HomeMy WebLinkAboutCRA-R-21-0042 2021 40-Year Assessment and Rehab Grant ApplicationOmni
C R A
2021 40-Year Assessment and Rehab Grant
Program Guidelines • Procedures • Application
Program Description:
The 40-year Assessment and Rehab Grant assists qualified property owners with costs related to
architectural, engineering, and geotechnical services, as well as associated planning, permitting, and
repairs to small and mid -size buildings which are 35 years or older, and are preparing for their 40-year
recertification, or other residential or commercial rehabilitation in the targeted areas of the Omni CRA.
The 40-year Assessment and Rehab grant funds may be used for properties that are not eligible for grant
funding from other sources, or to supplement grant funds awarded by this or other agencies.
Funds may not be used for the assessment and/or rehabilitation of buildings located outside the Omni
CRA Redevelopment Area. The funds are targeted at specific areas within the Omni CRA's boundaries. The
40-year Assessment and Rehab Grant has two phases. The first phase, Phase 1- Assessment Grant, allows
building owners to hire individuals or companies with professional expertise in determining the structural,
electrical, plumbing, and other deficiencies of their building, and aims to expedite the removal of blighted
conditions and also to provide the CRA with a clear understanding of the true needs of existing building
stock within the CRA district. The second phase, Phase 2 - Rehab Grant will assist owners with the
mitigation of those deficiencies and aims to r ove blight and im . e the neighborhood fabric within
the CRA while maintaining historical chars
Phase 1- Assessment Grant:
The Phase 1 Grant is intended to offset the costs of creating As-Buit plans, determining required repairs,
as well as generating an accur Capital Needs Assessment, and rehabilitation plan for the property. The
cap of $10,000 plus $500 per door for multiunit apartment or
nds can b spent on any of the following, subject to funding
Assessment Grant has an
commercial buildings.
availability:
al p
1 Gran
• Certified Engineer/ L o con• •-year certification Building Safety Inspection Report.
• Certified Architect to c ate as -built drawings showing existing deficiencies.
• Environmental engineering consultant or to perform Environmental Phase 1 and 2 reports
• Certified Geotechnical Engineer to perform geotechnical analysis as needed.
• CAN Consultant to perform a Capital Needs Assessment of the building (see Florida Community
Loan Fund Exhibit Attached)
• Certified Architect/Engineer to do ADA Assessment.
• Certified Architect/Engineer to draw concept plans for rehab.
Phase 2 - Rehab Grant:
In addition to a private match, the Rehab Grant recipient is responsible for all project costs that exceed a
maximum of $200,000 provided by the CRA. The CRA may recommend funding and approve an applicant
at a lesser amount than requested. Awards are given subject to the availability of funds and based on
priorities outlined below. Rehab Grant Funds from this program are paid either on a reimbursement basis
to the property owner, or directly to the contractors performing the work, subject to the submittal of
satisfactory invoices to the CRA. All Grantees requesting Phase 2 grant funding must have at least three
estimates from Florida licensed and insured general contractors, or three estimates from Florida licensed
and insured general contractors for each specialty that will be funded through a Rehab Grant award.
2021 Omni CRA 40-Year Certification and Rehab Program
Program Areas and Priorities:
The Omni CRA is seeking to enable owners of small or medium residential or commercial buildings to
begin their recertification at the soonest point possible and to avoid costly and compounding damage that
occurs from improper or inadequate ongoing maintenance, lack of funds, or expertise.
The Omni CRA has prioritized improvements to properties within the limits of the boundaries of the entire
Omni CRA Redevelopment Area (see map).
In the Omni CRA, priorities include assisting owners of buildings that can utilize the Grant Funds to
leverage further public and private investments, and improve the quality of built environment within
distressed areas. Since buildings with a high level of vacancy are eligible, the regpirement of Certificates
of Use, Occupational License and Fire Fee for the location will be waived.
Property owners who receive Phase 2 Rehab Grant funds will sign a tion that will restrict their
ability to sell the building for a period of five (5) years after rehabilitation work is complete. If the building
is sold during the five-year period, the building owner will repay the CRA the funds in full. Funds will be
guaranteed by lien, mortgage or covenant recorded against the property in the Miami -Dade County Public
Records. All work must meet local neighborhood building/appearance codes and be performed with all
applicable permits and inspections.
Eligibility:
The funds provided pursuant to this program are not available fo
to fund a larger scope of improvements to the property or area. Bu
ne maintenance, and shall be used
which receive these funds:
May or may not have received 40-year Recertification Letter from the City.
Should be 35 years or older.
Commercial buildings should be more than 2000 sq. ft. or occupant load of 10 persons.
Residential buildings should have between 3 — 30 residential units.
• Should be visibl
Phase 1 Procedure
CRA= CRA Staff; CNTR = Cont
A) Phase 1 Application Proce
The process to apply for the Phase
right of v#16
or Provider; ' OP = Property Owner
t shall be as follows:
1.perty Owner meets with C Staff in person or via teleconference for brief pre -application
ussion. Bring any Notices or communications with City — PROP
2. ck Property Address to determine whether property is within CRA boundaries and eligible
age. — CRA
3. Applicant m' mpleted application form. — PROP
4. CRA Staff e to verify building status and other information on application — PROP & CRA
5. Application i eviewed — CRA
6. Letter of Grant Award or denial is sent to Property Owner and/or tenant — CRA
B) Phase 1 Contract Process
A Contract outlining all conditions of receiving the grant, scope of work and all insurance requirements
will be entered into between the Property Owner and the CRA. Prior to execution of the Contract, the CRA
may require the following additional documentation:
1. Owner secures pricing (3 bids) for each item in scope and selects contractor — PROP
2. Owner submits contractor list and copies of estimates to CRA — PROP
3. CRA Prepares Contract with Scope of Work as exhibit — CRA
4. Insurance requirements are documented and approved — PROP, CNTR, SUBS
5. Contract is executed — CRA, PROP, CNTR
2021 Omni CRA 40-Year Certification and Rehab Program
6. Work Authorization Form is executed — CRA, PROP
7. CRA may give 50% to the Provider to begin the work (This amount is subject to the discretion of
the CRA and may be amended)
8. Work begins — CNTR
9. CRA monitors progress — CRA
C) Phase 1 Completion
Pursuant to the provisions of the Contract, the CRA will then pay the Providers, subject to the following:
1. Final Reports submitted to CRA — PROP, CNTR
2. Final Invoices Submitted to CRA for payment — PROP
3. CRA makes the final payments to the Providers (2-4 weeks) — CRA
Eligible Phase 1 Expenditures:
• Hiring Certified Engineer/Architect to conduct a 40-year certification Building Safety Inspection
Report. Both architects and engineers must have proven qualifications by training and experience
in the specific technical field covered in the inspection report.
• Hiring Certified Architect to create as -built drawings showing existing deficiencies.
• Hiring Environmental engineering consultant or to perform Environmental Phase 1 and 2 reports
• Hiring Certified Geotechnical Engineer to perform geotechnical analysis as needed.
• Hiring CNA Consultant to perform a Capital Needs Assessment of the building (see Florida
Community Loan Fund Exhibit Attached)
• Hiring Certified Architect/Engineer to do ADA Assessment`
• Hiring Certified Architect/Engineer to draw concept plans for
Phase 1 Expert Requirements:
To perform any work to be funded by this Ggram all professionals/experts must meet the
following requirements:
1. Expert's Certificate of Competency or License in their field.
2. Current Professional Liability Insurance Certificate and other insurances as requested by Risk
Management Department.
NOTE: If awarded a contract, all insurances must have the CRA and City of Miami as the Certificate
Holder with the address: 1401 N. Miami Ave., Miami FL 33136 and the Liability insurance MUST
have the CRA and City of Miami as additional insured
Phase 2 Procedures:
CRA= CRA Staff; CNTR = Contractor; PROP = Property Owner;
A) Phase 2 Application Process
After the completion of Phase 1 Assessment or similar assessment (approved by the Director), Phase 2
Grant funding can be applied for. Although funding for phase 2 is more restrictive, the following
documentation must be completed to permit the CRA to review the Phase 2 funding request:
1. Review Phase 1 documents — CRA
2. Review Improvement Activities funded by the program (Eligible Activities List) — CRA, PROP
3. Eligible Scope of Work and Budget is Prepared — CRA, PROP
4. Property Owner prepares Application, attaches Scope and Budget — TNT, PROP
5. Application is reviewed — CRA
6. Letter of Grant Award or denial is sent to Property Owner and/or tenant — CRA
B) Phase 2 Contract Process
2021 Omni CRA 40-Year Certification and Rehab Program
A Contract outlining all conditions of receiving the grant, scope of work and all insurance requirements
will be entered into between the property owner and the CRA. Prior to the execution of the Contract, the
CRA may require additional documents, including sub -contractor lists (for release of lien) and Work
Authorization Forms for project monitoring, in addition to the completion of the following tasks:
1. Tenant or Property Owner secures pricing (3 bids) and selects contractor (lowest bid wins) —
PROP & CRA
2. Tenant submits contractor list and copies of estimates to CRA — PROP
3. DMP Prepares Contract with Scope of Work as exhibit — CRA
4. Insurance requirements are documented and approved — PROP, CNTR, SUBS
5. Contract is executed — CRA, PROP, CNTR
6. Work Authorization Form is executed — CRA, PROP
7. CRA may give 30% to the Contractor to begin the work (This amount is subject to the discretion
of the CRA and may be amended)
8. Permits are pulled and work begins —TNT, CNTR
9. CRA monitors progress — CRA
C) Project Completion
Pursuant to the provisions of the Contract, the CRA will pa Contractors after all liens are released,
the building permit is closed and a final invoice is submitt addition tithe completion of the following
tasks:
1. AFTER Pictures are Taken — PROP
2. Release of Lien letter for each contractor is obtained —' .. CNTR
3. Closed Permit Report submitted — P' NTR
4. Final Invoice Submitted for paymen
5. CRA makes the final payment to the k;.� (2-4 woks) — CRA
2021 Omni CRA 40-Year Certification and Rehab Program
Eligible Phase 2 Improvements:
The improvements to be funded with the Phase 2 funds shall remain with the property. Where special
cases arise, the CRA staff will render a decision regarding the use of the Phase 2 grant funds. Grant funds
cannot be used for Fixtures, Furniture or Inventory. Generally acceptable improvements include but is not
limited to:
• Paint/Pressure Clean
• Tile
• Masonry/Stucco
• Outdoor Hardscape Improvements (Fountains, Walkways, Pavers, Fencing, etc.)
• Landscape
• Lighting
• Windows/Doors
• Awnings
• ADA Compliance (Restrooms/Entrances)
• Interior Renovations or Buildout
• Plumbing Upgrades or repairs
• Mechanical Upgrades or Repairs
• Electrical Upgrades
• Life/Safety (Fire) System Upgrades
• Grease traps
Phase 2 Contractor Requiremen
All Contractors, working in the CRA 40-Year
Companies, Shutter Companies, and Sign Co
when providing an estimate/bid for the projec
1. Contractor Certificate of Competency or
2. Contractor's Current Liability Insurance Certificate and Workers Compensation Certificate. If
exempt from Workers Comp Contractor must provide copy of exemption for each employee
that will be working. NOTE: If awarded a contract, both insurances must have the CRA as the
Certificate Holder with the address: 1401 N. Miami Ave., Miami FL 33136 and the Liability
insurance MUST have the CRA as additional insured
3. Contractor and Manufacturer's Warranty (if applicable)
4. Building permit, Special Permit or Certificate of Compliance (except paint jobs)
5. ease of Lien (provided by CRA or Property Owner or Tenant) NOTARIZED
ie
Pr.. including Painters, Awning
opies of the following documents
ill
Recip II post and maintain in good condition a sign substantially similar to the sign hereto at the
entrance of the Premises from the Effective Date (as defined herein) until three hundred sixty five (365)
days after the Completion Date.
ALL FUNDING REQUESTS ARE SUBJECT TO THE ALLOCATION OF FUNDS BY THE OMNI CRA. THE
SUBMITTAL OF AN APPLICATION DOES NOT GUARANTEE THAT THE CRA WILL PROVIDE FUNDING FOR
THE PROJECT.
2021 Omni CRA 40-Year Certification and Rehab Program
CRA 40-Year Certification Grant Application
Applicant Contact Information
Contact Name
Mailing Address
Telephone
Email
Property Ownership Information
Property Owner
Air
Mailing Address
Corporation Officers & Titles
Date & State of
Incorporation
<I
Tax ID#
Phase 1 Location & Scope
Project Address
Folio#
`-ar Built
Has passed 40-year
certification
Any non-residential
Space?(sq.
p ft.)
Name of Building
Number of Units
iliP
Square Feet
Type of Construction
Stories
Grant narrative, including
Scope of Work for entire
project.
(attach separately if needed)
A01°F
Estimated Costs for
Plans/Reports/Permits
Estimated Start Date
Estimated
Completion Date
Scope of CRA-Funding Request Phase 1
2021 Omni CRA 40-Year Certification and Rehab Program
Description of Item
Estimated
Cost
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
TOTAL
Acknowledgements
am seeking assistance using the Omni CRA 40-Year Assessment and Rehab Grant
Program and that the general properties of the building conform to the terms above. As a current property
owner in this community, I wish to participate in the Omni CRA 40-Year Assessment and Rehab Grant Program.
I acknowledge that I have received a copy of the Program Procedures and will comply with all requirements
should I be awarded a grant.
Sho s project win a gra ard, I understand that funds will be used to assess and make improvements to
my pr
Sign / Print No
o� Owner
Date
2021 Omni CRA 40-Year Certification and Rehab Program