HomeMy WebLinkAboutCRA-R-23-0025 MemorandumSEOPW Board of Commissioners Meeting
May 25, 2023
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Christine King
and Members of the CRA
Board
From: James McQueen
Executive Director
Date: June 1, 2023
File: 13610
Subject: 4/5ths Bid Waiver 241 NW 17th
Street, LLC.
Enclosures: File # 13610 - Bid Waiver
Memo - 2023-04-27
File # 13610 - Notice to the
Public -2023-04-27
File # 13610 - Backup -
2023-04-27
File # 13610 - Bid Waiver
Memo
File # 13610 - Notice to the
Public
File # 13610- Backup
BACKGROUND:
A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community
Redevelopment Agency ("SEOPW CRA") by a four -fifths (4/5ths) affirmative vote after an
advertised public hearing, ratifying, approving, and confirming the Executive Director's
recommendation and finding that competitive negotiation methods and procedures are not
practicable or advantageous pursuant to sections 18-85 and 18-86 of the code of the City of
Miami, Florida, as amended, as adopted by the SEOPW CRA; waiving the requirements for
competitive sealed bidding as not being practicable or advantageous to the SEOPW CRA;
authorizing the allocation of funds to 241 NW 17th Street, LLC, a Florida limited liability
Company, in an amount not to exceed Five Hundred and Fifty Thousand Dollars and Zero Cents
($550,000.00) ("Funds") for additional costs associated with the renovation and rehabilitation
("Purpose") of Sir John Guest House located at 241 N.W. 17th Street, Miami, Florida 33136
("Property").
In 2020, the SEOPW CRA Board of Commissioners approved resolution CRA-R-20-0008 authorizing the
issuance of funds in the amount of $400,000.00 to rehabilitate Sir John Guest House, a two-story
residential building consisting of 23 single rooms and five (5) shared bathrooms. As an all-inclusive "flat-
rate" housing building, Sir John Guest House will allow low-income residents to enjoy affordable, secure,
safe, clean, and private housing in Historic Overtown.
Since the initial allocation of funds was approved, a required 40-year certification was conducted in
August of 2021 that revealed significant structural issues placing the building in the jurisdiction of the
Unsafe Structures Board and other required work items that were not part of the original scope of work
and related funds requests. In addition, the Coronavirus disease ("COVID-19") pandemic has resulted in
a significant increase in the cost and availability of materials and the cost of labor. Due to these issues,
additional funding will be required to complete the purpose of the Property.
On January 30, 2023, the Property permit was approved, as a result, to comply with the Unsafe Structures
Board, the Purpose of the Sir John Guest House must be completed by August 28, 2023.
JUSTIFICATION:
Section 2, Goals 4 and 6, of the SEOPW CRA 2018 Redevelopment Plan Update ("Plan") lists
the "creating infill housing, diversity in housing types, and retaining affordable housing" as a
stated redevelopment goal.
Florida Statutes, Section 163.335(6) of the Community Redevelopment Act found and declared
that there exists " ... a severe shortage of housing affordable to residents of low or moderate
income, including the elderly ... [and] such condition[s] affect the health, safety and welfare of
the residents ... and retards their growth and economic and social development .... ".
Section 2, Principle 2 of the Plan also provides that the "neighborhood has to retain access to
affordable housing even as the neighborhood becomes more desirable to households with greater
means" as a stated redevelopment principle.
Section 2, Principle 3 of the Plan further provides that "there must be variety in housing options"
as a stated redevelopment principle.
FUNDING:
$550,000.00 to be derived from the SEOPW Tax Increment Fund, entitled "Other Grants and
Aids," Account Code No. 10050.920101.883000.0000.00000.
FACT SHEET
Company name: 241 NW 17th Street, LLC
Address: 241 N.W. 17th Street, Miami, FL 33136
Funding total: $550,000.00
Scope of work: Additional costs towards the renovation and rehabilitation of Sir John Guest
House project.
Page 2 of 7
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: May 25, 2023
CRA Section:
Brief description of CRA Agenda Item:
Authorizing a grant to 241 NW 17th Street, LLC in an amount not to exceed $550,000.00
for additional costs associated with the renovation and rehabilitation.
Project Number
YES, there
Account Code:
(if applicable):
are sufficient funds in Line Item:
10050.920101.883000.0000.00000 Amount: $ 5 5 0, 0 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Page 3 of 7
Approved by:
Executive Director 3/3/2023 JExecutive Director 4/20/2023
Executive Director 5/18/2023
Approval:
Miguel A Valentin, ;riance Officer • 3/3/2023 Miguel A Valentin, f lnarice Officer 4/20/2023
Miguel A Valentin, ?riarice Officer 5/18/2023
Page 4 of 7
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number: CRA-R-23-0025
File Number: 13610 Final Action Date:5/25/2023
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW
CRA"), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED
PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE EXECUTIVE
DIRECTOR'S RECOMMENDATION AND FINDING THAT COMPETITIVE
NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR
ADVANTAGEOUS PURSUANT TO SECTIONS 18-85 AND 18-86 OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED, AS ADOPTED BY THE SEOPW
CRA; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING AS
NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE SEOPW CRA;
AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN
AGREEMENT, IN A FORM ACCEPTABLE TO THE GENERAL COUNSEL, WITH
SUPPORTING DOCUMENTS FOR THE ALLOCATION OF FUNDS TO 241 NW17TH
STREET, LLC, A FLORIDA LIMITED LIABILITY COMPANY, IN AN AMOUNT NOT TO
EXCEED FIVE HUNDRED AND FIFTY THOUSAND DOLLARS AND ZERO CENTS
($550,000.00) ("FUNDS"), FOR ADDITIONAL COSTS ASSOCIATED WITH THE
RENOVATION AND REHABILITATION OF THE PROPERTY LOCATED AT 241 N.W.
17TH STREET, MIAMI, FLORIDA 33136 ("PROPERTY"); FURTHER AUTHORIZING
THE EXECUTIVE DIRECTOR TO EXECUTE ALL DOCUMENTS NECESSARY, ALL IN
FORMS ACCEPTABLE TO THE GENERAL COUNSEL FOR SAID PURPOSE AND TO
DISBURSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR
DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND
SATISFACTORY DOCUMENTATION, SUBJECT TO THE AVAILABILITY OF FUNDS;
FUNDS TO BE ALLOCATED FROM THE SEOPW CRA TAX INCREMENT FUND,
"OTHER GRANTS AND AIDS" ACCOUNT, ACCOUNT CODE NO.
10050.920101.883000.0000.00000; PROVIDING FOR INCORPORATION OF
RECITALS, AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency
("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163,
Florida Statutes, and is responsible for carrying out community redevelopment activities and
projects within its redevelopment area in accordance with the SEOPW CRA 2018
Redevelopment Plan Update ("Plan"); and
WHEREAS, Section 2, Goals 4 and 6, of the SEOPW CRA Plan lists the "creating infill
housing, diversity in housing types, and retaining affordable housing" as a stated redevelopment
goal; and
Page 5 of 7
WHEREAS, Florida Statutes, Section 163.335(6) of the Community Redevelopment Act
found and declared that there exists " ... a severe shortage of housing affordable to residents of
low or moderate income, including the elderly ... and such conditions affect the health, safety
and welfare of the residents ... and retards their growth and economic and social development
"; and
WHEREAS, Section 2, Principle 2 of the Plan also provides that the "neighborhood has
to retain access to affordable housing even as the neighborhood becomes more desirable to
households with greater means" as a stated redevelopment principle; and
WHEREAS, Section 2, Principle 3 of the Plan further provides that "there must be variety
in housing options" as a stated redevelopment principle; and
WHEREAS, 241 NW 17th Street, LLC ("Owner"), is the owner of the Sir John Guest
House located at 241 N.W. 17th Street, Miami, Florida 33136 ("Property"); and
WHEREAS, in 2020, the SEOPW CRA Board of Commissioners approved resolution
CRA-R-20-0008 authorizing the issuance of a grant in the amount of Four Hundred and Twenty -
Five Thousand Three Hundred and Two Dollars and Twenty Cents ($425,302.20) for the
rehabilitation of the Property; and
WHEREAS, the construction project for the Property requires additional funding for
completion due to additional scope of work items relating to structural and other issues as part
of the required 40-year recertification process in addition to an increase in material and labor
costs ("Purpose") stemming from the Covid-19 pandemic; and
WHEREAS, the Owner has requested additional funds to complete the project; and
WHEREAS, based on the recommendation and finding of the Executive Director, it is in
the SEOPW CRA's best interest for the Board of Commissioners to authorize, by an affirmative
four -fifths (4/5ths) vote, a waiver of competitive sealed bidding procedures pursuant to Section
18-85 and 18-86 of the Code of the City of Miami, Florida, as amended ("City Code"), as
adopted by the SEOPW CRA, the issuance of funds to the Owner, in an amount not to exceed
Five Hundred and Fifty Thousand Dollars and Zero Cents ($550,000.00) ("Funds") for the
Property; and
WHEREAS, the Board of Commissioners finds that authorizing this Resolution would
further the aforementioned redevelopment goals and objectives; and
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF
THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public
hearing, the Executive Director's recommendation, and written finding pursuant to Section 18-85
and 18-86 of the City Code, as adopted by the SEOPW CRA, are ratified, and confirmed and
the requirements for competitive sealed bidding and competitive negotiation methods as not
being practicable or advantageous to the SEOPW CRA are waived.
Page 6 of 7
Section 3. The Executive Director is hereby authorized to negotiate and execute an
agreement, in a form acceptable to the General Counsel, and to disperse the Funds, at his
discretion, on a reimbursement basis or directly to vendors, upon presentation of invoices and
satisfactory documentation from the SEOPW Tax Increment Fund, entitled "Other Grants and
Aids," Account, Account Code No. 10050.920101.883000.0000.00000, subject to the availability
of funds to the Owner for the renovation and rehabilitation of the Property.
Section 4. The Executive Director is hereby authorized to execute all documents
necessary, all in forms acceptable to the General Counsel for said Purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
-91
yirr6434..amwpratayt Counsel 4/20/2023 V e Br an Counsel 5/18/2023
ounsel 3/3/2023
Page 7 of 7