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HomeMy WebLinkAboutSEOPW CRA 2025-05-22 Agenda PacketCity of Miami 819 NW 2nd Ave 3rd Floor Miami, FL 33136 www.seopwcra.com Meeting Agenda Thursday, May 22, 2025 10:00 AM City Hall 3500 Pan American Drive Miami, FL 33133 SEOPW Community Redevelopment Agency Christine King, Chair, District Five Miguel Angel Gabela, Board Member, District One Damian Pardo, Board Member, District Two Joe Carollo, Board Member, District Three Vacant Position, Board Member, District Four X k k******WW W:Y:Y****iiiiiii SEOPW CRA OFFICE ADDRESS: 819 NW 2ND AVENUE, 3RD FLOOR MIAMI, FL 33136 Phone: (305) 679-6800 www.seopwcra.com Southeast Overtown/Park West CRA Meeting Agenda May 22, 2025 CALL TO ORDER CRA PUBLIC COMMENTS MINUTES APPROVAL 1. Thursday, April 10, 2025 2. Thursday, April 24, 2025 CRA RESOLUTION 1. CRA RESOLUTION 17656 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), WITH ATTACHMENT(S), SELECTING WLS, L.C., D/B/A/ NAI MIAMI-FORT LAUDERDALE, A FLORIDA LIMITED LIABILITY COMPANY, AS THE SOLE PROPOSER IN RESPONSE TO REQUEST FOR PROPOSALS ("RFP") 25-01, TO SERVE AS A PROPERTY MANAGER OF THOSE CERTAIN PROPERTIES OWNED BY THE SEOPW CRA, FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT"), IN SUBSTANTIALLY THE FORM ATTACHED, WITH THE SOLE PROPOSER, FOR WHICH TERMS MAY BE AMENDED BY THE EXECUTIVE DIRECTOR, ALL IN FORMS ACCEPTABLE TO COUNSEL; PROVIDING FOR THE INCORPORATION OF RECITALS AND AN EFFECTIVE DATE. File # 17656 - Exhibit A File # 17656 - Backup City ofMianzi Page 2 Printed on 5/15/2025 Southeast Overtown/Park West CRA Meeting Agenda May 22, 2025 2. CRA RESOLUTION 17654 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED SEVENTY-FIVE THOUSAND DOLLARS AND ZERO CENTS ($75,000.00) ("FUNDS"), TO THE LIBERTY CITY COMMUNITY REVITALIZATION TRUST, A LIMITED AGENCY AND INSTRUMENTALITY OF THE CITY OF MIAMI ("CITY"), CREATED PURSUANT TO CITY ORDINANCE NO. 12859 IN 2006 ("LIBERTY CITY TRUST"), TO UNDERWRITE COSTS ASSOCIATED WITH THE 2025 YOUTH EMPLOYMENT PROGRAM ("PROGRAM"), WHICH PROVIDES EMPLOYABILITY AND FINANCIAL MANAGEMENT SKILLS TO LOW- INCOME AND AT -RISK YOUTH PURPOSE"); AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION, SUBJECT TO THE AVAILABILITY OF FUNDING, FROM ACCOUNT NO. 10051.920101.883000.0000.00000 — "OTHER GRANTS AND AIDS / NON-TIF REVENUE FUND"; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN AGREEMENT, INCLUDING ANY AND ALL DOCUMENTS NECESSARY, ALL IN FORMS ACCEPTABLE TO COUNSEL; PROVIDING FOR THE INCORPORATION OF THE RECITALS AND AN EFFECTIVE DATE. File # 17654 - Backup City ofMianzi Page 3 Printed on 5/15/2025 Southeast Overtown/Park West CRA Meeting Agenda May 22, 2025 3. CRA RESOLUTION 17655 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), WITH ATTACHMENT(S), ALLOCATING ADDITIONAL FUNDING, IN AN AMOUNT NOT TO EXCEED TWO MILLION SEVEN HUNDRED THOUSAND DOLLARS AND ZERO CENTS ($2,700,000.00) ("FUNDS"), FOR A TOTAL PROGRAM COST OF FOUR MILLION DOLLARS AND ZERO CENTS ($4,000,000.00) FOR THE CONTINUATION OF THE SEOPW CRA FA9ADE BEAUTIFICATION AND WORK TRAINING PROGRAM ("PROGRAM"), FOR THE PURPOSE OF COMPLETING THE FAQADE ENHANCEMENT OF EIGHTY-FIVE (85) TOWNHOMES BETWEEN N.W. 5TH AVENUE TO N.W. 7TH AVE, AND FROM N.W. 10TH STREET TO N.W. 11TH STREET ("CULMER TOWNHOMES") AND THE COMMERCIAL CORRIDOR TARGET ZONE OF N.W. 3RD AVE MIAMI, FLORIDA 33136, UTILIZING THE APPRENTICESHIP LABOR PROVIDED BY GRADUATES OF THE CONSTRUCTION TRADES CERTIFICATE PROGRAM FROM THE FLORIDA INTERNATIONAL UNIVERSITY'S MOSS SCHOOL OF CONSTRUCTION MANAGEMENT, A FLORIDA PUBLIC RESEARCH INSTITUTION ("FIU") ("PURPOSE"); AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION, SUBJECT TO THE AVAILABILITY OF FUNDING, FROM ACCOUNT NO. 10050.920101.883000.0000.00000 — "OTHER GRANTS AND AIDS"; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN AGREEMENT, INCLUDING ANY AND ALL DOCUMENTS NECESSARY, ALL IN FORMS ACCEPTABLE TO COUNSEL, FOR THE PURPOSE STATED HEREIN; PROVIDING FOR THE INCORPORATION OF RECITALS AND AN EFFECTIVE DATE. File # 17655 - Backup ADJOURNMENT City ofMianzi Page 4 Printed on 5/15/2025 4.1 SEOPW Board of Commissioners Meeting May 22, 2025 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY INTER -OFFICE MEMORANDUM To: Board Chair Christine King Date: May 15, 2025 and Members of the CRA Board File: 17656 From: James McQueen Executive Director Subject: Resolution Accepting Sole Response Enclosures: File # 17656 - Exhibit A File # 17656 - Backup BACKGROUND: A Resolution of the Board of Commissioners ("Board") of the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA"), with attachment(s), selecting WLS, L.C., d/b/a/ NAI Miami -Fort Lauderdale, a Florida Limited Liability Company ("Sole Proposer"), as the sole proposer in response to Request for Proposals (RFP) No. 25-01, to serve as a property manager of those certain properties owned by the SEOPW CRA, further authorizing the Executive Director to negotiate and execute a Professional Services Agreement ("Agreement"), in substantially the form attached, with the Sole Proposer, for which terms may be amended. On February 19, 2025, the SEOPW CRA issued RFP No. 25-01, in seeking a provider of property management services for the management of certain properties currently owned and managed by the SEOPW CRA. On March 26, 2025, the SEOPW CRA received only one proposal submitted by WLS, L.C., d/b/a/ NAI Miami -Fort Lauderdale, a Florida Limited Liability Company. It is recommended that Board accepts the sole response to RFP No. 25-01, and authorize the Executive Director to execute an Agreement with the Sole Proposer. The proposal is consistent with the intent of the RFP and the 2018 Updated Plan. BACKGROUND: Pursuant to Section 163.340(9), Florida Statutes (the "Act") community redevelopment means "undertakings, activities, or projects of a ... community redevelopment agency in a community redevelopment area for the elimination and prevention of the development or spread of slums and blight...." Section 2, Goal 4 of the 2018 Southeast Overtown/Park West Community Redevelopment Agency Plan Update (the "Plan") lists the "creat[ion of jobs within the community" as a stated redevelopment goal. Packet Pg. 5 4.1 Further, Section 2, Goal 6 of the Plan lists "[i]mproving the [(duality of [1]ife for residents" as a stated redevelopment goal. FUNDING: N/a. Page 2 of 5 Packet Pg. 6 4.1 AGENDA ITEM FINANCIAL INFORMATION FORM SEOPW CRA CRA Board Meeting Date: May 22, 2025 CRA Section: Approved by: Executive Director 5/15/2025 Approval: Miguel A Valentin,,'Finance Officer 5/15/2025 Page 3 of 5 Packet Pg. 7 4.1 Southeast Overtown/Park West Community Redevelopment Agency File Type: CRA Resolution Enactment Number: File Number: 17656 Final Action Date: A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), WITH ATTACHMENT(S), SELECTING WLS, L.C., D/B/A/ NAI MIAMI-FORT LAUDERDALE, A FLORIDA LIMITED LIABILITY COMPANY, AS THE SOLE PROPOSER IN RESPONSE TO REQUEST FOR PROPOSALS ("RFP") 25-01, TO SERVE AS A PROPERTY MANAGER OF THOSE CERTAIN PROPERTIES OWNED BY THE SEOPW CRA, FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT"), IN SUBSTANTIALLY THE FORM ATTACHED, WITH THE SOLE PROPOSER, FOR WHICH TERMS MAY BE AMENDED BY THE EXECUTIVE DIRECTOR, ALL IN FORMS ACCEPTABLE TO COUNSEL; PROVIDING FOR THE INCORPORATION OF RECITALS AND AN EFFECTIVE DATE. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its Redevelopment Area in accordance with the 2018 Updated Southeast Overtown/Park West Community Redevelopment Plan ("Plan"); and WHEREAS, Section 2, Goal 4 of the Plan lists the "creat[ion of jobs within the community" as a stated redevelopment goal; and WHEREAS, Section 2, Goal 6 of the Plan encourages "improv[ingl the quality of life for residents" as a stated redevelopment goal; and WHEREAS, on February 19, 2025, the SEOPW CRA issued Request for Proposals ("RFP") 25 - 01 for the SEOPW CRA's property management services; and WHEREAS, on March 26, 2025, the sole proposal received was submitted by WLS, L.C., d/b/a/ NAI Miami -Fort Lauderdale, a Florida Limited Liability Company ("Sole Proposer"); and WHEREAS, the Executive Director wishes to accept the Sole Proposer's bid and execute a Professional Services Agreement ("Agreement"), for which terms may be amended by the Executive Director, in substantially the fonn attached; and WHEREAS, the SEOPW CRA has dutifully complied with Florida Statutes 163.370 (5); and WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the SEOPW CRA's redevelopment goals and objectives; and Page 4 of 5 Packet Pg. 8 4.1 WHEREAS, based on the recommendation and findings of the Executive Director, it is in the SEOPW CRA's best interest for the Board of Commissioners to authorize the Executive Director to execute an Agreement with the Sole Proposer, and any and all documents necessary, for which terms may be amended by the Executive Director, all -in forms acceptable to Counsel, for the Purpose stated herein, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The Board of Commissioners hereby grants the Executive Director with the authority to execute an Agreement with the Sole Proposer, and execute any and all documents necessary, for which terms may be amended by the Executive Director, all -in forms acceptable to Counsel, for the purpose stated herein. Section 3. The Executive Director is authorized to execute the Agreement, in substantially the form attached, including any and all necessary documents to effectuate said Agreement, all in forms acceptable to Counsel. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND LEGAL SUFFICIENCY: ounsel 5/15/2025 Page 5 of 5 Packet Pg. 9 EXHIBIT "A" 4.1.a PROFESSIONAL SERVICES AGREEMENT PROPERTY MANAGEMENT SERVICES THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into as of this day of 2025 ("Effective Date") by and between the SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY, of the City of Miami, a public body corporate and politic created pursuant to Section 163.356, Florida Statutes, with a principle address of 819 N.W. 2nd Avenue, 3rd Floor, Miami, Florida 33136 ("SEOPW CRA"), and WLS, L.C., d/b/a NAI Miami/Fort Lauderdale, a Florida Limited Liability Company, having its principal place of business at 9655 South Dixie Highway, Suite #300, Miami, Florida 33156 ("Provider") (collectively, the "Parties"). RECITALS WHEREAS, the SEOPW CRA is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its redevelopment area ("Redevelopment Area") in accordance with the 2018 Updated Southeast Overtown/Park West Redevelopment Plan (the "Plan"); and WHEREAS, the SEOPW CRA currently owns, and/or leases, and manages the overall operation, repair and maintenance of certain properties ("Subject Properties") (See Exhibit "_"); and WHEREAS, the SEOPW CRA desires to enter into a Professional Services Agreement for Property Management Services with a company experienced in the leasing and management of commercial affordable residential rental properties, including single-family homes, multi- family homes, and apartments; and WHEREAS, on February 19, 2025, the SEOPW CRA advertised Request for Proposals No. 2025-01 Property Management Services for SEOPW CRA-Owned Residential Properties ("RFP 25-01") to select a property management services company for the full -service management of the Subject Properties, including, but not limited to, accounting, financial statement preparation, rent billing and collection, and payment of operating expenses ("Management Services"); and WHEREAS, in accordance with RFP 25-01, the Provider and sole proposer, submitted its proposal, expressing the desired capability, willingness and expertise to perform the Management Services, pursuant to RFP 25-01 and the City of Miami's ("City") requirements; and WHEREAS, on May _, 2025, the Board of Commissioners of the SEOPW CRA passed and adopted Resolution No. CRA-R-_- , authorizing the Executive Director to negotiate and execute this Agreement with the Provider on the terms and conditions set forth herein; and NOW, THEREFORE, in consideration of the mutual covenants and promises herein contained, SEOPW CRA and the Provider agree as follows: TERMS 1 Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 10 EXHIBIT "A" 4.1.a 1. RECITALS. The recitals are true and correct and are hereby incorporated into and made a part of this Agreement. 2. CONTRACT DOCUMENTS. The following documents are incorporated into and made a part of this Agreement (collectively, the "Contract Documents"): a. SEOPW CRA RFP 25-01, attached and incorporated hereto as "Exhibit "; b. Provider's sole response to RFP 25-01, dated March 26, 2025 ("Proposal"), attached and incorporated hereto as "Exhibit _"); and c. Any additional documents relating hereunder. 3. TERM. The term of this Agreement shall commence on the Effective Date written above for an initial five (5) year period with an option for renewal for up to one (1) additional five (5) year period thereafter, subject to a mutual written agreement ("Initial Term"). Following the Initial Tenn, this Agreement shall revert a month -to -month Term -basis, until terminated by either Party. 4. SCOPE OF SERVICES. a. Provider agrees to provide the services specifically described in Exhibit "," attached hereto and incorporated herein ("Management Services"). b. Provider represents and warrants to the SEOPW CRA that the Management Services will be performed in the time and manner set forth in Exhibit"." c. The Provider agrees that it will not retain the services of subcontractors without obtaining the approval of the SEOPW CRA, which may be withheld in the SEOPW CRA's sole discretion. Notwithstanding the SEOPW CRA's approval rights hereunder, Provider acknowledges and covenants that it shall be responsible for all services performed by its subcontractors to the same extent as if Provider had provided said services. 5. COMPENSATION. a. Provider's Fee. The amount of compensation payable by the SEOPW CRA to Provider shall be based on the rates described in Exhibit "," however, that in no event shall the total amount of compensation, paid to Provider for the monthly management fees provided herein exceed Dollars and Cents ($ .00) per month. b. Invoice. The Provider shall send a monthly invoice to the SEOPW CRA, which shall be accompanied by a progress report of services rendered pursuant to Exhibit "", any report and/or summary prepared pursuant to Exhibit "," and any other supporting documentation required by the SEOPW CRA and in sufficient detail, to allow a proper audit of expenditures, should the SEOPW CRA require one to be performed. The Provider shall not submit more than one (1) request for payment month. Failure to provide reports and supporting documentation as requested by the SEOPW CRA shall result in funds being withheld until the Provider has complied with this provision. 2 Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 11 EXHIBIT "A" 4.1.a c. Method of Payment. All payments due hereunder shall be made within thirty (30) days after receipt of Provider's invoice. 5. SCOPE OF MANAGEMENT SERVICES. a. The Provider shall provide all required labor, supervision, materials, equipment, tools, transportation, services and expertise necessary for the provision of Management Services. Provider shall perform Management Services in accordance with that degree of care and skill ordinary exercised by reputable members of its profession. b. At its own expense, Provider will procure, maintain in effect and comply with all permits, licenses and other governmental and regulatory approvals required to be obtained by Provider in the provision of Management Services on the Subject Properties. c. Provider represents and warrants that: (i) Provider possesses all qualifications, licenses and expertise required in the provision of Management Services, including but not limited to full qualification and good standing to do business in the State of Florida with personnel fully licensed, as may be required by law; (ii) Provider is not delinquent in the payment of any sums due the City, including payment of permit fees, local business taxes, or in the performance of any obligations to the City; (iii) all personnel assigned to perform work at the Subject Properties shall be, at all times during the term hereof, fully qualified and trained to perform the tasks assigned to each; (iv) the Management Services will be performed in the manner as described in the Contract Documents for the budgeted amounts, rates and schedules; and (v) any party executing this Agreement on behalf of the Provider is duly authorized to execute same and fully bind Provider as a party to this Agreement. 6. AUDIT RIGHTS. The SEOPW CRA may, at reasonable times, and for a period of up to three (3) years following the date of final payment by the SEOPW CRA to Provider under this Agreement, audit, or cause to be audited, those books and records of Provider which are related to Provider's performance under this Agreement. Provider agrees to maintain all such books and records at its principal place of business for a period of three (3) years after final payment is made under this Agreement. 7. AWARD OF AGREEMENT. Provider represents and warrants to the SEOPW CRA that it has not employed or retained any person or company employed by the SEOPW CRA to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection with, the award of this Agreement. 8. OWNERSHIP OF DOCUMENTS AND MATERIALS. Provider understands and agrees that any information, document, report or any other material whatsoever which is given by the SEOPW CRA to Provider, or which is otherwise obtained or prepared by Provider pursuant to or under the terms of this Agreement is and shall at all times remain the property of the SEOPW 3 Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 12 EXHIBIT "A" 4.1.a CRA. The Provider agrees not to use any such information, document, report or material for any other purpose whatsoever without the written consent of the SEOPW CRA, which may be withheld or conditioned by the SEOPW CRA in its sole discretion. Upon termination of this Agreement for any reason whatsoever, Provider shall promptly return to the SEOPW CRA originals or copies of any and all records, files, notes, contracts, renderings, memoranda, reports, work product and similar items and any manuals, drawings, sketches, plans, tape recordings, computer programs, disks, flash drives, and other physical representations of any information relating to the SEOPW CRA or to the business of the SEOPW CRA provided however that Provider shall have no obligation to return or destroy any such information that may be contained on its disaster recovery backups or that is otherwise not readily accessible. 9. PUBLIC RECORDS. a. Provider understands that the public shall have access, at all reasonable times, to all documents and information pertaining to the SEOPW CRA contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the SEOPW CRA and the public to all documents subject to disclosure under applicable law. Provider's failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the SEOPW CRA. b. Contractor shall additionally comply with Section 119.0701, Florida Statutes, including without limitation: (1) keep and maintain public records that ordinarily and necessarily would be required by the SEOPW CRA to perform this service; (2) provide the public with access to public records on the same terms and conditions as the SEOPW CRA would at the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from disclosure are not disclosed except as authorized by law; (4) meet all requirements for retaining public records and transfer, at no cost, to the SEOPW CRA all public records in its possession upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from disclosure requirements; and, (5) provide all electronically stored public records that must be provided to the SEOPW CRA in a format compatible with the SEOPW CRA's information technology systems. Notwithstanding the foregoing, Contractor shall be permitted to retain any public records that make up part of its work product solely as required for archival purposes, as required by law, or to evidence compliance with the terms of the Agreement. c. Should Provider determine to dispute any public access provision required by Florida Statutes, then Provider shall do so at its own expense and at no cost to the SEOPW CRA. IF THE PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 305-679-6800, smanrique@miamigov.com, and 819 N.W. 2nd Avenue, 3' Floor, Miami, Florida 33136. 10. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS. Provider understands that agreements between private entities and local governments are subject to certain 4 Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 13 EXHIBIT "A" 4.1.a laws and regulations, including laws pertaining to public records, conflict of interest, record keeping, etc. SEOPW CRA and Provider agree to comply with and observe all applicable federal, state and local laws, rules, regulations, codes and ordinances, as may be amended from time to time. 11. SPECIFIC PERFORMANCE. In the event of breach of this Agreement by the SEOPW CRA, Provider may only seek specific performance of this Agreement and any recovery shall be limited to the amount set forth in Sections 4(a) of this Agreement. In no event shall the SEOPW CRA be liable to Provider for any additional compensation, other than that provided herein, or for any consequential or incidental damages, or attorney's fees. 12. LIMITATION OF LIABILITY. No officer, employee, agent, or principal, whether disclosed or undisclosed, of the SEOPW CRA shall have any personal liability with respect to any of the provisions of this Agreement. Any liability of the SEOPW CRA under this Agreement shall be subject to the limitations imposed by Section 768.28, Florida Statutes. 13. INDEMNIFICATION. Provider shall indemnify, defend and hold harmless the SEOPW CRA, the City of Miami, its officials, employees and agents (collectively referred to as "Indemnities") from and against any and all loss, costs, penalties, fines, damages, claims, expenses (including attorney's fees), causes of action, or liabilities (collectively referred to as "Liabilities") arising out of, resulting from, or in connection with: (i) the performance or non-performance contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in whole or in part, by any act, omission, default or negligence (whether active or passive) of Provider or its employees, agents or subcontractors (collectively referred to as "Provider"); (ii) the failure of Provider to comply with any of the paragraphs here; (iii) the failure of Provider to conform to statutes, ordinances, or other regulations or requirements of any governmental authority, federal or state, in connection with the performance of this Agreement; or (iv) the defense of any such claim or in the investigation thereof. Provider expressly agrees to indemnify and hold harmless the Indemnities, or any of them, from and against all Liabilities which may be asserted by an employee or former employee of Provider, or any of its subcontractors, as provided above, for which Provider's liability to such employee or former employee would otherwise be limited to payment under state Workers' Compensation or similar laws. The Indemnification shall survive the cancellation or expiration of the Agreement. If, in the reasonable judgment of the SEOPW CRA, prevailing conditions warrant the provision by Provider of additional liability insurance coverage or coverage which is different in kind, the SEOPW CRA reserves the right to require the provision by Provider of an amount of coverage different from the amounts or kind previously required and shall afford written notice of such change in requirements thirty (30) days prior to the date on which the requirements shall take effect. Should Provider fail or refuse to satisfy the requirement of changed coverage within thirty (30) days following the SEOPW CRA's written notice, this Agreement shall be considered terminated on the date the required change in policy coverage would otherwise take effect. Upon such termination, the SEOPW CRA shall pay Provider compensation for services rendered, and expenses incurred, prior to the date of termination but shall not be liable to Provider for any additional compensation, or for any consequential or incidental damages. 5 Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 14 EXHIBIT "A" 4.1.a 14. INSURANCE. Provider shall, at all times during the term hereof, maintain such insurance coverage as provided in Exhibit "," attached hereto and incorporated herein. All such insurance, including renewals, shall be subject to the approval of the SEOPW CRA or the City of Miami (which approval shall not be unreasonably withheld) for adequacy of protection and evidence of such coverage shall be furnished to the SEOPW CRA on Certificates of Insurance indicating such insurance to be in force and effect and providing that it will not be canceled, or materially changed during the performance of Services under this Agreement without thirty (30) calendar days prior written notice (or in accordance to policy provisions) to the SEOPW CRA. Completed Certificates of Insurance shall be filed with the SEOPW CRA, to the extent practicable, prior to the performance of Services hereunder, provided, however, that Provider shall at any time upon request by the SEOPW CRA file duplicate copies of the policies of such insurance with the SEOPW CRA. 15. DEFAULT. If Provider fails to comply with any term or condition of this Agreement, or fails to perform any of its obligations hereunder, then Provider shall be in default. Upon the occurrence of a default hereunder, the SEOPW CRA, in addition to all remedies available to it by law, may immediately, upon written notice to Provider, terminate this Agreement whereupon all payments, or other compensation paid by the SEOPW CRA to Provider while Provider was in default shall be immediately returned to the SEOPW CRA. Provider understands and agrees that termination of this Agreement under this section shall not release Provider from any obligation accruing prior to the effective date of termination. Should Provider be unable or unwilling to commence to perform Services within the time provided or contemplated herein, then, in addition to the foregoing, Provider shall be liable to the SEOPW CRA for all expenses incurred by the SEOPW CRA in preparation and negotiation of this Agreement, as well as all costs and expenses incurred by the SEOPW CRA in the re -procurement of Services, including consequential and incidental damages. 16. DISPUTES. Provider understands and agrees that all disputes between Provider and the SEOPW CRA based upon an alleged violation of the terms of this Agreement by the SEOPW CRA shall be submitted to the SEOPW CRA's Executive Director for resolution, prior to Provider being entitled to seek judicial relief in connection therewith. In the event the dispute involves the expenditure of funds in excess of Four Thousand Five Hundred Dollars and No Cents ($4,500.00), the decision of the SEOPW CRA's Executive Director shall be approved or disapproved by the SEOPW CRA's Board of Commissioners. Provider shall not be entitled to seek judicial relief unless: (i) it has first received the SEOPW CRA's Executive Director's written decision, approved by the SEOPW CRA's Board of Commissioners if the amount of compensation hereunder exceeds $4,500.00; or (ii) a period of sixty (60) days has expired, after Provider's submission of a detailed statement of the dispute, accompanied by all supporting documentation, to the SEOPW CRA's Executive Director (ninety (90) days if the SEOPW CRA's Executive Director's decision is subject to the SEOPW CRA's Boards' approval); or (iii) the SEOPW CRA's Board of Commissioners has waived compliance with the procedure set forth in this section by formal resolution of the Board. 17. SEOPW CRA'S TERMINATION RIGHTS. 6 Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 15 EXHIBIT "A" 4.1.a a. The SEOPW CRA shall have the right to terminate this Agreement, in its sole discretion, at any time, by giving written notice to Provider at least thirty (30) calendar days prior to the effective date of such termination. In such event, the SEOPW CRA shall pay to Provider compensation for services rendered and expenses incurred prior to the effective date of termination. Such payment shall be determined on the basis of the hours or the percentage of the total work performed by Provider up to the time of termination certified in accordance with the provisions of this Agreement. In the event partial payment has been made for professional services not performed, Provider shall return such sums to the SEOPW CRA within ten (10) days after receipt of written notice that said sums are due. In no event, shall the SEOPW CRA be liable to Provider for any additional compensation, other than that provided herein, nor for any consequential or incidental damages. b. SEOPW CRA may terminate this Agreement, with ten (10) days notice to Provider, upon the occurrence of an event of default hereunder. In such event, the SEOPW CRA shall not be obligated to pay any amounts to Provider and Provider shall reimburse to the SEOPW CRA all amounts received while Provider was in default under this Agreement. 18. FORUM. In case of any controversy or dispute arising out of this Agreement, both parties agree and accept to be subject to the jurisdiction and competence of the Administrative Authorities and Courts in Miami -Dade County Florida as the exclusive forum for such controversy or disputes forsaking any other jurisdiction which either party may otherwise be entitled to claim. 19. NON-DISCRIMINATION. Provider represents and warrants to the SEOPW CRA that Provider does not and will not engage in discriminatory practices and that there shall be no discrimination in connection with Provider's performance under this Agreement on account of race, color, sex, religion, age, handicap, marital status or national origin. Provider further covenants that no otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age, handicap, marital status or national origin, be excluded from participation in, be denied services, or be subject to discrimination under any provision of this Agreement. 20. CONFLICT OF INTEREST. a. Provider is aware of the conflict of interest laws of the City of Miami (Miami City Code Chapter 2, Article V), Miami -Dade County, Florida (Miami -Dade County Code, Section 2-11.1 et. seq.) and of the State of Florida as set forth in the Florida Statutes, and agrees that it will fully comply in all respects with the terms of said laws and any future amendments thereto. b. Provider covenants that no person or entity under its employ, presently exercising any functions or responsibilities in connection with this Agreement, has any personal financial interests, direct or indirect, with the SEOPW CRA. Provider further covenants that, in the performance of this Agreement, no person or entity having such conflicting interest shall be utilized in respect to services provided hereunder. Any such conflict of interest(s) on the part of Provider, its employees or associated persons, or entities must be disclosed in writing to the SEOPW CRA. 7 Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 16 EXHIBIT "A" 4.1.a c. Provider shall decline proffered employment by another client(s) if the exercise of Provider's independent professional judgment on behalf of the SEOPW CRA, on any matter directly related to Services, will be or is likely to be adversely affected by the acceptance of such proffered employment; provided, however, that Provider may represent a client(s) with an interest adverse to the SEOPW CRA if the subject matter of such representation is not related to Services described in this Agreement and if the SEOPW CRA waives any conflict or alleged conflict with respect to such representation. Should the Provider request the SEOPW CRA's waiver of any conflict of interest, Provider shall provide the SEOPW CRA, in writing, all information pertaining to such potential conflict for the SEOPW CRA's evaluation. d. Provider shall not delegate the substantive obligations to be undertaken hereunder to any person or entity who exercises any functions or responsibilities on his/her personal behalf or on behalf of any other client(s) if the subject matter of such representation is related to Services and if such representation will or is likely to compete with the interests of the SEOPW CRA, or adversely affect the interests of the SEOPW CRA and the obligations undertaken by Provider hereunder. 21. ASSIGNMENT. This Agreement shall not be assigned by Provider, in whole or in part, without the prior written consent of the SEOPW CRA, which may be withheld or conditioned, in the SEOPW CRA's sole discretion. 22. NOTICES. All notices or other communications required under this Agreement shall be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return receipt requested, addressed to the other party at the address indicated herein or to such other address as a party may designate by notice given as herein provided. Notice shall be deemed given on the day on which personally delivered; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. To SEOPW CRA: James D. McQueen, Executive Director Southeast Overtown/Park West Community Redevelopment Agency 819 N.W. 2nd Avenue, 3rd Floor Miami, Florida 33136 Email: JMcQueen@miamigov.com With copies to: Vincent T. Brown, Esq., Staff Counsel Email: VTbrown@miamigov.com To Provider Jeremy S. Larkin WLS, L.C., d/b/a NAI Miami/Fort Lauderdale 9655 South Dixie Highway, Suite 300 Miami, Florida 33156 Email: jlarkin@naimiami.com 8 Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 17 EXHIBIT "A" 4.1.a 23. CHOICE OF LAW. This Agreement shall be construed and enforced according to the laws of the State of Florida. 24. CAPTIONS. The captions or headings of the Sections and other subdivisions hereof are inserted only as a matter of convenience or for reference and shall have no effect on the meaning of the provisions hereof 25. WAIVER. No waiver or breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. 26. SEVERABILITY. Should any provision, paragraph, sentence, word or phrase contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provision, paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to conform with such laws, or if not modifiable, then same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect or limitation of its use. 27. CONSTRUCTION. Should the provisions of this Agreement require judicial or arbitral interpretation, it is agreed that the judicial or arbitral body interpreting or construing the same shall not apply the assumption that the terms hereof shall be more strictly construed against one party by reason of the rule of construction that an instrument is to be construed more strictly against the party which itself or through its agents prepared same, it being agreed that the agents of both parties have equally participated in the preparation of this Agreement. 28. THIRD -PARTY BENEFICIARY. No provision of this Agreement shall, in any way, inure to the benefit of any third parties so as to make any such third party a beneficiary of this Agreement, or of any one or more of the terms hereof, or otherwise give rise to any cause of action in any party not a party hereto. 29. SUCCESSORS AND ASSIGNS. This Agreement shall be binding upon the parties hereto, their heirs, executors, legal representatives, successors, or assigns. 30. INDEPENDENT CONTRACTOR. Provider has been procured and is being engaged to provide services to SEOPW CRA as an independent contractor, and not as an agent or employee of SEOPW CRA. Accordingly, SEOPW CRA shall not attain, nor be entitled to, any rights or benefits under the Civil Service or Pension Ordinances of the City of Miami, nor any rights generally afforded its classified or unclassified employees. Provider further understands that Florida Workers' Compensation benefits available to employees of SEOPW CRA are not available to Provider and agrees to provide workers' compensation insurance for any employee or agent of Provider rendering Services to SEOPW CRA under this Agreement. 31. CONTINGENCY CLAUSE. Funding for this Agreement is contingent on the availability of funds, and the Agreement is subject to amendment or termination due to lack of funds, reduction of funds, or change in regulations. 9 Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 18 EXHIBIT "A" 4.1.a 32. MERGER. This Agreement and its attachments constitute the sole and only agreement of the parties relating to the subject matter hereof and correctly set forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force or effect. 33. AMENDMENT AND RESCISSION. This Agreement shall not be modified or rescinded except by written instrument setting forth such modification or rescission signed by all parties hereto. 34. FORCE MAJEURE. a. "Force Majeure" shall mean an act of God, epidemic, lighting, earthquake, fire, explosion, hurricane, flood or similar occurrence, strike, an act of public enemy, or blockade, insurrection, riot, civil disturbance, or similar occurrence, which has a material effect adverse impact on the performance of this Agreement, and which cannot be avoided despite the exercise of due diligence. The term "Force Majeure" DOES NOT INCLUDE inclement weather (except as noted above) or the acts or omissions of subconsultants/subcontractors, third -party consultants/contractors' materialmen, suppliers, or their subcontractors, unless such acts or omissions are otherwise encompassed by the definition set forth above. b. No party hereto shall be liable for its failure to carry out its obligations under the Agreement during a period when such party is rendered unable, in whole or in part, by Force Majeure to carry out such obligations, but the obligation of the party or parties relying on such Force Majeure shall be suspended only during the continuance of any inability so caused and for no longer period of said unexpected or uncontrollable event, and such cause shall, so far as possible, be remedied with all reasonable dispatch. c. It is further agreed and stipulated that the right of any party hereto to excuse its failure to perform by reason of Force Majeure shall be conditioned upon such party giving, to the other party or parties, written notice of its assertion that a Force Majeure delay has occurred as soon as practicable after the occurrence but not later than ten (10) working days after the occurrence, unless there exists good cause for failure to give such notice, in which event, failure to give such notice shall not prejudice any party's right to justify any non-performance as caused by Force Majeure unless the failure to give timely notice causes material prejudice to the other party or parties. 35. COUNTERPARTS. This Agreement may be executed in two or more counterparts, each of which shall constitute an original but all of which, when taken together, shall constitute one and the same agreement. 36. MISCELLANEOUS. a. In the event of any litigation between the parties under this Agreement, the parties shall bear their own attorneys' fees and costs at trial and appellate levels. b. Time shall be of the essence for each and every provision of this Agreement. c. All exhibits attached to this Agreement are incorporated in, and made a part of 10 Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 19 EXHIBIT "A" 4.1.a this Agreement. [Signature Page Follows] 11 Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 20 EXHIBIT "A" 4.1.a IN WITNESS WHEREOF, in consideration of the mutual entry into this Agreement, for other good and valuable consideration, and intending to be legally bound, the SEOPW CRA and the Provider have executed this Agreement on the day and year first above -written. ATTEST: SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY, of the City of Miami, a public body corporate and politic created pursuant to Section 163.356, Florida Statutes ("SEOPW CRA") By: By: Name: Todd B. Hannon Name: James D. McQueen Title: Clerk of the Board Title: Executive Director APPROVED AS TO FORM AND APPROVED AS TO INSURANCE LEGAL SUFFICIENCY: REQUIREMENTS: By: By: Name: Vincent T. Brown, Esq. Name: Ann -Marie Sharpe Title: Staff Counsel Title: Director of Risk Management WITNESSES: Sign Name: Print Name: Address: Sign Name: Print Name: Address: 12 WLS, L.C., a Florida Limited Liability Company ("Provider") By: Name: Title: Managing Member Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 21 EXHIBIT "A" 4.1.a Property Management Services • Enhance property value by maximizing operations. • Establish and implement an operating budget. • Develop and implement renovation and/or expansion programs. • Develop and implement a formalized property maintenance and improvement plan. • Maintain businesslike relations with tenants whose service requests shall be received, considered and acted upon promptly. • Initiate ClickPay, an online collection portal, and create procedures to collect base rent and additional rent and take such action as may be necessary to collect any such sums. • Cause the building, equipment and landscaping to be maintained, including interior (where applicable) and exterior cleaning, painting, and such normal maintenance and repair work as is necessary. • Initiate Avid, our online solution to automating the Accounts Payable functions permitting 24/7/365 accessibility, functionality and transparency. • Notify ownership in the event a property condition arises requiring major repairs or replacement, or repairs required by state or local law, ordinance or government regulation. • Enter into contracts for gas, fuel, pest extermination, fire safety and, where applicable, elevator service, office cleaning, security, HVAC maintenance and other services, as necessary. • Upon request from ownership, assist in the placement of insurance with such coverage and in such amounts as may be appropriate for the property. • Prepare and file all returns for unemployment insurance, workers compensation insurance, and social security for all of Agent's employees, if any, that are employed by Agent or the Property as on -site employees. • Maintain a complete set of records, books and accounts in its standard manner, with all records available for examination at all reasonable hours. No later than the thirtieth (30th) day of each month, for the prior month, Agent shall send a monthly income and expense statement to all ownership. The financial books and records shall either be maintained on a fiscal or calendar year basis as dictated by the City. if a fiscal year is selected, it is presumed the year end will coordinate with the City's September 30 fiscal year end. • Establish and implement the annual reconciliation of operating expenses (NNN expenses) as required pursuant to the terms of each tenant's lease commencing with the initial operating year of each lease. • Prepare a quarterly physical property condition report detailing deficiencies in the common area or storefronts and recommend protocols to address any deficient item. • Prepare an annual operating budget to either be maintained on a fiscal or calendar year basis as dictated by the City. Once approved, implement revised monthly tenant payments based on the new budget amounts. Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 22 E I Ti" Property Managemen er16vceAs" Specific steps which will be undertaken after the successful awarding and execution of the Professional Services Contract will be: Physical Plant • Work in conjunction with all stakeholders to identify all deferred maintenance items, needed capital projects and urgent repairs, if any. • Create an estimate of all items and assign an urgency level (immediate, near term, medium term, long term). • Assist in creating a long-term plan to eliminate deferred maintenance, complete capital projects and initiate an organized plan to insure timely replacement of major components. Review all historical records and reports. • Review all statements, and related operating agreements to insure actual and statutory compliance. Budgeting & Financial Operations • Create a 2025 operating budget, if not yet prepared. • If the 2025 operating budget is prepared, review the budget in detail. • Generate monthly financial statements including budget to actual comparative analysis. • Insure reasonable and proper allocation of shared expenses based on formulas recommended to and approved by all stakeholders. Lease Administration 4.1.a • Review each lease and its related abstract for accuracy. • If no abstract is available, create a lease abstract. • Create lists of exclusive uses. • Create a list of prohibited uses. • Create a tenant contact list. • Verify property zoning and existence of overlay or entertainment districts. • Define the process, obtain the records and initiate the annual reconciliation process for each year for all operating expenses for each tenant. Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 23 EXHIBIT "A" Commercial Leasing Overview Develop new marketing materials which will include: • • • • • • • • • New leasing signage added to the propertyin strategic locations New website Full color brochure Floor plans with dimensions Site plan showing existing uses Aerial photo map Detailed demographics report Detailed consumer demand report Drone images of aerial views Market Awareness — Availability of Information: • Ensure all information is available and accessible in as many platforms as possible including LoopNet, CoStar, MLS, CREXI, Apartments.com, Zillow.com, Realtor.com, Trulia.com, etc. • Monthly individual and collaborative eblast flyer distribution • Social media exposure on three platforms: LinkedIn, Instagram, and Facebook Direct Marketing: • Direct mail or email with personal telephone follow-up to targeted restaurant and retail users • Periodic email notification of project's current availability Regular outreach to all local chambers of commerce and similar entities • Regular outreach to state and local government agencies • Marketing outreach through the SEOPW CRA's web site advertising space availability. Tenant Procurement • Create master letter of intent form. • Create or update credit application package. • Create or update initial business plan form. • Create or update initial capital budget form. Tenant Letter of Intent Negotiations 4.1.a • Prepare letters of intent based on market prices and terms approved by the CRA. • Coordinate the negotiation of the letters of intent to arrive at mutually agreeable terms and conditions. • Obtain all of prospect's financial and operating background. • Providing guidance and recommendations to the CRA to approve or reject a prospect. Tenant Lease Negotiations • Assist the SEOPW CRA attorney's office in lease preparation consistent with the agreed upon terns of the letter of intent. • Coordinate the lease negotiation to arrive at mutually agreeable lease terms and conditions. • Advise on current typical and usual lease terns and conditions in the private sector. • Advise prospect on unique lease terms and conditions required by municipal entities. • Providing guidance and recommendations to the CRA to approve or reject a lease. - Obtain execution of the lease document and work with the CRA to provide all required information to governing board for final lease approval. Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 24 EXHIBIT "A" Residential Leasing Overview This will consist of: • Creating an application tailored to the CRA's specifications. • Contracting with a third -party vendor to process and score the applications. • Create a standardized information list needed for lease applications. • Use the standard FBAR Apartment Leasing contract for all apartment units. • Follow all applicable State of Florida and Miami Dade County rules and regulation concerning leasing and apartments. • Assist the CRA in setting up an informational portal for availability of apartments. • Set up an advertising program based on the CRA's guidelines. • Advertise in Apartments.com, Zillow.com, Realtor.com, Trulia.com as well as social media platfonns like Linkedln, Instagram, and Facebook. 4.1.a Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 25 EXHIBIT "A" Construction Management Overview 4.1.a NA1 Miami Fort Lauderdale will supervise construction bidding in an effort to obtain the best possible prices from architects, engineers and general contractors. Thereafter, we will oversee the construction of interior, exterior and capital improvements to guarantee the building owner receives the maximum possible quality of work on a timely basis. Construction management fees shall only be charged for projects in excess of $10,000.00. Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 26 EXHIBIT "A" 4.1.a Fee Structure Pricing • Monthly Management Fees: On Site Personnel (One Property Manager & One Assistant Property Manager) One -Time Start Up Fee: Retail/Office/Commercial: Residential: Jobs Less Than Or Equal To $10,000.00 In Value: Jobs More Than $10,000.00 In Value: $8,000.00 per month $11,250.00 per month estimated. Actual monthly charges will vary. Paid. New leases: 6.00% of base rent for primary term. Minimum: $1,000.00 Renewals: 3.00% of base rent for primary term* Minimum: $500.00 New leases: $800.00 per lease Renewals: $400.00 per lease * Must be under current written lease. 8.00 % of Value TBD for a monthly fixed fee for the project's duration. Term An initial five (5) year period and may be renewed for up to one (1) additional five (5) period thereafter, subject to the mutual written agreement of both parties. Services Full -service management, accounting, financial statement preparation, rent billing and collection and payment of all operating expenses. Excluded items are preparation of tax returns. See management agreement for details. Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 27 EXHIBIT "A" 4.1.a Subject Properties 1. 155 N.W. loth Street 2. Town Park Plaza North, 1990 N.W. 4th Court 3. Twin Homes, 1900 N.W. 2nd Court 4. St. John's Church Buildings a. Office Building, 2 story b. Mixed use, retail/apartments c. Church building 5. Lyric Point 6. Black Police Precinct Museum,480 N.W. 1 lth St. 7. and other acquired properties in the future. 9 unit apartment 23 condominium units 1 duplex 4 units 2 retail units, 2 apartments Retail — Sublease and management Museum Attachment: File # 17656 - Exhibit A (17656 : Resolution Accepting Sole Response) Packet Pg. 28 Christine King Board Chair James D. McQueen Executive Director SOUTHEAST OVERTOWN / PARK WEST COMMUNITY REDEVELOPMENT AGENCY REQUEST FOR PROPOSALS SEOPW CRA PROPERTY MANAGEMENT SERVICES RFP NO: 2025-01 ISSUE DATE: Wednesday, February 19, 2025 Addendum No. 2 TO: ALL PROSPECTIVE PROPOSERS: The following are changes to the original Request for Proposals published, in this case, updating the Proposal Submission deadline and drop-off location (Main page, Section II, Section C, and Section VI). *NOTE: Any proposals submitted at 1490 NW 3rd Ave, Suite 106, Miami, FL 33136 will be considered, and you do not need to submit another proposal. 1. Main Page ISSUE DATE Wednesday, February 19th, 2025 VOLUNTARY PRE -PROPOSAL MEETING Wednesday, February 26th, 2026, 1 '1: ROAM EST QUESTION SUBMITTAL DEADLINE Wednesday, March 5th, 2026, 5:00PM EST PROPOSAL SUBMISSION DEADLINE Wednesday, March 26th, 2025, 3:00PM EST SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY 819 NW 2rd Avenue, 3rd Floor I Miami, FL 33136 (305) 679-6800 wwwr.seopwcra.com Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 29 4.1.b Christine King Board Chair RFP OVERVIEW James D. McQueen Executive Director RFP Issued Wednesday; February 19th, 2025 Pre -Proposal Meeting Date and Location Attendance is VOLUNTARY and recommended but is not mandatory. is Wednesday February 26th; 2025, at 11:00AM EST In person at: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami. FL 33133 Southeast Overtown Park Wevt SEOPW CRA 1190 NW 341Avenue, Suite 106, Miami; FL 33136 Question Submittal Deadline Wednesday; March 5, 2025 at 5:OOPM EST Questions must be submitted in writing via email to: David Chiverton, Administrator_ dchivertonjmiamigov. com Proposal Submission Due Date and Location Wednesday; March 264-2, 2025, at 3:O0PM EST Drop -Off or Mail Proposals to: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, FL 33133 Southeast Overtownlpark We,.,t SEOPW CRA Attention: David Chiverton 1,190 NW 3 Avenue, Suite 106, Miami, FL 33136 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY 819 NW 2"d Avenue, 3rd Floor l Miami, FL 33136 (305) 679-6800 l wwwr.seopwcra.com Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 30 Christine King Board Chair 3. C. Proposal Submission Due Date and Location 4. James D. McQueen Executive Director A complete Proposal for this RFP shalt be delivered (by hand or via mail) in accordance with the following: Proposal Submission Due Date: Wednesday, March 266, 2025, by 3:00PM EST. Proposal Submission Location: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami. FL 33133 1490 YA 31 VI. Southeast DvertownIPark West SEOPW EVALUATION AND SELECTION A. Evaluation and Selection Procedures Sealed proposals may be submitted to the The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, FL 33133 Couch east Oye rtowri/Park i est SEOPW CRA Off ce �.A 6f5 hIW '3rd Avenue, Su.te 1 CE. Miami, FL 331-36-uIli l3:00PM EST on Wednesday, March 2612", 2025. SEOPW CRA Staff will open the END OF ADDENDUM All attachments (if any) are available on the SEOPW CRA website at: www.seopwcra.com. SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY 819 NW 2rd Avenue, 3rd Floor I Miami, FL 33136 (305) 679-6800 I www.seopwcra.com Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 31 4.1.b SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY (SEOPW CRA) REQUEST FOR PROPOSAL (RFP) SEOPW CRA NO. 2025-01 PROPERTY MANAGEMENT SERVICES FOR SEOPW CRA-OWNED RESIDENTIAL PROPERTIES ISSUE DATE Wednesday, February 19th, 2025 VOLUNTARY PRE -PROPOSAL MEETING Wednesday, February 26th, 2025, 11:OOAM EST QUESTION SUBMITTAL DEADLINE Wednesday, March 5th, 2025, 5:OOPM EST PROPOSAL SUBMISSION DEADLINE Wednesday, March 26th, 2025, 3:OOPM EST CONTACT DAVID CHIVERTON, ADMINISTRATOR - OVERTOWN BUSINESS RESOURCE CENTER SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY dchiverton@miamigov.com 786-616-8997 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 32 4.1.b Table of Contents I. INVITATION 3 II. RFP OVERVIEW 4 III. PROPERTY INFORMATION 5 IV. PROPERTY MANAGEMENT SERVICES 7 V. PROPOSER'S MINIMUM QUALIFICATION AND EXPERIENCE REQUIREMENTS AND PROPOSAL SUBMITTAL REQUIREMENTS 9 VI. EVALUATION AND SELECTION 15 VII. GENERAL TERMS AND CONDITIONS 17 VIII. DISCLOSURE AND DISCLAIMERS 20 2 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 33 4.1.b I. INVITATION The Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is seeking proposals from qualified providers specializing in leasing and management of affordable residential rental properties, including single-family homes, multi -family homes, and apartments, to provide property management services for SEOPW CRA-owned affordable residential rental properties ("Property Management Services"), more specifically described in Article III and Article IV of this RFP. Any submitted Proposal must clearly address and contain all items and forms requested. The SEOPW CRA reserves the right to accept any Proposal deemed to be in the best interest of the SEOPW CRA, to waive any minor irregularities, scrivener's errors, omissions, deviations, and/or technicalities in any Proposal(s), or to reject any or all Proposal(s), and to re -advertise for new Proposal(s). Proposers are advised that Proposals submitted with irregularities, omissions, errors, deviations, and/or technicalities that, at the sole discretion of the SEOPW CRA, do not meet the minimum requirements of the RFP, may result in a non -responsive determination. Proposers will not be given the opportunity to cure any irregularity, omission, error, deviation, and/or technicality. It is at the sole discretion of the SEOPW CRA to waive or not waive any irregularity, omission, error, deviation, and/or technicality. The SEOPW CRA is vested by the State of Florida pursuant to its powers under Florida Statutes, Chapter 163, Part III, the Community Redevelopment Act of 1969 as amended, with the authority to request proposals for the redevelopment of any area within its District to effectuate redevelopment pursuant to the goals and objectives of the SEOPW CRA Redevelopment Plan. Proposals will be evaluated based on the procedures and criteria stated within Article VI of this RFP. The SEOPW CRA intends to negotiate an Agreement for Property Management Services upon the award of this RFP to a Proposer that best satisfies the evaluation criteria, and the selection of that Proposer is deemed to serve in the best interest of the SEOPW CRA. Proposers are required to submit one (1) original hard copy of their full Proposal in a hard cover binder, "Request for Proposals SEOPW CRA No. 2025-01, Property Management Services for SEOPW CRA- Owned Residential Properties. All Proposals shall be delivered (mailed or hand -delivered) to the SEOPW CRA at: Southeast Overtown/Park West SEOPW CRA — 1490 NW 3rd Avenue, Suite 106, Miami, FL 33136 Phone: (786) 616-8997 The responsibility for submitting a Proposal at the correct location on or before the stated time and date is solely and strictly that of the Proposer. The SEOPW CRA is not responsible for any delayed, late, misdelivered, or non -delivered Proposal(s), no matter the cause. 3 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 34 4.1.b RFP OVERVIEW RFP Issued Wednesday, February 19th, 2025 Pre -Proposal Meeting Date and Location Attendance is VOLUNTARY and recommended but is not mandatory. is Wednesday February 26th, 2025, at 11:OOAM EST In person at: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, FL 33133 Question Submittal Deadline Wednesday, March 5, 2025, at 5:OOPM EST Questions must be submitted in writing via email to: David Chiverton, Administrator_ dchiverton@miamigov.com Proposal Submission Due Date and Location Wednesday, March 26, 2025, at 3:OOPM EST Drop -Off or Mail Proposals to: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, FL 33133 Evaluation Committee TBD SEOPW CRA Board Meeting TBD • The SEOPW CRA reserves the right to advance or delay the above scheduled dates. • Mailed Proposals will be considered timely when received by the SEOPW CRA at the stated Location on or before the stated Due Date. All Proposals will be timestamped by the SEOPW CRA when received. Proposals not received by the SEOPW CRA by the Due Date at the stated Location shall not be reviewed or considered by the SEOPW CRA. BROADCAST All documents related to this RFP, including any addenda, can be obtained from the SEOPW CRA's website www.seopwcra.com. Proposers who obtain solicitation information from sources other than those named above are cautioned that the RFP package may be incomplete and incomplete Proposal submittals may be deemed non -responsive by the SEOPW CRA. The SEOPW CRA is not responsible for errors and omissions occurring in the transmission or downloading of any documents, addenda, plans, or specifications from these websites. CONTACT PERSON Any questions regarding the RFP documents and/or solicitation process must be submitted in writing 4 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 35 4.1.b to David Chiverton, Administrator at dchivertown@miamigov.com. Questions must be received prior to the Question Submittal Deadline. Oral explanations, information, and instructions shall not be considered binding on the SEOPW CRA. All prospective Proposers are encouraged to independently verify the accuracy of any information provided. Neither the SEOPW CRA nor any of its agents or employees shall be responsible for the accuracy of any oral information provided to any Proposer. 5 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 36 4.1.b III. PROPERTY INFORMATION The SEOPW CRA plays an active role in addressing and meeting the affordable housing needs of the current and projected population within the SEOPW CRA District. The SEOPW CRA owns residential rental properties including single-family homes, multi -family homes, and apartments, which are available to individuals, families, and seniors that the SEOPW CRA aims to keep affordable for the long-term. The properties for which the Successful Proposer will be providing Property Management Services, hereinafter known as the Subject Properties, are described below, including any applicable rental restrictions. SUBJECT PROPERTIES: 1. 155 NW 10th Street 2. Town Park Plaza North, 1990 NW 4th Court 3. Twin Homes, 1900 N.W. 2nd Court 4. St. John's Church Buildings a. Office Building, 2 story b. Mixed use, retail/apartments c. Church building 5. Lyric Point 6. Black Police Precinct Museum,480 NW 11th St. 7. and other acquired properties in the future 6 9-unit apartment condominium units 1 duplex 4 units 2 retail units, 2 apartments Retail — Sublease and management Museum Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 37 4.1.b IV. PROPERTY MANAGEMENT SERVICES A. Objective The SEOPW CRA intends to enter into a Property Services Management Agreement (Agreement; with a provider specializing in the leasing and management of affordable residential rental properties including single family homes, multi -family homes, and apartments. The Property Management Services will assist in furthering the goals and objectives of the SEOPW CRA, particularly the SEOPW CRA's goals and objectives that support affordable housing initiatives, as contained in the SEOPW CRA's Redevelopment Plan. Proposers must propose Property Management Services for all the Subject Properties to be considered responsive by the SEOPW CRA. B. Property Services Agreement (Agreement) The Agreement will be negotiated between the Successful Proposer (a Proposer who is awarded an Agreement by the SEOPW CRA Board) and the SEOPW CRA. The specifications, terms, and conditions of the Agreement will be subject to the mutual written agreement of both parties. Subject to SEOPW CRA Board approval, the term of the Agreement between the SEOPW CRA and the Successful Proposer will be for an initial five (5) year period and may be renewed for up to one (1) additional five (5) period thereafter, subject to the mutual written agreement of both parties. Expenses incurred by the SEOPW CRA as the Property Owner during the term of the Agreement, including, but not limited to property insurance, real estate taxes, legal fees, etc., will be paid by the Successful Proposer (Lessee). C. Lessee's/Successful Proposer's Responsibilities The responsibilities of the Lessee include, but are not limited to, the following: To manage and maintain units, advertise units, to lease units, to perform screening of prospective tenants in conformance with SEOPW CRA policies, to prepare leases, to execute new leases, to renew and/or cancel existing leases, to collect rents and deposits, to institute and prosecute actions and recover possession of leased units and rents due and/or to settle, compromise, or reinstate tenancies when in the best interest of the SEOPW CRA, to hire, discharge, and pay all administrators, janitors, and other employees, to make all necessary repairs and replacements in a timely manner, to enter in all agreements for utility services, supplies, and maintenance, to pay all related repair, replacement, maintenance, and utility bills, maintain ongoing contracts for security, monthly pest control, landscaping, elevator (if applicable), and fire inspections, to manage and maintain operating account for expenses and use all funds collected pursuant to the Agreement, to provide quarterly financial and property reports, to pay property taxes and property insurance (the Lessor shall pay as the Property Owner and shall be reimbursed by the Lessee), to have an employee available 24 7 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 38 4.1.b hours a day, seven (7) days a week during the entirety of the term of the Agreement, to establish procedures for tenant complaints and requests, to notify the SEOPW CRA of all paid invoices that are paid on behalf of the SEOPW CRA as the Owner of the Subject Properties. The Lessee's Responsibilities will be more particularly described within the Agreement between the Successful Proposer and the SEOPW CRA. D. Lessor's/Property Owner's/SEOPW CRA's Responsibilities The responsibilities of the Lessor include, but are not limited to the following: To refer prospective tenants who contact the SEOPW CRA to the Lessee, to provide Lessee with copies of all current lease agreements that will be assigned to the Lessee, to provide Lessee with keys and access to units, to provide Lessee with copies of warranties and contracts related to the Subject Properties, to maintain and pay for property insurance on Subject Properties and pay property taxes for the Subject Properties (which shall be reimbursed to the Lessor by the Lessee). The Lessor's Responsibilities will be more particularly described within the Agreement between the Successful Proposer and the SEOPW CRA. E. Assignment of Existing Leases The existing lease agreements between the SEOPW CRA and any current tenants, or between the current property management provider (on behalf of the SEOPW CRA) and any current tenants, shall be assigned to the Lessee/Successful Proposer during the term of the Agreement. THIS SECTION IS INTENTIONALLY BLANK. 8 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 39 4.1.b V. PROPOSER'S MINIMUM QUALIFICATION AND EXPERIENCE REQUIREMENTS AND PROPOSAL SUBMITTAL REQUIREMENTS The following information and documents must be submitted with each Proposal. Failure to provide any of the information or documents, or failure to provide the information in the required format, may be cause for determination that the Proposer is non -responsive, at the sole and absolute discretion of the SEOPW CRA. Proposals deemed non -responsive may be disqualified, rejected, and receive no further consideration at the sole and absolute discretion of the SEOPW CRA. Proposers must submit all documents and forms as required- fully completed and signed. Proposers shall prepare their Proposal utilizing the same format as outlined below in Article V, Section B, Proposal Submission Format. Each Proposal must contain a "Table of Contents" and each item listed within the Table of Contents must be separated by labelled tabbed divider. The Proposer shall submit one (1) original hard copy of the full Proposal containing in a hard cover binder, and one (1) electronic, searchable .pdf file of the full Proposal on a USB drive. Double -sided printing is permitted, provided that the Proposal complies with the format set forth in Article V, Section B, Proposal Submission Format. Do not include additional information not requested in this RFP, unless specified in an Addendum. Proposers are not to submit any information in response to this RFP that has not been specifically requested or which the Proposer considers confidential. Submission of any confidential information will be deemed a waiver of any confidentiality or other such protection, which would otherwise be available to the Proposer, except as specifically permitted under the State of Florida Statutes. The submission of such documentation may adversely affect the evaluation of the Proposal by the Evaluation Committee. This RFP requires the use and submission of specific SEOPW CRA forms. The SEOPW CRA forms shall not be expanded or altered. Failure to utilize the SEOPW CRA's forms will result in the rejection of the Proposal as non- responsive at the sole and absolute discretion of the SEOPW CRA. The SEOPW CRA reserves the right to validate any and all information submitted by a Proposer. At its sole and absolute discretion, the SEOPW CRA may disqualify any Proposer if the SEOPW CRA determines that their Proposal does not sufficiently document qualifications and experience. Further, at its sole and absolute discretion, the SEOPW CRA may request and require that additional information be provided by a Proposer. The Proposal must be manually and duly signed by an authorized agent with an original signature in full. Anyone signing the Proposal as an agent, must submit evidence of signature authority with it. Proposers understand that submitting a Proposal to this RFP does not constitute an agreement between the SEOPW CRA and the Proposer. Proposer has no contract right or expectation by submitting to the SEOPW CRA a response to this RFP. The following describes the information that must be provided to the SEOPW CRA in order for the SEOPW CRA to consider a Proposal. Failure of the non-profit entity to provide any of the information or failure to provide the information in the required format may be cause for the SEOPW CRA to reject the Proposal. The SEOPW CRA retains the right at its sole and absolute discretion to reject any Proposal that does not meet the requirements of this RFP. 9 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 40 4.1.b A. Proposal Requirements 1. Table of Contents: The Table of Contents should follow in sequential order as specified in Article V, Section B, Proposal Submission Format. All pages of the Proposal must be consecutively numbered and correspond to the Table of Contents. 2. Proposer's Information: Proposers shall complete and submit the Proposal Acknowledgment Form provided in Article IX, Required Forms. 3. Narrative: Proposers shall include a general introduction statement, and a brief overview and description of the non-profit entity. In addition, Proposers shall provide a thorough explanation of its qualifications and experience managing similar affordable residential rental properties and why it is the most qualified to provide the required Property Management Services to the SEOPW CRA. 4. Proposal: Proposals shall include a thorough explanation of the Property Management Services that the Proposer will provide to the SEOPW CRA and for the Subject Properties. Proposals shall also include a thorough explanation of how the Proposer intends to provide the Property Management Services and fulfill the Lessee's Responsibilities. Proposers should include all information they believe would be beneficial for the Evaluation Committee to consider when reviewing the Proposer's Proposal. 5. Qualifications of the Proposer: Proposers shall be licensed and authorized to conduct business in the State of Florida for the last five (5) years under its current business name (current business name means the actual official name on file with the State of Florida of the entity submitting the Proposal). Proposers shall provide the necessary documentation to support the above. Additionally, Proposers shall provide the following information within their Proposal: • Description of the Proposer's entity, including the legal organizational structure and copies of appropriate certifications and licenses. • Provide a copy of its City of Miami Business Tax Receipt. 10 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 41 4.1.b • The full name, address, and phone number of the Proposer. Additionally, a complete list of the Proposer's Board of Directors including names, addresses and phone numbers and the name of the Proposer's Executive Director. If the Proposer is affiliated with another entity, please provide a statement representing the nature of the affiliation along with the other entity's name, address, phone number, and a listing of that entity's Board of Directors. • Proposers must make available for inspection at its place of business, a current (audited, if available) financial statement which includes a balance sheet, a three-year statement of past income, and a projected one-year income statement for the current fiscal year for the Proposer (and its parent entity if it is a subsidiary). Tax returns may be substituted for financial statements. Information regarding any legal or administrative actions, past or pending, that might impact the capacity of the Proposer to provide the required Property Management Services must be disclosed. • Proposer must submit a detailed disclosure of any prior or pending bankruptcies and legal and/or administrative actions which occurred during the past ten (10) yearswith the Proposal including case style, case number, where case was filed, nature of the case, and case disposition status. Note: The Successful Proposer must provide their own work facilities and support staff to provide the required Property Management Services for the term of the Agreement. Note: The Successful Proposer must have sufficient insurance coverage in types and amounts, as required and approved by the SEOPW CRA, to be in force at the time the Agreement takes effect, and the Successful Proposer must maintain the insurance for the term of the Agreement. The SEOPW CRA shall be named as an additional insured on all applicable policies. 6. Experience of the Proposer: Proposers MUST have a minimum of five (5) years of experience as a Property Manager specializing in the leasing and management of affordable residential rental properties, including single-family homes, multi -family homes, and apartments. Proposers shall provide the following information concerning the relevant experience of the Proposer as a Property Manager of affordable residential properties, including experience leasing and managing residential properties for seniors and residential properties with leasing restrictions, and the Proposer's Key Employees who will be directly involved in executing the Property Management Services: • Information on the Proposer's Key Employees, which shall include leasing agents, management personnel, and an onsite resident manager, and what these Key Employees' roles and responsibilities will be as they relate to the Subject Properties. If Key Employees have not been selected, Proposers must describe its method of selection and general approach to the hiring and development of the Key Employees as it relates to the Subject Properties. • Information on any Sub -Consultants that the Proposer has or will have a contract with, other than the employees of the Proposer, who assist in the performance of the Property Management Services required under this RFP. 11 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 42 4.1.b • Proposers shall provide a minimum of three (3) examples of existing affordable residential rental properties under their ownership and/or management, similar in size, scope, and complexity as the Subject Properties described in this RFP. Submitted examples shall include the name and address of the property, years under the Proposer's ownership or management, a brief description of the property, including number of units, number of residents, and any rental restrictions, and a brief description of the services provided by the Proposer. • Proposers shall provide a minimum of three (3) references. Submitted references shall include the reference's name, address, phone number, any comments from the reference, and the reference's signature and date signed. The SEOPW CRA reserves the ability to contact submitted references. 7. Financial Information: Proposers shall provide a preliminary budget and project pro forma for the proposed Property Management Services. The Proposer must provide a copy of its most recent financial statements, which shall include a current (audited, if available) financial statement, a balance sheet, and a projected one- year income statement for the current fiscal year for of the Proposer and their partner(s), if applicable. The SEOPW CRA reserves the right to conduct its own research, investigation, background checks, and credit checks on the proposing entity, and its officers, agents, and representatives. B. Proposal Submission Format Proposers shall prepare and submit their Proposals in the format below. Failure to comply with this format may result in the Proposal being deemed non -responsive. All original hardcopy Proposal submissions shall be bound in a hard cover binder and tabbed, and all electronic Proposal submissions need to be in bookmarked and searchable .pdf file format on a USB drive. To ensure that all Proposals can be evaluated on an equitable basis, this RFP requires each Proposer to provide the required information in a prescribed format and organization. Required Proposal Submission Format: o Table of Contents o Proposer's Information • Proposal Acknowledgement Form o Narrative o Proposal o Qualifications of the Proposer • All information requested as listed in Article V, Section A of this RFP. o Experience of the Proposer • All information requested as listed in Article V, Section A of this RFP. • Property Reference Forms (minimum of three (3)) • Proposer Reference Form (minimum of three (3)) o Financial Information • Preliminary Budget and Project Pro Forma • Requested Financial Information 12 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 43 4.1.b o RFP Required Forms ■ Conflict of Interest Disclosure Form ■ Scrutinized Companies Certification Pursuant to Florida Statutes § 287.135 ■ Notification of Public Entity Crimes Law ■ Notification of Public Records Law ■ Drug -Free Workplace ■ Non -Collusion Affidavit C. Proposal Submission Due Date and Location A complete Proposal for this RFP shall be delivered (by hand or via mail) in accordance with the following: Proposal Submission Due Date: Wednesday, March 26, 2025, by 3:OOPM EST. Proposal Submission Location: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, FL 33133 Proposals must be submitted in a sealed package and clearly marked on the outside with: RFP SEOPW CRA NO. 2025-01 PROPERTY MANAGEMENT SERVICES FOR SEOPW CRA-OWNED RESIDENTIAL PROPERTIES Proposals received at any other location than the aforementioned, or after the Proposal Submission Due Date, shall be deemed non -responsive, and shall not be considered. The responsibility for submitting a Proposal at the correct location before the stated Due Date is solely and strictly that of the Proposer. The SEOPW CRA is not responsible for any delayed, late, misdelivered, or non -delivered Proposal(s), no matter the cause. Proposals not received by the SEOPW CRA by the Due Date at the stated Location shall not be reviewed or considered by the SEOPW CRA and will be returned to the Proposer unopened. D. Additional Submittal Guidelines It is the policy of the SEOPW CRA that as a condition of award of an Agreement, the Successful Proposer and all sub-consultants/sub-contractors obtain a City of Southeast Overtown Park West Business Tax Receipt. It is the sole responsibility of Proposers to supply copies of all required Business Tax Receipts. 13 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 44 4.1.b E. Changes/Modifications/Alterations to Submitted Proposals A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal or withdraw a Proposal at any time prior to the Proposal Submission Due Date. All modifications or withdrawals shall be made in writing to David Chiverton, Administrator, via email at dchiverton@miamigov.com. Oral/Verbal modifications are prohibited, and they will be disregarded. Written modifications will not be accepted after the Proposal Submission Due Date. The SEOPW CRA will only consider the latest version of the Proposal. THIS SECTION IS INTENTIONALLY BLANK. 14 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 45 4.1.b VI. EVALUATION AND SELECTION A. Evaluation and Selection Procedures Sealed proposals may be submitted to the The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, FL 33133 until 3:OOPM EST on Wednesday. March 26th. 2025. SEOPW CRA Staff will open the Proposals immediately after that time and review them for responsiveness and compliance with submission requirements, including verification that each Proposal includes all information, documentation, and forms required. SEOPW CRA Staff is responsible for the review of all Proposals for responsiveness before distributing them to the Evaluation Committee. However, responsiveness determinations may be made at any time prior to contract reward. Proposers are advised that Proposals submitted with irregularities, omissions, errors, deviations, and/or technicalities that, at the sole discretion of the SEOPW CRA, do not meet the minimum requirements of the RFP, may result in a non -responsive determination. Proposers will not be given the opportunity to cure any irregularity, omission, error, deviation, and/or technicality. It is at the sole discretion of the SEOPW CRA to waive or not waive any irregularity, omission, error, deviation, and/or technicality. At any time during the evaluation process, the SEOPW CRA may conduct any investigations, inquiries, or any other action it deems necessary to fairly review a Proposal. The SEOPW CRA will establish an Evaluation Committee to review and score all responsive Proposals in accordance with the requirements of this RFP and criteria listed below. The Evaluation Committee will determine whether a Proposer is responsible, has the capacity to fully perform the Property Management Services as stated in this RFP, and has the integrity and reliability that will ensure good faith performance. SEOPW CRA Staff will calculate the total score for each responsive Proposal reviewed and scored by the Evaluation Committee. The Evaluation Committee may shortlist Proposers deemed the most highly qualified to perform the required Property Management Services and ask those Proposers to hold brief oral presentations at a later date. After oral presentations with the shortlisted Proposers, the Evaluation Committee will re- evaluate and re -score the Proposals, in conjunction with the oral presentations. SEOPW CRA Staff will calculate the final score for each shortlisted Proposer and finalize the composite scores. Please note that the Evaluation Committee does not need to request oral presentations. For this reason, each Proposer should ensure that its Proposal contains all the information and documentation requested in this RFP. The final scores will be forwarded to the SEOPW CRA Executive Director. If the SEOPW CRA Executive Director determines that there are any scoring irregularities, errors, deviations, technicalities, or any issue that may result in unfair scoring of the proposals, the SEOPW CRA Executive Director, in her sole and absolute direction, may request that the Evaluation Committee reconvene and rescore the Proposals. After which, the SEOPW CRA Executive Director will place the RFP onto a SEOPW CRA Board meeting agenda and the SEOPW CRA Board will have the following options: 15 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 46 4.1.b a) Accept the Evaluation Committee's scores and the SEOPW CRA Board may elect to award one (1) Agreement to one (1) Proposer that covers Property Management Services for all the Subject Properties; or 16 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 47 4.1.b b) Reject the Evaluation Committee's scores and select the Proposer that the SEOPW CRA Board believes will serve in the SEOPW CRA's best interests; or c) Cancel the RFP at any time, and/or reject all submitted Proposals, and/or direct SEOPW CRA Staff to re- issue the RFP. The SEOPW CRA reserves the right to negotiate such terms and conditions with the Successful Proposer as it is determined to be in the SEOPW CRA's best interest, which is determined at the SEOPW CRA's sole and absolute discretion. In the event a contract is not negotiated to the SEOPW CRA's satisfaction, the SEOPW CRA may abandon such negotiations, and at its sole and absolute discretion, may commence negotiations with the next ranked Proposer. However, the SEOPW CRA is under no obligation to enter or continue contract negotiations with any Proposer. All Proposers should be familiar with the requirements of Florida Statutes Chapter 163.380 to which this solicitation is subject. Any and all decisions by the SEOPW CRA to modify the schedule described herein, to request additional information from Proposers, to reject insufficient or unclear Proposals, to formulate an objective point system for review, to form the Evaluation Committee, to calculate the scores of the proposals, to negotiate an agreement, to abandon negotiations, to approve an agreement, etc., shall be at the SEOPW CRA's sole and absolute discretion. The SEOPW CRA reserves its right to cancel this RFP at any time, and/or reject all submitted Proposals, and/or re -issue the RFP. Submittal of a Proposal to this solicitation on the part of any and all Proposers constitutes acceptance of this policy. B. Evaluation Criteria Proposals have the possibility to receive a total maximum of 100 points. Proposals will be reviewed and scored by the Evaluation Committee according to the following requirements and respective weight: REQUIREMENTS POINTS Qualifications the Proposer (including References) 25 Points Experience of the Proposer (including References) 35 Points Proposer's Narrative 15 Points Proposer's Proposal 25 Points 17 100 Total Points Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 48 4.1.b VII. GENERAL TERMS AND CONDITIONS A. Inspection of Site Any interested party may arrange, by appointment, to visit the Subject Properties that will require the Property Management Services that are the subject of this RFP. Please contact David Chiverton, Administrator, at (786) 616-8997 or via email: dchiverton@miamigov.com to schedule an appointment. Potential Proposers should carefully examine the Subject Properties before submission of a Proposal and make all necessary investigations to inform themselves thoroughly as to all difficulties involved in the completion of all services required pursuant to the mandates and requirements of this RFP. No plea of ignorance of conditions or difficulties that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the Property Management Services pursuant to the Proposal as a result of failure to make the necessary examinations and investigations, will be accepted as an excuse for a failure or omission on the part of the Successful Proposer to fulfill, in every detail, all of the requirements, as defined in the subsequent Agreement, nor will they be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. B. Cone of Silence/No Lobbying As to any matter relating to this RFP, any Proposer, team member, or anyone representing a Proposer is advised that they are prohibited from contacting or lobbying the SEOPW CRA Chair, any SEOPW CRA Commissioner, SEOPW CRA Staff, or any other person working on behalf of the SEOPW CRA on any matter related to or involved with this RFP. For purposes of clarification, a Proposer's representatives shall include, but not be limited to, the Proposer's employees, partners, attorneys, officers, directors, consultants, lobbyists, or any actual or potential subcontractor or consultant of the Proposer and the Proposer's team. There will be an opportunity for inquiries to be made of SEOPW CRA Staff during the scheduled Voluntary Pre -Proposal Meeting. All inquiries must be in writing and directed to the Administrator, David Chiverton at (dchiverton@miamigov.com). Any violation of this condition may result in rejection and/or disqualification of the Proposer. This "Cone of Silence/No Lobbying" is in effect from the date of issuance of this RFP and shall terminate at the time the SEOPW CRA Board selects a Proposer and awards an Agreement, rejects all Proposals, or otherwise acts which ends the solicitation process. C. Questions Questions and inquiries concerning this RFP and the specifications contained herein shall be submitted in writing via email to David Chiverton, Administrator, at dchiverton@miamigov.com no later than Monday, March 1 , 2025, 5:00 PM EST. Late or misdelivered questions may not receive a response in a subsequent addendum. Any discrepancies, errors, or ambiguities in the RFP or addendum (if any) should also be reported in writing. If applicable, the SEOPW CRA will issue a written addendum to the RFP clarifying such conflicts or ambiguities. It is agreed that any such alleged discrepancies, errors, or omissions will not be construed against the drafting party. 18 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 49 4.1.b SEOPW CRA Staff will issue responses to timely received questions and any other clarifications the SEOPW CRA deems necessary via written addendum prior to the Proposal Submission Due Date. Proposers should not rely on any representations, statements, or explanations other than those made in this RFP and in any written addendum to this RFP. Oral explanations, information and instructions shall not be considered binding on the SEOPW CRA. Neither the SEOPW CRA nor any of its agents or employees shall be responsible for the accuracy of any oral information provided to any Proposer. Where there appears to be conflict between the RFP and any addendum issued, the last addendum issued shall prevail. Any issued addendum will only be made available on the SEOPW CRA webpage, www.seopwcra.com. It is the Proposer's sole responsibility to ensure its review and receipt of all addend um(s). D. Agreement Terms and Conditions Proposers should note that certain provisions contained within a potential Agreement with the SEOPW CRA are non-negotiable. These include, without limitation, applicability, and compliance with applicable laws (e.g., Federal Statutes, State Statutes, County and City Codes), venue, hold harmless, duty to defend, indemnity and insurance, and cancellation for convenience or due to lack of funding by the SEOPW CRA. E. Award of Agreement An Agreement may be awarded to the Successful Proposer for the Project by the SEOPW CRA Board. The SEOPW CRA reserves the right to execute or not execute, as applicable, an Agreement with the Successful Proposer, when it is determined to be in the SEOPW CRA's best interest. The SEOPW CRA does not represent that any award will be made. The award and execution of an Agreement shall comply with the SEOPW CRA's Purchasing Policies, and the terms and specifications stated herein. F. Unauthorized Work The Successful Proposer shall not begin work until the SEOPW CRA issues a written Notice to Proceed ("NTP"). Such NTP shall constitute the SEOPW CRA's authorization to begin work. Any unauthorized work performed by the Successful Proposer, prior to receiving the NTP, or during the term of the Agreement, shall be deemed non-compensable by the SEOPW CRA. The Successful Proposer shall not have any recourse against the SEOPW CRA for prematurely performing any unauthorized work. G. Sub-Contractor(s)/Sub-Consultant(s) For purposes of this RFP, the terms "Sub -Consultant" and "Sub -Contractor" are used interchangeably. A Sub -Consultant or Sub -Contractor is any individual, firm, entity, or organization, other than the employees of the Proposer, who has or will have a contract with the Proposer to assist in the performance of the Property Management Services required under this RFP. A Sub - Consultant shall be paid directly by the Proposer and shall not be paid directly by the SEOPW CRA. The Proposer must clearly identify in its Proposal the Sub -Consultants to be utilized to perform the Property Management Services. The SEOPW CRA retains the right to accept or reject any Sub 19 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 50 4.1.b Consultant proposed in accordance with Article V, "Proposer's Minimum Qualification and Experience Requirements and Proposal Submittal Requirements," or proposed prior to execution of the Agreement. All liabilities regarding the use of a Sub -Consultant shall be borne solely by the 20 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 51 4.1.b Successful Proposer, and insurance for each Sub -Consultant must be approved by the SEOPW CRA and maintained in good standing throughout the duration of the Agreement. Neither the Successful Proposer nor any of its Sub -Consultants are considered employees, partners, affiliates, or agents of the SEOPW CRA. Failure to list all Sub -Consultants and provide the required information may disqualify any unidentified Sub -Consultants from performing work under this RFP. Proposers shall include in their Proposal the requested Sub -Consultant information. H. Insurance The SEOPW CRA reserves the right to ensure and require that the insurance coverages provided by the Successful Proposer are proper and that the insurers are licensed or otherwise qualified to do business in the State of Florida. If at any time during the term of the Agreement, the SEOPW CRA should determine that it is in its best interests to insist on an alternative insurance provider, it may do so, and the Successful Proposer agrees to comply with the SEOPW CRA's decision. The SEOPW CRA also reserves the right to review, modify, or amend any required coverages, limits, and endorsements during the life of a contract and any extensions thereof. The SEOPW CRA further reserves the right, but not the obligation, to review and reject any insurer providing coverage on the firms' behalf because of the insurer's poor financial condition or due to the insurer's failure to operate legally in the State of Florida. I. Protest A recommendation for award or rejection of award may be protested by a Proposer through filing a type -written protest with the SEOPW CRA office. The Proposer shall file its type -written protest with the SEOPW CRA, Monday through Friday, between the hours of 8:00 AM EST and 5:00 PM EST, excluding legal holidays. Protests shall contain the name, address, and phone number of the petitioner, name of the petitioner's representative (if any), and the title and number of the solicitation. Additionally, the protest shall be signed by an authorized agent of the Proposer and notarized. The protest shall specifically describe the subject matter, facts giving rise to the protest, and the action requested from the SEOPW CRA. The protest shall be limited to 15 type -written pages. The written protest must be received within three (3) business days from the time of initial posting of the intended award. Notice of Intent to Award shall be posted on the SEOPW CRA's website, www.seopwcra.com. Failure to file a timely formal written protest within the period specified shall constitute a waiver by the Proposer of all rights of protest. The letter of protest shall be accompanied by a non-refundable protest application fee of five thousand dollars ($5,000). The protest application fee must be a cashier's check, a certified check, or an attorney's trust account check made payable to the City of Miami Southeast Overtown/Park West Community Redevelopment Agency. Failure to provide the required protest application fee shall deem the protest as incomplete and invalid. THIS SECTION IS INTENTIONALLY BLANK. 21 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 52 4.1.b VIII. DISCLOSURE AND DISCLAIMERS This RFP is being issued by the SEOPW CRA. As more fully set forth in this RFP, any action taken by the SEOPW CRA in response to Proposals made pursuant to this RFP, or in making any award or failure or refusal to make any award pursuant to such Proposals, or in any cancellation of award, or in any withdrawal or cancellation of this RFP, either before or after issuance of an award, shall be without any liability or obligation on the part of the SEOPW CRA. In its sole and absolute discretion, the SEOPW CRA may withdraw this RFP either before or after receiving Proposals, may accept or reject Proposals, and may accept Proposals which deviate from this RFP. In its sole discretion, the SEOPW CRA may determine the qualifications and acceptability of any Proposer submitting Proposals in response to this RFP. Following submission of a Proposal, the Proposer agrees to promptly deliver such further details, information and assurances including, but not limited to, financial and disclosure data, relating to the Proposal and/or the Proposer, including the Proposer's affiliates, officers, directors, shareholders, partners and employees, as requested by the SEOPW CRA. The information contained herein is provided solely for the convenience of Proposers. It is the responsibility of a Proposer to assure itself that the information contained herein is accurate and complete. Neither the SEOPW CRA, nor its representatives, provide any assurances as to the accuracy of any information in this RFP. Any reliance on the contents of this RFP, or on any communications with SEOPW CRA representatives shall be at each Proposer's own risk. Proposers should rely exclusively on their own investigations, interpretations and analyses in connection with this matter. This RFP is being provided by the SEOPW CRA without any warranty or representations, express or implied, as to its content, accuracy or completeness, and no Proposer or other party shall have recourse to the SEOPW CRA if any information herein contained shall be inaccurate or incomplete. No warranty or representation is made by the SEOPW CRA that any proposal conforming to these requirements will be selected for consideration, negotiation or approval. The SEOPW CRA shall have no obligation or liability with respect to this RFP, or the evaluation and selection, and award processes contemplated hereunder. The SEOPW CRA does not warrant or represent that any award or recommendation will be made as a result of the issuance of this RFP. All costs incurred by a Proposer in preparing and responding to this RFP are the sole responsibility of the Proposer. Any recipient of this RFP who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer and agrees to be bound by the terms hereof. Any Proposal submitted pursuant to this RFP is at the sole risk and responsibility of the Proposer by submitting such a Proposal. This RFP is made subject to correction of errors, omissions, or withdrawal without notice. Information contained in the RFP is for guidance only and each recipient hereof is cautioned and advised to independently verify all of such information. In the event of any differences between this Disclosure and Disclaimers and the balance of the RFP, the provisions of this Disclosure and Disclaimers shall govern. The SEOPW CRA reserves the right to select the Proposal which, in the opinion and sole discretion of the SEOPW CRA, will be in the best interest and/or most advantageous to the SEOPW CRA. The SEOPW CRA reserves the right to waive any irregularities and technicalities and may, at its discretion, request re -submittal of Proposals. All expenses in preparing the Proposal and any re -submittals shall be borne by the Proposer. The SEOPW CRA and the Proposer will be bound only if and when a Proposal, as it may be modified, 22 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 53 4.1.b is approved and accepted by the SEOPW CRA, and the applicable agreements pertaining thereto are approved, 23 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 54 4.1.b executed and delivered by the Successful Proposer to the SEOPW CRA, and then only pursuant to the terms of the agreements executed by the Proposer and the SEOPW CRA. All or any responses to this RFP may be accepted or rejected by the SEOPW CRA for any reason, or for no reason, without any resultant liability to the SEOPW CRA. The SEOPW CRA is governed by the Sunshine Law and the Public Records Law of the State of Florida and all Proposals and supporting data shall be subject to disclosure as required by such laws. All Proposals shall be submitted in sealed form and shall remain confidential to the extent permitted by the Public Record Law until the date and time selected for opening responses. THIS SECTION IS INTENTIONALLY BLANK. 24 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 55 4.1.b IX. REQUIRED FORMS The forms listed below must be completed by an official having legal authorization to contractually bind the Proposer and must be submitted with the Proposal. Each signature represents a binding commitment upon the Proposer to provide the goods and/or services stated within this RFP and the Proposer's Proposal to the SEOPW CRA if the Proposer is awarded an Agreement and an Agreement is successfully negotiated and executed. Proposal Acknowledgement Form Conflict of Interest Disclosure Form Scrutinized Companies Certification Pursuant to Florida Statutes § 287.135 Notification of Public Entity Crimes Law Notification of Public Records Law Drug -Free Workplace Non -Collusion Affidavit Property Reference Form Proposer Reference Form 25 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 56 4.1.b PROPOSAL ACKNOWLEDGEMENT FORM The Proposer hereby acknowledges and affirms to the contents of this RFP, its response thereto, including without limitation, all addenda have been read, understood, and agreed to by assigning and completing the spaces provided below: A. RFP Addendum Acknowledgment Addendum No. 1, Dated Addendum No. 2, Dated Addendum No. 3, Dated Addendum No. 4, Dated Addendum No. 5, Dated B. The undersigned certifies that they are authorized to sign for the Proposer. C. The undersigned certifies that any and all information contained in response to this RFP is true and correct. D. THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL, FOR NOT LESS THAN 90 DAYS, AND THE PROPOSER'S UNEQUIVOCAL OFFER TO BE BOUND BY THE TERMS AND CONDITIONS SET FORTH IN THIS SOLICITATION. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED, BY AN AUTHORIZED AGENT, SHALL RENDER THE PROPOSAL NON -RESPONSIVE. THE SEOPW CRA MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS PROPOSAL. RFP SEOPW CRA NO. 2025-01: PROPERTY MANAGEMENT SERVICES FOR SEOPW CRA-OWNED RESIDENTIAL PROPERTIES Proposer's Name: Federal Employer Identification Number: Principal Business Address: Mailing Address: Telephone Number(s): Fax Number(s): Email Address: Authorized Agent Name and Title: Signature of Authorized Agent Date: 26 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 57 4.1.b CONFLICT OF INTEREST DISCLOSURE FORM The award of this contract is subject to the provisions of Chapter 112, Florida Statutes. All Proposers must disclose within their Proposals: the name of any officer, director, or agent who is also an employee of Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA"). Furthermore, all Proposers must disclose the name of any SEOPW CRA employee who owns, directly, or indirectly, an interest of more than five percent (5%) in the Proposer's entity or any of its branches. The purpose of this disclosure form is to give the SEOPW CRA the information needed to identify potential conflicts of interest for evaluation team members and other key personnel involved in the award of this contract. The term "conflict of interest" refers to situations in which financial or other personal considerations may adversely affect, or have the appearance of adversely affecting, an employee's professional judgment in exercising any SEOPW CRA duty or responsibility in administration, management, instruction, research, or other professional activities. Please check one of the following statements and attach additional documentation if necessary: To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other Cities, Counties, contracts, or property interest for this Proposal. The undersigned entity, by attachment to this form, submits information which may be a potential conflict of interest due to other Cities, Counties, contracts, or property interest for this Proposal. Acknowledged by: Proposer Name Authorized Agent Signature Authorized Agent Name and Title (Print or Type) Date 27 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 58 4.1.b SCRUTINIZED COMPANIES CERTIFICATION PURSUANT TO FLORIDA STATUTES § 287.135 I, , on behalf of Print Name and Title Proposer Name certify that does not: Proposer Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel List; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Syria. Submitting a false certification shall be deemed a material breach of contract. The Southeast Overtown/ Park West Community Redevelopment Agency ("SEOPW CRA") shall provide notice, in writing, to the Proposer of the SEOPW CRA's determination concerning the false certification. The Proposer shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Proposer does not demonstrate that the SEOPW CRA's determination of false certification was made in error, then the SEOPW CRA's shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statutes § 287.135. Section 287.135, Florida Statutes, prohibits the SEOPW CRA's from: 1) Contracting with companies for goods or services in any amount if at the time of bidding on, submitting a proposal for, or entering or renewing a contract if the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, F.S. or is engaged in a boycott of Israel; and 2) Contracting with companies, for goods or services over $1,000,000.00 that are on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or are engaged in business operations in Syria. 28 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 59 4.1.b As the person authorized to sign on behalf of the Proposer, I hereby certify that the company/entity identified above in the section entitled "Proposer Name" does not participate in any boycott of Israel, is not listed on the Scrutinized Companies that Boycott Israel List, is not listed on either the Scrutinized Companies with activities in the Iran Petroleum Energy Sector List, and is not engaged in business operations in Syria. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney's fees, and/or costs. I further understand that any contract with the SEOPW CRA for goods or services may be terminated at the option of the SEOPW CRA if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies with Activities in Sudan list or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. PROPOSER NAME AUTHORIZED AGENT SIGNATURE AUTHORIZED AGENT NAME (PRINT OR TYPE) TITLE Must be executed and returned with the submitted Proposal to be considered. 29 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 60 4.1.b NOTIFICATION OF PUBLIC ENTITY CRIMES LAW Pursuant to Section 287.133, Florida Statutes, you are hereby notified that a person or affiliate who has been placed on the convicted contractors list following a conviction for a public entity crime may not submit a Bid/Proposal on a contract to provide any goods or services to a public entity, may not submit a Bid/Proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids/Proposals on leases or real property to a public entity, may not be awarded or perform work as a contractor, supplier, sub -vendor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 [F.S.] for Category Two [$35,000.00] for a period of thirty-six (36) months from the date of being placed on the convicted contractors list. Acknowledged by: Proposer/Firm Name Authorized Agent Signature Authorized Agent Name and Title (Print or Type) Date 30 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 61 4.1.b PUBLIC RECORDS LAW Notification of Public Records Law Pertaining to Public Contracts and Requests for Contractor Records Pursuant to Chapter 119, Florida Statutes Pursuant to Chapter 119, Florida Statutes, Contractor shall comply with the public records law by keeping and maintaining public records required by the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") to perform the service. Upon request from the SEOPW CRA custodian of public records, contract shall provide the SEOPW CRA with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract If the Contractor does not transfer the records to the SEOPW CRA. Contractor upon completion of the contract, shall transfer, at no cost, to the SEOPW CRA all public records in possession of the Contractor or keep and maintain public records required by the SEOPW CRA to perform the service. If the Contractor transfers all public records to the SEOPW CRA upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the SEOPW CRA, upon request from the SEOPW CRA custodian of public records, in a format that is compatible with the information technology systems of the SEOPW CRA. IF THE AWARDED PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE AWARDED PROPOSER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, KIM PHAN, ESQ., AT THE SOUTHEAST OVERTOWN PARK WEST COMMUNITY REDEVELOPMENT AGENCY, 20 N. SWINTON AVE., SOUTHEAST OVERTOWN PARK WEST FLORIDA AND MAY BE CONTACTED BY PHONE AT (786) 616-8997 OR VIA EMAIL AT dchivertonmiamiqov.com Acknowledged by: Proposer/Firm Name Authorized Agent Signature Authorized Agent Name and Title (Print or Type) Date 31 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 62 4.1.b DRUG -FREE WORKPLACE is a drug -free workplace and has (Proposer/Firm Name) a substance abuse policy in accordance with and pursuant to Section 440.102, Florida Statutes. Acknowledged by: Proposer/Firm Name Authorized Agent Signature Authorized Agent Name and Title (Print or Type) Date 32 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 63 NON -COLLUSION AFFIDAVIT 4.1.b STATE OF COUNTY OF Before me, the undersigned authority, personally appeared , who, after being by me first duly sworn, deposes and says of his/her personal knowledge that: a. He / She is of submitted a Proposal to perform work for the following: RFP No.: Title: , the Proposer that has b. He / She is fully informed respecting the preparation and contents of the attached Request for Proposals, and of all pertinent circumstances respecting such Solicitation. Such Proposal is genuine and is not a collusive or sham Proposal. c. Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Solicitation and contract for which the attached Proposal has been submitted or to refrain from proposing in connection with such Solicitation and contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm, or person to fix the price or prices in the attached Proposal or any other Proposer, or to fix any overhead, profit, or cost element of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the Southeast Overtown Park West Community Redevelopment Agency or any person interested in the proposed contract. d. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. Authorized Agent Signature Subscribed and sworn to (or affirmed) before me this day of 20_, by , who is personally known to me or who has produced as identification. SEAL Notary Signature Notary Name: Notary Public (State): My Commission No: Expires on: 33 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 64 4.1.b PROPERTY REFERENCE FORM INSTRUCTIONS Proposers shall provide a minimum of three (3) examples of existing affordable residential rental properties under their ownership and/or management, similar in size, scope, and complexity as the Subject Properties described in this RFP. Submitted examples shall include the name and address of the property, years under the Proposer's ownership or management, a brief description of the property, including number of units, number of residents, and any rental restrictions, and a brief description of the services provided by the Proposer. The reference provided below should be for one (1) property reference. FAILURE TO COMPLETE AND SUBMIT THIS FORM MAY RESULT IN THE PROPOSAL BEING REJECTED AS NON -RESPONSIVE. Name of Property: Property Address: Property Owner/ Contact Information: Years Under Proposer's Ownership or Management: Brief Description of the Property: Brief Description of the Property Management Services Provided by Proposer: Compensation Received: Proposer's Certification of Information By signing below, I certify that all information stated above is true and correct to the best of my knowledge. Authorized Agent Signature: Authorized Agent Name and Title: Date: 34 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 65 4.1.b PROPOSER REFERENCE FORM INSTRUCTIONS Proposers shall provide a minimum of three (3) references. Submitted references shall include the reference's name, address, phone number, any comments from the reference, and the reference's signature and date signed. The SEOPW CRA reserves the ability to contact submitted references. The reference provided below should be for one (1) reference and shall be completed by the reference, not the Proposer. FAILURE TO COMPLETE AND SUBMIT THIS FORM MAY RESULT IN THE PROPOSAL BEING REJECTED AS NON -RESPONSIVE. Reference Name Reference Address: Reference Organization/Company: Reference Title: Reference Phone Number: Reference Email: Comments Reference Certification of Information By signing below, I certify that all information stated above is true and correct to the best of my knowledge. Signature: Name and Title: Date: 35 Attachment: File # 17656 - Backup (17656 : Resolution Accepting Sole Response) Packet Pg. 66 4.2 SEOPW Board of Commissioners Meeting May 22, 2025 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY INTER -OFFICE MEMORANDUM To: Board Chair Christine King Date: May 15, 2025 and Members of the CRA Board File: 17654 From: James McQueen Executive Director Subject: Grant to Liberty City Community Revitalization Trust for Fiscal Year 2024-2025 — Youth Employment Pr Enclosures: File # 17654 - Backup BACKGROUND: A Resolution of the Board of Commissioners ("Board") of the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA"), authorizing a grant, in an amount not to exceed Seventy -Five Thousand Dollars and Zero Cents ($75,000.00) ("Funds"), to the Liberty City Community Revitalization Trust, a limited agency and instrumentality of the City of Miami ("City") created pursuant to City Ordinance No. 12859 in 2006 ("Liberty City Trust"), to underwrite costs associated with the 2025 Youth Employment Program ("Program"), which provides employability and financial management skills to low-income and at -risk youth ("Purpose"). The Program, is an eight -week course from June 9, 2025 through August 1, 2025, with twenty-three (23) participants from the SEOPW CRA Redevelopment Area between the ages of fourteen (14) through eighteen (18) who will receive a stipend of Fifteen Dollars and Zero Cents ($15.00) per hour. The Program will engage with the youth demographic group from low-income and at -risk youth families of the Redevelopment Area, providing an opportunity to upskill participants and expand capabilities in areas of communication, financial management, resume writing, job search, career planning, and self- esteem. Learning and applying these skills are critical to succeeding in each participant's life, as these life skills are essential to enhancing quality of life, personal relationships, and employment. Upon completing the Program, participants will receive a certificate of completion. It is recommended that the Board of the SEOPW CRA approve and adopt this Resolution, authorizing the SEOPW CRA to allocate funds for the Purpose stated herein. JUSTIFICATION: Pursuant to Section 163.340(9), Florida Statutes defines "redevelopment" as "undertakings, activities, or projects" in a Redevelopment Area "for the elimination and prevention of the development or spread of slums and blight...." Packet Pg. 67 4.2 Section 2, Goal 4 of the 2018 Southeast Overtown/Park West Community Redevelopment Agency Plan Update (the "Plan") encourages the "creat[ion of] jobs within the community" as a stated redevelopment goal. Section 2, Goal 6 of the Plan lists "[i]mprov[ing] of quality of life for residents" as a stated redevelopment goal. Section 2, Principle 4 of the Plan reinforces that a "variety in employment opportunities" be made available to residents within the Redevelopment Area as a stated redevelopment principle. Section 2, Principle 6 of the Plan insists that local businesses be promoted in order to "improve the neighborhood economy" and "expand the economic opportunities of present and future residents and businesses." FUNDING: $75,000.00 - from Other Grants and Aids - Account No. 10050.920101.883000.0000.0000. FACT SHEET: Entity name: Liberty City Community Revitalization Trust Address: 4800 N.W. 12th Avenue, Miami, Florida 33127 Number of participants: 23 Funding request: $75,000.00 Term: June 9, 2025 - August 1, 2025 Stipend provided? Yes; a $15.00 per hour stipend to participants. Age range of participants: 14 — 18 Scope of work or services (Summary): The Youth Employment Program, is an eight -week course with 23 participants between the ages of 14 — 18, who will receive a stipend of $15.00 per hour. Participants will develop skills in career planning, communication skills, resume writing, job searching, and financial management, helping to boost self-esteem in essential areas of life. After completing the eight -week Program, participants will receive a certificate of completion. Page 2 of 5 Packet Pg. 68 4.2 AGENDA ITEM FINANCIAL INFORMATION FORM SEOPW CRA CRA Board Meeting Date: May 22, 2025 CRA Section: Brief description of CRA Agenda Item: Authorizing a grant, in an amount not to exceed $75,000.00, to the Liberty City Community Revitalization Trust . Project Number YES, there Account Code: (if applicable): are sufficient funds in Line Item: 10051.920101.883000.0000.00000 Amount: $ 75 , 0 0 0.0 0 NO (Complete the following source of funds information): Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL Project No./Index/Minot Object From $ To $ From $ To $ Comments: Approved by: Executive Director 5/15/2025 Approval: - LY, Miguel A Valentin, Finance Officer' 5/15/2025 Page 3 of 5 Packet Pg. 69 4.2 Southeast Overtown/Park West Community Redevelopment Agency File Type: CRA Resolution Enactment Number: File Number: 17654 Final Action Date: A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), AUTHORIZING A GRANT, IN AN AMOUNT NOT TO EXCEED SEVENTY-FIVE THOUSAND DOLLARS AND ZERO CENTS ($75,000.00) ("FUNDS"), TO THE LIBERTY CITY COMMUNITY REVITALIZATION TRUST, A LIMITED AGENCY AND INSTRUMENTALITY OF THE CITY OF MIAMI ("CITY"), CREATED PURSUANT TO CITY ORDINANCE NO. 12859 IN 2006 ("LIBERTY CITY TRUST"), TO UNDERWRITE COSTS ASSOCIATED WITH THE 2025 YOUTH EMPLOYMENT PROGRAM ("PROGRAM"), WHICH PROVIDES EMPLOYABILITY AND FINANCIAL MANAGEMENT SKILLS TO LOW-INCOME AND AT -RISK YOUTH PURPOSE"); AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION, SUBJECT TO THE AVAILABILITY OF FUNDING, FROM ACCOUNT NO. 10051.920101.883000.0000.00000 — "OTHER GRANTS AND AIDS / NON-TIF REVENUE FUND"; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN AGREEMENT, INCLUDING ANY AND ALL DOCUMENTS NECESSARY, ALL IN FORMS ACCEPTABLE TO COUNSEL; PROVIDING FOR THE INCORPORATION OF THE RECITALS AND AN EFFECTIVE DATE. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its Redevelopment Area in accordance with the 2018 Updated Southeast Overtown/Park West Community Redevelopment Plan ("Plan"); and WHEREAS, Section 2, Goal 4 of the Plan lists the "creati[on of] jobs within the community..." as a stated redevelopment goal; and WHEREAS, Section 2, Goal 6 of the Plan lists the "[i]mprove[ment of] the [q]uality of [1]ife for residents" as a stated redevelopment goal; and WHEREAS, Section 2, Principle 4 of the Plan provides that "employment opportunities be made available to existing residents ..." as a stated redevelopment principle; and WHEREAS, Section 2, Principle 6 of the Plan provides that to "address and improve the neighborhood economy and expand economic opportunities of present and future residents ..." as a stated redevelopment principle; and Page 4 of 5 Packet Pg. 70 4.2 WHEREAS, the Liberty City Community Revitalization Trust, a limited agency and instrumentality of the City of Miami ("City"), established in 2006 pursuant to City Ordinance No. 12859 ("Liberty City Trust"), has implemented a Youth Employment Program ("Program") that imparts financial empowerment to local youth through paid work assignments; and WHEREAS, the Program provides an eight (8) week course from June 9, 2025 through August 1, 2025 with twenty-three (23) participants from the SEOPW CRA Redevelopment Area between the ages of fourteen (14) through eighteen (18) who will receive a stipend of Fifteen Dollars and Zero Cents ($15.00) per hour; and WHEREAS, the Program will engage with the youth demographic group from low-income and at -risk families, providing an opportunity to develop employability and financial management skills and allow Overtown participants to learn how to apply such skills that are essential to enhancing the quality of life, personal relationships, and employment ("Purpose"); and WHEREAS, the Board of Commissioners wishes to authorize the allocation of a grant to Liberty City Trust, in an amount not to exceed Seventy -Five Thousand Dollars and Zero Cents ($75,000.00) ("Funds") for the Program; and WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the SEOPW CRA redevelopment goals and objectives, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The Executive Director is hereby authorized to allocate the Funds, at his discretion, on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory documentation from the Other Grants and Aids— Non-TIF Account No. 10051.920101.883000.0000.00000 to Liberty City Trust to further the Purpose stated herein. Section 3. The Executive Director is authorized to negotiate and execute an agreement, including any and all necessary documents, and all -in forms acceptable to the Counsel, for said Purpose. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND LEGAL SUFFICIENCY: e B ounsel 5/15/2025 Page 5 of 5 Packet Pg. 71 4.2.a LIBERTY CITY TRUST Liberty City Community Revitalization Trust May 6, 2025 James McQueen, Executive Director Southeast Overtown/Park West Community Redevelopment Agency 819 NW 2nd Avenue 3rd Floor Miami, Florida 33136 Re: 2025 Youth Employment Program (YEP) Request for Funding Dear Mr. McQueen: Thank you for the opportunity to be considered for funding by the Southeast Overtown Community Redevelopment Agency ("CRA"). The Liberty City Trust is a quasi -public government organization created through the City of Miami Ordinance No. 12859 in 2006. Our office and contact information are as follows: Elaine Black, President/CEO c/o Charles Hadley Park 4800 NW 12th Avenue Miami, Florida 33127 Telephone No. (305) 329-4707 Email: eblac cr,miamigov.com The mission of the Liberty City Trust is to provide oversight and facilitate the City's revitalization efforts and activities. Our focus is housing, commercial and business development and improving the quality of life of the residents in which we serve. The Liberty City Community Revitalization Trust ("Liberty City Trust") is requesting $75,000.00 to support the 2025 Youth Employment Program ("YEP") which is designed to create pathways to employment, reduce poverty, and empower youth to become active contributors to their community. This program will employ 23 students from the Overtown community at the rate of $15 per hour. Present and Past History In 2015, the Liberty City Trust established a summer youth employment program ("YEP") to assure gainful employment and work experience for students ranging between the ages of 14 to 18. Students work for eight weeks in June through August in a variety of entry-level jobs in the nonprofit arena, private sector, and City of Miami Parks. For the past 18 years the Liberty City Trust has been committed to ensuring the residents of the Liberty City and surrounding areas thrive in having quality of life and benefit from opportunities offered through trusted sources that serve the community wherein they live. Attachment: File # 17654 - Backup (17654 : Grant to Liberty City Community Revitalization Trust for Fiscal Year 2024-2025 — Youth Employment Packet Pg. 72 4.2.a James McQueen, Executive Director Page 2 of 2 May 6, 2025 The YEP program has employed over 700 students, which provided (1) income to low- income families, (2) job experience, and (3) an outlet to keep youth out of trouble while school is out for summer recess. The goal of the YEP is to continue providing students with summer employment opportunities, combined, or integrated with building their individual strengths, targeting at risk youth by incorporating youth development principles for career development and workforce readiness. To date, the Liberty City Trust employed 60 youth from the Overtown community between 2022 and 2024 from prior funding through the CRA. Program Impact on Participants from Prior Years The YEP program serves as a testament to the importance of community -driven initiatives in empowering young individuals and preparing them for successful futures. Last year twenty (20) students were employed and received biweekly pay in the amount of $600.00. Their work experience was enhanced with 2 hours a week of classroom training that provided life skills and competencies. The Life Skills Coach was assigned to work with and evaluate each intern in: • Improving their employment, social and financial management skills. • Gaining a better understanding of human relations in the workplace. • Self Esteem • Resume Writing • Public Speaking • Writing skills • Job Search and Career Planning The program succeeded in imparting crucial life skills, fostering job readiness, and promoting community engagement among the participants. All 20 participants received their evaluation with a rating of 4 for meeting the work maturity skill independency with no supervision. Many reported improved confidences, communication skills, and a better understanding of career pathways. Several participants expressed a newfound sense of responsibility towards their community, and some even secured part-time jobs because of the program. The overall impact on the students of Overtown was positive. Should you have any questions or concerns, please do not hesitate to contact us at (305) 329-4707. We thank you in advance for your consideration of this summer youth program initiative for 2025. Sincerely, EQauie q. 'eacle Elaine H. Black President/ CEO Attachment: File # 17654 - Backup (17654 : Grant to Liberty City Community Revitalization Trust for Fiscal Year 2024-2025 — Youth Employment Packet Pg. 73 Attachments 4.2.a LIBERTY CITY TRUST y Revitalization Trust Program Details and Coursework We believe that the program is consistent with the mission and interest of the Liberty City Trust. The YEP will serve multiple purposes by preparing youth for the workplace. The program activities will implement workshops on job readiness, career exploration, financial literacy, life skills, and opportunities to continue education and social growth as indicated below: The workshops for the FY25 period will be as follows: Coursework Calendar June 9, 2025 - June 20, 2025 Orientation - Introduction to the program, worksites, and supervisors. June 23, 2025 - June 27, 2025 Self Esteem - Interns will learn about self-esteem through various exercises and assignments. June 30, 2025 - July 4, 2025 Resume Writing - Introduction to the fundamentals of resume building. July 7, 2025 - July 11, 2025 Speaking - Confidence in Speaking. Interns will work on speaking in public and create a 90 second elevator speech. July 14, 2025 - July 18, 2025 Financial Management (Guest) - Interns will learn the basics of managing their finances; from starting a bank account and depositing checks to using online banking and income taxes from a Finance Expert. July 21, 2025 - July 25, 2025 Writing, Application Completion and Answering written questions - Interns will review their YEP application and other applications. July 28, 2025 - Aug. 1, 2025 Job Search and Career Planning - Using all skills from the previous weeks to help the students define their career path and learn to use online job services to apply for a job. Attachment: File # 17654 - Backup (17654 : Grant to Liberty City Community Revitalization Trust for Fiscal Year 2024-2025 — Youth Employment Packet Pg. 74 4.2.a LIBERTY CITY TRUST Liberty City Community Revitalization Trust PROPOSED BUDGET REQUEST LIBERTY CITY TRUST 2025 YOUTH EMPLOYMENT PROGRAM Applicant Agency: Project Name: Tentative Start Date/End Date: Liberty City Trust 2025 Youth Employment Program June 9, 2025 to August 1, 2025 Salary - $55,200.00 Summer Interns - a temporary summer position which will provide program participant with the opportunity to work 20 hours per week for 8 weeks at the rate of $15.00 per hour. FICA Taxes/Unemployment (Fringes) $ 4,225.00 FICA will be paid for all salaries: $55,200 x .0765 - $4,222.80 Uniforms - $ 1,380.00 Summer Interns are provided with 5 Uniform T-Shirts to wears and bags. The cost of shirts is $12.00 (23 interns x 5-Tshirts x $12.00 per shirt). Payroll Fees - $ 1,780.00 Fees to process payroll Workshop Facilitator - $10,000.00 A temporary summer position for 8 weeks. This position will manage, and conduct curriculum implemented for program participants, as well as interfacing with worksite supervisors, monitoring, planning, evaluating, creation of a pictorial of the participants and follow up on progress during the program. Background Checks - $ 2,415.00 All program participants will go through a level II background check and drug testing. Drug testing and background check are mandatory for employment. Total Budget $ 75,000.00 Attachment: File # 17654 - Backup (17654 : Grant to Liberty City Community Revitalization Trust for Fiscal Year 2024-2025 — Youth Employment Packet Pg. 75 Liberty City Community Revitalization Trust 4.2.a Attachment: File # 17654 - Backup (17654 : Grant to Liberty City Community Revitalization Trust for Fiscal Year 2024-2025 — Youth Employment Packet Pg. 76 4.3 SEOPW Board of Commissioners Meeting May 22, 2025 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY INTER -OFFICE MEMORANDUM To: Board Chair Christine King Date: May 15, 2025 and Members of the CRA Board File: 17655 From: James McQueen Executive Director Subject: Additional Funding to SEOPW CRA Facade Beautification & Training Program. Enclosures: File # 17655 - Backup BACKGROUND: A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA"), with attachment(s), allocating additional funding, in an amount not to exceed Two Million Seven Hundred Thousand Dollars and Zero Cents ($2,700,000.00) ("Additional Funding") for the continuation of the SEOPW CRA Facade Beautification and Work Training Program ("Program"), for the purpose of completing the facade enhancement of eighty-five (85) townhomes between N.W. 5t' Avenue to N.W. 7th Avenue, and from N.W. 10t' Street to N.W. 11t' Street ("Culmer Townhomes") and the commercial corridor target zone of N.W. 3' Ave Miami, Florida 33136, utilizing the apprenticeship labor provided by graduates of the Construction Trades Certificate Program from the Florida International University's Moss School Of Construction Management, a Florida Public Research Institution ("FIU") ("Purpose"). It is recommended that the Board of Commissioners of the SEOPW CRA approve and adopt the attached Resolution authorizing the allocation of the Additional Funding, bringing the total program cost to an amount not to exceed Four Million Dollars and Zero Cents ($4,000,000.00), for the Purpose stated herein. JUSTIFICATION: Pursuant to Section 163.340(9), Florida Statutes (the "Act") community redevelopment means "undertakings, activities, or projects of a ... community redevelopment agency in a community redevelopment area for the elimination and prevention of the development or spread of slums and blight...." Section 2, Goal 1 of the 2018 Southeast Overtown/Park West Community Redevelopment Agency Plan Update (the "Plan") lists the "preserv[ation] of historic buildings and community heritage" as a stated redevelopment goal. Section 2, Goal 4 of the Plan encourages the "creat[ion of] jobs within the community" as stated redevelopment goal. Packet Pg. 77 4.3 Section 2, Goal 6 of the Plan encourages "[i]mprov[ing] the quality of life for residents" as a stated redevelopment goal. Section 2, Principle 10 of the Plan proposes that "[s]treets & buildings must be attractive" as a stated redevelopment principle. Further, Section 2, Principle 14 of the Plan emphasizes efforts to "[r]estore a sense of community and unify the area culturally" as a stated redevelopment principle. FUNDING: Previous allocation: $1,300,000.00 Additional funding: $2,700,000.00 Total funding: $4,000,000.00 from Other Grants and Aids - Account No. 10050.920101.883000.0000.00000. FACT SHEET: Number of participants: 10-12 certified graduates Funding request: $2,700,000.00 Scope of work or services (Summary): Continued on -site construction training in combination with facade beautification and painting of 1, 2, and 3-story existing and privately owned homes and mixed - use buildings within certain focus areas in the Redevelopment Area. Page 2 of 6 Packet Pg. 78 4.3 AGENDA ITEM FINANCIAL INFORMATION FORM SEOPW CRA CRA Board Meeting Date: May 22, 2025 CRA Section: Brief description of CRA Agenda Item: Allocating additional funding, in an amount not to exceed $2,700,000.00 for the continuation of the SEOPW CRA Facade Beautification and Work Training Program. Project Number YES, there Account Code: (if applicable): are sufficient funds in Line Item: 10050.920101.883000.0000.00000 Amount: $ 2, 7 0 0, 0 0 0.0 0 NO (Complete the following source of funds information): Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL Project No./Index/Minot Object From $ To $ From $ To $ Comments: Approved by: Executive Director 5/15/2025 Approval: - LY, Miguel A Valentin, Finance Officer' 5/15/2025 Page 3 of 6 Packet Pg. 79 4.3 Southeast Overtown/Park West Community Redevelopment Agency File Type: CRA Resolution Enactment Number: File Number: 17655 Final Action Date: A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), WITH ATTACHMENT(S), ALLOCATING ADDITIONAL FUNDING, IN AN AMOUNT NOT TO EXCEED TWO MILLION SEVEN HUNDRED THOUSAND DOLLARS AND ZERO CENTS ($2,700,000.00) ("FUNDS"), FOR A TOTAL PROGRAM COST OF FOUR MILLION DOLLARS AND ZERO CENTS ($4,000,000.00) FOR THE CONTINUATION OF THE SEOPW CRA FA9ADE BEAUTIFICATION AND WORK TRAINING PROGRAM ("PROGRAM"), FOR THE PURPOSE OF COMPLETING THE FA9ADE ENHANCEMENT OF EIGHTY-FIVE (85) TOWNHOMES BETWEEN N.W. 5TH AVENUE TO N.W. 7TH AVE, AND FROM N.W. 10TH STREET TO N.W. 11TH STREET ("CULMER TOWNHOMES") AND THE COMMERCIAL CORRIDOR TARGET ZONE OF N.W. 3RD AVE MIAMI, FLORIDA 33136, UTILIZING THE APPRENTICESHIP LABOR PROVIDED BY GRADUATES OF THE CONSTRUCTION TRADES CERTIFICATE PROGRAM FROM THE FLORIDA INTERNATIONAL UNIVERSITY'S MOSS SCHOOL OF CONSTRUCTION MANAGEMENT, A FLORIDA PUBLIC RESEARCH INSTITUTION ("FIU") ("PURPOSE"); AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION, SUBJECT TO THE AVAILABILITY OF FUNDING, FROM ACCOUNT NO. 10050.920101.883000.0000.00000 — "OTHER GRANTS AND AIDS"; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN AGREEMENT, INCLUDING ANY AND ALL DOCUMENTS NECESSARY, ALL IN FORMS ACCEPTABLE TO COUNSEL, FOR THE PURPOSE STATED HEREIN; PROVIDING FOR THE INCORPORATION OF RECITALS AND AN EFFECTIVE DATE. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its redevelopment area ("Redevelopment Area") in accordance with the 2018 Updated Southeast Overtown/Park West Redevelopment Plan (the "Plan"); and WHEREAS, pursuant to Section 163.340(9) Florida Statutes, "community redevelopment means projects of a ... community redevelopment agency in a community redevelopment area for the elimination and prevention of the development or spread of slum and blight"; and WHEREAS, Section 2, Goal 1, of the Plan lists the "preserv[ation] of historic buildings and community heritage" as a stated redevelopment goal; and Page 4 of 6 Packet Pg. 80 4.3 WHEREAS, Section 2, Goal 4 of the Plan encourages the "creat[ion of] jobs within the community" as stated redevelopment goal; and WHEREAS, Section 2, Goal 6 of the Plan encourages "[i]mprov[ing] the quality of life for residents" as a stated redevelopment goal; and WHEREAS, Section 2, Principle 10 of the Plan proposes that "[s]treets & buildings must be attractive" as a stated redevelopment principle; and WHEREAS, Section 2, Principle 14 of the Plan emphasizes efforts to "[r]estore a sense of community and unify the area culturally" as a stated redevelopment principle; and WHEREAS, the SEOPW CRA deteimnined that there was a need for facade enhancement of older one-story to three-story residential buildings within the Redevelopment Area in order to improve the overall landscape and quality of life for residents; and WHEREAS, the SEOPW CRA partnered with Florida International University's Moss School of Construction Management ("FIU") to create a focused -area building facade improvement/beautification program, and to include a community workforce development component, where workers would be trained on construction -specific industry skills, and gain nationally recognized certifications in Occupational Safety and Health Administration (OSHA) 30 in Construction and National Center for Construction Education and Research (NCCER) upon graduation; and WHEREAS, on July 23,2023, the Board of Commissioners adopted Resolution No. CRA-R-23- 0032, authorizing the Executive Director to allocate funds, in an amount not to exceed One Million Three Hundred Thousand Dollars and Zero Cents ($1,300,000.00), to the SEOPW CRA Facade Beautification Program ("Program"); and WHEREAS, the preliminary Program targeted eighty-five (85) townhomes between N.W. 5th Avenue to N.W. 7th Ave, and from N.W. 10th Street to N.W. 11tht Street ("Culmer Townhomes"); and WHEREAS, the preliminary Program costs did not account for the severe lack of structural integrity of the Culmer Townhomes and the costs necessary to address the accompanying common area renovations that became slum and blighted over time; and WHEREAS, the Program's new scope of work includes construction costs for the necessary exterior painting and related improvements to the residential and common area structures in order to complete the Townhomes, the additional target zone of the Redevelopment Area's commercial business corridor along N.W. 3rd Avenue, as well as labor and payroll costs; and WHEREAS, the SEOPW CRA seeks additional funding to continue the Program and utilize apprenticeship labor from the local certified graduates of FIU's Construction Trades Program ("Purpose"); and WHEREAS, the Board of Commissioners wishes to authorize additional grant funds in an amount not to exceed Two Million Seven Hundred Thousand Dollars and Zero Cents ($2,700,000.00) ("Additional Funds") for a total project cost of Four Million Dollars and Zero Cents ($4,000,000.00) ("Total Funds") for the Purpose stated herein; and WHEREAS, the Board of Commissioners finds that adopting this Resolution would further the redevelopment goals and objectives of the SEOPW CRA; and Page 5 of 6 Packet Pg. 81 4.3 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The Executive Director is hereby authorized' to allocate the Total Funds, at his discretion, on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory documentation from Other Grants and Aids - Account No. 10050.920101.883000.0000.00000 to the Program for the Purpose stated herein. Section 3. The Executive Director is authorized' to negotiate and execute an agreement, including any and all necessary documents, all in forms acceptable to Counsel, for said Purpose. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND LEGAL SUFFICIENCY: ounsel 5/15/2025 ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable State law, City Charter and City Code provisions, as adopted by the SEOPW CRA. Page 6 of 6 Packet Pg. 82 4.3.a 3EAUTIFICATION AND 'RAINING PROGRAM The Facade Beautification and Work Training Program is transforming the landscape of Southeast Overtown through facade enhancement. The program includes painting, repairs, and prep work for one-story to three- story residential properties. It symbolizes the community's continued commitment to reclaiming its identity, enhancing walkability, and elevating its residents' overall quality of life. ❑ NO COST TO THE HOMEOWNER ❑ EXTERIOR PAINTING ❑ COMMUNITY REJUVENATION ❑ PREP WORK ❑ JOB TRAINING 0 a a) c co W c 0 4- c) w z m 0 co w co w 0 a 0 w ra iTs 0 4- a) c c c 0 4- •0 a a N.4,1 •e 0. Y ✓ w LL z7 c d E s u i Qrt+ Packet Pg. 83 4.3.a BELOW: UNDER THE SURFACE REPAIRS + FACADE IMPROVEMENTS BELOW: NEIGHBORHOOD ENHANCEMENTS In addition to the new paint job, various exterior elements of the community, such as sidewalks and walkways, are being renovated and repaired. These improvements are essential for maintaining the overall exterior health of the rejuvenated community. Scan to view the project Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 84 4.3.a BELOW: COMPLETED FACADE IMPROVEMENTS '. Mg home was improved btd the FAQADE BEAUTIFICATION &WORK TRAINING PROGRAM FIU Engineering & Comp�ilioq BELOW: REAR VIEW OF COMPLETED HOMES ! 1IIJI iIliiin 35u11;11 I�dln ►11111! 1114111I 1n//! 181115111041111 Ines► 1If1D,Ql i111C11 ri r r !IL 1 =- j MEMEM •I•MEM •••I .�T }' niumm imui _UL Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 85 4.3.a BELOW: IN PROGRESS PHOTOS, TRAINEES + CONTRACTORS AT WORK Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 86 4.3.a Facade Beautification and Work Training Program Category Details Amount Current Funding Status Original Budget Amount Overage Amount Current Total Spent Approved by Board on 7/23/23 As of 5/7/25 As of 5/7/25 $1,300,000* (to be added to Project Request Grand Total) $762,750** (to be added to Additional Funding Request Subtotal) $2,062,750 Additional Funding Culmer Townhomes Construction Costs Additional 3rd Ave Target Zone Construction Costs The general contractor estimated costs for completing Phase 1 (last quarter of Culmer Townhome Buildings, from #13-#16 and latecomers) & all of Phase 2 (common area landscaping, back fences, solar panels, paving, perimeter fence, etc.) $1,191,400 $72,850 On -the -Job -Training (OJT) Labor & Payroll Weekly OJT costs (^'$13k per week; starting from pay period 5/5/25 - 5/16/25 until pay period of 12/15/25 - 12/26/25 (if necessary); 34 weeks maximum) Includes ADP and Community Awareness company fees $442,000 Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 87 4.3.a LoveLove International LLC Culmer Townhomes Liaison, contract extension possible, 600 per week for 34 weeks (same payment timeline as above) $20,400 Culmer On -Site Vendors Dumpster and portalet (portable toilets) costs billed separately (May — December 2025); maximum timeline, 1k per month $8,000 Additional Funding Request Subtotal BEFORE 10% Additional Funding Contingency $1,734,650 10% Contingency (not final contingency amount) *** $173,465 Subtotal** Including Overage and 10% Contingency $2,670,865 Additional Contingency*** Total Additional Funding Contingency 11.7% $29,135 Additional Funding Request Total $ 2,700,000 Project Request Grand Total* $4,000,000 Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 88 2:45 PM 05/09/25 Accrual Basis 68 '6d ;a}13ad Type Date SEOPW CRA Income by Customer Detail October 1, 2001 through May 9, 2025 Source Name Memo Amount SEOPWFacade$1.3M23-0032 Bill 10/17/2023 Gener... 12/20/2023 Gener... 12/20/2023 Gener... 12/20/2023 Gener... 12/20/2023 Gener... 1/12/2024 Bill 1/12/2024 Gener... 2/12/2024 Gener... 4/3/2024 Gener... 4/3/2024 Gener... 4/3/2024 Bill 4/8/2024 Bill 4/17/2024 Bill 4/17/2024 Bill 4/23/2024 Bill 5/6/2024 Bill 5/6/2024 Bill 5/6/2024 Bill 5/6/2024 Bill 5/6/2024 Bill 5/6/2024 Bill 5/6/2024 Gener... 5/13/2024 Gener... 5/13/2024 Gener... 5/13/2024 Gener... 5/13/2024 Bill 5/13/2024 Bill 5/13/2024 Bill 5/13/2024 Bill 5/21/2024 Bill 5/28/2024 Bill 5/28/2024 Bill 6/4/2024 Bill 6/4/2024 Bill 6/4/2024 Bill 6/4/2024 Bill 6/4/2024 Bill 6/10/2024 Bill 6/10/2024 Bill 7/2/2024 Bill 7/2/2024 Bill 7/2/2024 Bill 7/2/2024 Bill 7/2/2024 Bill 7/2/2024 Bill 7/2/2024 Bill 7/2/2024 Bill 7/2/2024 Florida International University Bo... SEOPW Admin FY 2024 SEOPW Admin FY 2024 SEOPW Admin FY 2024 SEOPW Admin FY 2024 SEOPW Admin FY 2024 Florida International University Bo... SEOPW Admin FY 2024 SEOPW Admin FY 2024 SEOPW Admin FY 2024 SEOPW Admin FY 2024 keys View Construction Group community Awareness Constructs... keys View Construction Group community Awareness Constructi... keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group community Awareness Constructs... SEOPW Admin FY 2024 SEOPW Admin FY 2024 SEOPW Admin FY 2024 SEOPW Admin FY 2024 Capital One Bank ready 2 Go Dumpster LLC ready 2 Go Dumpster LLC community Awareness Constructs... keys View Construction Group keys View Construction Group ready 2 Go Dumpster LLC keys View Construction Group keys View Construction Group keys View Construction Group community Awareness Constructi... community Awareness Constructi... AES Postable Sanitation, Inc ready 2 Go Dumpster LLC ready 2 Go Dumpster LLC keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group DP31273-101 payroll period 9/22/23-10/6/23 payroll period 10/7/23-10/21/23 payroll period 10/21/23-11/3/23 payroll period 10/21/23-11/3/23 payroll period 11/18/23-12/1/23 payroll period 1/13/24-1/26/24 payroll period 2/10/2024-2/23/24 payroll period 2/10/2024-2/23/24 payroll period 2/23/2024-3/8/24 DP31755-401-beautifucation for face... DP31782-7001-4/7/24-4/13/24 DP31780-402W0 # 35-24-1300 NW ... DP31792-7103 DP31820-CRA-629P DP31819-CRA-611P CRA-613P CRA-615P CRA-617P DP31818-403 WO #35-24 DP31836-7108-4/21 /24-5/4/24 payroll period 3/23/24-4/5/24 payroll period 3/23/24-4/5/24 payroll period 4/6/24-4/19/24 payroll period 4/6/24-4/19/24 DP31859- CRA-R-23-0032 DP31850-103778 103824 DP31883-7112-5/5-5/18 CRA-633P CRA-637P DP31896-103902 DP31908-CRA-611 C CRA-629C CRA-630C dp31918-7118 DP31940-7123 DP31927-770680 DP31960-D33 D42 DP31955-CRA-522 524 526 DP31954-CRA-514 516 518 520 -246,892.31 -24,000.00 -24,000.00 -22,500.00 -12,000.00 -2,000.00 -327,325.00 -2,000.00 - 2,000.00 - 9,000.48 -8,812.50 - 15,000.00 - 15,618.93 - 15,000.00 - 14,237.88 - 7,700.00 - 1,025.00 -875.00 - 925.00 -675.00 - 15,000.00 - 28,835.74 -5,938.36 - 2,000.00 - 10,999.20 - 2,000.00 - 898.80 - 393.30 - 585.00 - 28,136.63 - 7,200.00 - 10,800.00 -270.00 -5,575.00 -10,300.00 -6,975.00 -27,666.51 -31,078.39 -87.18 -330.00 -539.10 -9,900.00 - 7,300.00 - 7,900.00 -9,100.00 - 9,100.00 - 8,800.00 - 10,600.00 Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) 2:45 PM 05/09/25 Accrual Basis 06 '6d ;a}13ad Type Date SEOPW CRA Income by Customer Detail October 1, 2001 through May 9, 2025 Source Name Memo Amount Bill 7/3/2024 Gener... 7/5/2024 Gener... 7/5/2024 Gener... 7/5/2024 Bill 7/8/2024 Gener... 7/15/2024 Gener... 7/15/2024 Gener... 7/15/2024 Bill 7/15/2024 Bill 7/15/2024 Bill 7/29/2024 Bill 8/12/2024 Gener... 8/21/2024 Bill 8/21/2024 Bill 8/26/2024 Bill 8/26/2024 Bill 8/26/2024 Bill 8/26/2024 Bill 8/26/2024 Bill 8/26/2024 Bill 8/26/2024 Bill 8/26/2024 Bill 8/26/2024 Bill 8/26/2024 Bill 8/26/2024 Bill 9/3/2024 Bill 9/10/2024 Gener... 9/16/2024 Bill 9/23/2024 Gener... 9/30/2024 Bill 9/30/2024 Bill 9/30/2024 Bill 10/8/2024 Bill 10/15/2024 Bill 10/15/2024 Bill 10/15/2024 Bill 10/15/2024 Bill 10/15/2024 Bill 10/15/2024 Bill 10/15/2024 Bill 10/23/2024 Bill 10/23/2024 Bill 10/23/2024 Gener... 11/1/2024 Bill 11/4/2024 Bill 11/18/2024 Bill 11/18/2024 Bill 11/18/2024 Bill 11/18/2024 community Awareness Constructs... SEOPW Admin FY 2024 SEOPW Admin FY 2024 SEOPW Admin FY 2024 AES Postable Sanitation, Inc SEOPW Admin FY 2024 SEOPW Admin FY 2024 SEOPW Admin FY 2024 keys View Construction Group community Awareness Constructs... community Awareness Constructs... community Awareness Constructi... SEOPW Admin FY 2024 AES Postable Sanitation, Inc community Awareness Constructi... keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group community Awareness Constructi... Big Language Solutions Holdings ... community Awareness Constructs... SEOPW Admin FY 2024 community Awareness Constructs... SEOPW Admin FY 2024 AES Postable Sanitation, Inc Florida International University community Awareness Constructi... Printing On The Mark keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group community Awareness Constructs... kasey Burrell kasey Burrell SEOPW Admin FY 2024 community Awareness Constructi... community Awareness Constructi... keys View Construction Group keys View Construction Group keys View Construction Group DP31982-7125-6/16/2024-6/29/24 payroll period 4/20/24-5/3/24 payroll period 5/4/24-5/17/24 payroll period 5/4/24-5/17/24 DP31001-774975 payroll period 5/18/24-5/31/24 payroll period 6/1/24-6/14/24 payroll period 6/15/24-6/28/24 DP32017-404 WO # 35-24 ST John 7131 DP32066-7142 DP32101-7148 payroll period 6/29/24-7/12/24 777034 dp32140-7154-8/11/24-8/24/24 dp32132-cra-1013 dp32131-625 627 1009 1011 dp32130-001d 619 621 623 DP-32149-7155 DP32152-BLS1231108-49 CRA-R-23... 0P32189-7171-8/25/2024-9/7/24 payroll period 7/27/24-8/9/24 D P32221-7191-9/8/24-9/21 /24 payroll period 8/24/24-9/6/24 DP32185-782815- DP32246-103 DP32266-7199-9/22/24-105/24 DP32277-SI-75886 Facade beautifica... DP32292-CRA-534 CRA-536 DP32290-CRA-002D CRA-528 CRA-530 CRA-532 DP32304-7219 1058 1057 payroll period 3/9/24-3/22/24 0P32329-7224-10/20/24-11 /2/24 DP32384-7236-11 /3/24-11 /16/24 DP32381-CRA-608 CRA-1518 CRA-003D -21,055.27 -7,562.50 -7,875.00 -2,000.00 -87.18 -3,656.25 - 2,000.00 -4,660.00 - 22,100.00 - 16,439.02 - 15,008.45 - 12,574.33 - 2,000.00 -87.18 - 12,574.33 - 10,000.00 - 8,250.00 - 13,150.00 - 11,800.00 - 9,000.00 - 4,125.00 - 7,700.00 - 12,100.00 - 11,300.00 - 1,555.72 -673.87 - 15,605.24 - 2,000.00 - 15,457.80 -1,500.00 -43.58 -118,226.87 - 16,462.97 -250.00 -12,200.00 -26,100.00 -1,815.00 -11,800.00 -5,700.00 -9,400.00 -13,963.25 -2,500.00 - 2,470.00 - 8,625.40 - 18,552.08 - 19,381.22 - 12,800.00 - 12,805.00 -890.00 Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) 2:45 PM 05/09/25 Accrual Basis 46 '6d ;a}i3ad Type Date SEOPW CRA Income by Customer Detail October 1, 2001 through May 9, 2025 Source Name Memo Amount Bill 11/18/2024 Bill 11/18/2024 Bill 11/18/2024 Bill 11/18/2024 Bill 12/3/2024 Bill 12/16/2024 Bill 12/16/2024 Bill 1/13/2025 Bill 1/13/2025 Bill 1/13/2025 Bill 1/13/2025 Gener... 1/15/2025 Bill 1/27/2025 Bill 2/11/2025 Gener... 2/18/2025 Gener... 2/18/2025 Bill 2/24/2025 Bill 2/24/2025 Bill 2/24/2025 Bill 2/24/2025 Bill 2/24/2025 Bill 2/24/2025 Bill 2/24/2025 Bill 2/24/2025 Bill 2/24/2025 Bill 2/24/2025 Bill 2/24/2025 Bill 2/24/2025 Gener... 3/5/2025 Bill 3/10/2025 Bill 3/25/2025 Gener... 4/3/2025 Bill 4/9/2025 Gener... 4/9/2025 Bill 4/14/2025 Bill 4/14/2025 Bill 4/14/2025 Bill 4/14/2025 Bill 4/14/2025 Bill 4/14/2025 Bill 4/14/2025 Bill 4/22/2025 keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group community Awareness Constructi... community Awareness Constructi... community Awareness Constructi... community Awareness Constructi... keys View Construction Group keys View Construction Group keys View Construction Group SEOPW Admin FY 2025 community Awareness Constructi... community Awareness Constructi... SEOPW Admin FY 2025 SEOPW Admin FY 2024 community Awareness Constructi... keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group SEOPW Admin FY 2025 community Awareness Constructi... community Awareness Constructi... SEOPW Admin FY 2025 community Awareness Constructi... SEOPW Admin FY 2025 keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group keys View Construction Group community Awareness Constructi... Total SEOPWFacade$1.3M23-0032 TOTAL DP32380-CRA-600 CRA-602 CRA-604 CRA-0606 DP32410-7238 - 11/17/2024-11/30/24 D P32483-7255-12/ 15/24-12/28/24 D P32482-7254-12/ 1 /24-12/ 14/24 DP32532-7265 DP32520-CRA-223 CRA-1504 CRA-1634 payroll period 11/30/24-12/13/24 dp32558-7273-1/12/25-1/25/2025 DP32597-7278-1/26/25-2/8/25 payroll period 12/28/24-1/10/25 payroll period 3/9/24-3/22/24 D P 32634-72 85-2/9/25-2/22/25 DP32644-628 626 624 004d DP32645-1614 1620 DP32651-CRA-612 616 618 620 DP32652-CRA-622 payroll period 1/25/25-2/7/25 DP32675-7296-2/23/25-3/8/25 DP32699-7299 3/9/25-3/22/25 payroll period 2/22/25-3/7/25 DP32748-7313-3/23/25-4/5/25 payroll period 3/22/25-4/4/25 DP32760-525 514P 005D DP32759-517 519 521 523 DP32778-7316-4/6-4/19 -10,800.00 -7,900.00 -10,600.00 -12,700.00 -20,646.56 -24,271.64 -22,885.69 -25,145.85 - 6,500.00 - 10,005.00 -10,800.00 -2,400.00 - 23,515.33 -25,909.56 -2,400.00 8,625.40 - 25,546.98 - 9,500.00 - 10,300.00 - 10,200.00 - 5,445.00 - 5,800.00 -6,600.00 - 9,600.00 - 11,100.00 - 10,300.00 - 10,100.00 -10,200.00 - 2,400.00 - 24,941.93 - 24,094.39 - 1,860.00 - 24,274.58 -2,400.00 -11,000.00 -1,200.00 -2,630.00 -13,500.00 -12,700.00 -10,300.00 -15,300.00 -25,824.98 -2,062,749.91 -2,062,749.91 Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) 4.3.a KEYS VIEW CONSTRUCTION GROUP LICENSE: CBC1267287 CONSTRUCTION/REMODEL INVOICE CUSTOMER SEOPW CRA ESTIMATE NO CRA-PHASE II DATE 5/7/2025 PROJECT CULMER BEAUTIFICATION - PHASE II ADDRESS CULMER TOWNHOMES CITY/STATE/ZI P Miami, FL 33136 Keys View 2438 Taft St, Hollywood, FL 33020 Construction 786-426-7879 zurri2020@gmail.com; kpowell@thekeysview.com 786-440-9371 QUANTITY DESCRIPTION UNIT PRICE AMOUNT 16 Asphalt Repair and Overlay, 168 Parking Blocks, $24,500.00 $392,000.00 New Space Striping 26 Solar Powered Lights, Structural Support and $3,400.00 $88,400.00 Installation 1 White Aluminum 6-foot Fence, Installed on $178,000.00 $178,000.00 Permiter of Property approximately 2700 LF 1 Common Area Chain Link Fence Repair and $48,000.00 $48,000.00 Installation approximately 2300 LF 16 Community Mailboxes Repair and Restoration $2,900.00 $46,400.00 34 New Wooden Fences $2,400.00 $81,600.00 30 $400.00 $12,000.00 Trees Trimmed on Property, Various Common Areas 30 Culmer Remaining Units $11,500.00 $345,000.00 ***QUOTE INCLUDES ALL LABOR AND MATERIALS REQUIRED TO COMPLETE EACH PHASE OF PROJECT*** NOTES ON UNIT: SUBTOTAL $1,191,400.00 TAX RATE 0.00% SALES TAX $0.00 TOTAL $1,191,400.00 Unforeseen Work: In the event that unforeseen work is required to complete the project, the Contractor shall provide the Owner with a written change order that describes the additional work and specifies the cost and schedule impact of the change. The change order shall be signed by both parties before any additional work is commenced. The cost of any unforeseen work shall be based on the Contractor's hourly rates, material costs, and any other relevant factors. The Contractor shall make all reasonable efforts to minimize the impact of any unforeseen work on the project schedule. Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 92 4.3.a KEYS VIEW CONSTRUCTION GROUP LICENSE: CBC1267287 CONSTRUCTION/REMODEL PROPOSAL CUSTOMER Miami CRA SEOPW DATE 5/5/2025 PROJECT 1117-21 NW 3rd Ave Facade ADDRESS 1117-21 NW 3rd Ave CITY/STATE/ZIP Miami, FL 33136 2438 Taft Street, Hollywood, FL 33020 kpowell@thekeysview.com zurri2020@gmail.com QUANTITY DESCRIPTION UNIT PRICE AMOUNT ***1117, 1119, 1121 NW 3rd AVE*** Pressure Clean, Prime and Paint Buildings and Fencing Owner Design and Color Choice _ Remove Old Roll Down Door, Repair and Re -stucco Exerior Facade $32,000.00 $32,000.00 $8,100.00 $8,100.00 10 Exterior Modern A/C Griill Covers $325.00 $3,250.00 4 Awnings /Protective Window Covering Front of Buildings $3,300.00 $13,200.00 10 Exterior Hanging Greenery $260.00 $2,600.00 1 Architectural, Electrical and Structural Aesthetic Materials for Exterior Facade $9,500.00 $9,500.00 3 Small Awnings $1,400.00 $4,200.00 Description of Work: The scope of work includes providing a comprehensive exterior facelift for a cultural destination and business Incubation site in Historic Overtown. The project will focus on enhancing the building's visual appeal and structural integrity while preserving the area's cultural character. Key tasks include exterior stucco refinishing, painting, and structural repairs as needed to restore and stabilize the facade. All work shall comply with local building codes and historic preservation guidelines, ensuring a revitalized and welcoming appearance for both community members and visitors. Sign Below to Accept Quote: SUBTOTAL $72,850.00 TAX RATE 0.00% TOTAL $72,850.00 Authorized Rep Date Unforeseen Work: In the event that unforeseen work is required to complete the project, the Contractor shall provide the Owner with a written change order that describes the additional work and specifies the cost and schedule impact of the change. The change order shall be signed by both parties before any additional work is commenced. The cost of any unforeseen work shall be based on the Contractor's hourly rates, material costs, and any other relevant factors. The Contractor shall make all reasonable efforts to minimize the impact of any unforeseen work on the project schedule. Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 93 BILL TO Southeast Overtown/Park West Community Redevelopment Agency Community Awareness Construction Servic 1111 Park Centre Bouleva Miami, Florida 331 United Stat Phone: 30531646 Mobile: 786-461-37 Invoice Number: 7317 Invoice Date: May 5, 2025 Payment Due: May 5, 2025 Amount Due (USD): $25,691.04 items Quantity Amo CRA Construction Training Class OJT Bi-Weekly Payroll 04/20/2025- 05/03/2025 ADP FEES Service fee ADP FEE Workers Comp Fees ADP FEE Retirement Fees 1 1 1 1 $24,531.08 $24,531. $113.72 $113 $76.79 $76, $969.45 $969. Total: $25,691. Amount Due (USD): $25,691. E as L En L a a) c co 17. 05 c 0 a c) w 3 as co w cc u_ V a 0 w u) 0 4- a) c c u_ �a c 0 4- 1) cm ti 0. V c0 m u- 4- c a) E s v ca Powered by I wave Packet Pg. 94 4.3.a KEYS VIEW COPJSTRUCTICIN O R O U P SEOPW CRA CULMER FACADE BEAUTIFICATION PROGRAM Culmer Building 12 (500-512 NW 11 ST) At Culmer Building 12, students continued developing their hands-on skills with a focus on outdoor work. They trimmed trees and helped improve the appearance of the property, learning how to work safely with tools and ladders. They also assisted with installing downspouts, giving them more experience in exterior water management. It was another step forward in building their confidence and job readiness. Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 95 4.3.a ITEM Love Love International, LLC. 638 NW 11th Street Miami, Florida 33136 THANK YOU FOR YOUR BUSINESS! CITY OF MIAMI Southeast Overtown / ParkWest Community Redevelopment Agency (SEOPW CRA) BILL TO SEOPW CRA 819 N.W. 2' Avenue, 3rd FI Miami, Florida 33136 Services 04.06.2025 to 04.12.2025 Community Redevelopment Outreach DETAILS Culmer Facade Beautification Program Community Outreach Services 04.13.2025 to 04.19.2025 Community Redevelopment Outreach Services 04.20.2025 to 04.26.2025 Services 04.27.2025 to 05.03.2025 Community Redevelopment Outreach Subtotal Tax Total Due QTY 20 20 20 Invoice# 0115 Issue date 05/05//2025 PAYMENT Due date 06/05/2025 $2,400 RATE $30.00 $30.00 $30.00 AMOUNT $600.00 $600.00 $600.00 20 $30.00 $600.00 *NOTE: Sent Via Email to: smanrique@miamigov.com $2,400.00 $ 0.00 $2,400.00 Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 96 4.3.a KEYS VIEW CONSTRUCTION GROUP LICENSE: CBC1267287 CONSTRUCTION/REMODEL INVOICE CUSTOMER SEOPW CRA INVOICE NO CRA-006D DATE 4/25/2025 PROJECT CULMER BEAUTIFICATION ADDRESS 619 NW 10 STREET CITY/STATE/ZIP Miami, FL 33136 Keys View Construction 2438 Taft St, Hollywood, FL 33020 786-426-7879 zurri2020@gmail.com; kpowell@thekeysview.com 786-440-9371 QUANTITY DESCRIPTION UNIT PRICE AMOUNT 2 30 YD Dumpster Exchanges $650.00 $1,300.00 2 Overweight Charges $175.00 $350.00 $0.00 NOTES ON UNIT: Culmer residents and commnity members continue to utilize dumpster. SUBTOTAL $1,650.00 TAX RATE 0.00% SALES TAX $0.00 TOTAL $1,650.00 Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 97 4.3.a Category Facade Beautification and Work Training Program Details Amount Current Funding Status Original Budget Amount Overage Amount Current Total Spent Approved by Board on 7/23/23 As of 5/7/25 As of 5/7/25 $1,300,000* (to be added to Project Request Grand Total) $762,750** (to be added to Additional Funding Request Subtotal) $2,062,750 Additional Funding Culmer Townhomes Construction Costs Additional 3rd Ave Target Zone Construction Costs The general contractor estimated costs for completing Phase 1 (last quarter of Culmer Townhome Buildings, from #13-#16 and latecomers) & all of Phase 2 (common area landscaping, back fences, solar panels, paving, perimeter fence, etc.) $1,191,400 $72,850 On -the -Job -Training (OJT) Labor & Payroll Weekly OJT costs ("'$13k per week; starting from pay period 5/5/25 - 5/16/25 until pay period of 12/15/25 - 12/26/25 (if necessary); 34 weeks maximum) Includes ADP and Community Awareness company fees $442,000 LoveLove International LLC Culmer Townhomes Liaison, contract extension possible, 600 per week for 34 weeks (same payment timeline as above) $ 20,400 Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 98 4.3.a Culmer On -Site Vendors Dumpster and portalet (portable toilets) costs billed separately (May — December 2025); maximum timeline, 1k per month $8,000 Additional Funding Request BEFORE 10% Additional Funding Contingency Subtotal $1,734,650 10% Contingency (not final contingency amount) *** $173,465 Including Overage and 10% Contingency Subtotal** $2,670,865 Additional Contingency*** Total Additional Funding Contingency 11.7% $29,135 Additional Funding Request $2,700,000 Total Project Request Grand Total* $4,000,000 Attachment: File # 17655 - Backup (17655 : Additional Funding to SEOPW CRA Facade Beautification & Training Program.) Packet Pg. 99