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HomeMy WebLinkAboutSubstitution Memo from City AttorneyCITY OF MIAMI OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: George K. Wysong III, City Attorney s/georleix. Wyson'rrr DATE: June 16, 2024 RE: Substitution of RE.18 on the June 17, 2025, Special City Commission Meeting Authorize Access - City of Hollywood Contract - MicroTransit Services File No.: 17646 Item RE.18 on the June 17, 2025, City Commission Meeting Agenda proposes to authorize the City Manager to access the City of Hollywood's competitively awarded Contract No. RFP-045-23-SK for Citywide Micro -Transit Services with Circuit Transit, Inc., for use within the City of Miami. The Legislation is being substituted to clarify that the City Manager's authority to negotiate and execute a supplemental agreement with Circuit Transit, Inc., utilizing the Hollywood contract, is subject to the City's execution of an interlocal agreement with Miami -Dade County. This interlocal agreement must permit the City to use its municipal share of Charter County Transit System Surtax funds to support on -demand transportation services within Coconut Grove and the Coconut Grove Business Improvement District areas. cc. Arthur Noriega V, City Manager Miriam Santana, Agenda Coordinator '1,7) 11-(04 La Ski I) 07) m¢ww PoriG+\4 n City of Miami Legislation Resolution File Number: 17646 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date: A RESOLUTION OF THE CITY OF MIAMI COMMISSION, AUTHORIZING THE ACCESSING OF THE CITY OF HOLLYWOOD CONTRACT NO. RFP-045-23-SK- CITYWIDE MICRO -TRANSIT SERVICES ("HOLLYWOOD CONTRACT"), PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WHICH WAS COMPETITIVELY SOLICITED AND AWARDED TO CIRCUIT TRANSIT INC. ("CIRCUIT TRANSIT") FOR AN INITIAL TERM OF ONE (1) YEAR WITH THREE (3) ADDITIONAL ONE (1) YEAR OPTIONS TO RENEW; SUBJECT TO ANY EXTENSIONS AND/OR REPLACEMENT CONTRACTS BY CITY OF HOLLYWOOD; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENTS AND AGENCIES; SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A il SUPPLEMENTAL AGREEMENT WITH CIRCUIT TRANSIT, INC., UTILIZING IEr_ HOLLYWOOD CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTe RNE`> '- SUBJECT TO THE CITY OF MIAMI ("CITY") EXECUTING AN INTERLOCAL ,c AGREEMENT WITH MIAMI-DADE COUNTY TO ALLOW THE CITY TO REG i' /E (TS d PORTION OF MUNICIPAL SHARE FUNDS FROM THE CHARTER COUNTY TRANSIT SYSTEM SURTAX FOR TRANSPORTATION AND TRANSIT PRO CTS--, t 41 AND TO ALLOW THE USE OF THE SURTAX FOR ON -DEMAND TRANSPORTATION SERVICES THROUGHOUT DESIGNATED AREAS OF COCONUT GROVE AND �'- COCONUT GROVE BID AREAS; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS; SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, WITHOUT LIMITATION, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") wishes to enhance and improve its transportation infrastructure wherever possible; and WHEREAS, the City of Hollywood Contract No. RFP-045-23-SK- Citywide Micro -Transit Services ("Hollywood Contract") provides a solution bringing point-to-point transportation services that meets the growing transportation needs of City residents and visitors; and WHEREAS, the accessing of this contract will allow the City to provide short -distance, door-to-door rides within various designated service areas for its residents and visitors; and WHEREAS, pursuant to Section 18-111 of the City Code, the Chief Procurement Officer determined that said Hollywood's contract was entered into, pursuant to a competitive process in compliance with the City's laws, policies and procedures; and WHEREAS, the City Commission desires to authorize the City Manager to negotiate and execute a supplemental agreement with Circuit Transit, Inc., utilizing the Hollywood Contract, in a form acceptable to the City Attorney, subject to the City executing an interlocal agreement with Miami -Dade County to allow the City to receive its portion of Municipal Share Funds from the Charter County Transit System Surtax for Transportation and Transit Projects and to allow the use of the Surtax for on -demand transportation services throughout designated areas of Coconut Grove and Coconut Grove BID area; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORI DA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Accessing of the Hollywood Contract No. RFP-045-23-SK- Citywide Micro - Transit Services, on a contractual basis, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with Circuit Transit Inc., which was competitively solicited for a term of one (1) year with three (3) additional one (1) year options to renew, is authorized. Section 3. Funds to be allocated from City's various sources of funding from the user Departments and agencies, subject to availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute a Supplemental Agreement with Circuit Transit, Inc., utilizing Contract No. RFP-045-23-SK- Citywide Micro - Transit, in a form acceptable to the City Attorney, subject to the City executing an interlocal agreement with Miami -Dade County to allow the City to receive its portion of Municipal Share Funds from the Charter County Transit System Surtax for Transportation and Transit Projects and to allow the use of the Surtax for on -demand transportation services throughout designated areas of Coconut Grove and Coconut Grove BID areas. Section 5. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the City Code, including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoptiogt c) r'~i APPROVED AS TO FORM AND CORRECTNESS: -? S 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. rti City of Miami Resolution Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 17646 Final Action Date: A RESOLUTION OF THE CITY OF MIAMI COMMISSION, AUTHORIZING THE ACCESSING OF THE CITY OF HOLLYWOOD ("HOLLYWOOD") CONTRACT NO. RFP-045-23-SK- CITYWIDE MICRO -TRANSIT SERVICES, PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WHICH WAS COMPETITIVELY SOLICITED AND AWARDED TO CIRCUIT TRANSIT INC. ("CIRCUIT TRANSIT") FOR AN INITIAL TERM OF ONE (1) YEAR WITH THREE (3) ADDITIONAL ONE (1) YEAR OPTIONS TO RENEW; SUBJECT TO ANY EXTENSIONS AND/OR REPLACEMENT CONTRACTS BY CITY OF HOLLYWOOD; ALLOCATING c\J FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE USER DEPARTMENTS AND AGENCIES; SUBJECT TO THE AVAILABILITY OF FDS AND BUDGETARY APPROVAL AT TIME OF NEED; AUTHORIZING TTIECITY MANAGER TO NEGOTIATE AND EXECUTE A SUPPLEMENTAL AAfEEMENT IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; — FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND p),tCUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RET EWALS, AND EXTENSIONS; SUBJECT TO ALLOCATIONS, , PROPRIATIONS AND BUDGETARY APPROVAL HAVING BEEN R„ JREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, WITHOUT LIMITATION, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. SPONSOR(S): Commissioner Damian Pardo WHEREAS, the City of Miami ("City") wishes to enhance and improve its transportation infrastructure wherever possible; and WHEREAS, the City of Hollywood ("Hollywood") Contract No. RFP-045-23-SK- Citywide Micro -Transit Services provides a solution bringing point-to-point transportation services that meets the growing transportation needs of City residents and visitors; and WHEREAS, the accessing of this contract will allow the City to provide short -distance, door-to-door rides within various designated service areas for its residents and visitors; and WHEREAS, pursuant to Section 18-111 of the City Code, the Chief Procurement Officer determined that said Hollywood's contract was entered into, pursuant to a competitive process in compliance with the City's laws, policies and procedures; and City of Miami Page 1 of 2 File ID: 17646 (Revision:) Printed On: 6/17/2025 File ID: 17646 Enactment Number: NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Accessing of the Hollywood Contract No. RFP-045-23-SK- Citywide Micro - Transit Services, on a contractual basis, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with Circuit Transit Inc., which was competitively solicited for a term of one (1) year with three (3) additional one (1) year options to renew, is authorized. Section 3. Funds to be allocated from City's various sources of funding from the user Departments and agencies, subject to availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute a Supplemental Agreement to Contract No. RFP-045-23-SK- Citywide Micro -Transit, in a form acceptable to the City Attorney. Section 5. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the City Code, including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ry CO N 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. City of Miami Page 2 of 2 File ID: 17646 (Revision:) Printed on: 6/17/2025