HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #17328
Date: 03/05/2025
Commission Meeting Date: 06/17/2025
Requesting Department: Department of
Resilience and Public Works
Sponsored By: Christine King
District Impacted: District 5
Type: Resolution
Subject: Bid Waiver - MLK Blvd Butterfly Garden Beautification Services
Purpose of Item:
The nature of this item is to approve a resolution of the Miami City Commission, with
attachment(s), by a four -fifths (4/5ths) affirmative vote, after an advertised public
hearing, ratifying, confirming, and approving the City Manager's recommendation and
written findings, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida,
as amended; waiving the requirements for competitive sealed bidding methods as not
being practicable or advantageous to the City of Miami ("City") to establish a contract for
beautification services for Dr. Martin Luther King Jr. Boulevard and the Butterfly
Gardens for a period of three (3) years with Greater Miami Service Corps "GMSC", for
the Department of Resilience and Public Works ("DRPW'), allocating funds from
account number 13000.201000.534000 and other funding sources, subject to the
availability of funds and budget approval at the time of need; further authorizing the City
Manager to negotiate and execute any and all documents, including any amendments,
renewals, and extensions subject to all allocations, appropriations and budgetary
approvals having been previously made, compliance with applicable provisions of the
code of the City of Miami, Florida, as amended, ("City Code"), including, the City of
Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles,
all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney,
and in compliance with all applicable laws, rules and regulations, as may be deemed
necessary for said purpose.
Background of Item:
The Greater Miami Service Corps ("GMSC") was established in 1990 with a mission to
transform the lives of young people through education and service activities that
improve our communities and strengthen our local workforce. GMSC's program model
uses service as a strategy to connect young people in Miami -Dade County to education
and meaningful work experience opportunities while at the same time providing cost
effective services that improve our communities. GMSC has held a contract with the
City since 2016 for the beautification services of Dr. Martin Luther King, Jr. Boulevard
and the Butterfly Gardens and the City wishes to continue said services. The contract
term is for a three (3) year period with no option to renew. The approximate cost of
service is estimated to be $233,041.00 annually and $699,123.00 in the aggregate.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: $233,041.00 annually; $699,123.00 in the aggregate
General Account No: 13000.201000.534000.0000.00000
Department of Resilience and Public
Review Completed
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
City Commission
City Commission
City Commission
City Commission
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Clerk
Reviewed B
Works
03/05/2025 2:59 PM
Luis Hernandez -Torres
Marie Gouin
Annie Perez
Asael Marrero
Natasha Colebrook -Williams
Arthur Noriega V
Valentin J Alvarez
Thomas M. Fossler
George K. Wysong III
Teri Samuels
Joseph Castro
Todd B. Hannon
Nicole Ewan
Maricarmen Lopez
Valentin J Alvarez
Thomas M. Fossler
George K. Wysong III
City Clerk's Office
Juvenal Santana
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
Deputy City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Approved Form and Correctness
Meeting
Meeting
Meeting
Meeting
Meeting
Legislative Division Review
ACA Review
Approved Form and Correctness
Rendered
Department Head
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
with Modification(s)
Completed
03/07/2025 11:50 AM
03/07/2025 3:49 PM
04/03/2025 10:27 AM
04/09/2025 7:58 AM
04/09/2025 10:57 AM
04/09/2025 11:42 AM
04/09/2025 3:16 PM
04/15/2025 11:46 AM
04/15/2025 12:42 PM
04/24/2025 9:00 AM
05/08/2025 9:00 AM
05/22/2025 9:00 AM
06/12/2025 9:00 AM
06/17/2025 9:00 AM
06/24/2025 4:00 PM
08/07/2025 4:32 PM
Completed
08/12/2025 11:57 AM
City of Miami
Legislation
Resolution
Enactment Number: R-25-0202
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 17328 Final Action Date:6/17/2025
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S
RECOMMENDATION AND WRITTEN FINDINGS, ATTACHED AND INCORPORATED
AS EXHIBIT "A," PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE'); WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING
PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") TO
ESTABLISH A CONTRACT FOR BEAUTIFICATION SERVICES FOR DR. MARTIN
LUTHER KING JR. BOULEVARD AND THE BUTTERFLY GARDENS FOR A PERIOD
OF THREE (3) YEARS WITH GREATER MIAMI SERVICE CORPS ("GMSC"), FOR
THE DEPARTMENT OF RESILIENCE AND PUBLIC WORKS ("RPW'); ALLOCATING
FUNDS, IN AN ANNUAL AMOUNT NOT TO EXCEED $271,259.41 AND A TOTAL
CONTRACT AMOUNT NOT TO EXCEED $813,778.23, FROM ACCOUNT NO.
13000.201000.534000.0000.00000 AND OTHER FUNDING SOURCES, SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ALL DOCUMENTS, INCLUDING ANY AGREEMENTS, AMENDMENTS,
RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY
ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR
BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS
OF THE CITY CODE, INCLUDING, BUT NOT LIMITED TO, THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") awarded contracts to Greater Miami Service Corps
("GMSC") in 2016 and 2022 through a waiver of competitive bidding pursuant to Section 18-
85(a) of the Code of the City of Miami, Florida, as amended ("City Code"); and
WHEREAS, GMSC was established in 1990 as a not -for -profit corporation with a
mission to transform the lives of young people through education and service activities that
improve our communities and strengthen the local workforce; and
WHEREAS, pursuant to Section 18-85(a) of the City Code, the City Manager has waived
competitive sealed bidding methods by making a written finding, attached and incorporated as
Exhibit "A," that competitive sealed bidding is not practicable or is not advantageous to the City
with reasons supporting the same; and
WHEREAS, said written findings requires ratification, confirmation, and approval by the
City Commission by a four -fifths (4/5ths) affirmative vote after an advertised public hearing;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing,
the City Manager's recommendation and written findings, pursuant to Section 18-85(a) of the
City Code, waiving the requirements for competitive sealed bidding methods as not being
practicable or advantageous to the City for the provision of beautification services for Dr. Martin
Luther King Jr. Boulevard and Butterfly Gardens from GMSC for a three (3) year period are
ratified, confirmed and approved.
Section 3. Funds, in an annual amount not to exceed $271,259.41 and a total contract
amount not to exceed $813,778.23, to be allocated from the Department of Resilience and
Public Works ("RPW') general account number 13000.201000.534000.0000.00000 or other
funding sources, subject to the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any agreements, amendments, renewals, and extensions, all in forms
acceptable to the City Attorney, subject to allocations, appropriations, prior budgetary approval,
and compliance with applicable provisions of the City Code, including the City's Procurement
Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of
the City Code, and in compliance with applicable regulations, as may be necessary for said
purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
1 The authorization herein is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.