HomeMy WebLinkAboutCRA-R-23-0004 MemorandumSEOPW Board of Commissioners Meeting
March 9, 2023
SOUTHEAST OVERTOWN/PARK WEST
COMMUNITY REDEVELOPMENT AGENCY
INTER -OFFICE MEMORANDUM
To: Board Chair Christine King
and Members of the CRA
Board
From: James McQueen
Executive Director
Date: May 10, 2023
File: 13342
Subject: 4/5ths Bid Waiver Camillus House,
Inc.
Enclosures: File #13342 - Bid Waiver
Memo
File #13342 -
Public
File #13342 -
File #13342 -
2023-01-26
Notice to the
Backup
Backup
BACKGROUND:
A Resolution of the Board of Commissioners of the Southeast Overtown/Park West Community
Redevelopment Agency ("SEOPW CRA") by a four -fifths (4/5ths) affirmative vote, after an advertised
public hearing, ratifying, approving, and confirming the Executive's Director's recommendation and
finding that competitive negotiation methods and procedures are not practicable or advantageous pursuant
to sections 18-85 and 18-86 of the code of the City of Miami, Florida, as amended, as adopted by the
SEOPW CRA; waiving the requirements for competitive sealed bidding as not being practicable or
advantageous to the SEOPW CRA; authorizing the allocation of grant funds in an amount not to exceed
$250,000.00 ("Funds"), to support Camillus House, Inc., is a Florida not for profit corporation
("Camillus"). Camillus has requested funds from the SEOPW CRA for the Miami Shelter Program
("Program") which will provide beds and assistance to homeless individuals.
For over 50 years, the Program has been operating in the SEOPW CRA Redevelopment Area. Its mission
of restoring hope and dignity to the most vulnerable in the community has always been aligned with the
SEOPW CRA's goals and principles. The Coronavirus Disease 19 ("Covid-19") pandemic has been a
challenging time for the poor and homeless population, and the Program has been at the forefront of
addressing the diverse needs of its clients. The Program depends on fundraising to underwrite its services.
Two of their major annual fundraisers are "The Auction" and "Hope for All Gala." The SEOPW CRA has
supported these events in the past.
JUSTIFICATION:
Pursuant to Section 163.340(9), Florida Statutes, Section 163.340(9) of the Community Redevelopment
Act, (the "Act"), "community redevelopment means projects of a ... community redevelopment agency in
a community redevelopment area for the elimination and prevention of the development or spread of slum
and blight".
Section 163.340(7) of the Act further defines "slum area" as including "[t]he existence of conditions that
endanger life".
Section 2, Goals 6, on page 10 of the Updated Plan lists "improv[ing] the quality of life for residents" as a
stated redevelopment goal.
FUNDING:
$250,000.00 allocated from SEOPW - "Other Grants and Aids" Account Code No.
10050.920101.883 000.0000.00000.
FACT SHEET:
Company name: Camillus House, Inc.
Address: 1603 N.W. 7th Avenue, Miami, FL 33136
Number of participants: Average 75 individuals for the extended beds.
Funding request: $250,000.00
Age range of participants: All ages
Scope of work or services (Summary): Emergency shelter is a housing and services program that
provides a place to sleep, meals and case management services to homeless individuals.
Page 2 of 7
AGENDA ITEM
FINANCIAL INFORMATION FORM
SEOPW CRA
CRA Board Meeting Date: March 9, 2023
CRA Section:
Brief description of CRA Agenda Item:
Authorizing expenditure of funds in the amount not to exceed $250,000.00, to support
Camillus House, Inc program.
Project Number
YES, there
Account Code:
(if applicable):
are sufficient funds in Line Item:
10050.920101.883000.0000.00000 Amount: $ 2 5 0, 0 0 0.0 0
NO (Complete the following source of funds information):
Amount budgeted in the line item: $
Balance in the line item: $
Amount needed in the line item: $
Sufficient funds will be transferred from the following line items:
ACTION
ACCOUNT NUMBER
TOTAL
Project No./Index/Minot Object
From
$
To
$
From
$
To
$
Comments:
Page 3 of 7
Approved by:
Executive Director 1/23/2023 JExecutive Director 2/17/2023
Executive Director 3/3/2023
Approval:
Miguel A Valentin, Finance Officer • 1/23/2023 Miguel A Valentin, 1riarice Officer 2/16/2023
Miguel A Valentin, Finance Officer 3/3/2023
Page 4 of 7
Southeast Overtown/Park West
Community Redevelopment Agency
File Type: CRA Resolution
Enactment Number: CRA-R-23-0004
File Number: 13342 Final Action Date:3/9/2023
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SOUTHEAST
OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY ("SEOPW
CRA"), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED
PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE EXECUTIVE
DIRECTOR'S RECOMMENDATION AND FINDING THAT COMPETITIVE
NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR
ADVANTAGEOUS PURSUANT TO SECTIONS 18-85 AND 18-86 OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED, AS ADOPTED BY THE SEOPW
CRA; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING AS
NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE SEOPW CRA;
AUTHORIZING THE EXECUTIVE DIRECTOR TO DISPERSE FUNDS, AT HIS
DISCRETION, ON A REIMBURSEMENT BASIS OR DIRECTLY TO VENDORS, UPON
PRESENTATION OF INVOICES AND SATISFACTORY DOCUMENTATION FROM
THE GRANTS AND AIDS" ACCOUNT NO. 10050.920101.883000.0000.00000 IN AN
AMOUNT TO NOT EXCEED TWO HUNDRED AND FIFTY THOUSAND DOLLARS
AND NO CENTS ($250,000.00) ("FUNDS") TO CAMILLUS HOUSE, INC., A FLORIDA
NOT FOR PROFIT CORPORATION, TO ASSIST WITH THE MIAMI SHELTER
PROGRAM, WHICH PROVIDES DAILY BEDS TO HOMELESS INDIVIDUALS;
FURTHER AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AND
EXECUTE AN AGREEMENT, INCLUDING ANY AND ALL DOCUMENTS
NECESSARY, ALL IN FORMS ACCEPTABLE TO THE GENERAL COUNSEL FOR
THE ALLOCATION OF THE FUNDS FOR THE PURPOSE STATED HEREIN.
PROVIDING FOR INCORPORATION OF RECITALS AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Southeast Overtown/Park West Community Redevelopment Agency ("SEOPW
CRA") is a community redevelopment agency created pursuant to Chapter 163, Florida Statutes, and is
responsible for carrying out community redevelopment activities and projects within its redevelopment
area in accordance with the 2018 Updated Southeast Overtown/Park West Redevelopment Plan (the
"Updated Plan"); and
WHEREAS, Section 2, Goal 6, on page 10 of the Updated Plan lists "improving the quality of life
for residents" as a stated redevelopment goal; and
WHEREAS, for over 50 years, Camillus House, Inc., a Florida not for profit corporation
("Camillus") has been operating in the SEOPW CRA redevelopment area and its mission of restoring
hope and dignity to the most vulnerable in the community has always been aligned with the SEOPW
CRA's goals and principles; and
Page 5 of 7
WHEREAS, Camillus is an emergency shelter that includes housing and service programs that
provide a place to sleep, meals and case management services to homeless individuals. and
WHEREAS, The Coronavirus Disease 19 ("Covid-19") pandemic has been a challenging time for
the poor and homeless population, and Camillus has been at the forefront of addressing the diverse needs
of its clients; and
WHEREAS, under Florida Statutes, Section 163.340(9) of the Community Redevelopment Act,
(the "Act"), "community redevelopment means projects of a ... community redevelopment agency in a
community redevelopment area for the elimination and prevention of the development or spread of slum
and blight"; and
WHEREAS, under Section 163.340(7) of the Act further defines "slum area" as including "the
existence of conditions that endanger life ... "; and
WHEREAS, Camillus has requested funding from the SEOPW CRA for the Miami Shelter
Program ("Program") which will provide beds and assistance to area homeless individuals; and
WHEREAS, the Board of Commissioners wishes to authorize funding in the amount not to
exceed Two Hundred and Fifty Thousand Dollars ($250,000.00) ("Funds") to Camillus for the Program;
and
WHEREAS, the Board of Commissioners finds that authorizing this Resolution would further the
SEOPW CRA redevelopment goals and objectives; and
WHEREAS, based on the recommendation and findings of the Executive Director, it is in the
SEOPW CRA's best interest for the Board of Commissioners to authorize, by an affirmative four -fifths
(4/5ths) vote, a waiver of competitive sealed bidding procedures pursuant to Section 18-85 and 18-86 of
the Code of the City of Miami, Florida, as amended ("City Code"), as adopted by the SEOPW CRA, and
to authorize the Executive Director to negotiate and executive any and all agreements necessary, all in
forms acceptable to the General Counsel, with Camillus for provision of grant funds in an amount not to
exceed $250,000.00 subject to the availability of funds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
SOUTHEAST OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. By a four -fifths (4/5th) affirmative vote, after an advertised public hearing, the
Executive Director's recommendation and written findings that competitive negotiation methods and
procedures are not practicable or advantageous to the SEOPW CRA, pursuant to Section 18-85 and 18-86
of the City Code, as adopted by the SEOPW CRA, and waiving the requirements for said procedures is
ratified, approved, and confirmed.
Section 3. The Executive Director is hereby authorized to disperse funds, at his discretion,
on a reimbursement basis or directly to vendors, upon presentation of invoices and satisfactory
documentation from the Grants and Aids" Account No. 10050.920101.883000.0000.00000 for the
Program at Camillus.
Page 6 of 7
Section 4. The Executive Director is authorized to negotiate and execute an agreement,
including any and all necessary documents, and all -in forms acceptable to the General Counsel, for said
purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
e Br ounsel
2/17/2023 L" a Br ounsel
ounsel 1/23/2023
Page 7 of 7
3/3/2023