HomeMy WebLinkAboutCRA-R-24-0053 MemorandumSEOPW Board of Commissioners Meeting
July 25, 2024
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Christine King Date: July 26, 2024
and Members of the CRA
Board File: 16398
From: James McQueen
Executive Director
Subject: Lease Agreement for SEOPW
CRA's Office Space at the Black
Archives Lyric Theatre.
Enclosures: File # 16398 - Exhibit A
File # 16398 - Exhibit B
BACKGROUND:
A Resolution of the Board of Commissioners ("Board") of the Southeast Overtown/Park West
Community Redevelopment Agency ("SEOPW CRA"), with attachments, authorizing execution of a
Commercial Lease Agreement ("Lease) (Exhibit "A"), in substantially the attached form, with the Black
Archives History and Research Foundation of South Florida, Inc., a Florida not -for -profit corporation
("BAF"), for the SEOPW CRA's office space located at the Black Archives Historic Lyric Theater, 819
N.W. 2nd Avenue, Miami, Florida 33136, for a term of three (3) years at a total monthly rent of Nineteen
Thousand Four Hundred Sixty Dollars and Zero Cents ($19,460.00), or of Two Hundred Thirty -Three
Thousand Five Hundred Twenty Dollars and Zero Cents ($233,520.00) annually, with a Three Percent
(3%) annual increase after the first Lease year ("Purpose").
On January 27, 2014, through Resolution No. CRA-R-14-0002, attached and incorporated herein as
Exhibit `B," the Board authorized the Executive Director to negotiate and execute a lease agreement with
BAF, for a term of three (3) years. The SEOPW CRA has since held its office and carried out community
redevelopment activities and projects in said office at the Black Archives Historic Lyric Theater, located
at 819 N.W. 2nd Avenue, Miami, Florida 33136.
It is recommended that the Board of the SEOPW CRA approve and adopt the attached Resolution,
authorizing the allocation of Funds to BAF for the Purpose stated herein.
The SEOPW CRA's offices currently includes sufficient commercial space to continue support the
SEOPW CRA's operations. The commercial space consists of 3,488 sq. ft. of office and storage space, as
well as access to 1,520 sq. ft. of shared space, including a conference room, copy room, kitchen/break
room, and reception area. BAF has agreed to lease the commercial space for the first year of the term for a
monthly and annual amount of $19,460.00 and $233,520.00, respectively, with a 3% annual increase after
the first Lease year. It is recommended that the SEOPW CRA enter into a lease agreement with BAF
under these terms.
JUSTIFICATION:
Section 163.370, Florida Statutes authorizes the SEOPW CRA to enter into leases for property within the
redevelopment area.
FUNDING:
Funds to be allocated from the Rentals and Leases Account No. 10050.920101.544000.0000.00000 as
follows:
$233,520.00 during FY 2024/2025;
$240,525.00 during FY 2025/2026;
$247,741.00 during FY 2026/2027.
FACT SHEET:
Company name: Black Archives History and Research Foundation of South Florida, Inc.
Address: 819 N.W. 2nd Avenue, Miami, Florida, 33136.
Funding request: $233,520.00 during FY 2024/2025; $240,525.00 during FY 2025/2026; $247,741.00
during FY 2026/2027
Scope/Summary: Authorization for execution of the Commercial Lease Agreement with the Black
Archives History and Research Foundation of South Florida, Inc for a 3-Year Term (2024-2027), with
annual 3% increase after first year.
Page 2 of 6
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: July 25, 2024
CRA Section:
Brief description of CRA Agenda Item:
AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A COMMERCIAL LEASE
AGREEMENT ("LEASEWITH THE BLACK ARCHIVES HISTORY AND RESEARCH
FOUNDATION OF SOUTH FLORIDA, INC., A FLORIDA NOT -FOR -PROFIT
CORPORATION ("BAF") FOR THE SEOPW CRA'S OFFICE SPACE LOCATED AT
THE BLACK ARCHIVES HISTORIC LYRIC THEATER, 819 N.W. 2ND AVENUE,
MIAMI, FLORIDA 33136 ("PROPERTY"), FOR A TERM OF THREE (3) YEARS, IN A
FORM ACCEPTABLE TO STAFF COUNSEL, INCLUDING ANY AND ALL
DOCUMENTS NECESSARY, AT A TOTAL MONTHLY RENT OF NINETEEN
THOUSAND FOUR HUNDRED SIXTY DOLLARS AND ZERO CENTS ($19,460.00)
("MONTHLY RENT"), OR AN AMOUNT OF TWO HUNDRED THIRTY-THREE
THOUSAND FIVE HUNDRED TWENTY DOLLARS AND ZERO CENTS ($233,520.00)
ANNUALLY, WITH A THREE PERCENT (3%) ANNUAL INCREASE AFTER THE
FIRST LEASE YEAR, PROVIDING FOR INCORPORATION OF RECITALS, AND
PROVIDING FOR AN EFFECTIVE DATE.
Project Number
YES, there
Account Code:
(if applicable):
are sufficient funds in Line Item:
10050.920101.544000.0000.00000 Amount: $ 233,520.00
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Page 3 of 6
Approved by:
Approval:
Miguel A Valcnt r , Finance Officer
Executive Director 7/18/2024
7/18/2024
Page 4 of 6
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number: CRA-R-24-0053
File Number: 16398 Final Action Date:7/25/2024
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW
CRA"), WITH ATTACHMENT(S), AUTHORIZING THE EXECUTIVE DIRECTOR TO
EXECUTE A COMMERCIAL LEASE AGREEMENT ("LEASE"), SUBSTANTIALLY IN
THE FORM ATTACHED AND INCORPORATED HEREIN AS EXHIBIT "A," WITH THE
BLACK ARCHIVES HISTORY AND RESEARCH FOUNDATION OF SOUTH FLORIDA,
INC., A FLORIDA NOT -FOR -PROFIT CORPORATION ("BAF") FOR THE SEOPW
CRA'S OFFICE SPACE LOCATED AT THE BLACK ARCHIVES HISTORIC LYRIC
THEATER, 819 N.W. 2ND AVENUE, MIAMI, FLORIDA 33136 ("PROPERTY"), FOR A
TERM OF THREE (3) YEARS, IN A FORM ACCEPTABLE TO STAFF COUNSEL,
INCLUDING ANY AND ALL DOCUMENTS NECESSARY, AT A TOTAL MONTHLY
RENT OF NINETEEN THOUSAND FOUR HUNDRED SIXTY DOLLARS AND ZERO
CENTS ($19,460.00) ("MONTHLY RENT"), OR AN AMOUNT OF TWO HUNDRED
THIRTY-THREE THOUSAND FIVE HUNDRED TWENTY DOLLARS AND ZERO
CENTS ($233,520.00) ANNUALLY, WITH A THREE PERCENT (3%) ANNUAL
INCREASE AFTER THE FIRST LEASE YEAR, PROVIDING FOR INCORPORATION
OF RECITALS, AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW
CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is
responsible for carrying out community redevelopment activities and projects within its redevelopment
area ("Redevelopment Area") in accordance with the 2018 Updated Southeast Overtown/Park West
Redevelopment Plan (the "Updated Plan"); and
WHEREAS, Section 163.370, Florida Statutes authorizes the SEOPW CRA to enter into leases
for property within the Redevelopment Area; and
WHEREAS, the Black Archives History and Research Foundation of South Florida, Inc., a
Florida not -for -profit corporation (`BAF"), currently owns the "Black Archives Historic Lyric Theater,"
commonly known as the "Lyric Theater," a historic cultural complex located at 819 N.W. 2nd Avenue,
Miami, Florida 33136 ("Property"); and
WHEREAS, the SEOPW CRA and BAF wish to enter into a Commercial Lease Agreement
("Lease"), substantially in the form attached and incorporated herein as Exhibit "A" ("Purpose"); and
WHEREAS, the SEOPW CRA currently has access to that certain 3,488 square feet of office
space on the third floor of the Property ("Leased Premises") and access to that certain 1,520 square feet of
shared space on the third floor of the Property ("Shared Space"); and
Page 5 of 6
WHEREAS, the Lease shall have a term of three (3) years at a total monthly rent of Nineteen
Thousand Four Hundred Sixty Dollars and Zero Cents ($19,460.00), or of Two Hundred Thirty -Three
Thousand Five Hundred Twenty Dollars and Zero Cents ($233,520.00) annually, with a Three Percent
(3%) annual increase after the first Lease year; and
WHEREAS, on January 27, 2014, the Board of Commissioners, by Resolution No. CRA-R-14-
0002, attached and incorporated herein as Exhibit "B," authorized the Executive Director to enter into a
lease agreement with BAF; and
WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the
SEOPW CRA's redevelopment goals and objectives; and
WHEREAS, based on the recommendation and findings of the Executive Director, it is in the
SEOPW CRA's best interest for the Board of Commissioners to authorize the Executive Director to
negotiate and execute any and all agreements necessary, all -in forms acceptable to Staff Counsel BAF for
the Leased Premises;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The Executive Director is authorized to negotiate and execute the lease
agreement, substantially in the form attached and incorporated herein as Exhibit "A," including any and
all necessary documents to effectuate said Lease, and all in forms acceptable to Staff Counsel, for said
Purpose, for a three (3) term at a total monthly rent of Nineteen Thousand Four Hundred Sixty Dollars
and Zero Cents ($19,460.00)("Monthly Rent"), or of Two Hundred Thirty -Three Thousand Five Hundred
Twenty Dollars and Zero Cents ($233,520.00), annually, with a Three Percent (3%) annual increase after
the first Lease year.
Section 3. The Executive Director is authorized to allocate an amount not to exceed the
Rent, at his discretion, from the Rentals and Leases Account No. 10050.920101.544000.0000.00000 to
the Black Archives to further the Purpose stated herein.
Section 4. Sections of this Resolution may be re -numbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the Executive Director, or the
Executive Director's designee, without need of public hearing, by filing a corrected copy of same with the
City of Miami City Clerk.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
4
ykrt'53-TNI.3Th'214,e4ardtUrtounsel 7/18/2024
Page 6 of 6