HomeMy WebLinkAboutCRA-R-24-0007 MemorandumSEOPW Board of Commissioners Meeting
January 25, 2024
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Christine King
and Members of the CRA
Board
From: James McQueen
Executive Director
Date: February 12, 2024
File: 15446
Subject: 4/5ths Bid Waiver to Mt. Zion
Developments, Inc.
Enclosures: File # 15446 - Bid Waiver
Memo
File # 15446 - Notice to the
Public
File # 15446 - Backup
BACKGROUND:
A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community
Redevelopment Agency ("SEOPW CRA"), by a four -fifths (4/5ths) affirmative vote, after an advertised
public hearing, ratifying, approving, and confirming the Executive Director's recommendation and
finding that competitive negotiation methods and procedures are not practicable or advantageous pursuant
to sections 18-85 and 18-86 of the code of the City of Miami, Florida, as amended, as adopted by the
SEOPW CRA; waiving the requirements for competitive sealed bidding as not being practicable or
advantageous to the SEOPW CRA; authorizing the allocation of grant funds in an amount not to exceed
Two Hundred Three Thousand, Seven Hundred Dollars and No Cents ($203,700.00) ("Funds"), to
support Mt. Zion Developments, Inc., a Florida not -for -profit corporation ("MZD"). MZD has requested
funds from the SEOPW CRA for the replacement of the air conditioning system, which includes
removing an existing eighty (80) ton system and cooling tower at the Historic Mt. Zion Missionary
Baptist Church ("Mt. Zion") located at 301 N.W. 9th Street, Miami, FL, 33136 (the "Property"). The
Property is listed on the National Register of Historic Places and was built between 1928 and 1941.
JUSTIFICATION:
Section 2, Goal 1 of the Plan lists the "preserv[ation of] historic buildings and community heritage" as a
stated redevelopment goal.
Section 2, Principle 8 of the Plan states that " [oI1der buildings that embody the area's cultural past must
be restored".
On August 24, 2007, the City of Miami, acting as General Counsel to the CRA, issued Formal Legal
Opinion No. 07-014, opining that the CRA may use TIF funds to repair or renovate churches within the
redevelopment area for the purpose of improving the community as a whole.
The Historic Mt. Zion Missionary Baptist Church was built between 1928 and 1941 and listed on the
National Register of Historic Places.
FUNDING:
$203,700.00 to be derived from the SEOPW Tax Increment Fund, entitled "Other Grants and Aids,"
Account Code No. 10050.920101.883000.0000.00000.
FACT SHEET:
Company name: Mt. Zion Developments, Inc.
Address: 301 N.W. 9th Street, Miami, FL 33136
Funding request: $203,700.00
Scope of work or services (Summary): Replace the entire air conditioning system, which includes
removing an existing eighty (80) ton system and cooling tower.
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AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: January 25, 2024
CRA Section:
Brief description of CRA Agenda Item:
Authorizing additional funds in the amount of $203,700.00 to Mt. Zion Missionary Baptist
Church, Inc., to replace the existing 80-ton HVAC system with cooling tower for main
church building.
Project Number
YES, there
Account Code:
(if applicable):
are sufficient funds in Line Item:
10050.920101.883000.0000.00000 Amount: $ 2 0 3, 7 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Page 3 of 7
Approved by:
Approval:
Miguel A Valcnt r , Finance Officer
Executive Director 1/18/2024
1/18/2024
Page 4 of 7
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number: CRA-R-24-0007
File Number: 15446 Final Action Date:1/25/2024
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW
CRA"), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED
PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE EXECUTIVE
DIRECTOR'S RECOMMENDATION AND FINDING THAT COMPETITIVE
NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR
ADVANTAGEOUS PURSUANT TO SECTIONS 18-85 OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED, AS ADOPTED BY THE SEOPW CRA; WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING AS NOT BEING
PRACTICABLE OR ADVANTAGEOUS TO THE SEOPW CRA; AUTHORIZING THE
EXECUTIVE DIRECTOR TO DISBURSE FUNDS, AT HIS DISCRETION, ON A
REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION
OF INVOICES AND SATISFACTORY DOCUMENTATION, SUBJECT TO THE
AVAILABILITY OF FUNDING, FROM THE SEOPW CRA TAX INCREMENT FUND,
"OTHER GRANTS AND AIDS" ACCOUNT NO. 10050.920101.883000.0000.00000, IN
AN AMOUNT TO NOT EXCEED TWO HUNDRED THREE THOUSAND SEVEN
HUNDRED DOLLARS AND NO CENTS ($203,700.00) ("FUNDS"), TO SUPPORT MT.
ZION DEVELOPMENTS, INC., A FLORIDA NOT -FOR -PROFIT CORPORATION
("MZD"), FOR THE REPLACEMENT OF THE AIR CONDITIONING SYSTEM AND
COOLING TOWER AT THE HISTORIC MT. ZION MISSIONARY BAPTIST CHURCH
LOCATED AT 301 N.W. 9TH STREET, MIAMI, FLORIDA 33136 ("PURPOSE");
FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND
EXECUTE AN AGREEMENT, INCLUDING ANY AND ALL OTHER NECESSARY
DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE GENERAL COUNSEL, WITH
MZD FOR THE PURPOSE STATED HEREIN; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW
CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is
responsible for carrying out community redevelopment activities and projects within its redevelopment
area in accordance with the 2018 Southeast Overtown/Park West Redevelopment Plan Update (the
"Plan"); and
WHEREAS, Section 2, Goal 1 of the Plan lists the "preservation of historic buildings and
community heritage" as a stated redevelopment goal; and
WHEREAS, Section 2, Principle 8 of the Plan states that "older buildings that embody the area's
cultural past must be restored"; and
Page 5 of 7
WHEREAS, on August 24, 2007, the City of Miami, acting as General Counsel to the CRA,
issued Formal Legal Opinion No. 07-014, opining that the CRA may use TIF funds to repair or renovate
churches within the redevelopment area for the purpose of improving the community as a whole; and
WHEREAS, Mt. Zion Development, Inc., a Florida not -for -profit organization ("MZD"), owns the
Historic Mt. Zion Missionary Baptist Church located at 301 N.W. 9t11 Street, Miami, Florida 33136 (the
"Property"), which was built between 1928 and 1941 and is listed on the National Register of Historic
Places; and
WHEREAS, MZD has requested funds from the SEOPW CRA to perform a full replacement of
the main auditorium air conditioning system including the cooling tower within the Property ("Purpose").
WHEREAS, the Board of Commissioners wishes to authorize funding in an amount not to exceed
Two Hundred Three Thousand, Seven Hundred Dollars and No Cents ($203,700.00) ("Funds") to MZD
for the Purpose stated herein; and
WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the
SEOPW CRA redevelopment goals and objectives; and
WHEREAS, based on the recommendation and findings of the Executive Director, it is in the
SEOPW CRA's best interest for the Board of Commissioners to authorize, by an affirmative four -fifths
(4/5ths) vote, a waiver of competitive sealed bidding procedures pursuant to Section 18-85 of the Code of
the City of Miami, Florida, as amended ("City Code"), as adopted by the SEOPW CRA, and to authorize
the Executive Director to negotiate and execute any and all agreements necessary, all in forms acceptable
to the General Counsel, with MZD for the provision of grant Funds for the Purpose stated herein and
subject to the availability of funds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. By a four -fifths (4/5th) affirmative vote, after an advertised public hearing, the
Executive Director's recommendation and written findings that competitive negotiation methods and
procedures are not practicable or advantageous to the SEOPW CRA, pursuant to Section 18-85 and 18-86
of the City Code, as adopted by the SEOPW CRA, and waiving the requirements for said procedures is
ratified, approved, and confirmed.
Section 3. The Executive Director is hereby authorized' to disburse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation from the SEOPW CRA Tax Increment Fund, "Other Grants and Aids" Account No.
10050.920101.883000.0000.00000 to MZD or its vendors for said Purpose.
Section 4. The Executive Director is authorized' to negotiate and execute an agreement,
including any and all other necessary documents, all in forms acceptable to the General Counsel, with
MZD for said Purpose.
' The herein authorization is further subject to compliance with all legal requirements that may be imposed,
including, but not limited to, those prescribed by applicable City Charter and City Code provisions.
Page 6 of 7
Section 5. Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the Executive Director, or the
Executive Director's designee, without need of public hearing, by filing a corrected copy of same with the
City of Miami City Clerk.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
e Br +�-3i8TFounse[ 1/18/2024
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