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Home My WebLink AboutCRA-R-23-0026 Backup 2023-03-09The Poinciana Village Condominium Association Inc. 201 & 269 NW 9th Street Miami — FL 33136 January 20, 2023 Southeast Over -town Park West Community Redevelopment Agency 825 NW 2nd Ave Miami, FI. 33136 To Director of Southeast Over -Town Park West Community Redevelopment Agency: As President of Poinciana Village Condominium Association, I would like to thank you and your Staff for graciously accepting the meeting with us this past January 4th, 2023 and heard our concerns. As you know this Association is located at 201 and 269 NW 7 Street, Poinciana Village Condominium an it was established in 1988 and is one of the oldest homesteads in Historic Over -town. Per presented reports the buildings have weathered 34 years standing central to construction occurring all around them, and now, is in dire need of structural, protective and decorative uplift with the following projects: 1. Building Painting (3 buildings) 2. Elevators Modernization (2) For that reason, we would like to express our joy and gratitude for your contribution towards these projects that will be in an amount not to exceed the $500,000.00. The association fees are currently $438.00 per month, monthly operating account is approximately $30,000,00 and monthly expenses are $28,000.00, which sometimes this allows us to have the opportunity to add to the Reserves when possible. Unfortunately, we have experienced a series of roofing, concrete, electrical and plumbing repairs, as well as assisting some homeowners with their home damages due to leaks or losses from common areas, especially for the past couple of years. We continue to demonstrate an ability to maintain the operational upkeep, however; these above detailed expenses are the result of an aging building in need of upgrades. We all want to thank you in advance for your consideration and for any assistance you can provide to our Association. Association Board of Directors Kaye Johnson -President Rose Watts -Vice President Danielle Corvalan-Treasurer Ralph Supplice -Secretary Barbara Cornaccia- Director Amaran Group, LLC. 2342 West 79 Street Hialeah, Florida 33016 786-609-0005 IICONTRACT AGREEMENT -7i moron GROUP LLC. Lisenced & Insured 8 This AGREEMENT is made as of Janury 26,2023 between Amaran Group, LLC and The Poinciana Village Condominium Association, Inc. Client: The Poinciana Village Condominium Association Project physical address : 201-269 NW 7 St Miami, FL 33136 Contractor agrees to furnish all material, labor, tools, equipment, supervision, and administration necessary to fully perform and complete the following scope of work in its entirety. Contractor agrees to perform all work in a professional, workmanlike manner according to required building codes and standard practices. 2 13 1 1 SCOPE OF WORK CONCRETE RESTORATION - All work to be performed walkthrough - Provide and install all required shoring and safety equipment. - Demo /Remove any loose concrete debris for affected areas. - Wire bush hand tool or power tool with circular wire brush to all re -bars found to be exposed or detect. - Coat rebar/steel with rust inhibitor. - Apply bonding agent to affected areas. -Apply concrete to all affected areas. - Waterproof and seal all previously mentioned affected areas. - Materials, labor and equipment are included. - All debris will be removed and all areas will be clean and free of dust. BUILDING EXTERIOR PAINTING Pressure Clean: Pressure wash all exterior building stucco surfaces with a minimum 3000 psi pressure washer up to remove all loose paint, peeling, blistering, excess chalk and any other foreign matter to properly execute coating. Mildew: All mildew will be pre- treated with a mildewcide/fungicide cleaner to be able to prime properly. Primer: Seal all mentioned above areas, primer is used to bind any light chalk, minor peeling, or any other foreign matter still left after the pressure wash, and will provide a sound surface for the finish coat to adhere. Cracks: Cracks less than 1/16" shall be filled with brush grade Elastomeric Patching Compound, and have the edges feathered to insure a uniform surface with the surrounding surfaces. All masonry cracks greater than 1/16" shall be tooled out to form a 'v' shape. Completely fill all cracks with knife grade Elastomeric Patching compound over the patch to cover it to a depth of 1/16" then feathered to blend in with the surrounding stucco surface and texture as closely as possible. Caulk: All window and doors frames and other previously caulked areas shall be checked for caulk deterioration and re -caulk as needed . 2 All deteriorating caulking shall be repaired as well as any dirt or foreign matter, and then all caulking joints will be completely caulked according to the manufacturer's recommendations. Stucco Repairs: Minor loose or missing stucco up to 6" will be removed and replace by chipping out enough concrete up to match existing stucco texture to adequately expose enough of the metal to be able to prime properly. (Included in total price). Coating and Applications: Apply finish coat with a wet film thickness of 4.0 mils wet to achieve 1.44 mils dry film thickness to the mentioned above surfaces. Finish coat will be rolled or sprays as needed with RESILIENCE 10 YEARS WARRANTY ON LABOR AND MATERIAL PROVIDED BY SHERWIN WILLIAMS. ENTRANCE AND EXIT GATE WILL BE PAINT WITH ELECTROSTATIC PAINT METHOD INCLUSIONS: 1-All stucco exterior walls including interior side of the buildings. 2-All exterior mechanicals and unit entrance doors if all fallows same pattern. 3- Walkways floors if they are previously paint. 4-All perimeter columns. EXCLUSIONS: 1-Windows and sliding doors frames. 2-Light fixtures and or poles. 3-Screned balconies or patio where access is not allowing. 4- Owner's ornamental decorative railing. 5-Club house 6-Parking Lot 7-Any other areas not mentioned above. 8-Shutters chan< c goI (4jt it O tltrllcrllisli u�i!uJll cii�� aIi1 ms will' be summtniitodi liin the Oft lil eSe( k the lr)rrq iieety TOTAL PAINTING PRICE: .$339,999.00 3 PAYMENT SCHEDULE At contract sign ...... $20,000.00 After first building pressure clean......... $80,000.00 At completion of first building concrete restoration......... $40,000.00 At completion of first building ... $50,000.00 At commencement of second building ...... $80,000.00 At completion of second building concrete restoration...... . ... .,$60,000.00 At job completed ...... .$9,000.00 Notes: -City permit fees is not included in total price. -Our company provides workers compensation, general liability and auto liability insurance, labor, materials and sales taxes are included in this price. This work is to be done with permit as approved by owner. -This contract is subject to delays if any material is missing from the supply or the workers are affected the COVID-19. Work will be performed during regular business hours excluding Holidays and weekends Monday thru Friday 8:OOAM to 4:30PM. Saturdays or Sundays is needed coordination and approval from board of directors and contractor is needed. 4 ELEVATOR MODERNIZATION AGREEMENT Q - 10607 JANUARY 03, 2023 Prepared for: Poinciana Village Condominiums Poinciana Village Marcos Osores Property Manager 201 & 269 NW 7th ST Miami, FL 33136 (786) 797 - 6950 / Elevator Modernizations 2 Units FIJI ELEVATOR COMPANY INITIALS: ELEVATOR MODERNIZATION AGREEMENT 0 - 10607 JANUARY 03. 2023 O FIJI ELEVATOR ELEVATOR MODERNIZATION AGREEMENT Hydraulic Elevator Modernization Elevator Serial #'s: 42329, 42407 Purchaser: Poinciana Village Condominiums 201 & 269 NW 7th ST Miami, FL 33136 Location: Poinciana Village 201 & 269 NW 7th ST Miami, FL 33136 By: Vicente Martinez FIJI Elevator Company 7351 Wiles RD, Suite 204 Coral Springs, FL 33067 Cell: (305) 968-9833Email: vicente.martinez@fijielevator.com Date: January 03, 2023 INITIALS: FIJI ELEVATOR COMPANY ELEVATOR MODERNIZATION AGREEMENT JANUARY 03, 2023 Q - 10607 SCOPE: CONTROLLER • New non-proprietary controller • New machine room wiring • New cabinet • New hoistway leveling/landing system GOVERNOR • Battery Lowering PUMP UNIT • New Pump unit • New Hydraulic oil • New Oil Threader Setup • New Shutoff valve kits • Retain Oil Feed line • New Isolation Couplings CAR ENCLOSURE • New guide shoes • New slide guides DOORS AND DOOR EQUIPMENT - • New door operator kit • New proximity edge • New door restrictor kit • New hatch and car -side door tracks • New hanger rollers • New pick-up rollers • New spirators • New interlocks • New gate switch FIXTURES • New fixtures include: • Car fixtures, braille, plates, digital position indicators, custom key switch package, service cabinet • Refurbish toe guards • New high performance fan • New car position indicators • New car lanterns • New emergency lighting • New emergency wireless phone systems HALL AND LOBBY FIXTURES • New stainless steel vandal proof hall stations • New egress hall stations and braille • New hoistway access stations • New jamb braille HOIST WIRING • New traveling cables • New hoist wiring • New raceway / piping PIT • Refurbish spring buffers • Cleaning and painting of pit • New pit ladder as required • New jack Packing INITIALS ELEVATOR MODERNIZATION AGREEMENT JANUARY 03. 2023 O - 10607 PART 3 - MODERNIZATION EQUIPMENT FEATURES CAR • The existing car frame assembly will be retained. • Furnish and install new guide shoes. 2. CAR ENCLOSURE • (FinishTBD by Purchase) • SS rail with returned ends handrail. • Return, vented kick plate and reveals. • Ceiling lighting, a modular down ceiling w/ 6 LED lights. • Cab Door finished brushed stainless steel #4. 3. CAR SIGNAL FEATURES • Furnish and install new applied car operating panel finished in brushed stainless steel #4, at proper code and ADA height. Car operating panels will include: Round Stainless Steel, LED Ring Vandal Resistant Pushbuttons, with Braille Keyed stop switch Door open, door close & door hold buttons Independent service key switch ADA emergency phone, hands free Fan/light key switch Alarm button Fire Service Phase II cabinet in station Digital position indicator Emergency lighting fixture Fire Service cabinet w/ instructions Capacity denotation Certificate Frame 4. CONTROL & DRIVE SYSTEMS • The existing obsolete controller will be replaced with a state-of-the-art microprocessor - based control system. The system will be field programmable and will meet all requirements as outlined the ANSI-A17 2010 code for elevators and escalators as well as all state and local codes. Hydraulic controller is a closed loop variable voltage variable frequency type automatic two-way leveling. The controller will have a solid state AC motor drive. The solid state power control shall be closed -loop design and shall provide the power output for the AC hoist motor. It shall be a compact self-contained unit that will provide step -less acceleration and deceleration and provide regulation at all speeds. The controller shall provide the required electrical operation of the elevator control system including the automatic application of the brake, which shall bring the car to rest upon failure of power. This controller is NON-PROPRIETARY and can be serviced by any competent traction elevator mechanic. • Furnish and install car top Inspection Station. Furnish and install new Landing System. 5. DOORS & ENTRANCES - • Furnish and install new GAL door operator. • Furnish and install car side clutch. • Furnish and install new door restrictor. • Retain car door headers and tracks. • Furnish and install all new hanger rollers, pickup rollers, gibs, and fire safety retainer tabs. Furnish and install new interlocks and car gate. Adjust doors for smooth operation. Existing hoist -way elevator door frames will be cladded with SS finish. • Furnish and install new 20 gauge door panels. • New key -holes with escutcheons provided on hoist doors. INITIALS: PAGE I.; FIJI ELEVATOR COMPANY ELEVATOR MODERNIZATION AGREEMENT JANUARY 03, 2023 Q - 10607 6. HALL SIGNAL FIXTURES • Furnish and install new surface mount hall push-button stations with key switches and light up push buttons at the proper code and ADA height. Lobby Station will include Fire Service Phase I and car position indicators. • Furnish and install code required hoist -way entrance jamb Braille. There will be two (2) per entrance frame and they will be located 60" above the finished floor. 7. MACHINE & MOTORS • The new pumping unit will be equipped with state-of-the-art submersible unit that will include new motor, pump, hydraulic valve, and muffler type motor that will greatly improving the overall performance of the elevator(s). 8. PIT EQUIPMENT • New shut-off valve installed on oil feed line. • The existing pit equipment will be cleaned and painted. • Furnish and install a new pit stop switch. Pit stop switches prevent unexpected elevator movement and provide an alternative means of shutting off the elevator. 9. WIRING • Furnish and install new machine room and hoist -way wire, existing raceways and conduit to be replaced as needed. • Furnish and install new hoist -way and car wiring. • Furnish and install new traveling cables. 10. MISCELLANEOUS WORK • The existing buffer shall be retained and checked for proper consistency, rust shall be removed from buffer spring, buffer support and pit channels. • Furnish and Install new toe guards, where required. • Furnish and Install car top exhaust fan, and escape hatch switch safeties. 13. Hoistway Equipment • Furnish and install new car guides. • Furnish and install new normal and final terminal stopping devices. • Furnish and install new emergency terminal stopping device. PART 4 — INSTALLATION SEQUENCE AND SCHEDULE 1. WORK HOURS All work will be performed during regular business hours Monday through Friday 8:00am — 4:30pm. 2 OUT OF SERVICE Elevator will be performed consecutively and not simultaneously. Elevator will be out of service in the performance of the work as specified in section 3. 3 SCHEDULE Prior to commencing work, a work schedule will be submitted to the Purchaser. Work will not commence until the schedule has been mutually agreed, in writing, to by both Parties. At the time this proposal was drafted, the following lead time and schedules are considered upon contract execution: Phase 1 — Engineering & Drawings: 2 Weeks Phase 2 — Material Arrival: 12 -14 Weeks Phase 3 — Substantial Completion of Car: 3 - 4 Weeks Phase 4 — Completion of Cab Interior: 1 Week Phase 4 — Final Inspection: 1-2 Days INITIALS I4-,� PAGE 7 FIJI ELEVATOR COMPANY PART 5 — TESTS 1, EMERGENCY FIRE SERVICE Perform Phase I and Phase II Fire Service tests to conform to applicable codes. 2. REOURED TESTS All required tests are to be performed during the regular working hours of the elevator trade. Should the Purchaser require these tests to be performed outside the regular working hours, there will be an added cost to the quoted contract amount. 3 Completed copies of test reports will be provided to the Purchaser. PART 6 - CLEAN UP, PURCHASER INSPECTION, & REMOBILIZATION 6.01 CLEAN UP FIJI Elevator will remove all debris resulting from work on this contract. In addition, we will remove from the project site all equipment and unused or removed materials and restore building and premises to a neat, clean appearance. 6.02 INSPECTION All materials and workmanship will be subject to inspection or testing. The Purchaser will have the right to reject defective or inferior material or workmanship installed under this contract and may require the correction of such without additional cost to the Purchaser. 6.03 REMOBILIZATION The performance of the work hereunder is conditioned on your performing of the preparatory work and supplying the necessary data specified on the front of this proposal or in the attached specification, if any. Should we be required to make an unscheduled return to your site to begin or complete the work due to your request, acts or omissions, then such retum visits shall be subject to additional charges at our current labor rates. PART 7 — WORK NOT INCLUDED This proposal does not include the following work, and is conditioned on the proper performance of such work by the Owner. A legal hoistway, properly framed and enclosed, and including a pit of proper depth provided with ladder, sump pump, lights, access doors and waterproofing, and as required and dewatering of pit(s) when necessary. A legal machine room(s), adequate for the elevator equipment, including floors, trap doors, gratings, foundations, lighting, ventilation and heat to maintain the room at an ambient temperature of 50 degrees Fahrenheit, minimum 90 degrees Fahrenheit maximum, non -condensing. Adequate supports and foundations to carry the loads of all equipment, including support for guide rail brackets. Adequate bracing of entrance frames to prevent distortion during wall construction. When required, divider beams at suitable points shall be provided for guide rail bracket support. It is agreed that in the event asbestos material is knowingly or unknowingly removed or disturbed in any manner at the jobsite, you will monitor our work place and prior to and during our manning of the job, you will certify that asbestos in the environment does not exceed .01 fibers per cc as tested by NIOSH 7400. In the event our employees or those of our subcontractors are exposed to an asbestos hazard, PCP's or other hazardous substances, you agree to indemnify, defend, and hold us harmless from all damages, claims, suits, expenses, and payments resulting from such exposure. Removal and disposal of asbestos containing material is the responsibility of the contractor. All sill supports, including steel angles where required, and sill recesses (if sill angles not supplied by Elevator Contractor) and the grouting of door sills. Provide O.S.H.A. compliant removable temporary enclosures or other protection (barricades and kickboards) from open hoistways during the time the elevator is being installed (protection must allow clearance for installation of entrance frames). Proper trenching and backfilling for any underground piping and/or conduit, Cutting and patching of walls, floors, etc., and removal of such obstructions as may be necessary for proper installation of the elevator. Setting anchors and sleeves. Pockets or blockouts for signal fixtures. Structural steel door frames with extensions to beam above if required on hoistway sides and sills for freight elevators, including finish painting of these items. Suitable connections from the power main to each controller and signal equipment feeders as required, including necessary circuit breakers and fused mainline disconnect switches per N.E.C. Wiring to controller for car lighting. (Per N.E.C. Articles 620-22 and 620-51). Electric power without charge, for construction, testing and adjusting of the same characteristics as the permanent supply. A means to automatically disconnect the main line and the emergency power supply to the elevator prior to the application of water in the elevator machine room will be furnished by the electrical contractor. INITIALS lL� FIJI ELEVATOR COMPANY ELEVATOR MODERNIZATION AGREEMENT JANUARY 03, 2023 Q - 10607 PART 10 — ILLUSTRATIONS Elevator Door Equipment GAL MOVFR CAR DOOR and HOIST DOOR EQUIPMENT • Sc. • • • • • • • Si=6.• • • r • I C• • • • IA — • • •7- • l• •• • • • • ••• • • 2 ;1. • •••,,,, Li 0" • • 7.• • e ; A • 'A • ••i 0 A • o • • • o m to co `nc CENTER OPENING CAR ASSEMBLY G.A.L MANUFACTURING CORP. INITIALS: v.. 3. PAGE 12 FIJI ELEVATOR COMPANY ELEVATOR MODERNIZATION AGREEMENT JANUARY 03, 2023 0 - 10607 Hydraulic Pump Unit REPLACEMENT OF CONTAMINATED PUMP Pump unit with to be replaced with new self contained submersible pumps. Includes new shutoff valve, self contained pump, muffler, and valve. (Included) INITIALS \‘'..-/ PAGE 13 FIJI ELEVATOR COMPANY ELEVATOR MODERNIZATION AGREEMENT Q - 10607 JANUARY 03, 2023 Hydraulic Controller One of the only hydraulic elevator controllers on the market with velocity and distance feedback along with serial communication. It reduces valve adjustment time by showing the cars performance on the LCD screen. PAGE 14 FIJI ELEVATOR COMPANY ELEVATOR MODERNIZATION AGREEMENT JANUARY 03, 202,: Q - 10607 New Cab Interior: CUSTOM CAB INTERIOR. (Texture to be selected by purchaser). One new interior, interior stainless steel car door. Standard Cab interior includes one handrail on rear wall, additional handrails not included. INITIALS fe•-• PAGE 15 FIJI ELEVATOR COMPANY ELEVATOR MODERNIZATION AGREEMENT Q - 10607 JANUARY 03, 2023 PART 11 - WORK BY OTHERS 0 FIJI ELEVATOR 7351 Wiles Rd. Suite 204, Coral Springs, FL 33067 (888) 266 - 0042 January 03, 2023 Poinciana Village Condominium 201 & 269 NW 7th ST Miami, FL 33136 Attn.: Marcos Osores Tel: (786) 797 - 9731 WORK BY OTHERS General Contracted Work Electrical HVAC FIJI Elevator proposes to furnish the necessary labor and materials providing Work by Others as code requirements for elevator upgrade. Description of Work: • General Contracted Work: a. Furnish and Install fire rated patches and fore stopping by a certified installer any existing holes or voids in the elevator machine room, hoistway and pit to meet code. b. Furnish and Install one (1) fire rated patch on the existing machine room door vent. c. Dedicated earth grounds per elevator machine room. d. Lowering relay contactors. e. Permit provided with this proposal (please allow 4 weeks after the owner information is submitted for permitting) f. Price is Based on re -using main line feeders. (Based on existing motor size) Cutting and patching include hoist way machine room and hall fixtures. g. Paint machine room floor and walls. h. Paint pit floor. i. Cleaning and garbage disposal. • Electrical: (All the electrical components in MR and Pit as needed) j. Main line safety switch with rejection clips and RK5 fuse. (Size of disconnect is based on existing Motor size) k. New cab car light safety switches. I. Code compliant machine room light fixtures with protective covers m. GFI receptacles in machine room. n. GFI receptacles in each pit. o. Phone Conduit and wire (connections by other) INITIALS 4.7. FIJI ELEVATOR COMPANY ELEVATOR MODERNIZATION AGREEMENT JANUARY 03, 2023 Q - 10607 • HVAC: (1.5 Ton Mini Split Air Conditioner) - GFI Relocation p. Jackhammer concrete to run conduit and Greenfield to exterior location (as approved by client) beside machine room. q. Furnish and install conduit and Greenfield through concrete and seal with appropriate caulking. Warranty: We warrant all work performed for five years covering parts and labor. THIS SECTION INTENTIONALLY LEFT BLANK INITIALS 165 PAGE 17 FIJI ELEVATOR COMPANY ELEVATOR MODERNIZATION AGREEMENT JANUARY 03, 2023 Q - 10607 PART 12 — PRICE AND PAYMENT SCHEDULE BASE PRICE PER ELEVATOR: ONE HUNDRED TWO THOUSAND NINE HUNDRED NINETY NINE DOLLARS AND 00/100 ($102,999.00) PURCHASER AGREES TO PAY THE SUM OF: TWO HUNDRED FIVE THOUSAND NINE HUNDRED NINETY EIGHT DOLLARS AND 00/100 ($205,998.00) PAYMENT SCHEDULE 1. The first 50% of contract amount is to accompany a signed and dated copy of this proposal. No work will be scheduled or material ordered until the signed proposal and first payment are received. 2. The second 30% of the contract amount is due upon materials delivery either to an agreed upon staging/storage facility or to the job site. 3. The remaining 20% shall be paid upon the substantial completion of each elevator. FOR FIJI ELEVATOR COMPANY: FO PURCHA (Signature of FIJI Representative) Vitt.. fie f he (Printed or Typed Name) LLis.eff (/eVe/y .e /Cf �! trier (Title) 02/01%2023 (Date) FIJI ELEVATOR COMPANY APPROVAL: By. (Signature) Title: Date. INITIALS: k-5 PAGE 18 FIJI ELEVATOR COMPANY