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Home My WebLink AboutCRA-R-24-0004 MemorandumSEOPW Board of Commissioners Meeting January 25, 2024 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY INTER -OFFICE MEMORANDUM To: Board Chair Christine King and Members of the CRA Board From: James McQueen Executive Director Date: February 12, 2024 File: 15442 Subject: 4/5ths Bid Waiver to The Historic Saint Agnes Episcopal Church of Miami, Inc. Enclosures: File # 15442 - Memo File # 15442 - Public File # 15442 - Bid Waiver Notice to the Exhibit A BACKGROUND: A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA"), with attachment(s) by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, approving, and confirming the Executive Director's recommendation and finding that competitive negotiation methods and procedures are not practicable or advantageous pursuant to sections 18-85 and 18-86 of the code of the City of Miami, Florida, as amended, as adopted by the SEOPW CRA; waiving the requirements for competitive sealed bidding as not being practicable or advantageous to the SEOPW CRA; amending resolution CRA-R-23-0055 attached; to authorize additional funding in an amount not to exceed One Hundred Eighteen Thousand Dollars and Zero Cents ($118,000.00) bringing the total cost of the Project to One Million Two Hundred Ninety -Eight Thousand Dollars and Zero Cents ($1,298,000.00) ("Funds") to St. Agnes rehabilitation and preservation repairs to the Property as stated herein to support The Historic Saint Agnes Episcopal Church of Miami, Inc., a Florida not -for -profit corporation ("St. Agnes") located at 1750 N.W. 3rd Avenue, Miami, Florida 33136 (the "Property"), to provide rehabilitation and preservation to the property. St. Agnes has requested Funds from the SEOPW CRA to install a roof, heating, ventilation, and air conditioning systems, construct new restrooms, general repairs, and update to the electrical and plumbing systems ("Purpose"). JUSTIFICATION: Section 2, Goal 1 on of the 2018 Southeast Overtown/Park West Community Redevelopment Plan Update ("Plan") lists the "preserv[ation of] historic buildings and community heritage" as a stated redevelopment goal. Section 2, Principle 8 of the Plan states that " [oI1der buildings that embody the area's cultural past must be restored" as a stated redevelopment principle. On August 24, 2007, the City of Miami, acting as General Counsel to the SEOPW CRA, issued Formal Legal Opinion No. 07-014, opining that the SEOPW CRA may use TIF funds to repair or renovate churches within the redevelopment area for the purpose of improving the community. FUNDING: $1,298,000.00 to be derived from the SEOPW Tax Increment Fund, entitled "Other Grants and Aids," Account Code No. 10050.920101.883000.0000.00000. FACT SHEET: Company name: The Historic Saint Agnes Episcopal Church of Miami, Inc. Address: 1750 N.W. 3rd Avenue, Miami, Florida 33136 Funding request: $1,298,000.00 Scope of work or services (Summary): For the installation of a roof, heating, ventilation, and air conditioning systems, construction of a new restroom, general repairs, update electrical and plumbing system. Page 2 of 6 AGENDA ITEM FINANCIAL INFORMATION FORM SEOPW CRA CRA Board Meeting Date: January 25, 2024 CRA Section: Brief description of CRA Agenda Item: Authorizing additional funds in the amount of $118,000.00 to Historic Saint Agnes Episcopal Church of Miami, Inc. for renovations to St. Agnes Church. Project Number YES, there Account Code: (if applicable): are sufficient funds in Line Item: 10050.920101.883000.0000.00000 Amount: $1 1 8 , 0 0 0.0 0 NO (Complete the following source of funds information): Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL Project No./Index/Minot Object From $ To $ From $ To $ Comments: Approved by: Approval: Executive Director 1/18/2024 Miguel A Valentin, ririarce Off;cer 1/18/2024 Page 3 of 6 Southeast Overtown/Park West Community Redevelopment Agency File Type: CRA Resolution Enactment Number: CRA-R-24-0004 File Number: 15442 Final Action Date:1/25/2024 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE EXECUTIVE DIRECTOR'S RECOMMENDATION AND FINDING THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTIONS 18-85 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AS ADOPTED BY THE SEOPW CRA; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE SEOPW CRA; AUTHORIZING ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED ONE HUNDRED EIGHTEEN THOUSAND DOLLARS AND NO CENTS ($118,000.00) ("ADDITIONAL FUNDING"), BRINGING THE TOTAL PROJECT COST TO ONE MILLION TWO HUNDRED NINETY-EIGHT THOUSAND DOLLARS AND ZERO CENTS ($1,298,000.00) ("FUNDS"), TO THE HISTORIC SAINT AGNES EPISCOPAL CHURCH OF MIAMI, INC., A FLORIDA NOT -FOR -PROFIT CORPORATION ("ST. AGNES"), TO PROVIDE REHABILITATION AND PRESERVATION TO THE PROPERTY LOCATED AT 1750 N.W. 3RD AVENUE, MIAMI, FLORIDA 33136 ("PURPOSE"); FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN AMENDMENT, IN A FORM ACCEPTABLE TO THE GENERAL COUNSEL, TO THE SEOPW CRA'S PRIOR AGREEMENT WITH ST. AGNES TO PROVIDE FOR THE ADDITIONAL FUNDING FOR SAID PURPOSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its redevelopment area in accordance with the 2018 Southeast Overtown/Park West Redevelopment Plan Update (the "Plan"); and WHEREAS, Goal 1 of the Plan, is to "preserve historic buildings and cultural heritage; and WHEREAS, Principle 8 of the Plan provides that, "older buildings that embody the area's cultural past should be restored;" and WHEREAS, on August 24, 2007, the City of Miami, acting as General Counsel to the SEOPW CRA, issued Formal Legal Opinion No. 07-014, opining that the SEOPW CRA may use TIF funds to repair or renovate churches within the redevelopment area for the purpose of improving the community; and Page 4 of 6 WHEREAS, The Historic Saint Agnes Episcopal Church of Miami, Inc., a Florida not -for -profit corporation ("St. Agnes") located at 1750 N.W. 3rd Avenue, Miami, Florida 33136 (the "Property"), has requested funds from the SEOPW CRA to complete various repairs which include but are not limited to, roofing, heating, ventilation, air conditioning systems, and update the electrical and plumbing system ("Purpose"); and WHEREAS, the Board of Commissioners adopted resolution number CRA-R-23-0055 at its November 16, 2023, meeting, authorizing disbursement of funds in an amount not to exceed One Million One Hundred Eighty Thousand Dollars and Zero Cents ($1,180,000.00) for the rehabilitation and preservation of the Property; WHEREAS, the Board of Commissioners wishes to authorize additional funding in an amount not to exceed One Hundred Eighteen Thousand Dollars and Zero Cents ($118,000.00) ("Additional Funding"), to add contingency funds for potential unforeseen conditions, bringing the total cost of the Project to One -Million Two Hundred Ninety -Eight Thousand Dollars and Zero Cents ($1,298,000.00) ("Funds"), to St. Agnes for the rehabilitation and preservation repairs to the Property as stated herein; and WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the SEOPW CRA redevelopment goals and objectives; and WHEREAS, based on the recommendation and findings of the Executive Director, it is in the SEOPW CRA's best interest for the Board of Commissioners to authorize, by an affirmative four -fifths (4/5ths) vote, a waiver of competitive sealed bidding procedures pursuant to Section 18-85 of the Code of the City of Miami, Florida, as amended ("City Code"), as adopted by the SEOPW CRA, to authorize the Executive Director to negotiate and execute any and all agreements necessary, all in forms acceptable to the General Counsel, with St. Agnes for provision of grant funds in an amount not to exceed One Million Two Hundred Ninety -Eight Thousand Dollars and Zero Cents ($1,298,000.00) subject to the availability of funds; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5th) affirmative vote, after an advertised public hearing, the Executive Director's recommendation and written findings that competitive negotiation methods and procedures are not practicable or advantageous to the SEOPW CRA, pursuant to Section 18-85 of the City Code, as adopted by the SEOPW CRA, and waiving the requirements for said procedures is ratified, approved, and confirmed. Section 3. The Executive Director is hereby authorized to disburse funds, at his discretion, on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory documentation from the SEOPW CRA Tax Increment Fund, "Other Grants and Aids" Account No. 10050.920101.883000.0000.00000 to St. Agnes for the Property for the Purpose stated herein. Section 4. The Executive Director is authorized to negotiate and execute an amendment, in a form acceptable to the General Counsel, to the SEOPW CRA's prior agreement with St. Agnes to provide for the Additional Funding for said Purpose. Page 5 of 6 Section 5. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the Executive Director, or the Executive Director's designee, without need of public hearing, by filing a corrected copy of same with the City of Miami City Clerk. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND LEGAL SUFFICIENCY: e Br +�-3i8TFounse[ 1/18/2024 Page 6 of 6