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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #17412 Date: 03/27/2025 Commission Meeting Date: 06/17/2025 Requesting Department: Department of General Services Administration Sponsored By: Damian Pardo District Impacted: District 2 Type: Resolution Subject: Bid Waiver - Custodial Services - City Hall - United Cerebral Palsy Purpose of Item: The nature of this item is to approve a resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, confirming, and approving the City Manager's recommendation and written findings, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended; waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City of Miami ("City") to establish a contract for the provision of custodial services ("Services") at City Hall by United Cerebral Palsy Association of Miami, Inc. d/b/a United Community Options of Miami ("UCO") for the City's General Services Administration Department ("GSA"), for a period of three (3) years with the option to renew for two (2) additional one (1) year periods, allocating funds from account no. 05001.242000.534000.0000.00000 and other funding sources, subject to the availability of funds and budget approval at the time of need; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: In September of 2014 and November 2019, UCO was awarded a contract to provide custodial services for City Hall. The mission of UCO is to positively impact the quality of life for people with cerebral palsy and other developmental disabilities and their families, as well as others with similar needs, by providing support and services with aide in the achievement of their goals and desires. UCO works to provide programs and services which meet the special needs of each child and adult, nurturing their talents and abilities in order to help them reach their greatest potential. UCO believes that regardless of the physical and mental challenges they may face, individuals with disabilities are entitled to live in and belong to a community where they are accepted and included with dignity and respect. In continued support of this social cause, this request would constitute the continued assignment of City Hall custodial services to United Cerebral Palsy Association of Miami, Inc. dba United Community Options of Miami. The annual cost of services will have a value of $160,202.12 ($801,010.60 for the entire term including options to renew). Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Total Fiscal Impact: $160,202.12 General Account No: 05001.242000.534000.0000.00000 Reviewed B Department of General Services Administration Review Completed 05/16/2025 11:32 AM Office of Management and Budget Jacques Joseph Office of Management and Budget Department of Procurement City Manager's Office City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the City Clerk Marie Gouin Annie Perez Barbara Hernandez Natasha Colebrook -Williams Valentin J Alvarez Arthur Noriega V Thomas M. Fossler George K. wysong III Nicole Ewan Maricarmen Lopez City Clerk's Office Jennifer Ramirez Budget Analyst Review Budget Review Procurement Review Assistant City Manager Review Deputy City Manager Review Legislative Division Review City Manager Review ACA Review Approved Form and Correctness Meeting Meeting Rendered Department Head Completed 05/16/2025 3:40 PM Completed 05/19/2025 9:02 PM Completed 05/29/2025 5:48 PM Completed 06/02/2025 11:12 PM Completed 06/03/2025 10:00 AM Completed 06/03/2025 11:52 AM Completed 06/03/2025 5:58 PM Completed 06/03/2025 6:08 PM Completed 06/03/2025 6:24 PM Completed 06/12/2025 9:00 AM Completed 06/17/2025 9:00 AM Completed 06/20/2025 6:57 PM City of Miami Legislation Resolution Enactment Number: R-25-0197 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 17412 Final Action Date:6/17/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S RECOMMENDATION AND WRITTEN FINDING, ATTACHED AND INCORPORATED AS EXHIBIT "A," PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE'); WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") TO ESTABLISH A CONTRACT FOR THE PROVISION OF CUSTODIAL SERVICES AT CITY HALL ("SERVICES") BY UNITED CEREBRAL PALSY ASSOCIATION OF MIAMI, INC. D/B/A UNITED COMMUNITY OPTIONS OF MIAMI ("UCO") FOR THE CITY'S GENERAL SERVICES ADMINISTRATION DEPARTMENT ("GSA"); ALLOCATING FUNDS FROM ACCOUNT NO. 05001.242000.534000.0000.00000 AND OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT WITH UCO FOR THE SERVICES FOR A TERM OF THREE (3) YEARS WITH TWO (2) ADDITIONAL ONE (1) YEAR RENEWALS; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHERAS, the City of Miami ("City")'s General Services Administration ("GSA") has a continued need for the provision of custodial services at City Hall ("Services"); and WHEREAS United Cerebral Palsy Association of Miami, Inc. dba United Community Options ("UCO") has a mission to positively impact the quality of life for people with developmental disabilities and similar needs via the provision of employment opportunities such as the provision of said Services; and WHEREAS, the City has previously awarded contracts to UCO in September of 2014 and November 2019; and WHEREAS, the City still requires the Services and wishes to continue to support the mission of UCO; and WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), the City Manager has waived competitive sealed bidding methods by making a written finding, attached and incorporated as Exhibit "A," that competitive sealed bidding is not practicable or is not advantageous to the City with reasons supporting the same; and WHEREAS, said written findings requires ratification, confirmation, and approval by the City Commission by a four -fifths (4/5ths) affirmative vote after an advertised public hearing; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's recommendation and written finding, attached and incorporated as Exhibit "A," that the requirements for competitive sealed bidding methods are not practicable or advantageous to the City, and waiving said requirements pursuant to Section 18-85(a) of the City Code, are ratified, confirmed, and approved. Section 3. Funds will be allocated from General Services Administration ("GSA") Account No. 05001.242000.534000.0000.00000 and other legally available funding sources, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to execute a contract, in a form acceptable to the City Attorney, with UCO for the provision of the Services for term of three (3) years, with two (2) additional one (1) year renewals. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to allocations, appropriations, prior budgetary approval, and compliance with applicable provisions of the City Code, including, the City's Procurement Ordinance, Anti - deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 The authorization herein is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.