HomeMy WebLinkAboutCRA-R-23-0025 Bid Waiver MemoSEOPW CRA Board of Commissioners Meeting
May 25, 2023
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
4/5ths RECOMMENDATION INTER -OFFICE MEMORANDUM
Board Chair Christine King
and Members of the SEOPW CRA Board
Date: May 25, 2023 File: 13610
Subject: Request to waive competitive sealed bidding
methods pursuant to City Code 18-85(a) for
241 NW 17th Street, LLC.
From: James McQueen References:
Executive Director
BACKGROUND:
Enclosures:
The Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency
("SEOPW CRA") by a four -fifths (4/5ths) affirmative vote after an advertised public hearing, ratifying, approving,
and confirming the Executive Director's recommendation and finding that competitive negotiation methods and
procedures are not practicable or advantageous pursuant to sections 18-85 and 18-86 of the code of the City of
Miami, Florida, as amended, as adopted by the SEOPW CRA; waiving the requirements for competitive sealed
bidding as not being practicable or advantageous to the SEOPW CRA; authorizing the allocation of funds to 241
NW 17th Street, LLC. a Florida limited liability Company, in an amount not to exceed Four Hundred and Five
Hundred and Fifty Thousand Dollars and Zero Cents ($550,000.00) ("Funds") for additional costs associated with
the renovation and rehabilitation ("Purpose") of Sir John Guest House located at 241 N.W. 17th Street, Miami,
Florida 33136 ("Property").
In 2020, the SEOPW CRA Board of Commissioners approved resolution CRA-R-20-0008 authorizing the
issuance of funds in the amount of $400,000.00 to rehabilitate Sir John Guest House, a two-story residential
building consisting of 23 single rooms and five (5) shared bathrooms. As an all-inclusive "flat -rate" housing
building, Sir John Guest House will allow low-income residents to enjoy affordable, secure, safe, clean, and
private housing in Historic Overtown.
Since the initial allocation of funds was approved, a required 40-year recertification was conducted in August of
2021 that revealed significant structural issues placing the building in the jurisdiction of the Unsafe Structures
Board and other required work items that were not part of the original scope of work and related funds requests.
In addition, the Coronavirus disease ("COVID-19") pandemic has resulted in a significant increase in the cost and
availability of materials and the cost of labor. Due to these issues, additional funding will be required to complete
the purpose of the Property.
On January 30, 2023, the Property permit was approved, as a result, to comply with the Unsafe Structures Board,
the Purpose of the Sir John Guest House must be completed by August 28, 2023.
RECOMMENDATION:
The SEOPW CRA recommends 241 NW 17th Street, LLC. to provide affordable, flat -rate housing to low-
income individuals. As a result, the Executive Director recommends approval of a bid waiver. In light of the
above stated, approval of a waiver of the formal requirements of competitive sealed bidding methods as not
being practicable or advantageous to the Southeast Overtown/Park West Community Redevelopment Agency as
set forth in the City Code of Ordinances, as amended, specifically Section 18-85 (A), and the affirmation of
these written findings and the forwarding the same to the Board of Commissioners of the Southeast
Overtown/Park West Community Redevelopment Agency by a four fifths vote is respectfully requested.
APPROVED BY:
mes McQueen, Executive Director