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HomeMy WebLinkAboutCRA-R-25-0026 Backup 2025-05-22Christine King Board Chair James D. McQueen Executive Director SOUTHEAST OVERTOWN / PARK WEST COMMUNITY REDEVELOPMENT AGENCY REQUEST FOR PROPOSALS SEOPW CRA PROPERTY MANAGEMENT SERVICES RFP NO: 2025-01 ISSUE DATE: Wednesday, February 19, 2025 Addendum No. 2 TO: ALL PROSPECTIVE PROPOSERS: The following are changes to the original Request for Proposals published, in this case, updating the Proposal Submission deadline and drop-off location (Main page, Section II, Section C, and Section VI). *NOTE: Any proposals submitted at 1490 NW 3rd Ave, Suite 106, Miami, FL 33136 will be considered, and you do not need to submit another proposal. 1. Main Page ISSUE DATE Wednesday, February 19th, 2025 VOLUNTARY PRE -PROPOSAL MEETING Wednesday, February 26th, 2026, 11:00AM EST QUESTION SUBMITTAL DEADLINE Wednesday, March 5th, 2025, 5:00PM EST PROPOSAL SUBMISSION DEADLINE Wednesday, March 2642th, 2025, 3:OOPM EST SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY 819 NW 2°d Avenue, 3rd Floor I Miami, FL 33136 (305) 679-6800 1 www.seopwcra.com 2. Christine King Board Chair RFP OVERVIEW James D. McQueen Executive Director RFP Issued Wednesday, February 19th, 2025 Pre -Proposal Meeting Date and Location Attendance is VOLUNTARY and recommended but is not mandatory. is Wednesday February 26th, 2025, at 11:00AM EST In person at: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami. FL 33133 Southeast- Oyortown Park Wsst SEOPW CRA 1190 NW Wd Avenue, Suite 106, Miami, FL 33136 Question Submittal Deadline Wednesday; March 5, 2025, at 6:OOPM EST Questions must be submitted in writing via email to: David Chiverton, Administrator_ dch nrerlo n [r mia m igov _co m Proposal Submission Due Date and Location Wednesday, March 26, 2025, at 3:00PM EST Drop -Off or Mail Proposals to: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, FL 33133 feast- Oyor ownlpark West SEOPW CRA AtteritionDavid- Chiverton 1490 NW 3'4 Avenue, Suite 106, Miami; FL 33136 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY 819 NW 2°d Avenue, 3rd Floor I Miami, FL 33136 (305) 679-6800 1 www.seopwcra.com Christine King Board Chair 3. C. Proposal Submission Due Date and Location 4. James D. McQueen Executive Director A complete Proposal for this RFP shall be delivered (by hand or via mail) in accordance with the following: Proposal Submission Due Date: Wednesday, March 266, 2025, by 3:00PM EST. Proposal Submission Location: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami. FL 33133 CRA-Offtse 1490 NW3°1 VI. Southeast Overtown/Park West SEOPW EVALUATION AND SELECTION A. Evaluation and Selection Procedures Sealed proposals may be submitted to the The Office of the City Clerk City of Miami 3500 Pan American Drive Miami. FL 33133 Southeast OyartowniQark { est SEOPW .CRA f1 ern 1 16O NW 24d Avenue, Suite 106, Miami, FL 33136 until 3:OOPM EST on Wednesday. March 261-2"'. 2025. SEOPW CRA Staff will open the END OF ADDENDUM All attachments (if any) are available on the SEOPW CRA website at: www.seopwcra.com. SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY 819 NW 2°d Avenue, 3rd Floor I Miami, FL 33136 (305) 679-6800 1 www.seopwcra.com SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY (SEOPW CRA) REQUEST FOR PROPOSAL (RFP) SEOPW CRA NO. 2025-01 PROPERTY MANAGEMENT SERVICES FOR SEOPW CRA-OWNED RESIDENTIAL PROPERTIES ISSUE DATE Wednesday, February 19th, 2025 VOLUNTARY PRE -PROPOSAL MEETING Wednesday, February 26th, 2025, 11:OOAM EST QUESTION SUBMITTAL DEADLINE Wednesday, March 5th, 2025, 5:OOPM EST PROPOSAL SUBMISSION DEADLINE Wednesday, March 26th, 2025, 3:OOPM EST CONTACT DAVID CHIVERTON, ADMINISTRATOR - OVERTOWN BUSINESS RESOURCE CENTER SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY dchiverton@miamigov.com 786-616-8997 Table of Contents I. INVITATION 3 II. RFP OVERVIEW 4 III. PROPERTY INFORMATION 5 IV. PROPERTY MANAGEMENT SERVICES 7 V. PROPOSER'S MINIMUM QUALIFICATION AND EXPERIENCE REQUIREMENTS AND PROPOSAL SUBMITTAL REQUIREMENTS 9 VI. EVALUATION AND SELECTION 15 VII. GENERAL TERMS AND CONDITIONS 17 VIII. DISCLOSURE AND DISCLAIMERS 20 2 I. INVITATION The Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is seeking proposals from qualified providers specializing in leasing and management of affordable residential rental properties, including single-family homes, multi -family homes, and apartments, to provide property management services for SEOPW CRA-owned affordable residential rental properties ("Property Management Services"), more specifically described in Article III and Article IV of this RFP. Any submitted Proposal must clearly address and contain all items and forms requested. The SEOPW CRA reserves the right to accept any Proposal deemed to be in the best interest of the SEOPW CRA, to waive any minor irregularities, scrivener's errors, omissions, deviations, and/or technicalities in any Proposal(s), or to reject any or all Proposal(s), and to re -advertise for new Proposal(s). Proposers are advised that Proposals submitted with irregularities, omissions, errors, deviations, and/or technicalities that, at the sole discretion of the SEOPW CRA, do not meet the minimum requirements of the RFP, may result in a non -responsive determination. Proposers will not be given the opportunity to cure any irregularity, omission, error, deviation, and/or technicality. It is at the sole discretion of the SEOPW CRA to waive or not waive any irregularity, omission, error, deviation, and/or technicality. The SEOPW CRA is vested by the State of Florida pursuant to its powers under Florida Statutes, Chapter 163, Part III, the Community Redevelopment Act of 1969 as amended, with the authority to request proposals for the redevelopment of any area within its District to effectuate redevelopment pursuant to the goals and objectives of the SEOPW CRA Redevelopment Plan. Proposals will be evaluated based on the procedures and criteria stated within Article VI of this RFP. The SEOPW CRA intends to negotiate an Agreement for Property Management Services upon the award of this RFP to a Proposer that best satisfies the evaluation criteria, and the selection of that Proposer is deemed to serve in the best interest of the SEOPW CRA. Proposers are required to submit one (1) original hard copy of their full Proposal in a hard cover binder, "Request for Proposals SEOPW CRA No. 2025-01, Property Management Services for SEOPW CRA- Owned Residential Properties. All Proposals shall be delivered (mailed or hand -delivered) to the SEOPW CRA at: Southeast Overtown/Park West SEOPW CRA — 1490 NW 3rd Avenue, Suite 106, Miami, FL 33136 Phone: (786) 616-8997 The responsibility for submitting a Proposal at the correct location on or before the stated time and date is solely and strictly that of the Proposer. The SEOPW CRA is not responsible for any delayed, late, misdelivered, or non -delivered Proposal(s), no matter the cause. 3 II. RFP OVERVIEW RFP Issued Wednesday, February 19th, 2025 Pre -Proposal Meeting Date and Location Attendance is VOLUNTARY and recommended but is not mandatory. is Wednesday February 26th, 2025, at 11:00AM EST In person at: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, FL 33133 Question Submittal Deadline Wednesday, March 5, 2025, at 5:OOPM EST Questions must be submitted in writing via email to: David Chiverton, Administrator_ dchivertonm iam iqov.com Proposal Submission Due Date and Location Wednesday, March 26, 2025, at 3:OOPM EST Drop -Off or Mail Proposals to: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, FL 33133 Evaluation Committee TBD SEOPW CRA Board Meeting TBD • The SEOPW CRA reserves the right to advance or delay the above scheduled dates. • Mailed Proposals will be considered timely when received by the SEOPW CRA at the stated Location on or before the stated Due Date. All Proposals will be timestamped by the SEOPW CRA when received. Proposals not received by the SEOPW CRA by the Due Date at the stated Location shall not be reviewed or considered by the SEOPW CRA. BROADCAST All documents related to this RFP, including any addenda, can be obtained from the SEOPW CRA's website www.seopwcra.com. Proposers who obtain solicitation information from sources other than those named above are cautioned that the RFP package may be incomplete and incomplete Proposal submittals may be deemed non -responsive by the SEOPW CRA. The SEOPW CRA is not responsible for errors and omissions occurring in the transmission or downloading of any documents, addenda, plans, or specifications from these websites. CONTACT PERSON Any questions regarding the RFP documents and/or solicitation process must be submitted in writing 4 to David Chiverton, Administrator at dchivertown@miamigov.com. Questions must be received prior to the Question Submittal Deadline. Oral explanations, information, and instructions shall not be considered binding on the SEOPW CRA. All prospective Proposers are encouraged to independently verify the accuracy of any information provided. Neither the SEOPW CRA nor any of its agents or employees shall be responsible for the accuracy of any oral information provided to any Proposer. 5 III. PROPERTY INFORMATION The SEOPW CRA plays an active role in addressing and meeting the affordable housing needs of the current and projected population within the SEOPW CRA District. The SEOPW CRA owns residential rental properties including single-family homes, multi -family homes, and apartments, which are available to individuals, families, and seniors that the SEOPW CRA aims to keep affordable for the long-term. The properties for which the Successful Proposer will be providing Property Management Services, hereinafter known as the Subject Properties, are described below, including any applicable rental restrictions. SUBJECT PROPERTIES: 1. 155 NW 10th Street 2. Town Park Plaza North, 1990 NW 4th Court 3. Twin Homes, 1900 N.W. 2nd Court 4. St. John's Church Buildings a. Office Building, 2 story b. Mixed use, retail/apartments c. Church building 5. Lyric Point 6. Black Police Precinct Museum,480 NW 11th St. 7 and other acquired properties in the future 6 9-unit apartment condominium units 1 duplex 4 units 2 retail units, 2 apartments Retail — Sublease and management Museum IV. PROPERTY MANAGEMENT SERVICES A. Objective The SEOPW CRA intends to enter into a Property Services Management Agreement (Agreement) with a provider specializing in the leasing and management of affordable residential rental properties, including single family homes, multi -family homes, and apartments. The Property Management Services will assist in furthering the goals and objectives of the SEOPW CRA, particularly the SEOPW CRA's goals and objectives that support affordable housing initiatives, as contained in the SEOPW CRA's Redevelopment Plan. Proposers must propose Property Management Services for all the Subject Properties to be considered responsive by the SEOPW CRA. B. Property Services Agreement (Agreement) The Agreement will be negotiated between the Successful Proposer (a Proposer who is awarded an Agreement by the SEOPW CRA Board) and the SEOPW CRA. The specifications, terms, and conditions of the Agreement will be subject to the mutual written agreement of both parties. Subject to SEOPW CRA Board approval, the term of the Agreement between the SEOPW CRA and the Successful Proposer will be for an initial five (5) year period and may be renewed for up to one (1) additional five (5) period thereafter, subject to the mutual written agreement of both parties. Expenses incurred by the SEOPW CRA as the Property Owner during the term of the Agreement, including, but not limited to property insurance, real estate taxes, legal fees, etc., will be paid by the Successful Proposer (Lessee). C. Lessee's/Successful Proposer's Responsibilities The responsibilities of the Lessee include, but are not limited to, the following: To manage and maintain units, advertise units, to lease units, to perform screening of prospective tenants in conformance with SEOPW CRA policies, to prepare leases, to execute new leases, to renew and/or cancel existing leases, to collect rents and deposits, to institute and prosecute actions and recover possession of leased units and rents due and/or to settle, compromise, or reinstate tenancies when in the best interest of the SEOPW CRA, to hire, discharge, and pay all administrators, janitors, and other employees, to make all necessary repairs and replacements in a timely manner, to enter in all agreements for utility services, supplies, and maintenance, to pay all related repair, replacement, maintenance, and utility bills, maintain ongoing contracts for security, monthly pest control, landscaping, elevator (if applicable), and fire inspections, to manage and maintain operating account for expenses and use all funds collected pursuant to the Agreement, to provide quarterly financial and property reports, to pay property taxes and property insurance (the Lessor shall pay as the Property Owner and shall be reimbursed by the Lessee), to have an employee available 24 7 hours a day, seven (7) days a week during the entirety of the term of the Agreement, to establish procedures for tenant complaints and requests, to notify the SEOPW CRA of all paid invoices that are paid on behalf of the SEOPW CRA as the Owner of the Subject Properties. The Lessee's Responsibilities will be more particularly described within the Agreement between the Successful Proposer and the SEOPW CRA. D. Lessor's/Property Owner's/SEOPW CRA's Responsibilities The responsibilities of the Lessor include, but are not limited to the following: To refer prospective tenants who contact the SEOPW CRA to the Lessee, to provide Lessee with copies of all current lease agreements that will be assigned to the Lessee, to provide Lessee with keys and access to units, to provide Lessee with copies of warranties and contracts related to the Subject Properties, to maintain and pay for property insurance on Subject Properties and pay property taxes for the Subject Properties (which shall be reimbursed to the Lessor by the Lessee). The Lessor's Responsibilities will be more particularly described within the Agreement between the Successful Proposer and the SEOPW CRA. E. Assignment of Existing Leases The existing lease agreements between the SEOPW CRA and any current tenants, or between the current property management provider (on behalf of the SEOPW CRA) and any current tenants, shall be assigned to the Lessee/Successful Proposer during the term of the Agreement. THIS SECTION IS INTENTIONALLY BLANK. 8 V. PROPOSER'S MINIMUM QUALIFICATION AND EXPERIENCE REQUIREMENTS AND PROPOSAL SUBMITTAL REQUIREMENTS The following information and documents must be submitted with each Proposal. Failure to provide any of the information or documents, or failure to provide the information in the required format, may be cause for determination that the Proposer is non -responsive, at the sole and absolute discretion of the SEOPW CRA. Proposals deemed non -responsive may be disqualified, rejected, and receive no further consideration at the sole and absolute discretion of the SEOPW CRA. Proposers must submit all documents and forms as required- fully completed and signed. Proposers shall prepare their Proposal utilizing the same format as outlined below in Article V, Section B, Proposal Submission Format. Each Proposal must contain a "Table of Contents" and each item listed within the Table of Contents must be separated by labelled tabbed divider. The Proposer shall submit one (1) original hard copy of the full Proposal containing in a hard cover binder, and one (1) electronic, searchable .pdf file of the full Proposal on a USB drive. Double -sided printing is permitted, provided that the Proposal complies with the format set forth in Article V, Section B, Proposal Submission Format. Do not include additional information not requested in this RFP, unless specified in an Addendum. Proposers are not to submit any information in response to this RFP that has not been specifically requested or which the Proposer considers confidential. Submission of any confidential information will be deemed a waiver of any confidentiality or other such protection, which would otherwise be available to the Proposer, except as specifically permitted under the State of Florida Statutes. The submission of such documentation may adversely affect the evaluation of the Proposal by the Evaluation Committee. This RFP requires the use and submission of specific SEOPW CRA forms. The SEOPW CRA forms shall not be expanded or altered. Failure to utilize the SEOPW CRA's forms will result in the rejection of the Proposal as non- responsive at the sole and absolute discretion of the SEOPW CRA. The SEOPW CRA reserves the right to validate any and all information submitted by a Proposer. At its sole and absolute discretion, the SEOPW CRA may disqualify any Proposer if the SEOPW CRA determines that their Proposal does not sufficiently document qualifications and experience. Further, at its sole and absolute discretion, the SEOPW CRA may request and require that additional information be provided by a Proposer. The Proposal must be manually and duly signed by an authorized agent with an original signature in full. Anyone signing the Proposal as an agent, must submit evidence of signature authority with it. Proposers understand that submitting a Proposal to this RFP does not constitute an agreement between the SEOPW CRA and the Proposer. Proposer has no contract right or expectation by submitting to the SEOPW CRA a response to this RFP. The following describes the information that must be provided to the SEOPW CRA in order for the SEOPW CRA to consider a Proposal. Failure of the non-profit entity to provide any of the information or failure to provide the information in the required format may be cause for the SEOPW CRA to reject the Proposal. The SEOPW CRA retains the right at its sole and absolute discretion to reject any Proposal that does not meet the requirements of this RFP. 9 A. Proposal Requirements 1. Table of Contents: The Table of Contents should follow in sequential order as specified in Article V, Section B, Proposal Submission Format. All pages of the Proposal must be consecutively numbered and correspond to the Table of Contents. 2. Proposer's Information: Proposers shall complete and submit the Proposal Acknowledgment Form provided in Article IX, Required Forms. 3. Narrative: Proposers shall include a general introduction statement, and a brief overview and description of the non-profit entity. In addition, Proposers shall provide a thorough explanation of its qualifications and experience managing similar affordable residential rental properties and why it is the most qualified to provide the required Property Management Services to the SEOPW CRA. 4. Proposal: Proposals shall include a thorough explanation of the Property Management Services that the Proposer will provide to the SEOPW CRA and for the Subject Properties. Proposals shall also include a thorough explanation of how the Proposer intends to provide the Property Management Services and fulfill the Lessee's Responsibilities. Proposers should include all information they believe would be beneficial for the Evaluation Committee to consider when reviewing the Proposer's Proposal. 5. Qualifications of the Proposer: Proposers shall be licensed and authorized to conduct business in the State of Florida for the last five (5) years under its current business name (current business name means the actual official name on file with the State of Florida of the entity submitting the Proposal). Proposers shall provide the necessary documentation to support the above. Additionally, Proposers shall provide the following information within their Proposal: • Description of the Proposer's entity, including the legal organizational structure and copies of appropriate certifications and licenses. • Provide a copy of its City of Miami Business Tax Receipt. 10 • The full name, address, and phone number of the Proposer. Additionally, a complete list of the Proposer's Board of Directors including names, addresses and phone numbers and the name of the Proposer's Executive Director. If the Proposer is affiliated with another entity, please provide a statement representing the nature of the affiliation along with the other entity's name, address, phone number, and a listing of that entity's Board of Directors. • Proposers must make available for inspection at its place of business, a current (audited, if available) financial statement which includes a balance sheet, a three-year statement of past income, and a projected one-year income statement for the current fiscal year for the Proposer (and its parent entity if it is a subsidiary). Tax returns may be substituted for financial statements. Information regarding any legal or administrative actions, past or pending, that might impact the capacity of the Proposer to provide the required Property Management Services must be disclosed. • Proposer must submit a detailed disclosure of any prior or pending bankruptcies and legal and/or administrative actions which occurred during the past ten (10) years with the Proposal including case style, case number, where case was filed, nature of the case, and case disposition status. Note: The Successful Proposer must provide their own work facilities and support staff to provide the required Property Management Services for the term of the Agreement. Note: The Successful Proposer must have sufficient insurance coverage in types and amounts, as required and approved by the SEOPW CRA, to be in force at the time the Agreement takes effect, and the Successful Proposer must maintain the insurance for the term of the Agreement. The SEOPW CRA shall be named as an additional insured on all applicable policies. 6. Experience of the Proposer: Proposers MUST have a minimum of five (5) years of experience as a Property Manager specializing in the leasing and management of affordable residential rental properties, including single-family homes, multi -family homes, and apartments. Proposers shall provide the following information concerning the relevant experience of the Proposer as a Property Manager of affordable residential properties, including experience leasing and managing residential properties for seniors and residential properties with leasing restrictions, and the Proposer's Key Employees who will be directly involved in executing the Property Management Services: • Information on the Proposer's Key Employees, which shall include leasing agents, management personnel, and an onsite resident manager, and what these Key Employees' roles and responsibilities will be as they relate to the Subject Properties. If Key Employees have not been selected, Proposers must describe its method of selection and general approach to the hiring and development of the Key Employees as it relates to the Subject Properties. • Information on any Sub -Consultants that the Proposer has or will have a contract with, other than the employees of the Proposer, who assist in the performance of the Property Management Services required under this RFP. 11 • Proposers shall provide a minimum of three (3) examples of existing affordable residential rental properties under their ownership and/or management, similar in size, scope, and complexity as the Subject Properties described in this RFP. Submitted examples shall include the name and address of the property, years under the Proposer's ownership or management, a brief description of the property, including number of units, number of residents, and any rental restrictions, and a brief description of the services provided by the Proposer. • Proposers shall provide a minimum of three (3) references. Submitted references shall include the reference's name, address, phone number, any comments from the reference, and the reference's signature and date signed. The SEOPW CRA reserves the ability to contact submitted references. 7. Financial Information: Proposers shall provide a preliminary budget and project pro forma for the proposed Property Management Services. The Proposer must provide a copy of its most recent financial statements, which shall include a current (audited, if available) financial statement, a balance sheet, and a projected one- year income statement for the current fiscal year for of the Proposer and their partner(s), if applicable. The SEOPW CRA reserves the right to conduct its own research, investigation, background checks, and credit checks on the proposing entity, and its officers, agents, and representatives. B. Proposal Submission Format Proposers shall prepare and submit their Proposals in the format below. Failure to comply with this format may result in the Proposal being deemed non -responsive. All original hardcopy Proposal submissions shall be bound in a hard cover binder and tabbed, and all electronic Proposal submissions need to be in bookmarked and searchable .pdf file format on a USB drive. To ensure that all Proposals can be evaluated on an equitable basis, this RFP requires each Proposer to provide the required information in a prescribed format and organization. Required Proposal Submission Format: o Table of Contents o Proposer's Information • Proposal Acknowledgement Form o Narrative o Proposal o Qualifications of the Proposer • All information requested as listed in Article V, Section A of this RFP. o Experience of the Proposer • All information requested as listed in Article V, Section A of this RFP. • Property Reference Forms (minimum of three (3)) • Proposer Reference Form (minimum of three (3)) o Financial Information • Preliminary Budget and Project Pro Forma • Requested Financial Information 12 o RFP Required Forms ■ Conflict of Interest Disclosure Form ■ Scrutinized Companies Certification Pursuant to Florida Statutes § 287.135 ■ Notification of Public Entity Crimes Law ■ Notification of Public Records Law ■ Drug -Free Workplace ■ Non -Collusion Affidavit C. Proposal Submission Due Date and Location A complete Proposal for this RFP shall be delivered (by hand or via mail) in accordance with the following: Proposal Submission Due Date: Wednesday, March 26, 2025, by 3:OOPM EST. Proposal Submission Location: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, FL 33133 Proposals must be submitted in a sealed package and clearly marked on the outside with: RFP SEOPW CRA NO. 2025-01 PROPERTY MANAGEMENT SERVICES FOR SEOPW CRA-OWNED RESIDENTIAL PROPERTIES Proposals received at any other location than the aforementioned, or after the Proposal Submission Due Date, shall be deemed non -responsive, and shall not be considered. The responsibility for submitting a Proposal at the correct location before the stated Due Date is solely and strictly that of the Proposer. The SEOPW CRA is not responsible for any delayed, late, misdelivered, or non -delivered Proposal(s), no matter the cause. Proposals not received by the SEOPW CRA by the Due Date at the stated Location shall not be reviewed or considered by the SEOPW CRA and will be returned to the Proposer unopened. D. Additional Submittal Guidelines It is the policy of the SEOPW CRA that as a condition of award of an Agreement, the Successful Proposer and all sub-consultants/sub-contractors obtain a City of Southeast Overtown Park West Business Tax Receipt. It is the sole responsibility of Proposers to supply copies of all required Business Tax Receipts. 13 E. Changes/Modifications/Alterations to Submitted Proposals A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal or withdraw a Proposal at any time prior to the Proposal Submission Due Date. All modifications or withdrawals shall be made in writing to David Chiverton, Administrator, via email at dchiverton@miamigov.com. OralNerbal modifications are prohibited, and they will be disregarded. Written modifications will not be accepted after the Proposal Submission Due Date. The SEOPW CRA will only consider the latest version of the Proposal. THIS SECTION IS INTENTIONALLY BLANK. 14 VI. EVALUATION AND SELECTION A. Evaluation and Selection Procedures Sealed proposals may be submitted to the The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, FL 33133 until 3:OOPM EST on Wednesday. March 26th. 2025. SEOPW CRA Staff will open the Proposals immediately after that time and review them for responsiveness and compliance with submission requirements, including verification that each Proposal includes all information, documentation, and forms required. SEOPW CRA Staff is responsible for the review of all Proposals for responsiveness before distributing them to the Evaluation Committee. However, responsiveness determinations may be made at any time prior to contract reward. Proposers are advised that Proposals submitted with irregularities, omissions, errors, deviations, and/or technicalities that, at the sole discretion of the SEOPW CRA, do not meet the minimum requirements of the RFP, may result in a non -responsive determination. Proposers will not be given the opportunity to cure any irregularity, omission, error, deviation, and/or technicality. It is at the sole discretion of the SEOPW CRA to waive or not waive any irregularity, omission, error, deviation, and/or technicality. At any time during the evaluation process, the SEOPW CRA may conduct any investigations, inquiries, or any other action it deems necessary to fairly review a Proposal. The SEOPW CRA will establish an Evaluation Committee to review and score all responsive Proposals in accordance with the requirements of this RFP and criteria listed below. The Evaluation Committee will determine whether a Proposer is responsible, has the capacity to fully perform the Property Management Services as stated in this RFP, and has the integrity and reliability that will ensure good faith performance. SEOPW CRA Staff will calculate the total score for each responsive Proposal reviewed and scored by the Evaluation Committee. The Evaluation Committee may shortlist Proposers deemed the most highly qualified to perform the required Property Management Services and ask those Proposers to hold brief oral presentations at a later date. After oral presentations with the shortlisted Proposers, the Evaluation Committee will re- evaluate and re -score the Proposals, in conjunction with the oral presentations. SEOPW CRA Staff will calculate the final score for each shortlisted Proposer and finalize the composite scores. Please note that the Evaluation Committee does not need to request oral presentations. For this reason, each Proposer should ensure that its Proposal contains all the information and documentation requested in this RFP. The final scores will be forwarded to the SEOPW CRA Executive Director. If the SEOPW CRA Executive Director determines that there are any scoring irregularities, errors, deviations, technicalities, or any issue that may result in unfair scoring of the proposals, the SEOPW CRA Executive Director, in her sole and absolute direction, may request that the Evaluation Committee reconvene and rescore the Proposals. After which, the SEOPW CRA Executive Director will place the RFP onto a SEOPW CRA Board meeting agenda and the SEOPW CRA Board will have the following options: 15 a) Accept the Evaluation Committee's scores and the SEOPW CRA Board may elect to award one (1) Agreement to one (1) Proposer that covers Property Management Services for all the Subject Properties; or 16 b) Reject the Evaluation Committee's scores and select the Proposer that the SEOPW CRA Board believes will serve in the SEOPW CRA's best interests; or c) Cancel the RFP at any time, and/or reject all submitted Proposals, and/or direct SEOPW CRA Staff to re- issue the RFP. The SEOPW CRA reserves the right to negotiate such terms and conditions with the Successful Proposer as it is determined to be in the SEOPW CRA's best interest, which is determined at the SEOPW CRA's sole and absolute discretion. In the event a contract is not negotiated to the SEOPW CRA's satisfaction, the SEOPW CRA may abandon such negotiations, and at its sole and absolute discretion, may commence negotiations with the next ranked Proposer. However, the SEOPW CRA is under no obligation to enter or continue contract negotiations with any Proposer. All Proposers should be familiar with the requirements of Florida Statutes Chapter 163.380 to which this solicitation is subject. Any and all decisions by the SEOPW CRA to modify the schedule described herein, to request additional information from Proposers, to reject insufficient or unclear Proposals, to formulate an objective point system for review, to form the Evaluation Committee, to calculate the scores of the proposals, to negotiate an agreement, to abandon negotiations, to approve an agreement, etc., shall be at the SEOPW CRA's sole and absolute discretion. The SEOPW CRA reserves its right to cancel this RFP at any time, and/or reject all submitted Proposals, and/or re -issue the RFP. Submittal of a Proposal to this solicitation on the part of any and all Proposers constitutes acceptance of this policy. B. Evaluation Criteria Proposals have the possibility to receive a total maximum of 100 points. Proposals will be reviewed and scored by the Evaluation Committee according to the following requirements and respective weight: REQUIREMENTS POINTS Qualifications the Proposer (including References) 25 Points Experience of the Proposer (including References) 35 Points Proposer's Narrative 15 Points Proposer's Proposal 25 Points 100 Total Points 17 VII. GENERAL TERMS AND CONDITIONS A. Inspection of Site Any interested party may arrange, by appointment, to visit the Subject Properties that will require the Property Management Services that are the subject of this RFP. Please contact David Chiverton, Administrator, at (786) 616-8997 or via email: dchiverton@miamigov.com to schedule an appointment. Potential Proposers should carefully examine the Subject Properties before submission of a Proposal and make all necessary investigations to inform themselves thoroughly as to all difficulties involved in the completion of all services required pursuant to the mandates and requirements of this RFP. No plea of ignorance of conditions or difficulties that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the Property Management Services pursuant to the Proposal as a result of failure to make the necessary examinations and investigations, will be accepted as an excuse for a failure or omission on the part of the Successful Proposer to fulfill, in every detail, all of the requirements, as defined in the subsequent Agreement, nor will they be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. B. Cone of Silence/No Lobbying As to any matter relating to this RFP, any Proposer, team member, or anyone representing a Proposer is advised that they are prohibited from contacting or lobbying the SEOPW CRA Chair, any SEOPW CRA Commissioner, SEOPW CRA Staff, or any other person working on behalf of the SEOPW CRA on any matter related to or involved with this RFP. For purposes of clarification, a Proposer's representatives shall include, but not be limited to, the Proposer's employees, partners, attorneys, officers, directors, consultants, lobbyists, or any actual or potential subcontractor or consultant of the Proposer and the Proposer's team. There will be an opportunity for inquiries to be made of SEOPW CRA Staff during the scheduled Voluntary Pre -Proposal Meeting. All inquiries must be in writing and directed to the Administrator, David Chiverton at (dchiverton@miamigov.com). Any violation of this condition may result in rejection and/or disqualification of the Proposer. This "Cone of Silence/No Lobbying" is in effect from the date of issuance of this RFP and shall terminate at the time the SEOPW CRA Board selects a Proposer and awards an Agreement, rejects all Proposals, or otherwise acts which ends the solicitation process. C. Questions Questions and inquiries concerning this RFP and the specifications contained herein shall be submitted in writing via email to David Chiverton, Administrator, at dchivertongmiamigov.com no later than Monday, March 1 , 2025, 5:00 PM EST. Late or misdelivered questions may not receive a response in a subsequent addendum. Any discrepancies, errors, or ambiguities in the RFP or addendum (if any) should also be reported in writing. If applicable, the SEOPW CRA will issue a written addendum to the RFP clarifying such conflicts or ambiguities. It is agreed that any such alleged discrepancies, errors, or omissions will not be construed against the drafting party. 18 SEOPW CRA Staff will issue responses to timely received questions and any other clarifications the SEOPW CRA deems necessary via written addendum prior to the Proposal Submission Due Date. Proposers should not rely on any representations, statements, or explanations other than those made in this RFP and in any written addendum to this RFP. Oral explanations, information and instructions shall not be considered binding on the SEOPW CRA. Neither the SEOPW CRA nor any of its agents or employees shall be responsible for the accuracy of any oral information provided to any Proposer. Where there appears to be conflict between the RFP and any addendum issued, the last addendum issued shall prevail. Any issued addendum will only be made available on the SEOPW CRA webpage, www.seopwcra.com. It is the Proposer's sole responsibility to ensure its review and receipt of all addendum(s). D. Agreement Terms and Conditions Proposers should note that certain provisions contained within a potential Agreement with the SEOPW CRA are non-negotiable. These include, without limitation, applicability, and compliance with applicable laws (e.g., Federal Statutes, State Statutes, County and City Codes), venue, hold harmless, duty to defend, indemnity and insurance, and cancellation for convenience or due to lack of funding by the SEOPW CRA. E. Award of Agreement An Agreement may be awarded to the Successful Proposer for the Project by the SEOPW CRA Board. The SEOPW CRA reserves the right to execute or not execute, as applicable, an Agreement with the Successful Proposer, when it is determined to be in the SEOPW CRA's best interest. The SEOPW CRA does not represent that any award will be made. The award and execution of an Agreement shall comply with the SEOPW CRA's Purchasing Policies, and the terms and specifications stated herein. F. Unauthorized Work The Successful Proposer shall not begin work until the SEOPW CRA issues a written Notice to Proceed ("NTP"). Such NTP shall constitute the SEOPW CRA's authorization to begin work. Any unauthorized work performed by the Successful Proposer, prior to receiving the NTP, or during the term of the Agreement, shall be deemed non-compensable by the SEOPW CRA. The Successful Proposer shall not have any recourse against the SEOPW CRA for prematurely performing any unauthorized work. G. Su b-Contractor(s)/Sub-Consultant(s) For purposes of this RFP, the terms "Sub -Consultant" and "Sub -Contractor" are used interchangeably. A Sub -Consultant or Sub -Contractor is any individual, firm, entity, or organization, other than the employees of the Proposer, who has or will have a contract with the Proposer to assist in the performance of the Property Management Services required under this RFP. A Sub - Consultant shall be paid directly by the Proposer and shall not be paid directly by the SEOPW CRA. The Proposer must clearly identify in its Proposal the Sub -Consultants to be utilized to perform the Property Management Services. The SEOPW CRA retains the right to accept or reject any Sub 19 Consultant proposed in accordance with Article V, "Proposer's Minimum Qualification and Experience Requirements and Proposal Submittal Requirements," or proposed prior to execution of the Agreement. All liabilities regarding the use of a Sub -Consultant shall be borne solely by the 20 Successful Proposer, and insurance for each Sub -Consultant must be approved by the SEOPW CRA and maintained in good standing throughout the duration of the Agreement. Neither the Successful Proposer nor any of its Sub -Consultants are considered employees, partners, affiliates, or agents of the SEOPW CRA. Failure to list all Sub -Consultants and provide the required information may disqualify any unidentified Sub -Consultants from performing work under this RFP. Proposers shall include in their Proposal the requested Sub -Consultant information. H. Insurance The SEOPW CRA reserves the right to ensure and require that the insurance coverages provided by the Successful Proposer are proper and that the insurers are licensed or otherwise qualified to do business in the State of Florida. If at any time during the term of the Agreement, the SEOPW CRA should determine that it is in its best interests to insist on an alternative insurance provider, it may do so, and the Successful Proposer agrees to comply with the SEOPW CRA's decision. The SEOPW CRA also reserves the right to review, modify, or amend any required coverages, limits, and endorsements during the life of a contract and any extensions thereof. The SEOPW CRA further reserves the right, but not the obligation, to review and reject any insurer providing coverage on the firms' behalf because of the insurer's poor financial condition or due to the insurer's failure to operate legally in the State of Florida. I. Protest A recommendation for award or rejection of award may be protested by a Proposer through filing a type -written protest with the SEOPW CRA office. The Proposer shall file its type -written protest with the SEOPW CRA, Monday through Friday, between the hours of 8:00 AM EST and 5:00 PM EST, excluding legal holidays. Protests shall contain the name, address, and phone number of the petitioner, name of the petitioner's representative (if any), and the title and number of the solicitation. Additionally, the protest shall be signed by an authorized agent of the Proposer and notarized. The protest shall specifically describe the subject matter, facts giving rise to the protest, and the action requested from the SEOPW CRA. The protest shall be limited to 15 type -written pages. The written protest must be received within three (3) business days from the time of initial posting of the intended award. Notice of Intent to Award shall be posted on the SEOPW CRA's website, www.seopwcra.com. Failure to file a timely formal written protest within the period specified shall constitute a waiver by the Proposer of all rights of protest. The letter of protest shall be accompanied by a non-refundable protest application fee of five thousand dollars ($5,000). The protest application fee must be a cashier's check, a certified check, or an attorney's trust account check made payable to the City of Miami Southeast Overtown/Park West Community Redevelopment Agency. Failure to provide the required protest application fee shall deem the protest as incomplete and invalid. THIS SECTION IS INTENTIONALLY BLANK. 21 VIII. DISCLOSURE AND DISCLAIMERS This RFP is being issued by the SEOPW CRA. As more fully set forth in this RFP, any action taken by the SEOPW CRA in response to Proposals made pursuant to this RFP, or in making any award or failure or refusal to make any award pursuant to such Proposals, or in any cancellation of award, or in any withdrawal or cancellation of this RFP, either before or after issuance of an award, shall be without any liability or obligation on the part of the SEOPW CRA. In its sole and absolute discretion, the SEOPW CRA may withdraw this RFP either before or after receiving Proposals, may accept or reject Proposals, and may accept Proposals which deviate from this RFP. In its sole discretion, the SEOPW CRA may determine the qualifications and acceptability of any Proposer submitting Proposals in response to this RFP. Following submission of a Proposal, the Proposer agrees to promptly deliver such further details, information and assurances including, but not limited to, financial and disclosure data, relating to the Proposal and/or the Proposer, including the Proposer's affiliates, officers, directors, shareholders, partners and employees, as requested by the SEOPW CRA. The information contained herein is provided solely for the convenience of Proposers. It is the responsibility of a Proposer to assure itself that the information contained herein is accurate and complete. Neither the SEOPW CRA, nor its representatives, provide any assurances as to the accuracy of any information in this RFP. Any reliance on the contents of this RFP, or on any communications with SEOPW CRA representatives shall be at each Proposer's own risk. Proposers should rely exclusively on their own investigations, interpretations and analyses in connection with this matter. This RFP is being provided by the SEOPW CRA without any warranty or representations, express or implied, as to its content, accuracy or completeness, and no Proposer or other party shall have recourse to the SEOPW CRA if any information herein contained shall be inaccurate or incomplete. No warranty or representation is made by the SEOPW CRA that any proposal conforming to these requirements will be selected for consideration, negotiation or approval. The SEOPW CRA shall have no obligation or liability with respect to this RFP, or the evaluation and selection, and award processes contemplated hereunder. The SEOPW CRA does not warrant or represent that any award or recommendation will be made as a result of the issuance of this RFP. All costs incurred by a Proposer in preparing and responding to this RFP are the sole responsibility of the Proposer. Any recipient of this RFP who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer and agrees to be bound by the terms hereof. Any Proposal submitted pursuant to this RFP is at the sole risk and responsibility of the Proposer by submitting such a Proposal. This RFP is made subject to correction of errors, omissions, or withdrawal without notice. Information contained in the RFP is for guidance only and each recipient hereof is cautioned and advised to independently verify all of such information. In the event of any differences between this Disclosure and Disclaimers and the balance of the RFP, the provisions of this Disclosure and Disclaimers shall govern. The SEOPW CRA reserves the right to select the Proposal which, in the opinion and sole discretion of the SEOPW CRA, will be in the best interest and/or most advantageous to the SEOPW CRA. The SEOPW CRA reserves the right to waive any irregularities and technicalities and may, at its discretion, request re -submittal of Proposals. All expenses in preparing the Proposal and any re -submittals shall be borne by the Proposer. The SEOPW CRA and the Proposer will be bound only if and when a Proposal, as it may be modified, 22 is approved and accepted by the SEOPW CRA, and the applicable agreements pertaining thereto are approved, 23 executed and delivered by the Successful Proposer to the SEOPW CRA, and then only pursuant to the terms of the agreements executed by the Proposer and the SEOPW CRA. All or any responses to this RFP may be accepted or rejected by the SEOPW CRA for any reason, or for no reason, without any resultant liability to the SEOPW CRA. The SEOPW CRA is governed by the Sunshine Law and the Public Records Law of the State of Florida and all Proposals and supporting data shall be subject to disclosure as required by such laws. All Proposals shall be submitted in sealed form and shall remain confidential to the extent permitted by the Public Record Law until the date and time selected for opening responses. THIS SECTION IS INTENTIONALLY BLANK. 24 IX. REQUIRED FORMS The forms listed below must be completed by an official having legal authorization to contractually bind the Proposer and must be submitted with the Proposal. Each signature represents a binding commitment upon the Proposer to provide the goods and/or services stated within this RFP and the Proposer's Proposal to the SEOPW CRA if the Proposer is awarded an Agreement and an Agreement is successfully negotiated and executed. Proposal Acknowledgement Form Conflict of Interest Disclosure Form Scrutinized Companies Certification Pursuant to Florida Statutes § 287.135 Notification of Public Entity Crimes Law Notification of Public Records Law Drug -Free Workplace Non -Collusion Affidavit Property Reference Form Proposer Reference Form 25 PROPOSAL ACKNOWLEDGEMENT FORM The Proposer hereby acknowledges and affirms to the contents of this RFP, its response thereto, including without limitation, all addenda have been read, understood, and agreed to by assigning and completing the spaces provided below: A. RFP Addendum Acknowledgment Addendum No. 1, Dated Addendum No. 2, Dated Addendum No. 3, Dated Addendum No. 4, Dated Addendum No. 5, Dated B. The undersigned certifies that they are authorized to sign for the Proposer. C. The undersigned certifies that any and all information contained in response to this RFP is true and correct. D. THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL, FOR NOT LESS THAN 90 DAYS, AND THE PROPOSER'S UNEQUIVOCAL OFFER TO BE BOUND BY THE TERMS AND CONDITIONS SET FORTH IN THIS SOLICITATION. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED, BY AN AUTHORIZED AGENT, SHALL RENDER THE PROPOSAL NON -RESPONSIVE. THE SEOPW CRA MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS PROPOSAL. RFP SEOPW CRA NO. 2025-01: PROPERTY MANAGEMENT SERVICES FOR SEOPW CRA-OWNED RESIDENTIAL PROPERTIES Proposer's Name: Federal Employer Identification Number: Principal Business Address: Mailing Address: Telephone Number(s): Fax Number(s): Email Address: Authorized Agent Name and Title: Signature of Authorized Agent Date: 26 CONFLICT OF INTEREST DISCLOSURE FORM The award of this contract is subject to the provisions of Chapter 112, Florida Statutes. All Proposers must disclose within their Proposals: the name of any officer, director, or agent who is also an employee of Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA"). Furthermore, all Proposers must disclose the name of any SEOPW CRA employee who owns, directly, or indirectly, an interest of more than five percent (5%) in the Proposer's entity or any of its branches. The purpose of this disclosure form is to give the SEOPW CRA the information needed to identify potential conflicts of interest for evaluation team members and other key personnel involved in the award of this contract. The term "conflict of interest" refers to situations in which financial or other personal considerations may adversely affect, or have the appearance of adversely affecting, an employee's professional judgment in exercising any SEOPW CRA duty or responsibility in administration, management, instruction, research, or other professional activities. Please check one of the following statements and attach additional documentation if necessary: To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other Cities, Counties, contracts, or property interest for this Proposal. The undersigned entity, by attachment to this form, submits information which may be a potential conflict of interest due to other Cities, Counties, contracts, or property interest for this Proposal. Acknowledged by: Proposer Name Authorized Agent Signature Authorized Agent Name and Title (Print or Type) Date 27 SCRUTINIZED COMPANIES CERTIFICATION PURSUANT TO FLORIDA STATUTES § 287.135 , on behalf of Print Name and Title Proposer Name certify that does not: Proposer Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel List; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Syria. Submitting a false certification shall be deemed a material breach of contract. The Southeast Overtown/ Park West Community Redevelopment Agency ("SEOPW CRA") shall provide notice, in writing, to the Proposer of the SEOPW CRA's determination concerning the false certification. The Proposer shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Proposer does not demonstrate that the SEOPW CRA's determination of false certification was made in error, then the SEOPW CRA's shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statutes § 287.135. Section 287.135, Florida Statutes, prohibits the SEOPW CRA's from: 1) Contracting with companies for goods or services in any amount if at the time of bidding on, submitting a proposal for, or entering or renewing a contract if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S. or is engaged in a boycott of Israel; and 2) Contracting with companies, for goods or services over $1,000,000.00 that are on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or are engaged in business operations in Syria. 28 As the person authorized to sign on behalf of the Proposer, I hereby certify that the company/entity identified above in the section entitled "Proposer Name" does not participate in any boycott of Israel, is not listed on the Scrutinized Companies that Boycott Israel List, is not listed on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, and is not engaged in business operations in Syria. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the SEOPW CRA for goods or services may be terminated at the option of the SEOPW CRA if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies with Activities in Sudan list or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. PROPOSER NAME AUTHORIZED AGENT SIGNATURE AUTHORIZED AGENT NAME (PRINT OR TYPE) TITLE Must be executed and returned with the submitted Proposal to be considered. 29 NOTIFICATION OF PUBLIC ENTITY CRIMES LAW Pursuant to Section 287.133, Florida Statutes, you are hereby notified that a person or affiliate who has been placed on the convicted contractors list following a conviction for a public entity crime may not submit a Bid/Proposal on a contract to provide any goods or services to a public entity, may not submit a Bid/Proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids/Proposals on leases or real property to a public entity, may not be awarded or perform work as a contractor, supplier, sub -vendor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 [F.S.] for Category Two [$35,000.00] for a period of thirty-six (36) months from the date of being placed on the convicted contractors list. Acknowledged by: Proposer/Firm Name Authorized Agent Signature Authorized Agent Name and Title (Print or Type) Date 30 PUBLIC RECORDS LAW Notification of Public Records Law Pertaining to Public Contracts and Requests for Contractor Records Pursuant to Chapter 119, Florida Statutes Pursuant to Chapter 119, Florida Statutes, Contractor shall comply with the public records law by keeping and maintaining public records required by the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") to perform the service. Upon request from the SEOPW CRA custodian of public records, contract shall provide the SEOPW CRA with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract If the Contractor does not transfer the records to the SEOPW CRA. Contractor upon completion of the contract, shall transfer, at no cost, to the SEOPW CRA all public records in possession of the Contractor or keep and maintain public records required by the SEOPW CRA to perform the service. If the Contractor transfers all public records to the SEOPW CRA upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the SEOPW CRA, upon request from the SEOPW CRA custodian of public records, in a format that is compatible with the information technology systems of the SEOPW CRA. IF THE AWARDED PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE AWARDED PROPOSER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, KIM PHAN, ESQ., AT THE SOUTHEAST OVERTOWN PARK WEST COMMUNITY REDEVELOPMENT AGENCY, 20 N. SWINTON AVE., SOUTHEAST OVERTOWN PARK WEST FLORIDA AND MAY BE CONTACTED BY PHONE AT (786) 616-8997 OR VIA EMAIL AT dch ivertongm iam igov.com Acknowledged by: Proposer/Firm Name Authorized Agent Signature Authorized Agent Name and Title (Print or Type) Date 31 DRUG -FREE WORKPLACE is a drug -free workplace and has (Proposer/Firm Name) a substance abuse policy in accordance with and pursuant to Section 440.102, Florida Statutes. Acknowledged by: Proposer/Firm Name Authorized Agent Signature Authorized Agent Name and Title (Print or Type) Date 32 NON -COLLUSION AFFIDAVIT STATE OF COUNTY OF Before me, the undersigned authority, personally appeared , who, after being by me first duly sworn, deposes and says of his/her personal knowledge that: a. He / She is of the Proposer that has submitted a Proposal to perform work for the following: RFP No.: Title: b. He / She is fully informed respecting the preparation and contents of the attached Request for Proposals, and of all pertinent circumstances respecting such Solicitation. Such Proposal is genuine and is not a collusive or sham Proposal. c. Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Solicitation and contract for which the attached Proposal has been submitted or to refrain from proposing in connection with such Solicitation and contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm, or person to fix the price or prices in the attached Proposal or any other Proposer, or to fix any overhead, profit, or cost element of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the Southeast Overtown Park West Community Redevelopment Agency or any person interested in the proposed contract. d. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Authorized Agent Signature Subscribed and sworn to (or affirmed) before me this day of 20_, by who is personally known to me or who has produced as identification. SEAL Notary Signature Notary Name: Notary Public (State): My Commission No: Expires on: 33 PROPERTY REFERENCE FORM INSTRUCTIONS Proposers shall provide a minimum of three (3) examples of existing affordable residential rental properties under their ownership and/or management, similar in size, scope, and complexity as the Subject Properties described in this RFP. Submitted examples shall include the name and address of the property, years under the Proposer's ownership or management, a brief description of the property, including number of units, number of residents, and any rental restrictions, and a brief description of the services provided by the Proposer. The reference provided below should be for one (1) property reference. FAILURE TO COMPLETE AND SUBMIT THIS FORM MAY RESULT IN THE PROPOSAL BEING REJECTED AS NON -RESPONSIVE. Name of Property: Property Address: Property Owner/ Contact Information: Years Under Proposer's Ownership or Management: Brief Description of the Property: Brief Description of the Property Management Services Provided by Proposer: Compensation Received: Proposer's Certification of Information By signing below, I certify that all information stated above is true and correct to the best of my knowledge. Authorized Agent Signature: Authorized Agent Name and Title: Date: 34 PROPOSER REFERENCE FORM INSTRUCTIONS Proposers shall provide a minimum of three (3) references. Submitted references shall include the reference's name, address, phone number, any comments from the reference, and the reference's signature and date signed. The SEOPW CRA reserves the ability to contact submitted references. The reference provided below should be for one (1) reference and shall be completed by the reference, not the Proposer. FAILURE TO COMPLETE AND SUBMIT THIS FORM MAY RESULT IN THE PROPOSAL BEING REJECTED AS NON -RESPONSIVE. Reference Name Reference Address: Reference Organization/Company: Reference Title: Reference Phone Number: Reference Email: Comments Reference Certification of Information By signing below, I certify that all information stated above is true and correct to the best of my knowledge. Signature: Name and Title: Date: 35