HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #17632
Date: 05/12/2025
Commission Meeting Date: 06/17/2025
Requesting Department: Department of
Parks and Recreation
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Authorize Piggyback - MDC Transportation Services - Dept of Parks and
Recreation
Purpose of Item:
The nature of this item is to establish a resolution of the Miami City Commission,
authorizing the full accessing beyond the City Manager's delegated authority of fifty
thousand ($50,000.00) of the Miami- Dade County (`MDC") Contract No. RTQ-01100,
for the provision of Transportation Services for the Parks and Recreation Department
("Parks"), pursuant to Section 18-111 of the Code of the City of Mami, Florida, as
Amended, with various vendors which was competitively solicited for a term of five
(5) years, from May 31, 2024 through August 31, 2029, subject to any extensions and/or
replacement contracts by MDC. Authorizing the City Manager to execute the
Supplemental Agreements in a form acceptable to the City Attorney. Allocating funds
from the general account and other funding sources of Parks; subject to the availability
of funds and budget approval at the time of need. Further authorizing the City Manager
to negotiate and execute any and all documents, including any amendments, renewals,
and extensions; subject to all allocations, appropriations, prior budgetary approvals,
compliance with all applicable provisions of the Code of the City of Miami, Florida, as
amended, ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency
Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in
a form acceptable to the City Attorney, and in compliance with all applicable laws, rules,
and regulations, as may be deemed necessary for said purpose.
Background of Item:
On February 22, 2023, the Procurement Department ("Procurement"), on behalf of
Parks, assessed the contract under the City Manager's delegated authority, for an
amount of $50,000.00, for the provision of transportation services. The access of the
Contract No. RTQ-01100 beyond the City Manager's delegated authority will allow for
the continuance of for the various programs offered to the City residents (e.g. summer,
winter, spring programs, youth sports and active adults).
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
Total Fiscal Impact: Approximately $ 270,000.00 yearly
General Account No: Various Sources of Funds
Department of Parks and Recreation
Office of Management and Budget
Office of Management and Budget
Department of Procurement
City Manager's Office
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
City Commission
Office of the City Clerk
Reviewed B
Lacleveia E Morley
Donovan Dawson
Marie Gouin
Annie Perez
Barbara Hernandez
Natasha Colebrook -Williams
Valentin J Alvarez
Arthur Noriega V
Thomas M. Fossler
George K. Wysong III
Nicole Ewan
Maricarmen Lopez
City Clerk's Office
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
Deputy City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Approved Form and Correctness
Meeting
Meeting
Rendered
Completed 05/19/2025 5:51 PM
Completed 05/23/2025 11:40 AM
Completed 05/25/2025 5:20 PM
Completed 05/29/2025 5:37 PM
Completed 06/02/2025 11:39 PM
Completed 06/03/2025 11:32 AM
Completed 06/03/2025 11:53 AM
Completed 06/03/2025 5:59 PM
Completed 06/03/2025 6:18 PM
Completed 06/03/2025 6:45 PM
Completed 06/12/2025 9:00 AM
Completed 06/17/2025 9:00 AM
Completed 06/20/2025 6:51 PM
City of Miami
Legislation
Resolution
Enactment Number: R-25-0188
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 17632 Final Action Date:6/17/2025
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA,
AS AMENDED ("CITY CODE"), AUTHORIZING THE PURCHASE OF
TRANSPORTATION SERVICES ("SERVICES") ON AN AS -NEEDED BASIS FROM
THE VENDORS LISTED IN EXHIBIT "A," ATTACHED AND INCORPORATED
(COLLECTIVELY "VENDORS"), UTILIZING MIAMI-DADE COUNTY CONTRACT NO.
RTQ-01100, AWARDED PURSUANT TO A COMPETITIVE PROCESS IN
COMPLIANCE WITH THE CITY LAWS, POLICIES, AND PROCEDURES, AS
DETERMINED BY THE CHIEF PROCUREMENT OFFICER, FOR TERMS OF FIVE (5)
YEARS FROM MAY 31, 2024, THROUGH AUGUST 31, 2029, SUBJECT TO ANY
RENEWALS OR EXTENSIONS BY MIAMI-DADE COUNTY; ALLOCATING FUNDING
FROM THE VARIOUS SOURCES OF FUNDS FROM END -USER DEPARTMENTS
AND AGENCIES, SUBJECT TO AVAILABILITY OF FUNDS AT THE TIME OF NEED;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
AGREEMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, WITH
THE VENDORS FOR THE SERVICES; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ALL DOCUMENTS, INCLUDING ANY
AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO
THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS,
PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") Department of Parks and Recreation ("Parks")
has an ongoing need for transportation services ("Services"); and
WHEREAS, in accordance with Section 18-111 of the Code of the City of Miami, Florida,
as amended ("City Code"), the Chief Procurement Officer has determined that Miami -Dade
County Contract No. RTQ-01100 ("MDC Contract") between Miami -Dade County and the
vendors listed in Exhibit "A," attached and incorporated (collectively "Vendors"), is a contract for
similar services secured by a county government pursuant to a competitive process in
compliance with City laws, policies and procedure; and
WHEREAS, it is anticipated that the City's total expenditure for purchases utilizing the
MDC Contract will exceed fifty thousand dollars ($50,000.00); and
WHEREAS, Section 18-111 of the City Code provides that purchases of goods or
services in excess of $50,000.00 shall be subject to approval by the City Commission; and
WHEREAS, pursuant to Section 18-111 of the City Code, the City Commission desires
to authorize the City Manager to negotiate and execute agreements with the Vendors to provide
the Services on an as -needed basis utilizing the MDC Contract, subject to availability of funds
and budgetary approval at the time of need, for terms of five (5) years from May 31, 2024,
through August 31, 2029;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. Pursuant to Section 18-111 of the City Code, the purchase of the Services in
excess of $50,000.00 on an as -needed basis from the Vendors utilizing the MDC Contract for
terms of five (5) years from May 31, 2024, through August 31, 2029, subject to any renewals or
extensions by Miami -Dade County, is hereby authorized.
Section 3. Funds to be allocated from the various sources of funds from the end user
departments and agencies, subject to the availability of funds and budgetary approval at the
time of need.
Section 4. The City Manager is authorized to negotiate and execute agreements with
the Vendors, in a form acceptable to the City Attorney, for the Services utilizing the MDC
Contract for terms of five (5) years from May 31, 2024, through August 31, 2029.
Section 5. The City Manager is further authorized' to negotiate and execute all
documents, including any amendments, renewals, and extensions, all in forms acceptable to the
City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and
compliance with applicable provisions of the City Code, including, the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, and in compliance with all applicable laws, rules, and regulations, as may be
deemed necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
rge = . Wyy ng III, C yttor -y 6/3/2025
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to those prescribed by applicable City Charter and City Code
provisions.