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HomeMy WebLinkAboutCRA-R-23-0006 MemorandumSEOPW Board of Commissioners Meeting March 9, 2023 SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY INTER -OFFICE MEMORANDUM To: Board Chair Christine King Date: May 10, 2023 and Members of the CRA Board File: 13533 From: James McQueen Executive Director Subject: 4/5ths Bid Waiver 13th Annual Overtown Holiday Tree Lighting Ceremony and Toy Giveaway. Enclosures: File #13533 - Bid Waiver Memo File #13533 - Notice to the Public File #13533 - Backup BACKGROUND: A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, approving, and confirming the Executive Director's recommendation and finding that competitive negotiation methods and procedures are not practicable or advantageous pursuant to sections 18-85 and 18-86 of the code of the City of Miami, Florida, as amended, as adopted by the SEOPW CRA; waiving the requirements for competitive sealed bidding as not being practicable or advantageous to the SEOPW CRA seeks to retroactively ratify and approve an expenditure of funds in the amount of $75,578.66 ("Funds") for the 13th Annual Overtown Holiday Tree Lighting Ceremony held on December 1, 2022, and Toy Giveaway held on December 9, 2022, held within the Redevelopment Area ("Purpose"). The SEOPW CRA oversees and facilitates the annual holiday event, which serves to engage residents and attract visitors to the Redevelopment Area. Community partners donated over $20,000.00 worth of services and toys that were distributed to children in the Overtown community during the celebration. Overtown's annual tree was lit as artificial snow fell in the area. Visitors were able to enjoy free food and beverages, as well as participate in various activities at vendor booths. JUSTIFICATION: Under Section 163.340(9), Florida Statutes, Section 163.340(9) of the Community Redevelopment Act, (the "Act"), "community redevelopment means projects of a ... community redevelopment agency in a community redevelopment area for the elimination and prevention of the development or spread of slum and blight". Section 2, Goal 5 on page 10 of 2018 Updated Southeast Overtown/Park West Community Redevelopment Agency Plan (the "Updated Plan") lists the " [promotion and marketing of the community" and " [i]mproving quality of life for residents", as a stated redevelopment goal. Section 2, Goal 6 on page 10 of the Updated Plan lists the " [i]mproving quality of life for residents", as a stated redevelopment goal. Section 2, Principle 6 on page 14 of the Updated Plan lists the promotion of "local cultural events, institutions, and businesses" as a stated redevelopment principle. Section 2, Principle 14 on page 15 of the Updated Plan lists restoration of "a sense of community and unification] of the area culturally" as a stated redevelopment principle. FUNDING: $75,578.66 allocated from SEOPW — Other Current Charges and Obligations, Account Code No. 10050.920101.549000.0000.00000. FACT SHEET: Company name: Southeast Overtown/Park West Community Redevelopment Agency Address: 9th Street Pedestrian Mall Number of participants: 200-300 Funding request: N/A Term: Annually Stipend provided? N/A Age range of participants: 2-12 Years Old Scope of work or services (Summary): The Historic Overtown Tree Lighting and Toy Giveaway provides residents of Overtown an opportunity to enjoy the holiday spirit, express community pride, and receive toys for the holiday season. Page 2 of 5 AGENDA ITEM FINANCIAL INFORMATION FORM SEOPW CRA CRA Board Meeting Date: March 9, 2023 CRA Section: Brief description of CRA Agenda Item: Ratifying expenditure of funds in the amount of $75,578.66 for the 13th Annual Overtown Holiday Tree Lighting Ceremony held on December 1, 2022 and Toy Giveaway. Project Number YES, there Account Code: (if applicable): are sufficient funds in Line Item: 10050.920101.549000.0000.00000 Amount: $ 7 5 , 5 7 8.6 6 NO (Complete the following source of funds information): Amount budgeted in the line item: $ Balance in the line item: $ Amount needed in the line item: $ Sufficient funds will be transferred from the following line items: ACTION ACCOUNT NUMBER TOTAL Project No./Index/Minot Object From $ To $ From $ To $ Comments: Approved by: Approval: Executive Director 2/17/2023 J Executive Director 3/3/2023 Miguel A Valentin, ririarice Off;cer 2/17/2023 Miguel A Valentin, Finance ©facer 3/3/2023 Page 3 of 5 Southeast Overtown/Park West Community Redevelopment Agency File Type: CRA Resolution Enactment Number: CRA-R-23-0006 File Number: 13533 Final Action Date:3/9/2023 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW CRA"), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RETROACTIVELY RATIFYING, APPROVING, AND CONFIRMING THE EXECUTIVE DIRECTOR'S DECISION, RECOMMENDATION AND FINDING THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTIONS 18-85 AND 18-86 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AS ADOPTED BY THE SEOPW CRA AND WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE EXPENDITURE OF FUNDS FROM ACCOUNT CODE NO. 10050.920101.549000.0000.00000 IN THE AMOUNT NOT TO EXCEED SEVENTY- FIVE THOUSAND FIVE HUNDRED SEVENTY-EIGHT DOLLARS AND SIXTY-SIX CENTS ($75,578.66) ("FUNDS") FOR THE 13TH ANNUAL OVERTOWN HOLIDAY TREE LIGHTING CEREMONY AND COMMUNITY TOY GIVEAWAY HELD WITHIN THE REDEVELOPMENT AREA ("PURPOSE"); FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE GENERAL COUNSEL FOR THE PURPOSE STATED HEREIN; PROVIDING FOR INCORPORATION OF RECITALS AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is responsible for carrying out community redevelopment activities and projects within its redevelopment area in accordance with the 2018 Updated Southeast Overtown/Park West Community Redevelopment Plan (the "Updated Plan"); and WHEREAS, Section 2, Goal 5 on page 10 of the Updated Plan lists the " [promotion and marketing of the community" and " [i]mproving quality of life for residents", as a stated redevelopment goal; and WHEREAS, Section 2, Goal 6 on page 10 of the Updated Plan lists the " [i]mproving quality of life for residents", as a stated redevelopment goal; and WHEREAS, Section 2, Principle 6 on page 14 of the Updated Plan provides for the promotion of "local cultural events, institutions, and businesses" as a stated redevelopment principle; and WHEREAS, Section 2, Principle 14 on page 15 of the Plan lists restoration of "a sense of community and unification of the area culturally" as a stated redevelopment principle; and Page 4 of 5 WHEREAS, the SEOPW CRA oversees and facilitates the annual holiday events which serves to engage residents and attract visitors to the redevelopment area; and WHEREAS, the Board of Commissioners wishes to ratify an expenditure of funds in an amount not to exceed Seventy Five Thousand Five Hundred Seventy -Eight Dollars and Sixty -Six Cent ($75,578.66) ("Funds") for the 13th Annual Overtown Holiday Tree Lighting Ceremony held on December 1, 2022, and Community Toy Giveaway held on December 9, 2022, within the Redevelopment Area ("Purpose"); and WHEREAS, the Executive Director has made a written finding pursuant to Section 18-85 and 18- 86 of the Code of the City of Miami, Florida, as amended ("City Code"), as adopted by the SEOPW CRA that competitive negotiation methods and procedures are not practicable or advantageous to the SEOPW CRA for the allocation of Funds for the Purpose and has recommended to the Board of Commissioners that the finding be adopted and that competitive bidding methods and procedures be waived; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5th) affirmative vote, after an advertised public hearing, the Executive Director's recommendation, and written findings pursuant to Section 18-85 and 18-86 of the City Code, as adopted by the SEOPW CRA, are ratified, approved, and confirmed and the requirements for competitive sealed bidding and competitive negotiation methods as not being practicable or advantageous to the SEOPW CRA are waived. Section 3. The Board of Commissioners hereby ratifies the expenditure of the Funds from the SEOPW CRA "Other Current Charges and Obligations", Account Code No. 10050.920101.549000.0000.00000. for said Purpose. Section 4. The Executive Director is authorized to negotiate and execute any and all documents, all -in forms acceptable to the General Counsel, for said Purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND LEGAL SUFFICIENCY: ounsel 2/17/2023 Page 5 of 5