HomeMy WebLinkAboutCRA-R-23-0037 MemorandumSEOPW Board of Commissioners Meeting
July 27, 2023
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Christine King
and Members of the CRA
Board
From: James McQueen
Executive Director
Date: July 28, 2023
File: 14365
Subject: 4/5ths Bid Waiver for Arts and
Culture
Enclosures: File # 14365 -
Public
File # 14365 -
Memo
File # 14365 -
File # 14365 -
Notice to the
Bid Waiver
Exhibit A
Exhibit B
BACKGROUND:
A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community
Redevelopment Agency ("SEOPW CRA") by a four -fifths (4/5ths) affirmative vote, after an advertised
public hearing, ratifying, approving, and confirming the Executive Director's recommendation and
finding that competitive negotiation methods and procedures are not practicable or advantageous pursuant
to sections 18-85 and 18-86 of the code of the City of Miami, Florida, as amended, as adopted by the
SEOPW CRA; waiving the requirements for competitive sealed bidding as not being practicable or
advantageous to the SEOPW CRA; authorizing the allocation of grant funds in an aggregate amount not
to exceed One Hundred Sixty Thousand Nine Hundred Thousand Dollars and Zero Cents ($160,900.00)
("Funds"), to the organizations, (Florida Film House International Inc., and Miami -Dade North Arts &
Humanities Foundation Inc.) (the "Organizations") more particularly defined in Exhibit "A" attached and
incorporated provide programs which preserve the rich history of the redevelopment area by bringing
culture and art initiatives which will create jobs and connect communities ("Purpose"). The Organizations
listed in Exhibit "A," attached and incorporated have completed applications and requested funding to
assist with arts and cultural programs, as described in their respective proposals as set forth in Exhibit
JUSTIFICATION:
WHEREAS, Section 2, Goal 1 of the Plan, provides for the preservation of cultural heritage, "by
incorporating the cultural arts as a critical component of economic development" as a stated
redevelopment goal; and
WHEREAS, Section 2, Goal 4 of the Plan, provides for the creation of jobs within the community and
cultural ventures that will provide life sustaining jobs to residents, as a stated redevelopment goal; and
WHEREAS, Section 2, Goal 6 of the Plan, lists "improving the quality of life for residents", as a stated
redevelopment goal; and
WHEREAS, Section 2, Principle 3 of the Plan, further provides that "there must be variety in housing
options" as a stated redevelopment principle; and
FUNDING:
$160,900.00 allocated from Grants and Aids" Account No. 10050.920101.883000.0000.00000.
FACT SHEET:
Company names: Florida Film House International Inc., and Miami -Dade North Arts & Humanities
Foundation Inc.
Funding request:
Florida Film House International, Inc.
Miami -Dade North Arts & Humanities Foundation Inc.
$25,000.00
$135,900.00
Scope of work or services (Summary): Programs which preserve the rich history of the
redevelopment area by bringing culture and art initiatives which will create jobs and connect
communities.
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AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: July 27, 2023
CRA Section:
Brief description of CRA Agenda Item:
Authorizing the allocation of grant funds in an amount not to exceed $160,900.00 to
Florida Film House International Inc. and Miami -Dade North Arts & Humanities
Foundation Inc. to provide programs which preserve the rich history of the
redevelopment area.
Project Number
YES, there
Account Code:
(if applicable):
are sufficient funds in Line Item:
10050.920101.883000.0000.00000 Amount: $1 6 0 , 9 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
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Approved by:
Approval:
Miguel A Valcnt r , Finance Officer
Executive Director 7/20/2023
7/20/2023
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Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number: CRA-R-23-0037
File Number: 14365 Final Action Date:7/27/2023
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW
CRA"), WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE,
AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND
CONFIRMING THE EXECUTIVE DIRECTOR'S RECOMMENDATION AND FINDING
THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT
PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTIONS 18-85(A) OF THE
CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AS ADOPTED BY THE
SEOPW CRA, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED
BIDDING AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE SEOPW
CRA; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISPERSE FUNDS, AT HIS
DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON
PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION FROM
THE GRANTS AND AIDS" ACCOUNT NO. 10050.920101.883000.0000.00000,
SUBJECT TO THE AVAILABILITY OF FUNDING, IN AN AGGREGATE AMOUNT NOT
TO EXCEED ONE HUNDRED SIXTY THOUSAND NINE HUNDRED THOUSAND
DOLLARS AND ZERO CENTS ($160,900.00) TO PRESERVE HISTORICAL
CULTURAL HERITAGE BY SUPPORTING THE CULTURE AND ARTS PROGRAMS
("PURPOSE") OF THE ORGANIZATIONS SET FORTH IN EXHIBIT "A", ATTACHED IN
INCORPORATED HEREIN; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR
TO NEGOTIATE AND EXECUTE AGREEMENTS, INCLUDING ANY AND ALL
DOCUMENTS NECESSARY, ALL IN FORMS ACCEPTABLE TO THE GENERAL
COUNSEL; FOR THE ALLOCATION OF THE FUNDS FOR THE PURPOSE STATED
HEREIN; PROVIDING FOR THE INCORPORATION OF RECITALS, AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW
CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is
responsible for carrying out community redevelopment activities and projects within its redevelopment
area in accordance with the 2018 Southeast Overtown/Park West Redevelopment Plan Update (the
"Plan"); and
WHEREAS, Section 2, Goal 1 of the Plan, provides for the preservation of cultural heritage, "by
incorporating the cultural arts as a critical component of economic development" as a stated
redevelopment goal; and
WHEREAS, Section 2, Goal 4 of the Plan, provides for the creation of jobs within the community
and cultural ventures that will provide life sustaining jobs to residents, as a stated redevelopment goal;
and
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WHEREAS, Section 2, Goal 6 of the Plan, lists "improving the quality of life for residents", as a
stated redevelopment goal; and
WHEREAS, Section 2, Principle 3 of the Plan, further provides that "there must be variety in
housing options" as a stated redevelopment principle; and
WHEREAS, The organizations, (Florida Film House International Inc., and Miami -Dade North
Arts & Humanities Foundation Inc.) (the "Organizations") more particularly defined in Exhibit "A"
attached and incorporated herein provide programs which preserve the rich history of the redevelopment
area by bringing culture and art initiatives which will create jobs and connect communities ("Purpose");
and
WHEREAS, the Organizations listed in Exhibit "A," attached and incorporated herein have
completed applications and requested funding to assist with arts and cultural programs, as described in
their respective proposals as set forth in Exhibit "B," attached and incorporated herein; and
WHEREAS, the Organizations' missions continue to align with the Purpose stated herein; and
WHEREAS, the Board of Commissioners wishes to authorize funding in the aggregate amount
not to exceed One Hundred Sixty Thousand Nine Hundred Thousand Dollars and Zero Cents
($160,900.00) ("Funds") to the Organizations listed and in the respective amounts as set forth in Exhibit
"A"; and
WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the
SEOPW CRA redevelopment goals and objectives; and
WHEREAS, based on the recommendation and findings of the Executive Director, it is in the
SEOPW CRA's best interest for the Board of Commissioners to authorize, by an affirmative four -fifths
(4/5ths) vote, a waiver of competitive sealed bidding procedures pursuant to Section 18-85(A) of the
Code of the City of Miami, Florida, as amended ("City Code"), as adopted by the SEOPW CRA, and to
authorize the Executive Director to negotiate and execute any and all agreements necessary, all in forms
acceptable to the General Counsel, the Funds to the Organizations set forth in Exhibit "A," subject to the
availability of funds; and
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. By a four -fifths (4/5th) affirmative vote, after an advertised public hearing, the
Executive Director's recommendation and written findings that competitive negotiation methods and
procedures are not practicable or advantageous to the SEOPW CRA, pursuant to Section 18-85 (A) of the
City Code, as adopted by the SEOPW CRA, and waiving the requirements for said procedures is ratified,
approved, and confirmed.
Section 3. The Executive Director is hereby authorized to disperse the Funds, at his
discretion, on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation from the Grants and Aids" Account No. 10050.920101.883000.0000.00000, subject to the
availability of funds to the Organizations set forth in Exhibit "A."
Section 4. The Executive Director is authorized to negotiate and execute an agreement,
including any and all necessary documents and all -in forms acceptable to the General Counsel, for said
Purpose to the Organizations set forth in Exhibit "A".
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Section 5. Sections of this Resolution may be renumbered or re -lettered and correction of
typographical errors which do not affect the intent may be authorized by the Executive Director, or the
Executive Director's designee, without need of a public hearing, by filing a corrected copy of the same
with the SEOPW CRA Board Clerk.
Section 6. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
ce Br ounsel 7/20/2023
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