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Home My WebLink AboutCRA-R-23-0026 MemorandumSEOPW Board of Commissioners Meeting May 25, 2023 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY INTER -OFFICE MEMORANDUM To: Board Chair Christine King Date: May 26, 2023 and Members of the CRA Board File: 13611 From: James McQueen Executive Director Subject: 4/5ths Bid Waiver to Poinciana Village Condominium Association, Inc. Enclosures: File # 13611 - Bid Waiver Memo 2023-03-09 File # 13611 - Notice to the Public 2023-03-09 File # 13611 - Backup 2023-03-09 File # 13611 - Bid Waiver Memo - 2023-04-27 File # 13611 - Notice to the Public- 2023-04-27 File # 13611 - Backup- 2023-04-27 File # 13611 - Bid Waiver Memo File # 13611 - Notice to the Public File # 13611- Backup BACKGROUND: A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, approving, and confirming the Executive Director's recommendation and finding that competitive negotiation methods and procedures are not practicable or advantageous pursuant to sections 18-85 and 18-86 of the code of the City of Miami, Florida, as amended, as adopted by the SEOPW CRA; waiving the requirements for competitive sealed bidding as not being practicable or advantageous to the SEOPW CRA; authorizing the allocation of funds to Poinciana Village Condominium Association, Inc. ("Poinciana Village"), in an amount not to exceed $500,000.00 ("Funds") for elevator modernization, concrete restoration, and exterior building painting to Poinciana Village located at 201 and 269 N.W. 7th Street, Miami, Florida 33136 (the "Property"). Built in phases during the 1980's and 1990's for the purpose of inspiring homeownership, wealth building and stimulating economic development in a challenged community, Poinciana Village is a condominium complex consisting of 64, two and three -bedroom units. Poinciana Village represents one of the few communities in the Redevelopment Area for homeowners, many of which have owned and resided in their units since its development. Poinciana needs several costly improvements including roof replacement, 25-year elevator modernization/replacement, concrete restoration, mailbox replacement, and exterior painting. Poinciana Village has initiated the process to secure a private loan for funding to cover costs on some of these items but is requesting assistance from the SEOPW CRA for the elevator work and exterior concrete repairs and painting. The requested funding of $500,000.00 from the SEOPW CRA is part of a larger Poinciana Village project which totals over $1,385,000.00. JUSTIFICATION: Section 2, Goal 3, of the SEOPW CRA 2018 Redevelopment Plan Update ("Plan") lists "encourag[ing] ... affordable... housing within the CRA" as a stated redevelopment goal; and Section 2, Principle 2, of the Plan also provides that "the neighborhood must retain access to affordable housing even as the neighborhood becomes more desirable to households with greater means" as a stated redevelopment principle; and Section 2, Goal 6, Plan lists "creating housing... designed to improve the quality of life for Overtown residents in the CRA" as a stated redevelopment goal; and Section 2, Principle 3, of the Plan further provides that "there must be variety in housing options" as a stated redevelopment principle; and FUNDING: $500,000.00 to be derived from the SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No. 10050.920101.883000.0000.00000. FACT SHEET Company name: The Poinciana Village Condominium Association, Inc. Address: 201 and 269 N.W. 7th Street, Miami, FL 33136 Funding request: $500,000.00 Scope of work or services: Elevator modernization, concrete restoration replacement and exterior building painting. Page 2 of 7 AGENDA ITEM FINANCIAL INFORMATION FORM SEOPW CRA CRA Board Meeting Date: May 25, 2023 CRA Section: Brief description of CRA Agenda Item: Authorizing a grant to Poinciana Village Condominium Association, Inc. in an amount not to exceed $500,000.00. Project Number YES, there Account Code: (if applicable): are sufficient funds in Line Item: 10050.920101.883000.0000.00000 Amount: $ 5 0 0, 0 0 0.0 0 NO (Complete the following source of funds information): Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL Project No./Index/Minot Object From $ To $ From $ To $ Comments: Page 3 of 7 Approved by: Executive Director 3/3/2023 JExecutive Director 4/20/2023 Executive Director 5/18/2023 Approval: Miguel A Valentin, ;riance Officer • 3/3/2023 Miguel A Valentin, f lnarice Officer 4/20/2023 Miguel A Valentin, ?riarice Officer 5/18/2023 Page 4 of 7 Southeast Overtown/Park West Community Redevelopment Agency File Type: CRA Resolution Enactment Number: CRA-R-23-0026 File Number: 13611 Final Action Date:5/25/2023 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE EXECUTIVE DIRECTOR'S RECOMMENDATION AND FINDING THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-85 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AS ADOPTED BY THE SEOPW CRA; WAIVING THE REQUIREMENTS FR COMPETITIVE SEALED BIDDING AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE SEOPW CRA; AUTHORIZING THE ALLOCATION OF FUNDS TO THE POINCIANA VILLAGE CONDOMINIUM ASSOCIATION, INC. ("POINCIANA VILLAGE"), IN AN AMOUNT NOT TO EXCEED FIVE HUNDRED THOUSAND DOLLARS AND ZERO CENTS ($500,000.00) ("FUNDS"); FOR IMPROVEMENTS TO THE PROPERTIES LOCATED AT 201 AND 269 N.W. 7TH STREET, MIAMI, FLORIDA 33136 (COLLECTIVELY "THE PROPERTY"); AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN AGREEMENT, INCLUDING ANY AND ALL DOCUMENTS NECESSARY, ALL IN FORMS ACCEPTABLE TO THE GENERAL COUNSEL FOR SAID PURPOSE; FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE THE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION FROM THE SEOPW TAX INCREMENT FUND, ENTITLED "OTHER GRANTS AND AIDS" ACCOUNT, ACCOUNT NO. 10050.920101.883000.0000.00000, SUBJECT TO THE AVAILABILITY OF FUNDING; PROVIDING FOR INCORPORATION OF RECITALS, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its redevelopment area in accordance with the SEOPW CRA 2018 Redevelopment Plan Update ("Plan"); and WHEREAS, Section 2, Goal 3, of the Plan lists "Provide and Retain Housing Affordability; working with the City of Miami, Miami -Dade County and the private sector to encourage and create a sound balance of very low-income housing, affordable, workforce and mixed -income housing"; and Page 5 of 7 WHEREAS, Section 2, Principle 2, of the Plan also provides that "the neighborhood must retain access to affordable housing even as the neighborhood becomes more desirable to households with greater means" as a stated redevelopment principle; and WHEREAS, Section 2, Goal 6, Plan lists "creating housing...designed to improve the quality of life for Overtown residents in the CRA" as a stated redevelopment goal; and WHEREAS, Section 2, Principle 3, of the Plan further provides that "there must be variety in housing options" as a stated redevelopment principle; and WHEREAS, the Poinciana Village Condominium Association, Inc., a Florida not for profit corporation ("Poinciana Village"), owns the properties located at 201 and 269 N.W. 7th Street, Miami, Florida 33136 (collectively "the Property"); and WHEREAS, the Property is in need of repairs which include elevator replacement, exterior concrete restoration, and exterior painting ("Purpose"); and WHEREAS, based on the recommendation and finding of the Executive Director, it is in the SEOPW CRA's best interest for the Board of Commissioners to authorize, by an affirmative four -fifths (4/5ths) vote, a waiver of competitive sealed bidding procedures pursuant to Section 18-85 of the Code of the City of Miami, Florida, as amended ("City Code"), as adopted by the SEOPW CRA, to allocate an amount not to exceed Five Hundred Thousand Dollars and No Cents ($500,000.00) ("Funds") to Poinciana Village for repairs to the Property; and WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the aforementioned redevelopment goals and objectives; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. Pursuant to Section 18-85 of the City Code, as adopted by the SEOPW CRA, by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the Executive Director's recommendation, and written finding that competitive negotiation methods and procedures are not practicable or advantageous to the SEOPW CRA's provisions of the Funds for repairs to the Property and waiving the requirements for said procedures are hereby ratified, approved, and confirmed. Section 3. The Executive Director is authorized to disburse the Funds, at his discretion, on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory documentation, subject to the availability of funding, from the SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account, Account No. 10050.920101.883000.0000.00000, to Poinciana Village for repairs to the Property. Section 4. The Executive Director is authorized to negotiate and execute an agreement, including all documents necessary, all in forms acceptable to the General Counsel for said Purpose. Section 5. This Resolution shall become effective immediately upon its adoption. Page 6 of 7 APPROVED AS TO FORM AND LEGAL SUFFICIENCY: ylrfre3-T-saawaretaounsel 4/20/2023 Virf�e Br ounsel 5/18/2023 yitirtaretaounsel 3/3/2023 Page 7 of 7