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Home My WebLink AboutCRA-R-23-0024 MemorandumSEOPW Board of Commissioners Meeting May 25, 2023 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY INTER -OFFICE MEMORANDUM To: Board Chair Christine King and Members of the CRA Board From: James McQueen Executive Director Date: May 26, 2023 File: 13887 Subject: 4/5ths Bid Waiver Bethel A.M.E. Church, Inc. Enclosures: File # 13887 - Bid Waiver Memo -2023-04-27 File # 13887 - Notice to the Public- 2023-04-27 File # 13887 - Backup - 2023-04-27 File # 13887 - Bid Waiver Memo File # 13887- Notice to the Public File # 13887 - Backup BACKGROUND: A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, approving, and confirming the executive director's recommendation and finding that competitive negotiation methods and procedures are not practicable or advantageous pursuant to sections 18-85 and 18-86 of the code of the City of Miami, Florida, as amended, as adopted by the SEOPW CRA; waiving the requirements for competitive sealed bidding as not being practicable or advantageous to the SEOPW CRA; authorizing the allocation of grant funds to Bethel A.M.E. Church, Inc., a Florida not for profit corporation ("Bethel"), in an amount not to exceed One Hundred Thirty -Nine Thousand Two Hundred Twenty -Seven Dollars and Zero Cents ($139,227.00) ("Funds") for structural, electrical repairs and code related improvements to the Lightburn ("Mission House") building associated with Greater Bethel AME Church located at 245 N.W. 8th Street, Miami, Florida 33136; Folio #: 0101030501150 (the "Property") for its 40-year building recertification. Built in 1949, the Property needs structural and electrical repairs and code related improvements to obtain its 40-year recertification. As a result, Grantee has requested assistance from the SEOPW CRA to complete the necessary repairs and improvements. JUSTIFICATION: Section 2, Goal 1, on page 10 of the SEOPW CRA 2018 Redevelopment Plan Update ("Plan") lists the "preserv[ation of] historic buildings and community heritage" as a stated redevelopment goal. Section 2, Principle 8, on page 11 of the Plan states that "[o]lder buildings that embody the area's cultural past must be restored" as a stated redevelopment principle. On August 24, 2007, the City of Miami, acting as General Counsel to the SEOPW CRA, issued Formal Legal Opinion No. 07-014, opining that the CRA may use TIF funds to repair or renovate churches within the redevelopment area for the purpose of improving the community as a whole. FUNDING: $139,227.00 to be derived from the SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No. 10050.920101.883000.0000.00000. FACT SHEET Grantee name: Bethel A.M.E. Church, Inc. Address: 245 N.W. 8th Street, Miami, Florida (Folio #: 0101030501150) Funding request: $139,227.00 Scope of work: Structural and electrical repairs/code related improvements for 40-year recertification of Lightburn ("Mission House") Building associated with Greater Bethel A.M.E. Church. Page 2 of 6 AGENDA ITEM FINANCIAL INFORMATION FORM SEOPW CRA CRA Board Meeting Date: May 25, 2023 CRA Section: Brief description of CRA Agenda Item: Authorizing allocation of funds to Bethel A.M.E. Church, Inc., in an amount not to exceed $139,227.00 for the "Mission House" building. Project Number YES, there Account Code: (if applicable): are sufficient funds in Line Item: 10050.920101.883000.0000.00000 Amount: $139,227.00 NO (Complete the following source of funds information): Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL Project No./Index/Minot Object From $ To $ From $ To $ Comments: Approved by: Executive Director 4/20/2023 J Approval: Executive Director 5/18/2023 Miguel A Valentin, ririance Officer 4/20/2023 Miguel A Valcntir7, Finance Officer 5/18/2023 Page 3 of 6 Southeast Overtown/Park West Community Redevelopment Agency File Type: CRA Resolution Enactment Number: CRA-R-23-0024 File Number: 13887 Final Action Date:5/25/2023 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE EXECUTIVE DIRECTOR'S RECOMMENDATION AND FINDING THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-85 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AS ADOPTED BY THE SEOPW CRA, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE SEOPW CRA; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISPERSE FUNDS, AT HIS DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION, SUBJECT TO THE AVAILABILITY OF FUNDING, FROM THE SEOPW TAX INCREMENT FUND, ENTITLED "OTHER GRANTS AND AIDS" ACCOUNT, ACCOUNT NO. 10050.920101.883000.0000.00000, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY-NINE THOUSAND TWO HUNDRED TWENTY-SEVEN DOLLARS AND ZERO CENTS ($139,227.00) ("FUNDS") TO BETHEL A.M.E. CHURCH, INC., A FLORIDA NOT -FOR -PROFIT CORPORATION ("BETHEL"), FOR STRUCTURAL AND ELECTRICAL REPAIRS AND IMPROVEMENTS ("PURPOSE"), TO PROPERTY LOCATED AT 245 N.W. 8TH STREET, MIAMI, FLORIDA 33136 ("PROPERTY"); FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE AN AGREEMENT, INCLUDING ANY AND ALL DOCUMENTS NECESSARY, ALL IN FORMS ACCEPTABLE TO THE GENERAL COUNSEL; FOR THE ALLOCATION OF THE FUNDS FOR THE PURPOSE STATED HEREIN; SUBJECT TO THE AVAILABILITY OF FUNDING; PROVIDING FOR INCORPORATION OF RECITALS, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its redevelopment area in accordance with the SEOPW CRA 2018 Redevelopment Plan Update ("Plan"); and WHEREAS, Section 2, Goal 1, on page 10 of the Plan lists the "preservation of historic buildings and community heritage", as a stated redevelopment goal; and WHEREAS, Section 2, Principle 8, on page 11 of the Plan states that "older buildings that embody the area's cultural past must be restored"; and Page 4 of 6 WHEREAS, on August 24, 2007, the City of Miami, acting as General Counsel to the SEOPW CRA, issued Formal Legal Opinion No. 07-014, opining that the SEOPW CRA may use TIF funds to repair or renovate churches within the redevelopment area for the purpose of improving the community as a whole; and WHEREAS, Bethel AME Church, Inc. ("Bethel"), a Florida not -for -profit corporation has requested funding assistance for structural and electrical improvements and repairs to the building located at 245 N.W. 8th Street, Miami, Florida 33136, Folio #0101030501150 (the "Property"); and WHEREAS, in 2008, the SEOPW CRA Board of Commissioners adopted Resolution No. CRA-R-07-0047, which authorized the issuance of a grant in the amount of Ninety Thousand Dollars and Zero Cents ($90,000.00) for exterior renovations to the Property; and WHEREAS, in 2014, the SEOPW CRA Board of Commissioners, adopted Resolution No. CRA-R-14-0044, which authorized the issuance of a grant in the amount of Twenty Thousand Dollars and Zero Cents ($20,000.00) for the installation of an air conditioning system for the Property; and WHEREAS, based on the recommendation and findings of the Executive Director, it is in the SEOPW CRA's best interest for the Board of Commissioners to authorize, by an affirmative four -fifths (4/5ths) vote, a waiver of competitive sealed bidding procedures pursuant to Section 18-85 of the Code of the City of Miami, Florida, as amended ("City Code"), as adopted by the SEOPW CRA, the issuance of funds to Bethel, in an amount not to exceed One Hundred Thirty - Nine Thousand Two Hundred Twenty -Seven Dollars and Zero Cents ($139,227.00) ("Funds"), to assist with repairs to the Property; and WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the aforementioned redevelopment goals and objectives; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. Pursuant to Section 18-85 of the City Code, as adopted by the SEOPW CRA, by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the Executive Director's recommendation, and written finding that competitive negotiation methods and procedures are not practicable or advantageous to the SEOPW CRA's provision of the Funds for assistance with repairs to the Property and waiving the requirements for said procedures are hereby ratified, approved, and confirmed. Section 3. The Executive Director is hereby authorized to disperse funds, at his discretion, on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory documentation, subject to the availability of funding, from the SEOPW Tax Increment Fund, entitled "Other Grants and Aids" Account No. 10050.920101.883000.0000.00000, to Bethel for assistance with repairs to the Property. Page 5 of 6 Section 4. The Executive Director is authorized to negotiate and execute an agreement, including any and all necessary documents, and all -in forms acceptable to the General Counsel, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND LEGAL SUFFICIENCY: i irrce Br ounsel 5/18/2023 ounsel 4/20/2023 Page 6 of 6