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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #17536 Date: 04/23/2025 Commission Meeting Date: 06/17/2025 Requesting Department: City Manager's Office Sponsored By: District Impacted: All Type: Resolution Subject: Accept Proposals - Federal Lobbying Services RFQ 1790386 Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission with attachment(s), pursuant to Request for Qualifications ("RFQ") No. 1790386 to establish a pre -qualified pool ("Pool") for the provision of Federal Lobbying Services for the Office of the City Manager ("OCM"), from: Continental Strategy, LLC, Becker & Poliakoff, P.A., Ballard Partners, Inc., and Brumidi Group LLC, for an initial term of five (5) years, with the option to renew for one (1) additional two (2) year period; authorizing the City Manager to execute the negotiated Professional Services Agreement(s) ("PSA") in a form acceptable to the City Attorney, and to negotiate and execute any and all documents, including any amendments, renewals, and extensions; subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: On May 1, 2024, the Department of Procurement, on behalf of the OCM, issued RFQ No. 1790386 under full and open competition, to establish a Pool to provide Federal Lobbying Services. On June 5, 2024, four (4) proposals were received in response to the RFQ, all of which were deemed responsive. The Evaluation Committee met on October 3, 2024, to discuss and evaluate the proposals, and recommended all four (4) Proposers for inclusion into the Pool. On November 7, 2024, the City Manager concurred with the recommendation of the Committee. Upon establishment of the Pool, additional firms may be added or removed from the Pool at any time, as the City may deem in its sole best interest. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the City Clerk Reviewed B Annie Perez Aniska Elliott Marie Gouin Natasha Colebrook -Williams Arthur Noriega V Valentin J Alvarez Thomas M. Fossler George K. Wysong III Nicole Ewan Maricarmen Lopez City Clerk's Office Procurement Review Budget Analyst Review Budget Review Deputy City Manager Review City Manager Review Legislative Division Review ACA Review Approved Form and Correctness Meeting Meeting Rendered Completed 05/04/2025 2:11 PM Completed 05/16/2025 7:13 AM Completed 05/16/2025 10:38 AM Completed 05/16/2025 5:50 PM Completed 05/16/2025 5:54 PM Completed 05/19/2025 9:15 AM Completed 06/02/2025 12:40 PM Completed 06/02/2025 2:02 PM Completed 06/12/2025 9:00 AM Completed 06/17/2025 9:00 AM Completed 06/20/2025 6:50 PM City of Miami Legislation Resolution Enactment Number: R-25-0175 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 17536 Final Action Date:6/17/2025 A RESOLUTION OF THE MIAMI CITY COMMISSION, PURSUANT TO SECTION 18- 86 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), APPROVING THE CITY MANAGER'S RECOMMENDATION TO AWARD CONTRACTS PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 1790386 TO CONTINENTAL STRATEGY, LLC, BECKER & POLIAKOFF, P.A., BALLARD PARTNERS, INC., AND BRUMIDI GROUP LLC (COLLECTIVELY "FIRMS") TO ESTABLISH A PRE -QUALIFIED POOL ("POOL") FOR THE PROVISION OF FEDERAL LOBBYING SERVICES ("SERVICES") ON AN AS -NEEDED BASIS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENTS AND AGENCIES FOR THIS PURPOSE, SUBJECT TO AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE CONTRACTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, WITH THE FIRMS FOR THE SERVICES FOR TERMS OF FIVE (5) YEARS, WITH ONE (1) ADDITIONAL TWO (2) YEAR RENEWAL, ON AN AS -NEEDED BASIS; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVAL, AND COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES AND REGULATIONS, NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") has a need for experienced and qualified firms to provide federal lobbying services ("Services"); and WHEREAS, on May 1, 2024, the Department of Procurement ("Procurement") issued Request for Qualifications No. 1790386 ("RFQ"), under full and open competition, to establish a pool of pre -qualified firms ("Pool") to provide the Services; and WHEREAS, on June 5, 2024, four (4) proposals were received in response to the RFQ, and all four (4) proposals were deemed responsive; and WHEREAS, on October 3, 2024, the Evaluation Committee ("Committee") appointed by the City Manager convened to discuss and evaluate the four (4) responsive proposals, following the guidelines established within the RFQ; and WHEREAS, based on the evaluation, the Committee recommended all four (4) firms: Continental Strategy, LLC, Becker & Poliakoff, P.A., Ballard Partners, Inc., and Brumidi Group LLC (collectively "Firms") for inclusion into the Pool; and WHEREAS, on November 7, 2024, the City Manager concurred with the recommendation of the Committee, and recommends the same; and WHEREAS, Section 18-86(c) of the Code of the City of Miami, Florida, as amended ("City Code") requires all contract awards in excess of $50,000.00 must be approved by the City Commission after reviewing the recommendation by the City Manager; and WHEREAS, the City Commission desires to approve the recommendation of the City Manager and authorize the City Manager to negotiate and execute contracts with the Firms to provide the Services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-86 of the City Code, the recommendation of the City Manager to award contracts under the RFQ to the Firms to provide the Services on an as - needed basis is hereby approved. Section 3. Funds to be allocated from the various sources of funds from the end user departments and agencies, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized1 to negotiate and execute contracts, all in forms acceptable to the City Attorney, with the Firms for the Services for terms of five (5) years, with one (1) additional two (2) year renewal, on an as -needed basis. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, all in forms acceptable to the City Attorney, subject to all allocations, appropriations, prior budgetary approvals, and in compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all applicable laws, rules, and regulations, necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: rge = . Wyy•ng III, C y ttor -y 6/2/2025 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and City Code provisions.