HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #17467
Date: 04/08/2025
Commission Meeting Date: 06/17/2025
Type:
Subject:
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Resolution
Approve - Audit of Several Vacant Civilian Positions
Purpose of Item:
Request to audit several civilian positions, which may impact a budget savings of up to
$73,000.00 or increase additional expenditures of up to $102,000.00 in aggregate and
reduce full time employees by three (3) positions.
Background of Item:
Pursuant to the City Commission's directives, the Police Department seeks to audit
several civilian positions by auditing one (1) Typist Clerk II position to create a Police
Records Specialist II; auditing four (4) Clerk I to create four (4) Police Records
Specialist I; auditing one (1) Crime Prevention Specialist and one (1) Information
Technology Technician to create one (1) Senior Application Support; auditing one (1)
Forensic Analyst, one (1) Public Service Aide, and one (1) Administrative Aide I to
create one (1) Communications Center Manager. The audit of the positions will better
meet the needs and the operations of the department.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: $ from savings of up to $73,000.00 to fiscal increase of up to $102,000.00
for the year
Special Revenue Account No: 00001.19XXXX.SXXXXX
Department of Police
Department of Police
Office of Management and Budget
Office of Management and Budget
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
City Commission
Reviewed B
Jorge Blanco
Manuel Morales
Luis Hernandez -Torres
Marie Gouin
Valentin J Alvarez
Arthur Noriega V
Juan Carlos Perez
George K. wysong III
Todd B. Hannon
Nicole Ewan
Initial Police Review
Department Head Review
Budget Analyst Review
Budget Review
Legislative Division Review
City Manager Review
ACA Review
Approved Form and Correctness
Meeting
Meeting
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
05/08/2025 11:26 AM
05/08/2025 7:07 PM
05/09/2025 8:08 AM
05/09/2025 9:16 AM
05/09/2025 11:22 AM
05/10/2025 3:53 PM
05/13/2025 11:34 AM
05/13/2025 3:54 PM
05/22/2025 9:00 AM
06/12/2025 9:00 AM
City Commission Maricarmen Lopez Meeting Completed 06/17/2025 9:00 AM
Office of the Mayor Mayor's Office Signed by the Mayor Completed 06/25/2025 2:36 PM
Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 06/25/2025 2:58 PM
Office of the City Clerk City Clerk's Office Rendered Completed 06/25/2025 2:58 PM
City of Miami
Legislation
Resolution
Enactment Number: R-25-0210
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 17467 Final Action Date:6/17/2025
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE CITY
MANAGER TO APPROVE THE AUDIT OF SEVERAL VACANT CIVILIAN POSITIONS,
WHICH MAY IMPACT A BUDGET SAVINGS OF UP TO $73,000.00 OR INCREASE
ADDITIONAL EXPENDITURES OF UP TO $102,000.00 IN AGGREGATE AND
REDUCE FULL TIME EMPLOYEES BY THREE (3) POSITIONS FOR FISCAL YEAR
2024-2025, OF THE CITY OF MIAMI'S ("CITY") POLICE DEPARTMENT
("DEPARTMENT"); AUTHORIZING THE CITY MANAGER TO MAKE ANY
NECESSARY CHANGES TO ADJUST, AMEND, AND APPROPRIATE THE FISCAL
YEAR 2024-2025 OPERATING BUDGET, FIVE-YEAR FINANCIAL PLAN, STRATEGIC
PLAN, AND MULTI -YEAR CAPITAL PLAN REGARDING CITY SERVICES AND
RESOURCES AS NECESSARY, LEGALLY ALLOWED, AND APPLICABLE IN ORDER
TO AUDIT AND CREATE SAID POSITIONS FOR THE DEPARTMENT; RATIFYING,
APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY
MANAGER AND DESIGNATED CITY DEPARTMENTS TO UPDATE THE RELEVANT
FINANCIAL CONTROLS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND
COMPUTER SYSTEMS; PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE.
WHEREAS, on September 23, 2021, the City Commission adopted Resolution No. R-
21-0402 approving the General Fund Budget for the City of Miami ("City") for the Fiscal Year
beginning October 1, 2021, and ending September 30, 2022 ("Fiscal Year 2021-22") in the
amount of $877,301,000 and the total Budget for all non -capital funds in the amount of
$1,368,052,000 (collectively, "Adopted Budget"); and
WHEREAS, on October 1, 2021, pursuant to Resolution No. R-21-0408, the City
Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal
Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402,
including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for
the creation of or change in temporary or permanent positions in the Miami Police Department
("Department") to be effective, the City Commission must first confirm the creation or
modification of such Positions by an affirmative vote; and (ii) requiring that notwithstanding
anything in Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of
the City Commission is required prior to any and all movements of monies that are different from
the line item -budgets' approved amounts as adopted on September 13, 2021, for the Capital
Plan and as adopted on September 23, 2021, for Resolution No. R-21-0402; and
WHEREAS, pursuant to the City Commission's directives, the Department seeks to audit
several vacant civilian positions by auditing one (1) Typist Clerk II position to create a Police
Records Specialist 11; and
WHEREAS, auditing four (4) Clerk I positions to create four (4) Police Records Specialist
I positions; and
WHEREAS, auditing one (1) Crime Prevention Specialist and one (1) Information
Technology Technician to create one (1) Senior Application Support position; and
WHEREAS, auditing one (1) Forensic Analyst, one (1) Public Service Aide, and one (1)
Administrative Aide I to create one (1) Communications Center Manager position; and
WHEREAS, it is in the best interests of the City to authorize the City Manager to make
any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget,
Five -Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and
resources as necessary and legally allowed; and
WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm
certain necessary actions of the City Manager and designated City departments to update the
relevant financial controls, project close-outs, accounting entries, and computer systems;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized' to approve the audit of several vacant civilian
positions, which may impact a budget savings of up to $73,000.00 or increase additional
expenditures of up to $102,000.00 in aggregate and reduce full time employees by three (3)
positions for Fiscal Year 2024-2025, consisting of one (1) Typist Clerk II position to create a
Police Records Specialist II position; auditing four (4) Clerk I positions to create four (4) Police
Records Specialist I positions; auditing one (1) Crime Prevention Specialist and one (1)
Information Technology Technician to create one (1) Senior Application Support position;
auditing one (1) Forensic Analyst position, one (1) Public Service Aide, and one (1)
Administrative Aide I to create one (1) Communications Center Manager position; as required
pursuant to Resolution No. R-21-0402 adopted September 23, 2021, and Resolution No. R-21-
0408 adopted October 1, 2021.
Section 3. The City Manager is authorized' to make any necessary changes to adjust,
amend, and appropriate to the Fiscal Year 2024-2025 operating budget, five-year financial plan,
strategic plan, and multi -year capital plan regarding city services and resources as necessary,
legally allowed, and applicable.
Section 4. Authorizing the City Manager and the designated City departments to update
the relevant financial controls, project close-outs, accounting entries, and computer systems are
hereby ratified, approved, and confirmed.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions, and Resolution No. 21-0408.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS:
g III, C y`attor y / 5/13/2025