HomeMy WebLinkAboutCRA-R-24-0009 Bid Waiver MemoSEOPW CRA Board of Commissioners Meeting
January 25, 2024
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE 4/5ths RECOMMENDATION
To: Board Chair Christine King
and Members of the SEOPW CRA Board
Date: January 25, 2024 File:
Subject: 4/5ths Bid Waiver for the 14th Annual
Overtown Holiday Tree Lighting Ceremony
and Toy Giveaway.
From: James McQueen References:
Executive Director
Enclosures:
BACKGROUND:
A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment
Agency ("SEOPW CRA"), by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying,
approving, and confirming the Executive Director's recommendation and fmding that competitive negotiation
methods and procedures are not practicable or advantageous pursuant to sections 18-85 and 18-86 of the code of
the City of Miami, Florida, as amended, as adopted by the SEOPW CRA; waiving the requirements for
competitive sealed bidding as not being practicable or advantageous to the SEOPW CRA; seeking to ratify and
approve an expenditure of funds in the amount Thirty -Six Thousand Three Hundred Ninety -Two Dollars and
Thirty -Eight Cents ($36,392.38) ("Funds") for the fourteenth (14th) Annual Historic Overtown Holiday Tree
Lighting Ceremony ("Tree Lighting") held on December 6, 2023, and the Historic Overtown Holiday Toy
Giveaway ("Holiday Toy Giveaway") held on December 1, 2023, within the Redevelopment Area ("Purpose").
The SEOPW CRA oversees and facilitates the annual Tree Lighting and Holiday Toy Giveaway events, which
engage residents and attract visitors to the Redevelopment Area. Community partners donated Twenty -Seven
Thousand Five Hundred Dollars ($27,500.00) worth of services and toys that were distributed to children in the
Overtown community during the celebration. Overtown's Annual Toy Giveaway was lit as artificial snow fell in
the area. Visitors were able to enjoy free food and beverages, as well as participate in various activities at vendor
booths.
RECOMMENDATION
In light of the above stated, approval of a waiver of the formal requirements of competitive sealed bidding
methods as not being practicable or advantageous to the Southeast Overtown/Park West Community
Redevelopment Agency as set forth in the City Code of Ordinances, as amended, specifically Section 18-85
(A), and the affirmation of these written findings and the forwarding the same to the Board of Commissioners
of the Southeast Overtown/Park West Community Redevelopment Agency by a four fifths vote is respectfully
requested.
APPROVED
//1
Jame c 0 ueen, Executive Director