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HomeMy WebLinkAboutCC 1922-09-26 MinutesCI COMMISSION MINUTES OF MEETING HELD ON September 26, 1922 PREPARED BY THE OFFICE CIOF TY HTHEALL . CITy fLERK 111111I I1 ➢11I11I 111II11111!li IlUuulL ! ! 1! 1111..I111. !111111111111 k 1!1IIII 111111 II III!®111111 UIL1111111111IIIIIL111111l1111111111D! !l.JI1111JI III II 1 1 September 26, 1922. 9 MINUTES OF THE MEETING OF THE BOARD OF COMMISSIONERS OF THE CITY OF MIAMI, FLORIDA.. On the 26th day of September, A. D. 1922, the Commission of the City of Miami met at the City Hall in Miami, Florida. The meeting was called to order at 9 o'clock a. m. by Acting Chairman J. I. Wilson and on roll oall the following members were present: J. I. Wilson, J. E. Lummus, J. H.Gilman, E. C. Romfh. ABSENT: C. D. Leffler, who was out of the City.. READING AND APPROVAL OF MINUTES OF SEPT. 12TH AND 19TH The Clerk read the oorreotion in minutes of the 12th in referenoe to Resolution No. 504 and the Minutes of the last meeting. On motion of J. E. Lummus, eeoonded by J. H.Gilman, the minutes were approved and aooepted as written. AUTHORIZING EXTENSION OF TIME ON IMPROVEMENT LIENS Communication from Mr. W. A. Kohlhepp, Director of Finance, to the City Attorney; and commu- nication from Mr. J. W.Watson, Jr., Asst. to the City Attorney to the Direotor of Finance, in reference extension of time in whioh to file waiver in order to take advantage of the ten year deferred payment plan for improvement liens; were submitted to the Commission by Mr. Watson. On motion of J. E. Lummus, seconded by E. C. Romfh, the acid communications were ordered received and spread upon the minutes: Judge A. J. Rose, 800 Ralston Bldg., Miami, Florida. Dear Sir: 0n the llth of July the City Commission approved the final assessment rolls on various storm sewer, sanitary sewer and paving dis- tricts. Ten days from the date of said approval, I addressed Assessment Notioes to the various owners of the properties listed on the final as- sessment rolls, and enclosed waivers for the property owners convenience should they desire to avail themselves of the privilege of the ten year deferred payment plan. I enclose herewith copy of the Assessment Notice and Waiver. In the assessment notice, I endeavored to make it very clear that the waiver must be signed, and filed in this office, within thirty days from the date of approval of the final assessment roll. As the Charter provides that the assessment roll be delivered to this department ten days after the date of approval, I extended the time of acceptance of waivers until September lst, so as to give proper- ty owners the full thirty day period from the date of mailing notices. Since that date, I have received, and rejected, a number of waivers from property owners requesting the ten year payment plan. In discussing this with some of the members of theCommiasion, I find it is their desire to be as lenient as possible in this matter, but still they do not desire to confuse the work of this department in handling lien collections as provided in the new Charter, which provides " that said assessments shall constitute a lien upon the property so assessed, of the same nature and to the same extent as the lien for gen- eral City taxes, and shall be collectible in the same manner and with the same penalties, and under the same provisions as to sale and forfei- ture, as City taxes are collectible." As this department is now engaged in preparing the 1922 Tax Notices, which includes a statement of all liens due and payable which would become delinquent and subject to sale April let, 1923, it is very important that I have your opinion at an early date as to my action in rejecting waivers on the recent assessment rolls after September let, and also as to any difficulty we are likely to encounter in attempting to enforoe the Charter provision of sale and forfeiture similar to the sale of taxes. Miami, Florida, September 22, 1922. In re: Improvement Liens. Your early advice will be appreciated. Yours very truly, W. A. KOHLHEPP Direotor of Finance Mr. W. A. Kohlhepp, Director of Finanoe, Miami, Florida. Miami, Florida, September 23, 1922. Dear Sir: In reply to your letter asking for my opinion in your action in rejecting waivers on the reoent assessment roll after September let, I wish to state that if thirty days has elapsed after the confirmation of said assessment rolls and that no owner of any lot or parcel which shall have been assessed in excess of $25.00 has not filed with you his written undertaking waiving all irregularities and illegality in connec- tion with said assessment against said lot or parcel, and agreeing to pay the same in equal installments in each of the ten succeeding years, then in failure to do so he forfeits this right and you are perfectly correct in rejecting waivers which have come into your possession after the thirty days has expired. It is my opinion that the extending of the time to any one is entirely up to and within the powers of the City Commission, Yours very truly, J. W. WATSON, Jr. Asst. to the City Atty. September 26, 1922. 1 Thereupon the following resolution was introduced by Mr. J. E. Lummue: RESOLUTION NO. 515. A RESOLUTION AUTHORIZING AND PERMITTING THE EXTENSION OF TIME TO PROPERTY OWNERS IN WHICH TO FILE WRITTEN UNDER- TAKINGS WAIVING ALL IRREGULARITY AND ILLEGALITY IN PAY- MENT OF ASSESSMENTS AND TO AVAIL THEMSELVES OF THE DEFERR- ED PAYMENT PLAN AS PROVIDED BY SECTION FIFTY-SIX OF THE CITY CHARTER. WHEREAS, under Section 5G of the City Charter it is within the power of the City Commission to extend the time in Which to file written under- takings waiving all irregularity and illegality, if any, to property owners relating to and appertaining to the collection and payment of assessments, NOW, THEREFORE, pursuant to such authority as aforesaid, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIA.MI, 'that the time of filing such written waivers and undertakings concerning assessments and availing themselves of the deferred payment plan, be and the same is hereby extended to April lst, 1923, to any and all persons assessed in excess of twenty-five (025.00) by the final assessment rollo as approved and passed on July llth, 1922, and more particularly described as follows: Highway Improvement H-147, Bird Avenue, Biscayne Drive to Boulevard; Highway Improvement H-148, Boulevard, First St. to Bay St; Bay St. to Blvd; Storm Sewer District Sr-25; Highway Improvement H-145, Waddell St. F.E.C.Ry, to Ave. H and Ave. J toAv. L; Highway Improvement H-145, Dickinson St., Biscayne Drive to F.E.C.Ry; Highway Improvement H-144, Twenty-fifth St., Biscayne Drive to Biscayne Bay; Highway Improvement H-147, Buena Vista St., F.E.C.Ry. to Ave. D; Sanitary Sewer District Sr-26; Highway Improvement H-145, Ave. P, Fifteenth St. to Twentieth St; Highway Improvement H-145, 7th Ave. to Ave. J, North River Drive; Highway Improvement H-143, 25th St, Ave. E. To F.E.C.Ry; Highway Improvement H-145, Ave. N, 12th St. to S. River Drive. Moved by J. E. Lummus and seconded by J. H. Gilman that the said resolution be passed and adopted. On roll call the vote was as follows: J. I. Wilson„ yes; J. E. Lummus, yes; J. H. Gilman, yes; E. C. Romfh, yes. Motion carried and the said resolution passed and adopted. 00MMtNICATION FROM MTAMI AUDIT & INVESTMENT CO. IN RE: AUDIT Communication from the Miami Audit & Investment Co., addressed to the Board of Commissioners under date of September 25th, 1922, was read, and on motion of E. C. Romfh, seconded by J. H. Gilman, the said communication was received and filed. It was in reference to an audit of the acoountsof George Kaufman. ACCEPTING DEDICATION OF STREETS IN SUBDIVISION , "DIXIE VILLAS" An ordinance accepting the dedication of the streets in the subdivision known as Dixie Villas was introduced by J. E. Lummus, and on motion of J. H. Gilman, seconded by E. C. Romfh, the charter requirement for readings of ordinances on two separate days was dis- pensed with by the following vote: J. I. Wilson, yes; J. E. Lummus, yes; J. H. Gil- man, yes; E. C. Rornfh, yes. 0n motion of J. E. Lummus, seconded by E. C. Rornfh, the said ordinance was given its first reading and read by title only. Moved by J. E. Lum- mus, and seconded by E. C. Romfh, that the said ordinance be passed on its first read- ing by title only. 0n roll call the vote was as follows: J. I. Wilson, yes; J. E. Lummus, yes; J. F. Gilman, yes; E. C. Rornfh, yes. Motion carried and the said ordi- nance passed on its first reeding. 0n motion of E. C. Romfh, seconded by J. E. Lummus, the said ordinance was given its second and final reading and read in full. Moved by E. C. Romfh and seconded by J. E. Lummus that the said ordinance be passed and adopted on its second and final reading. 0n roll call the vote was as follows: J. I. Wilson, yes; J. E. Lummus, yes; J. E. Gilman, yes; E. C. Romfh, yes. Motion carried and the said ordinance passed and adopted. In accordance with resolution No. 155, passed and adopted February 28th, 1922, the said ordinance is mzmbered 140 and is shown in Ordi- nance Book 1 at page APPROVING CONTRACTS AND AUTHORIZING MANAGER TO SIGN WITH C. H. LYNE The City Manager submitted to the Commission contract between the City of Miami and C. H. Lyne for furnishing of castings for sanitary sewer construction, and after an examination of the contract by the members of the Commission, the following resolu- tion was introduoed by ;.ir. E. C. Romfh: RESOLUTION N0. 616. A RESOLUTION APPROVING CONTRACT BETWEEN TEE CITY OF MIAMI AND 0. H. LYNE AND AUTHORIZING THE CITY MANAGE:?. TOC SIGN S'MR ON BEHALF OP WHEREAS, a contract between The City of Miami and C. H. Lyne for the furnishing of castings for the construction of Sanitary Sewers Districts 46 to 55, both inclusive, Contracts 27, 28 and 29 having been submitted to the Commission by the City Manager, and having been approved by the City Attorney as to form and correctness; now,therefore, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, that the said contract be and the same is hereby approved by the Commission and the City Manager be and he is hereby authorized and directed to sign same on be- half of the City. }• -'i. `-i1''. ' Baez „' z^ Cv�•'° D�j'\ ' II, !L IlIIF91LIIIIIY1111 :IIIII111I MISSI 1®IlII IIIIIII11 Ld1d111 II IIIIII I IIIIIII®!111 i 1 ■ 1 September 26th, 1928. 61 Moved by E. C. Romfh and seconded by J. E. Lummus that the said resolution be passed and adopted. 0n roll call the vote was as follows: J. I. Wilson, yes; J.E. Lummus, yes; J. H. Gilman, yes; E. C. Romfh, yes. Motion oarried and the said resolution passed and adopted. COMMUNICATION FROM MLAMI REALTY BOARD WIDENING OF N. E. SECOND AVE. Communication from the Miami Realty Board to which was attached proposed resolution in reference to the widening of N. E. Seoond Avenue, was, on motion of J. E. Lummus, se- conded by J. H. Gilman, received and filed, and no action taken by the Commission. TRANSFER BETWEEN APPROPRIATIONS DEPT. OP PUBLIC SERVICE A resolution authorizing the transfer of V200 between appropriations within the Department of Public Service was introduoed by E. C. Romfh. The said resolution was read in full and is as follows: RESOLUTION N0. 517. A RESOLUTION AUTHORIZING TRANSFER OF 4;200.00 BE- TWEEN APPROPRIATIONS WITHIN THE DEPARTMENT OF PU- BLIC SERVICE. WHEREAS, the Director of Publio Service requests the transfer of the sum of 0200.00 between appropriations for the incinerator as neoeseary for the efficient operation of that division; now, therefore, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, that the Di- rector of Finance be and is hereby authorized and directed to transfer the sum of 0200.00 from the unencumbered balance in the appropriation for Tools to Lights, Water, Ice and Fuel of the Incinerator and Garbage Disposal Di- vision. Moved by E. C. Romfh and seconded by J. E. Lummus that the said resolution be passed and adopted. 0n roll call the vote was as follows: J. I. Wilson, yes; J. E. Lummus, yes; J. H. Gilman, yes; 2. C. Romfh, yes. Motion carried and the said resolution passed and adopted. AUTHORIZING CITY MANAGER TO ADVERTISE FOR BIDS FOR SEWAGE DISPOSAL MACHINERY The City Manager reported to the Commission that he was ready to advertise for bide for furnishing pumps, outlet pipes and screens to be used in the Sewage Disposal Plant, and thereupon the following resolution was introduced by J. H. Gilman: RESOLUTION NO. 518. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION AND FURNISHING OF PUMPS, OUTLET PIPES AND SCREENS TO BE USED IN SEWAGE DISPOSAL. WHEREAS, the City Manager reports that he is ready to advertise for bids for the furnishing of pumps, outlet pipes and screens for the Sewage Disposal Plant; now, therefore, BE IT RESOLVED BY THE COI,dMISSION OF THE CITY OF MIAMI, that the City Manager be and he is hereby authorized and directed to advertise for bide for the construction and furnishing of Pumps, Outlet Pipes and Screens to be used in the construction of Sewage Disposal Plant. Moved by J. H. Gilman and seconded by J. E. Lummus that the said resolution be passed and adopted. 0n roll cal] the vote was as follows: J. I.Wilson, yes; J. E.Lummus, yes; J. H. Gilman, yes; E. C. Romfh, yes. Motion carried and the said resolution passed and adopted. ADJOURNMENT 10:00 A. M. At 10:00 o'clock a. m., there being no further business to come before the Board at this meeting, on motion of J. H. Gilman, seconded by J. E. Lummus, the meeting was adjourned. ATTEST: �.iY .t;+�,�,s Nni t f 1 + 4., 4nM��hr'..�n'ktil6.'C!i'a'�1 b �`:SfSy'{i"��.e�i�'a'rw, /%r ACTING MLYOR CITY OF NIIAMI DOCUMENT INDEX MEETING DATE: September 26, 1922 ITEM NO DOCUMENT IDENTIFICATION COMMISSION ACTION 4 RETRIEVAL CODE NO. 2 3 4 AUTHORIZING EXTENSION OF TIME TO PROPERTY OWNERS IN WHICH TO FILE WAIVERS FOR DEFERRED PAYMENT PLAN APPROVING CONTRACT BETWEEN CITY AND C. H. LYNE AND AUTHORIZING EXECUTION OF SAME AUTHORIZING TRANSFER OF $200.00 BETWEEN APPROPRIATIONS WITHIN THE DEPARTMENT OF PUBLIC SERVICE AUTHORIZING CITY MANAGER TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF PUMPS, OUTLET PIPES AND SCREENS TO BE USED IN SEWAGE DISPOSAL R-515 R-516 R-517 R-518 00515 00516 00517 00518