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Home My WebLink AboutR-25-0187City of Miami Resolution R-25-0187 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 17643 Final Action Date: 6/17/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), PURSUANT TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), ACCEPTING THE PROPOSAL OF MOTOROLA SOLUTIONS, INC. A FOREIGN PROFIT CORPORATION ("MOTOROLA"), DATED APRIL 18, 2025 ("PROPOSAL"), ATTACHED AND INCORPORATED AS EXHIBIT "A" TO THIS RESOLUTION, SELECTED PURSUANT TO A COMPETITIVE PROCESS IN COMPLIANCE WITH THE LAWS, POLICIES AND PROCEDURES OF THE CITY OF MIAMI ("CITY"), AS DETERMINED BY THE CITY'S CHIEF PROCUREMENT OFFICER, TO PURCHASE FROM MOTOROLA, UTILIZING SOURCEWELL, A SERVICE COOPERATIVE CREATED BY THE MINNESOTA LEGISLATURE AS A LOCAL UNIT OF GOVERNMENT, AND ITS CONTRACT WITH MOTOROLA IDENTIFIED AS NUMBER 042021-MOT, APX NEXT POLICE AND APX NEXT XE FIRE PORTABLE SMART RADIOS & ASTRO CORE FOR SMARTCONNECT ENABLEMENTAND RELATED TRAINING, SUPPORT AND MAINTENANCE FORA TERM OF SEVEN (7) YEARS ("CORE AND RADIOS") IN AN AMOUNT NOT TO EXCEED THIRTY MILLION ONE THOUSAND THREE HUNDRED THIRTY-FIVE AND 00/100 DOLLARS ($30,001,335.00) FOR THE CITY'S POLICE DEPARTMENT, FIRE -RESCUE DEPARTMENT, AND GENERAL SERVICES ADMINISTRATION DEPARTMENT; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE MOTOROLA SOLUTIONS CUSTOMER AGREEMENT AND THE EQUIPMENT LEASE - PURCHASE AGREEMENT IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, FOR THE PURCHASE AND FINANCING OF THE CORE AND RADIOS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED SEVENTEEN MILLION SEVEN HUNDRED FIFTY THOUSAND NINE HUNDRED THIRTY-TWO AND 00/100 DOLLARS ($17,750,932.00) TO BE REPAID OVER SEVEN (7) YEARS AT AN EFFECTIVE ANNUAL INTEREST RATE NOT TO EXCEED 4.460%; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS AND AGREEMENTS, INCLUDING, BUT NOT LIMITED TO, ANY SUBSEQUENT FINANCIAL AGREEMENTS, LICENSE AGREEMENTS, AND MAINTENANCE AGREEMENTS, AND ANY AMENDMENTS, RENEWALS, EXTENSIONS, AND MODIFICATIONS THERETO, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AS MAY BE NECESSARY FOR SAID PURPOSE; PROVIDING THAT THE LEASE PAYMENTS UNDER THE EQUIPMENT LEASE -PURCHASE AGREEMENT SHALL BE PAYABLE FROM LEGALLY AVAILABLE NON -AD VALOREM REVENUES OF THE CITY BUDGETED AND APPROPRIATED IN ITS ANNUAL BUDGET, AS MORE PARTICULARLY DESCRIBED HEREIN; FURTHER AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL ACTIONS NECESSARY TO EFFECTUATE SAID LEASE/PURCHASE ACQUISITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED. City of Miami Page 1 of 4 File ID: 17643 (Revision:) Printed On: 8/25/2025 File ID: 17643 Enactment Number: R-25-0187 WHEREAS, the City of Miami ("City") has a need for the procurement of APX NEXT Police and APX NEXT XE Fire Portable Smart Radios & ASTRO Core for SmartConnect Enablement and related training, support, and maintenance services (collectively, "Core and Radios") from Motorola Solutions, Inc., a Foreign Profit Corporation ("Motorola"), specifically for the Miami Police Department ("MPD"), Fire -Rescue Department ("Fire"), and General Services Administration Department ("GSA") to leverage the City's Harris P25 radio system for its Public Safety and City communication services; and WHEREAS, the Core and Radios generally consist of the following items, as discussed in further detail in Motorola's Proposal dated April 18, 2025, attached and incorporated herein as Exhibit "A" ("Proposal"): APX NEXT Police and APX NEXT XE Fire Radios & Accessories LTE Smart Application Services and Warranty with Accidental Damage ASTRO Core for SmartConnect LTE Roaming Enablement Project Management & Deployment, Radio Programming, Provisioning, Training AXS Dispatch Consoles & Ancillary Equipment at Backup PSAP MPLS Routing Equipment APX NEXT Police Radios Multi -System OTAR (interoperability with other AES Encrypted OTAR Systems) Unit Management for Officer Unit Updates to Map (LTE Smart Service) Upgraded 1600 Vehicular chargers to Next -Gen Vehicular Chargers APX NEXT XE Fire Radios: Upgraded RSM's to Channel Select Knob version Added 100 Next -Gen Vehicular Chargers Additional Training — APX Technical Subscriber Academy Course Automatic ISSI Switching CAB Location for ASTRO Core; and WHEREAS, pursuant to the Proposal, the cost of the acquisition of the Core and Radios and related training, support, and maintenance services for a term of seven years is estimated to be Thirty Million One Thousand Three Hundred Thirty -Five and 00/100 Dollars ($30,001,335.00) ("Contract Price"); and WHEREAS, Section 18-111 of the Code of the City, as amended ("City Code") provides in the purchase of goods and/or services the City may, in lieu of other City competitive bidding procedures, accept a competitive bid which has been secured by or on behalf of any federal, City of Miami Page 2 of 4 File ID: 17643 (Revision:) Printed on: 8/25/2025 File ID: 17643 Enactment Number: R-25-0187 state, county or municipal government or from any other governmental entity, state funded institutions and not -for -profit organizations, subject to a determination by the chief procurement officer of the City that the contract was entered into pursuant to a competitive process in compliance with City laws, policies and procedures, provided that purchases in excess of $50,000.00 shall be subject to City Commission approval; and WHEREAS, the Core and Radios are being procured utilizing Sourcewell, a service cooperative created by the Minnesota legislature as a local unit of government, and its contract with Motorola identified as number 042021-MOT ("Sourcewell Contract"), which was awarded to Motorola pursuant to a competitive process in compliance with City laws, policies and procedures, as determined by the City's chief procurement officer; and WHEREAS, the City has an immediate need in the current fiscal year to acquire the Core and Radios and finance a portion of the Contract Price in an aggregate principal amount not to exceed Seventeen Million Seven Hundred Fifty Thousand Nine Hundred Thirty -Two and 00/100 Dollars ($17,750,932.00); and WHEREAS, the Proposal provides for financing through an Equipment Lease -Purchase Agreement in an aggregate principal amount not to exceed Seventeen Million Seven Hundred Fifty Thousand Nine Hundred Thirty -Two and 00/100 Dollars ($17,750,932.00) to be repaid in the form of lease payments over a seven (7) year term at an effective annual interest rate not to exceed 4.460% ("Financing/Lease Purchase Agreement"); and WHEREAS, the City's Financial Advisor, PFM Financial Advisors LLC ("PFM"), reviewed the financial terms of Motorola's Financing/Lease Purchase Agreement and deemed such terms to be reasonable in the current market conditions; and WHEREAS, after consultation with PFM and review and analysis by the City of the Proposal, on May 12, 2025 the City's Finance Committee unanimously approved a favorable recommendation of Motorola's Financing/Lease Purchase Agreement included in the Proposal; and WHEREAS, it is in the best interests of the City for the City Commission to authorize the City Manager to negotiate and execute any and all documents necessary for the acquisition and financing of the Core and Radios for the City, including, but not limited to, the Motorola Solutions Customer Agreement and the Financing/Lease Purchase Agreement, all in forms acceptable to the City Attorney; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-111 of the City Code, the purchase of the Core and Radios and related training, support and maintenance for a term of seven (7) years for a Contract Price in an amount not to exceed Thirty Million One Thousand Three Hundred Thirty - Five and 00/100 Dollars ($30,001,335.00) for the MPD, Fire, and GSA from Motorola pursuant to its Proposal, utilizing the Sourcewell Contract, awarded pursuant to a competitive process in compliance with the City laws, policies and procedures, as determined by the City's chief procurement officer, is hereby authorized. City of Miami Page 3 of 4 File ID: 17643 (Revision:) Printed on: 8/25/2025 File ID: 17643 Enactment Number: R-25-0187 Section 3. The City Manager is authorized' to negotiate and execute the Motorola Solutions Customer Agreement and the Financing/Lease Purchase Agreement in forms acceptable to the City Attorney, with Motorola for the purchase and financing of the Core and Radios in an aggregate principal amount not to exceed Seventeen Million Seven Hundred Fifty Thousand Nine Hundred Thirty -Two and 00/100 Dollars ($17,750,932.00) to be repaid over seven (7) years at an effective annual interest rate not to exceed 4.460%. Section 4. The City Manager is further authorized' to negotiate and execute any and all necessary documents and agreements, including, but not limited to, any subsequent financial agreements, license agreements, and maintenance agreements, and any amendments, renewals, extensions, and modifications thereto, all in forms acceptable to the City Attorney, as may be necessary for said purpose. Section 5. As more particularly described in the Financing/Lease Purchase Agreement, lease payments due thereunder shall be payable from legally available non -ad valorem revenues of the City budgeted and appropriated in its annual budget, by amendment, if necessary, in each fiscal year. Notwithstanding the foregoing covenant of the City, the City does not covenant to maintain any services or programs, now provided or maintained by the City, which generate non -ad valorem revenues. Section 6. The City Manager is further authorized' to take any and all actions necessary to effectuate said lease/purchase acquisitions, subject to the availability of funds and budgetary approval at the time of need. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: rge . Wyk ng II , C y ttor -y 6/3/2025 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 4 of 4 File ID: 17643 (Revision:) Printed on: 8/25/2025