The URL can be used to link to this page

Home My WebLink AboutCRA-R-24-0021 BackupCity of 4El9liami ARTHUR NORIEGA, V Cty Manager November 30, 2023 Mr. James McQueen Executive Director Southeast Overtown/Park West Community Redevelopment Agency 819 NW 2nd Avenue, 3rd Floor Miami, FL 33136 RE: Capital Contribution Request to SEOPW CRA for Theodore Gibson Park Improvements Dear Mr. McQueen: The City of Miami Parks and Recreation Department is requesting to partner with the SEOPW CRA for park improvements at Theodore Gibson Park located at 401 NW 12 Street in Miami, FL. The project will offer the opportunity to improve the amenities at Theodore Gibson Park by performing a full replacement of the existing synthetic turf football and baseball fields, as well as purchasing equipment necessary to properly maintain the new synthetic turf fields and tarp covering to protect the fields during large community events. The total estimated cost for these improvements at Theodore Gibson Park is One Million dollars ($1,000,000), to include the following individual amounts: Improvement Type Estimated Cost Athletic Turf Replacement $770,000.00 Field Tarp Covering $150,000.00 Maintenance Equipment $20,000.00 Contingency $60,000.00 Total $1,000,000.00 Please see attached backup documentation for cost estimates/proposals received to date. The capital project number (40-B#) for this project will be created and vendors will be selected through proper Procurement methods upon confirmation of funds allocation by the SEOPW CRA. Should you have any questions, please contact Latoya Osborne, Parks Capital Program Administrator, at 305-416-1325 or LTOsborne[a7miamigov.com. Sincerely, Chris Evans Parks and Recreation Department Director DEPARTMENT OF PARKS AND RECREATION 444 S.W. 2nd Avenue, 8'Floor Miami, FL 33130 (305) 416-1300 Mailing Address: P.O. Box 330708 Miami, Florida 33233-0708 cc: Natasha Colebrook -Williams, Assistant City Manager Jorge L. Mora, Assistant Director of Construction, Parks and Recreation LaCleueia Morley -Snipes, Assistant Director of Administration, Parks and Recreation City of Miami Parks and Recreation Department Funding Request Breakdown Theodore Gibson Park Field Turf Replacement Project THEODORE GIBSON PARK - SEOPW CRA FUNDING REQUEST Line Improvement Requested Improvement Detail Notes Estimated Costs Item 1 Artificial Turf Replacement To replace the existing damaged and outdated football and baseball artificial turf fields with new and improved artificial turf. Proposal received from Field Turf dated 11/8/23 for field turf replacement ($705,000), including CoolPlay technology to control temperatures of the field for safe play ($56,000). The requested amount has been rounded up to the nearest $10,000. $ 770,000.00 2 Field Tarp Covering To purchase field tarp/hard covering to allow for events and activities to take place without damaging the field. Included in proposal from Field Turf dated 11/8/23 at $148,000. The requested amount has been rounded up to the nearest $10,000. $ 150,000.00 3 Additional Maintenance Equipment (Utility Vehicle) To purchase maintenance equipment to promote proper maintenance of the new artificial turf fields and prolong the life of the new surface. Proposal received from Wesco Turf dated 10/23/23 for Toro Workman utility vehicle ($15,551.52), used to drag sweeper equipment across the field to allow for proper and regular maintenance. Additional $1,500 included in proposal from Field Turf dated 11/8/23 for Power Broom (which will be dragged by the utility truck listed above). The requested amounted has been rounded up to the nearest $10,000. $ 20,000.00 4 Contingency To allow for any additional agreed upon improvements to the park location, to address any unforeseen conditions, and/or to purchase any additional equipment that may be identified as a need during the field renovation process. N/A $ 60,000.00 TOTAL ESTIMATED COST $ 1,000,000.00 BUDGETARY PLANNING PROPOSAL FieldTurf A Tarkett Sports Company Perk Stadium He November 8, 2023 FieldTurf is pleased to offer to supply and install the following BUDGET: FIELD NAME Gibson Park Stadium Field TURF SYSTEM - 3 Layer FieldTurf Classic HD-57mm SQUARE FOOTAGE 111,116 SF (includes new turf for all base locations; home plate and mound to remain natural clay) FIELD MARKINGS Sports Markings per current field and add soccer lines TOTAL PRICE* $705,000 ALTERNATES: 1. DEDUCT FOR XT-57mm (2-layer system): DEDUCT $100,000 2. ADD CoolPlay to the Classic HD-57mm system: ADD $56,000 3. ADD for Shendowah/Power Broom for field maintenance: ADD $1,500 4. ADD FOR Field tarp/hard covering: ADD: $148,000; CoverMaster MasterShield Vinyl Concert Cover; NOTE covering - 85,470 sf which is the FOOTBALL FIELD AND BORDER AREAS; DOES NOT COVER THE BASEBALL FIELD. 5. ADD FOR PERIMETER FENCING - TBD * Total Base Price includes approx. $20,000 in taxes that may be removed when current tax-exempt certificate is provided. **THIS IS A BUDGET UNTIL THE PROCUREMENT METHOD AND TIME -FRAME IS CONFIRMED ***OTHER PRODUCT UPGRADES (ORGANIC INFILL, FIELDGENIUS, OR A 10-YEAR INSURED WARRANTY - PRODUCTS) CAN BE PRICED SEPARATELY 1.800.724.2969 I info fieldturf.com I feldturf.com BUDGETARY PLANNING PROPOSAL 7 FieldTurf® A Tarkett Sports Company PRICE INCLUDES: a) Mobilization and layout of our work b) Removal and disposal of existing turf and infill c) Box drag the existing base for planarity only d) Supply & Installation of the artificial in -filled grass surface e) An Eight (8) year 3rd party pre -paid insured warranty on the FieldTurf artificial grass surface. f) All applicable taxes (may be removed when current TEC is provided) g) Maintenance Equipment: (1) FieldSweep h) Lined to match existing field layout with change of center of field logo and added soccer lines i) Field protection system as described above PRICE DOES NOT INCLUDE: a) The base upon which the FieldTurf artificial turf surface will be placed. FieldTurf shall not be responsible for the planarity, stability, porosity, nor the approval of the base upon which the FieldTurf surface will be installed. b) The drainage system, nor any construction or modification of existing installations around the fields with the exception of item c above. c) Site security during the work days and duration of our work; 4-5 weeks d) Turf on the batter's box circle and pitcher's mound. e) Any costs associated with necessary changes relating to delineation of the field. f) The supply or installation of the field edging and perimeter nailer board. g) Any and all testing including but not limited to GMAX, FIFA, etc. h) Any alteration or deviation from specifications involving extra costs, which alteration or deviation will be provided only upon executed change orders and will become an extra charge over and above the offered price. i) Site restoration, sodding, landscaping or grow -in, repair or resurfacing existing asphalt j) Permit fees and inspection fees though none are expected k) Maintenance Equipment to tow FieldTurf maintenance equipment. I) All prevailing wages, union labor and other labor law levies. m) Performance and Payment Bond fees. n) Anything not explicitly noted in the inclusions. 1.800.724. 969 I info fieldturf.com I °feldturf.00m BUDGETARY PLANNING PROPOSAL FieldTurf A Tarkett Worts Company ) Price is based on current square footage shown above in this proposal. Any changes in square footage, sports markings, or added logos could be subject to price change. The price is valid for a period of 30 days. The price is subject to increase if affected by an increase in raw materials, freight, or other manufacturing costs, a tax increase, new taxes, levies, or any new legally binding imposition affecting the transaction. The parties recognize that the impacts of the COVID-19 pandemic are currently unpredictable and could lead to limitations in labor availability and delays in the supply and delivery of materials, equipment, or products. In addition, as these contingencies have not been factored into this proposal; materials, equipment and/or products to be used in performing the work may become subject to a price increase. Accordingly, it is acknowledged that the seller/FieldTurf shall (a) not be subject to any damages for any delay due to events beyond its control and, (b) be allowed an equitable adjustment of the time and/or of the price of this proposal or any contractual document resulting therefrom. Please note that the seller/FieldTurf shall use its best efforts to ensure that it fulfills its commitments and will strive to minimize any negative impacts as they may arise. Turf Delivery Date to be a minimum of 30 days after receiving a fully executed contract and final approvals on shop drawings. Thank you for your understanding. Please feel free to reach out to me with any questions. Chris Wedge Regional Sales Manager (352) 242 7520 Chris.Wedoe@FieldTurf.com 1.800.724. 969 I info fieldturf.com I °feldturf.00m BUDGETARY PLANNING PROPOSAL FieldTurf A Tarkett Sports Company F CONDITIONS Notwithstanding any other document or agreement entered into by FieldTurf in connection with the supply and installation only of its product pursuant to the present bid proposal, the following shall apply: a) This bid proposal and its acceptance is subject to strikes, accidents, delays beyond our control and force majeure. b) FieldTurf's preferred payment terms are as follows: (i) 50% of the Price upon Customer's execution of contract; (ii) 40% of the Price upon shipment of materials from FieldTurf's manufacturing facility; and (iii) Remaining balance of ten percent (10%) upon substantial completion of the field, which shall be achieved when Customer is able to use the field for its intended purpose, even if punchlist items remain and the Certificate of Completion has not been executed by Customer. c) Accounts overdue beyond 30 days of invoice date will be charged at an interest rate of 10% per annum. d) FieldTurf requires a minimum of 21 days after receiving a fully executed contract or purchase order and final approvals on shop drawings to manufacture, coordinate delivery and schedule arrival of installation crew. Under typical field size and scenario, FieldTurf further requires a minimum of 28 days per field to install the Product subject to weather and force majeure e) FieldTurf requires a suitable staging area. Staging area must be square footage of field x 0.12, have a minimum access of 15 feet wide by 15 feet high, and no more than 100 ft from the site. A 25-foot wide by 25 foot long hard or paved clean surface area located within 50 feet of the playing surface shall be provided for purposes of proper mixing of infill ti;TarkettspoRrs FIFA ,/ i Preferred i Producer OFFICIAL TURF material. Access to any field will include suitable bridging over curbs from the staging area to permit suitable access to the field by low clearance vehicles. Staging area surface shall be suitable for passage with motor vehicles used to transport materials to the site and/or staging area. FieldTurf shall not be liable for any damages to the staging area or its surface unless such damages are caused by FieldTurf's intentional misconduct or negligence. f) This proposal is based on a single mobilization. If the site is not ready and additional mobilizations are necessary, additional charges will apply. g) Upon substantial completion of FieldTurf's obligations, the Customer shall sign FieldTurf's Certificate of Completion in the form currently in force; to accomplish this purpose, the Customer will ensure that an authorized representative is present at the walk-through to determine substantial completion and acceptance of the field, which may include a list of punch list items. h) FieldTurf shall not be a party to any penalty clauses and/or liquidated damages provisions. i) FieldTurf shall be entitled to recover all costs and expenses, including attorney fees, associated with collection procedures in the event that FieldTurf pursues collection of payment of any past due invoice. j) All colors are to be chosen from FieldTurf's standard colors. THE TARKETT SPORTS FAMILY - LEADERS IN SPORTS SURFACING FieldTurf A NNrkett Sports Company USA FOOTBALL OFFICIAL PARTNER BEYNON Tarkett Sports Company renner A Dc,:m S.o M1, Cana, SPORTS RIM Dr.r«.nsc� cradletocradle GHASSMASTEH PLAYMASTER 1.800.724. 969 I info fieldturf.com I °feldturfroom Ian Stringer Grounds Manager City of Miami 1950 Northwest 12th Avenue Miami, FL 33136 Dear Ian Stringer, Thank you for your interest in Wesco Turf. Per your request, I am pleased to submit the enclosed quotation for your review. Should you have any further questions regarding this proposal, please do not hesitate to contact me or our office. My direct phone number and email address are listed below for your convenience. Once again, thank you for your consideration of Wesco Turf. Best Regards, &kris TarOeil Commercial Sports Fields & Grounds Territory Manager (941) 650-1257, chris.fordney@wescoturf.com 2101 Cantu Court, Sarasota FL 34232 300 Technology Park, Lake Mary FL 32746 7037-37 Commonwealth Avenue, Jacksonville FL 32220 Prepared For: Ian Stringer Grounds Manager City of Miami 1950 Northwest 12th Avenue Miami, FL 33136 Bill To: TBD Q-18968 Date: October 23, 2023 Expires: November 19, 2023 Ship To: TBD Sourcewell Cooperative Contract Number: Toro 031121-TTC. Ventrac 031121TTC-2. Effective 4/31/2021 - 4/30/2025 Total Qty Model No. Units 1 1 07235 1 07324 1 07326 1 07389 1 07278 1 TDELIVERY 1 TSETUP Description Toro Workman MDX Canopy WM MD/MDX Folding Windshield for WM MD/MDX Electric Cargo Bed Lift Kit Receiver Hitch Toro Delivery Fee Toro Setup Fee Total MSRP Each Price Each $16,582.00 $12,933.96 $882.00 $687.96 $403.00 $314.34 $1,049.00 $818.22 $255.00 $198.90 $299.07 $299.07 Extended Price $12,933.96 $687.96 $314.34 $818.22 $198.90 $299.07 $299.07 $15,551.52 Terms: Equipment Total Sales Tax Tota Is: Warranty Net 30 $15,551.52 $0.00 The above quote meets or exceeds ANSI Safety Specification. Toro Commercial Equipment carries a two-year or 1500 hour warranty. $15,551.52 The undersigned hereby orders from Wesco Turf the equipment detailed in this quotation. This order is subject to our ability to obtain such equipment from the manufacturer and Wesco Turf shall be under no liability if delivery of the equipment is delayed or prevented due to labor disturbances, transportation difficulties, or for any reason beyond our control. The price indicated is subject to your receipt of the Equipment prior to any change in price by the manufacturer. Please indicate your acceptance of this quote as an order by signing below and returning via email to kris fordney@wescoturf.com or fax 941.487.6889. Payment terms are subject to credit approval. Time of delivery may vary; please check when placing order. Signed: Name: Date: Thank you for considering Wesco Turf, Inc. for your equipment needs. If I can be of any further assistance, please do not hesitate to contact me. Sincerely, C ris Forctr-celi Commercial Sports Fields & Grounds Territory Manager (941) 650-1257, ris.fordney@wescoturf.com Page 2 of 2