HomeMy WebLinkAboutCRA-R-24-0009 MemorandumSEOPW Board of Commissioners Meeting
January 25, 2024
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Christine King Date: February 12, 2024
and Members of the CRA
Board File: 15449
From: James McQueen
Executive Director
Subject: 4/5ths Bid Waiver the 14th Annual
Overtown Holiday Tree Lighting
Ceremony and Toy Giveaway.
Enclosures: File # 15449 - Bid Waiver
Memo
File # 15449 -Backup
BACKGROUND:
A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community
Redevelopment Agency ("SEOPW CRA"), by a four -fifths (4/5ths) affirmative vote, after an advertised
public hearing, ratifying, approving, and confirming the Executive Director's recommendation and
finding that competitive negotiation methods and procedures were not practicable or advantageous
pursuant to sections 18-85 and 18-86 of the code of the City of Miami, Florida, as amended, as adopted
by the SEOPW CRA; waiving the requirements for competitive sealed bidding as not being practicable or
advantageous to the SEOPW CRA; The Executive Director seeks to ratification, approval and
confirmation for expenditure of funds in the amount Thirty -Six Thousand Three Hundred Ninety -Two
Dollars and Thirty -Eight Cents ($36,392.38) ("Funds") for the fourteenth (14th) Annual Historic
Overtown Holiday Tree Lighting Ceremony ("Tree Lighting") held on December 6, 2023, and the
Historic Overtown Holiday Toy Giveaway ("Holiday Toy Giveaway") held on December 1, 2023, within
the Redevelopment Area ("Purpose").
The SEOPW CRA oversees and facilitates the annual Tree Lighting and Holiday Toy Giveaway events,
which engage residents and attract visitors to the Redevelopment Area. Community partners donated
Twenty -Seven Thousand Five Hundred Dollars ($27,500.00) worth of services and toys that were
distributed to children in the Overtown community during the celebration. Overtown's Annual Toy
Giveaway was lit as artificial snow fell in the area. Visitors were able to enjoy free food and beverages, as
well as participate in various activities at vendor booths.
JUSTIFICATION:
Under Section 163.340(9), Florida Statutes, Section 163.340(9) of the Community Redevelopment Act,
(the "Act"), "community redevelopment means projects of a ... community redevelopment agency in a
community redevelopment area for the elimination and prevention of the development or spread of slum
and blight".
Section 2, Goal 5, of the 2018 Southeast Overtown/Park West Community Redevelopment Agency Plan
Update (the "Plan") lists the " [promotion and marketing of the community" and " [i]mproving quality of
life for residents", as a stated redevelopment goal.
Section 2, Goal 6, of the Plan lists the " [i]mproving quality of life for residents", as a stated
redevelopment goal.
Section 2, Principle 6, of the Plan lists the promotion of "local cultural events, institutions, and
businesses" as a stated redevelopment principle.
Section 2, Principle 14, of the Plan lists restoration of "a sense of community and unification] of the area
culturally" as a stated redevelopment principle.
FUNDING:
$36,392.38 allocated from SEOPW — Other Current Charges and Obligations, Account Code No.
10050.920101.549000.0000.00000.
FACT SHEET:
Company name: Southeast Overtown/Park West Community Redevelopment Agency
Address: 9th Street Pedestrian Mall
Number of participants: 200
Funding request: N/A
Term: Annually
Age range of participants: 2 - 12
Scope of work or services (Summary): The fourteenth (14th) Annual Historic Overtown Holiday
Tree Lighting Ceremony and the Historic Overtown Holiday Toy Giveaway provides residents of
Overtown an opportunity to enjoy the holiday spirit, express community pride, and receive toys for the
holiday season.
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AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: January 25, 2024
CRA Section:
Brief description of CRA Agenda Item:
Ratifying the expenditure of funds in an amount not to exceed $36,392.38 relating to the
Historic Overtown Holiday Toy Giveaway held on December 1st, 2023.
Project Number
YES, there
Account Code:
(if applicable):
are sufficient funds in Line Item:
10050.920101.549000.0000.00000 Amount: $ 3 6, 3 9 2 .3 8
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Approved by:
Approval:
Executive Director 1/18/2024
Miguel A Valentin, ririarice Off;cer 1/18/2024
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Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number: CRA-R-24-0009
File Number: 15449 Final Action Date:1/25/2024
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW
CRA"), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED
PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE EXECUTIVE
DIRECTOR'S RECOMMENDATION AND FINDING THAT COMPETITIVE
NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR
ADVANTAGEOUS PURSUANT TO SECTIONS 18-85 OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED, AS ADOPTED BY THE SEOPW CRA AND
WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; RETROACTIVELY
AUTHORIZING THE EXPENDITURE OF FUNDS FROM ACCOUNT CODE NO.
10050.920101.549000.0000.00000 IN AN AMOUNT NOT TO EXCEED THIRTY-SIX
THOUSAND THREE HUNDRED NINETY-TWO DOLLARS AND THIRTY-EIGHT
CENTS ($36,392.38) ("FUNDS") FOR THE 14TH ANNUAL OVERTOWN HOLIDAY
TREE LIGHTING CEREMONY HELD ON DECEMBER 6, 2023, AND THE HISTORIC
OVERTOWN HOLIDAY TOY GIVEAWAY HELD DECEMBER 1, 2023, ("PURPOSE");
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW
CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is
responsible for carrying out community redevelopment activities and projects within its redevelopment
area in accordance with the 2018 Southeast Overtown/Park West Community Redevelopment Plan
Update (the "Plan"); and
WHEREAS, Section 2, Principle 6 of the Plan provides for the promotion of "local cultural
events, institutions, and businesses" as a stated redevelopment principle; and
WHEREAS, Section 2, Principle 14 of the Plan lists restoration of "a sense of community and
unification of the area culturally" as a stated redevelopment principle; and
WHEREAS, the SEOPW CRA oversees and facilitates the annual Tree Lighting and Holiday Toy
Giveaway events, which engage residents and attract visitors to the Redevelopment Area; and
WHEREAS, Community partners donated Twenty -Seven Thousand Five Hundred Dollars and
Zero Cents ($27,500.00) worth of services and toys that were distributed to children in the Overtown
community during the celebration; and
WHEREAS, the Executive Director seeks retroactive ratification, approval and confirmation for
expenditure of funds in the amount of to Thirty -Six Thousand Three Hundred Ninety -Two Dollars and
Thirty -Eight Cents ($36,392.38) ("Funds") for the 14th Annual Historic Overtown Holiday Tree Lighting
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Ceremony ("Tree Lighting") held on December 6, 2023, and the Historic Overtown Holiday Toy
Giveaway ("Holiday Toy Giveaway") held on December 1, 2023, ("Purpose"); and
WHEREAS, the Executive Director has made a recommendation and finding pursuant to Section
18-85 and 18-86 of the Code of the City of Miami, Florida, as amended ("City Code"), as adopted by the
SEOPW CRA that competitive negotiation methods and procedures were not practicable or advantageous
to the SEOPW CRA for the allocation of Funds for the Purpose and has recommended to the Board of
Commissioners that the finding be adopted and that competitive bidding methods and procedures be
waived; and
WHEREAS, based on the recommendation and findings of the Executive Director, it is in the
SEOPW CRA's best interest for the Board of Commissioners to authorize, by an affirmative four -fifths
(4/5ths) vote, a waiver of competitive sealed bidding procedures pursuant to Section 18-85 of the City
Code, as adopted by the SEOPW CRA, and to retroactively authorize the expenditures and actions taken
by the Executive Director in connection with the Purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. By a four -fifths (4/5th) affirmative vote, after an advertised public hearing, the
Executive Director's recommendation and written findings that competitive negotiation methods and
procedures are not practicable or advantageous to the SEOPW CRA, pursuant to Section 18-85 of the
City Code, as adopted by the SEOPW CRA, and waiving the requirements for said procedures is ratified,
approved, and confirmed.
Section 3. The Board of Commissioners hereby retroactively ratifies, approves, and
confirms the expenditure of Funds from the SEOPW CRA "Other Current Charges and Obligations",
Account Code No. 10050.920101.549000.0000.00000, for the Purpose stated herein.
Section 4. Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the Executive Director, or the
Executive Director's designee, without need of public hearing, by filing a corrected copy of the same with
the City Clerk.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
ounsel 1/18/2024
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