, 1925. City Commission, Miami, Florida. Gentlemen: I submit, herewith, tabulation of sewer bids on Contracts Sr. 49 to Sr. 55 inclusive. I would recommend that no action be taken on the award of any of these oentracte until the 14th instant, as there are some features on this sewer oonstruotion laat we may wish to ohange. This applies more .partiou- larly to oontraots Sr. 50 and Sr. 51. Yours very truly, (Signed) ERNEST COTTON Acting City Manager amber 7th, 1925' 1 • Upon motion duly made and seoonded it was resolved that no awards be made for sewer oonetruotion as recommended by the City Manager until a later date. The roll call :,VOte'thereon wag as follows: AYES:' Messrs. Ronf'e, Lummus, Wilson. NOES: None. The report of the Aoting City Manager on sidewalk bids reoeived is as follows: be pt eanb er 7, 1925. City Commission, Miami, Florida. Gentlemen: I submit, herewith, tabulation of bids covering Sidewalk Con- tracts Sk.30 and Sk.31, Distriots Sk.58 to Sk.62 inolusive. You will note that George E. Bunnell is low with a bid of $18,531.94 on Sk.30, and $26,364.89 on Sk.31; this bid being $266. 78 and ;407.51, respeotively lower than the John J. euinn Company, who are the next lowest bidders. Our preliminary estimate on this work was $21,393.74 and $25,500.60 respectively. T would recommend that oontreat for this work be awarded to Mr. George E.Bunnell. Yours very truly, (Signed) ERNEST COTTON Aoting City Manager Whereupon the following resolution awarding oontractto Mr. George E. Bunnell for the : eideWaik oonstruotion was introduced by Mr. Lummus who moved its adoption: ' RESOLUTION NO. 2127. A RESOLUTION AC OEP TING THE BID OF GEO RGE E. BUNNELL FOR SIDEWALK CONSTRUCTION IN SIDEWALK IMPROVEMENT DIS- TRICTS SK-50 TO SK-62, INCLUSIVE; AUTHORIZING THE EX- ECUTION ON' CONTRACT FOR THE SAID WORK; AND DIRECTING THE RETURN OF CHECKS AND BID BONDS OF UNSUCCESSFUL BID- • DERS. WHEREAS, on the 31st day of August the Commission, after due pub- lication of notioes, reoeived bids for the construction of pertain side- walks in Sidewalk Improvement Districts Sk-58 to Sk-62, inclusive, and WHEREAS, the Acting City Manager has reported the result of tabu- lation of the bids received for the work and recommended that George B. Bunnell be awarded oontreat for all the work in the Districts above sot forth, NOW, THEREFORE, BE IT R',SOLVED BY THE COI.iLiISSION OF THE CITY OF MIAMI : 1: That the bid of George E. Bunnell for sidewalks in Sidewalk Im- provement Distriots Sk-58 to Sk-62, inclusive, at and for the unit prices set forth in hie said bid submitted August 3lst, 1925, be, and the same is hereby, accepted, and contract awarded to said George E. Bunnell. 2: That the Acting City L1aneger be, and he is hereby, authorized and direoted to execute, for and on behalf of the City of ...i&mi, a con- tract with said George E. Bunnell for the said sidewalk work. 3: That the City Clerk is hereby directed to return the certified checks or bids bonds of the unsuccessful bidders which accompanied their respective bids. Upon being seconded by LIr. Wilson, the resolution was adopted by the following vote: AYES: Messrs, Romfh, Lummus, Wilson. NOES: None. REPORT ON VENETIAN CAUSEWAY MATTER OF OPENING SALE TO PUBLIC The Aoting City Manager submitted the following written report in reference to the matter of opening the Venetian Causeway to the public: Miami, Florida, August 28, 1925. City Commission, Miami, Florida. ,Gentlemen: This to advise that, agreeable with your request, CityAttor- ney Watson and myself were present at the County Commissioners' meeting, at which time Lir. LeGro of the Venetian Islands Associat- ed Companies appeared before the County Commissioners relative to tho County offering to rent the Venetian Causeway for public pur- poses, with the idea of the County subsequently taking this over es a County -owned proposition. The Commissioners advised Mr. LeGro that they were not able to do this, and I suggested that it be referred to their Attorney 'to see if some way could be worked out Whereby this Causeway could 'be opened to the public. This they agreed to do. Yours vary truly, (Signed) ERNEST COTTON ACting City Manager PU,RCHA3E OF CAR FOR FIRE CHIEF AUTHORIZED - The Acting City ::Tanager submitted the following oommunioation addressed to him from the Chief of the Fire Department in reference to the purohase of an automobile for the use of the Chief in the disoharge of his duties: Lir. Lmost Cotton, Aoti:z City idenager, City of September 4, 1925. Dear Sir: In regard to the purohase of a Packard. oar which was rejected a the last weeting,of the Commissioners, I wish to advise that I have since seen Commissioners Romfh and Lummus, and explained to them, as I did to you, the details of the transaction, and the neoessi4 of such a oar, and they hove agreed with me that a oar of this type is the pro- per thing. It seemo that there wus some misund.erstand.ing,at the last meeting, and the Commissioners did not realize that you had authorized the pur- ohase. As I will be confined in bed with a severe uase ofuloerated stomach at the next Commissioners meeting, I hope that you will bring this matter up again, and explain to them that I had acted with full au- thority from you, and that I am assured that there will be no further difficulty. Very respectfully yours, (Signed) W. R. COLEMAN Chief, Fire Department After reconsidering the request of the Fire Chief it was the sense of the Commission that it would be to the beet interests of the Department to purohase the oar recom- mended by the Fire Chief and the following resolution was introduced by Mr. Wilson who moved its adoption: RESOLUTION NO. 2128. A RESOLUTIONI :1U'1'HORILINg 'OLE PURCHASE OF A PACKARD AUTOMOBILE FOR USE OF THE CHIEF OF TIE FIRE DEPART- MENT IN TEL DISCHARGE OF HIS OFFICI��L OU'TIES. BE IT RESOLVED BY OH:L COMMI5oION OF '1'HE CITY OF LIIAMI: That the Acting City Manager be, ond he is hereby, authorized to purohase for the use of the Chief of the Fire Department in the dis- charge of his official duties a Packard Automobile as recommended by the Fire Chief. Upon being seconded by Lir. Lummus the resolution was duly adopted by the following vote: AYES: Messrs. Rondh, Lummus, Wilson. NOES: None. NEW MOTOR TRUCK EQUIPLaNT FOR GARBAGE AND TRASH REMOVAL The doting City Manager submitted the following recommendation for additional equip- ment for the garbage and trash removal: September 7, 1925. City Commission, Miami, Florida. Gentlemao ; To properly take pare of the garbage and trash removal in the present City limits and the newly annexed territory, we shall re- quire additional motor truok equipment to the extent of approximate- ly $120,000.00. Will you please pass necessary resolution authorizing the Fi- nanoe Department to take pare of this from General Fund Surplus. Yours very truly, (Signed) ERNEST COTTON Acting City Manager Whereupon the following resolution was introduced by Lr., Lummus who moved its adoption: RESOLUTION NO. 2129. A RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL MOTOR TRUCK EDUIPMEN'T FOR GARBAGE AND TRASH RELIDVAL AND PROVIDING FOR TEL PAYMENT THEREFOR. BE IT RESOLVED BY THE COLEIT: SIGN OF TIE CITY OF iII Am : That the purohase of additional motor truck equipment for garbage and trash removal, as recommended by the Aoting City Manager be, and the same is hereby, authorized. BE IT FURTHER RESOLVED that the sum of $120,000.00 be, aril is hereby, appro- priated from the General Fund Surplus for the payment of the cost of said motor truck equipment. Upon being seoonded by Lir. Wilson the resolution was adopted by the following vote: AY:S: 1,Iesare.Romfh, Lux mus, Wilson. NOES: None. THREE NEW INCINERATOR UNITS AUTHORIZED The Acting City Manager submitted the following recommendation in referenoe to In- oinerator additions: ember 7, 1925. Cite Commission, Miami, Florida. Gentlemen: In order to properly take care of garbage and trash disposal for the City and the newly annexed territory, I would recommend that we .immediately plane order for three Inoinerato.r units, ao that we may be assured of having the material on hand, reutiy for prompt ereotion. September 7 h, 1925. 111121018111111.11111211111111111111.114111111111111111111111111111111111 11 111111 It is estimated that these plants will cost approximately $60,000.00 each, or a total of $160,000.00. This figure is based Han cost of previous units, but it may be on cif:1count of increased labor ooets, the building wet will run higher, neoeseitating en inoreaee in this estimate of from U,000.00 to 4;3,000.00 fore sob plant. However, I think we shall be safe in estimating tbut the three plants will not run in exoees of :$190,000.00. If thie meets with your approval, I would ask that resolu- tion be passed authorizing this purohase, to be paid for from Gen- eral Fund Surplus. Yours very truly, (Signed) ERNEST COTTON Acting City Manager Whereupon a resolution authorizing the plaoing of order for three inoiteratere introduced by Mr. Wileon: RESOLUTION NO.2130. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PLACE OR-, DER FOR THREE INCINERATOR UNITS AND PROVIDING FOR THE PAYMENT OF THE COST THEREOF. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI: That the City Manuger be, and he is hereby, authorized to place or- der for threa inoinerutor units and is authorized to exeoute any agree- ment or ()entreat neoessary therefor. BE IT FURTHER RESOLVED that the neoessary money for the payment of the cost thereof is hereby appropriated from the General Fund Surplus. Upon being seconded by Mr. Lummus the resolution was duly adopted by the following vote: AYES: Messrs. Romfh, Lummus, Wilson, NOES: None. EXTENSION OF SEABOARD RAILWAY INTO LIIAL1I The following resolution in reference to the extension of the line of the Seaboard Railway into Miami was introduoed by Mr. Wilson who moved its adoption: RESOLUTION NO. 2131. REQUESTING I. S. C. COMMISSION FOR A RESOLUTION REQUESTING THE INTER -STATE COLUERCE COMMISSION TO DISPENSE WITH FORMAL PROCEEDINGS AND GRANT APPLICATION OF SEABOARD RAILWAY TO EXTEND ITS LINES INTO MIAMI. WHEREAS, there is very urgent need and necessity for the immediate extension of the Seaboard Railway into the City of Miami in order to fa- cilitate transportation and relieve the present congestion in Miami, an WHEREAS, at the present time there exists an embargo on freight by the Florida East Coast Railway as well as by various steamship companies entering the oity of Miami making it nearly impossible to obtain certain classes of goods and building materials for the development of the city of Miami, NOW, THEREFORE, BE IT RESDLVED BY THE COMMISSION OF THE CITY OF LIIALII: That the City Commission urges and requests the Inter -State Com- meroe Commission to dispense with the formal meeting and hearing on tha applioation of the Seaboard Railway Company to extend its lines into Miami and ask that permission be granted immediutely allowing the said Seaboard Railway Company to immediately proceed with its work and exten- sion of its lines to Miami, Florida. Upon being seconded by Mr. Lummua the resolution was adopted by the following vote: AYES: Messrs. Romfb, Wilson , Lummus, NOES: None. EXTENDING THANKS TO CITY OF NEW ORLEANS FOR SERVICES OF CAPTAIN CASEY A resolution extending the thanks and appreciation of the City Commission to the Mayor and City Authorities of the City of New Orleans for the services of Captain Eugene Casey was introduced by LIr. Lummus and is as follows: RESOLUTION NO. 2132. A RESOLUXION BY TIE CITY c0mas6I0N EXTENDING OUR AP- PRECIATION AND THANKS TO THE MAYOR AND CITY AUT1DRI- TIES OF THE CITY OF NEW ORLEANS FOR THE ABLE AND EFFI- CIENT SERVICES OF CAPTAIN CASEY. WHEREAS, the City of Miami W88 in need otadvine and assistanoe in solving traffic problems and in the re-orgunization of ite Police Department, and WHEREAS, the Mayor and City Authorities of the City of New Or- leans kindly consented and loaned the 85sistunce of Captain Eugene .• Casey , who is a recognized authority in mutters of this kind, NOW, THEREFORE, BE IT EESOLVED BY THE COLMS!.ION OF THE CITY OF MIAMI; That the City Commission of the City of :Mimi hereby extends its thanks and appreciation to tc Lor ond City z,uthorities of the City of New Orleans for deleguti43 Cupt&in Casey to Llinmi for th3 pur- pose of making a survey end reoohlfndutiono in connection with the Po- lice and traffic conditions in i.d8Mi. Upon motion of Mr. LUMMUB, eeoonded by resolution was odppted by the following vote: AYES: 1:leoerF. 3omfh. Lammw, -41:.on. NOES: None. 04 Se DJOU NXw1E 1T There being no further business to Dome before the Commission at this. meeting, on motion duly made and seoonded, the meeting was adjourned until 8:00 o'clock 2. LI., Tuesday September 8th, 1925, for the purpose of oonvassing the returns of the inspeotors and olerke of the Speoial Election held August 31st, 1925, for voting on the Pronohise to the Coral Gables Rapid. Transit Corporation and for the purpose of canvassing the returns of the inspeotors and oi.orksof the Speoial Elootion held. September 2nd, 1925, for voting on the ©.tension of the Mend City Limits, and also for the purpose of transacting any business that may properly Dome before the Commission. 1 2 3 4 5 6 7 8 9 CITAF OF M?AMI DOCUMENT MEETING INDE DOCUMENT IDENTIFICATION AUTHORIZING STANLEY W. RAY AND EUGENE CASEY TO INSTALL AND PUT INTO FORCE THE RECOMMENDATIONS CONTAINED IN THEIR REPORT AUTHORIZING AND DIRECTING EXECUTION OF AN AGREEMENT WITH FLORIDA EAST COAST RAILWAY CO. ACCEPT BID-T.B. McGAHEY COMPANY FOR PAVING IN HIGHWAY IMPROVEMENT DISTRICT H-264 DEFERRING ACTION ON OTHER AWARDS ACCEPT BID-GEORGE E. BUNNELL FOR SIDEWALK CONSTRUCTION IN SIDEWALK IMPROVEMENT DISTRICTS SK-58 TO SK-62 AUTHORIZING PURCHASE OF A PACKARD FOR USE OF FIRE CHIEF IN DISCHANRGE OF HIS OFFICIAL DUTIES AUTHORIZING PURCHASE OF ADDITIONAL MOTOR TRUCK EQUIPMENT FOR GARBAGE AND TRASH REMOVAL AUTHORIZING CITY MANAGER TO PLACE ORDER FOR THREE INCINERATOR UNITS REQUESTING INTER -STATE COMMERCE COMMISION TO GRANT APPLICATION OF SEABOARD RAILWAY TO EXTEND ITS LINES INTO MIAMI EXTENDING OUR APPRECIATION TO THE MAYOR OF NEW ORLEANS FOR SERVICES OF CAPTAIN CASEY DATE: September 7, 1925 COMMISSION I RETI2IEYAAL ACTION l CODE NO. R-2124 R-2125 R-2126 R-2127 R-2128 R-2129 R-2130 R-2131 R-2132 02124 02125 02126 02127 02128 02129 02130 02131 02132