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Home My WebLink AboutCRA-R-25-0009 MemorandumSEOPW Board of Commissioners Meeting February 27, 2025 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY INTER -OFFICE MEMORANDUM To: Board Chair Christine King Date: February 26, 2025 and Members of the CRA Board File: 17275 From: James McQueen Executive Director Subject: Retroactive Approval to Accept Donations — Holiday Tree Lighting Ceremony and Toy Giveaway Enclosures: File # 17275 - Backup BACKGROUND: A Resolution of the Board of Commissioners ("Board") of the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") retroactively authorizing the Executive Director to accept donations in the amount of Forty -Eight Thousand Two Hundred Fifty Dollars ($48,250.00) ("Donations") for the 15th Annual Overtown Holiday Tree Lighting Ceremony that was held on December 6, 2024, and the Historic Overtown Holiday Toy Giveaway that was held on December 13, 2024 ("Purpose"). It is recommended that the Board of the SEOPW CRA approve and adopt the attached Resolution, retroactively authorizing the Executive Director to accept the Donations on behalf of the SEOPW CRA for the Purpose stated herein. The SEOPW CRA oversees and facilitates the annual Tree Lighting and Holiday Toy Giveaway events, which engage residents and attract visitors to the Redevelopment Area. For 2024, various community partners donated a total amount of Forty -Eight Thousand Two Hundred Fifty Dollars ($48,250.00), which were used to purchase services and toys that were subsequently provided to children in the Overtown community as a part of the holiday events. Overtown's Annual Toy Giveaway was "lit" with brights lights and artificial snow fell from the sky. Further, visitors were welcomed with food and beverages, and participated in various activities at vendor booths. JUSTIFICATION: Under Chapter 163, Florida Statutes, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is responsible for carrying out community redevelopment activities and projects within its redevelopment area ("Redevelopment Area") in accordance with the 2018 Updated Southeast Overtown/Park West Redevelopment Plan (the "Plan"). Section 2, Principle 6 of the Plan provides for the promotion of "local cultural events, institutions, and businesses" as a stated redevelopment principle. Section 2, Principle 14 of the Plan lists restoration of "a sense of community and unification of the area culturally" as a stated redevelopment principle. DONATIONS: $48,250 will be placed in SEOPW — Other Current Charges and Obligations, Account Code No. 10050.920101.549000.0000.00000 FACT SHEET: Number of participants: 200 Funding request: N/A Age range of participants: 2 - 12 Scope of work or services (Summary): The Annual Historic Overtown Holiday Tree Lighting Ceremony and the fifteenth (15th) Annual Historic Overtown Holiday Toy Giveaway provides residents of Overtown an opportunity to enjoy the holiday spirit, express community pride, and receive toys for the holiday season. Page 2 of 5 AGENDA ITEM FINANCIAL INFORMATION FORM SEOPW CRA CRA Board Meeting Date: February 27, 2025 CRA Section: Brief description of CRA Agenda Item: Retroactive approval to accept donations in the amount of $48,250.00 for the SEOPW CRA Holiday Toy Giveaway. Project Number YES, there Account Code: (if applicable): are sufficient funds in Line Item: 10050.920101.549000.0000.00000 Amount: $ 4 8 , 2 5 0.0 0 NO (Complete the following source of funds information): Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL Project No./Index/Minot Object From $ To $ From $ To $ Comments: Approved by: Approval: Executive Director 2/20/2025 Miguel A Valentin, ririarice Off;cer 2/20/2025 Page 3 of 5 Southeast Overtown/Park West Community Redevelopment Agency File Type: CRA Resolution Enactment Number: CRA-R-25-0009 File Number: 17275 Final Action Date:2/27/2025 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA") RETROACTIVELY AUTHORIZING THE EXECUTIVE DIRECTOR TO ACCEPT DONATIONS IN THE AMOUNT OF FORTY-EIGHT THOUSAND TWO HUNDRED FIFTY DOLLARS ($48,250.00) ("FUNDS") FOR THE 15TH ANNUAL OVERTOWN HOLIDAY TREE LIGHTING CEREMONY HELD ON DECEMBER 6, 2024, AND THE HISTORIC OVERTOWN HOLIDAY TOY GIVEAWAY HELD DECEMBER 13, 2024 ("PURPOSE"); PROVIDING FOR THE INCORPORATION OF RECITALS AND FOR AN EFFECTIVE DATE. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its Redevelopment Area in accordance with the 2018 Updated Southeast Overtown/Park West Community Redevelopment Plan (the "Plan"); and WHEREAS, Section 2, Principle 6 of the Plan provides for the promotion of "local cultural events, institutions, and businesses" as a stated redevelopment principle; and WHEREAS, Section 2, Principle 14 of the Plan lists restoration of "a sense of community and unification of the area culturally" as a stated redevelopment principle; and WHEREAS, the SEOPW CRA oversees and facilitates an annual Overtown Tree Lighting Ceremony event ("Ceremony") and Holiday Toy Giveaway event ("Toy Giveaway"), which engages residents and attracts visitors to the Redevelopment Area; and WHEREAS, the SEOPW CRA received a total amount of Forty -Eight Thousand Two Hundred Fifty Dollars ($48,250.00) in donations ("Donations") from various community partners ("Donees") in support of the oversight and facilitation of the Ceremony and Toy Giveaway, held on December 6, 2024 and on December 13, 2024, respectively, which were used to pay for services, equipment, as well as toys that were then distributed to children within the Redevelopment Area; and WHEREAS, the Executive Director now seeks retroactive approval for accepting the Donations for the Ceremony held on December 6, 2024, and the Toy Giveaway held on December 13, 2024, ("Purpose"); and WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the SEOPW CRA's redevelopment goals and objectives. Page 4 of 5 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The Board of Commissioners hereby retroactively approves the acceptance of the Donations, which were placed into the SEOPW CRA "Other Current Charges and Obligations", Account Code No. 10050.920101.549000.0000.00000, for the Purpose stated herein. Section 3. The Executive Director is authorized to execute any and all action necessary to effectuate the acceptance of said Donations from the Donees, including any and all amendments thereto, all in forms acceptable to Counsel. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND LEGAL SUFFICIENCY: e Br ounsel 2/20/2025 Page 5 of 5