HomeMy WebLinkAboutCRA-R-18-0018 BackupHuman Resources of Miami, Inc.
March 15, 2018
Mr. Cornelius Shiver, Executive Director
The Board of Commissioners
Southeast Overtown/Park West Community Redevelopment Agency
1490 N.W. 3rd Avenue
Miami, Florida 33136
Dear Mr. Shiver,
I, Marcia Carty, President and Contract Grantee of Human Resources of Miami, Inc., am
requesting level funding of $320,000 (no change), with the same amount of crew members —
eleven (11) and administrative support, and hours of operation (7:30am to 3:00pm). For the past
year, HRM have attained the following achievements:
• we have hired 33 persons, of which 19 were placed in employment, in various industries,
including security, warehouse, janitorial, and something.
• A total of 30 certificates have been awarded in the topics of CPR, OSHA, and
Landscaping.
• Picked up and moved a massive amount of trash from the streets, Human Resources have
performed at least 700 dumps of trash this past year,
Some of the success stories are the following:
1. Mr. Tito Miller has been placed with Black Archives as a janitor. His past included being
homeless and selling on the streets for at least a year and half.
2. Stevie Johnson has now been placed with the Overtown
Performing Arts Center in a maintenance position; before coming to Human Resources,
he was unemployed for 2 years.
3. Tarshmarnique Cannon was never employed before becoming a crew member with
Human Resources of Miami, she is now placed with Dream Clean, performing office
cleaning services.
4. Marcus Carter will be starting with Brightline on March 26, 2018 — previously was at
homeless shelter with his daughter.
5. Brenda Kale started a fulltime position with Dak Security Company on March 15, 2018;
before starting with Human Resources, she was unemployed for nine months.
915 NW Pt Avenue Bay 3A *Miami FL 33136
Human Resources of Miami, Inc.
Again, thank you for allowing Human Resources of Miami the opportunity to serve the CRA and
the human -building initiative in the Overtown community. We look forward to our continued
relationship.
Sincrely,
Ms. Marcia Carty, Contract Grantee
Cc: Mr. Nathaniel Joseph, Contract Liaison
Ms. Shaneetha Omoaka, Crew Manager
915 NW 1st Avenue Bay 3A *Miami FL 33136
TECHNICAL PROPOSAL FOR THE OPERATION
OF
OVERTOWN ENHANCEMENT TEAM SERVICES
PILOT PROGRAM
RFP 11-005
Continuation of Program 2018/2019
Submitted by HUMAN RESOURCES OF MIAMI, INC.
915 N. W. 1st Avenue
Miami, Florida 33136
Telephone: (305) 907-9564
Fax: (305) 377-1621
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SECTION A TECHNICAL PROPOSAL
Narrative of Human Resources of Miami, Inc.
Human Resources of Miami, Inc. is the most qualified and the best choice for this project, mainly
because we are located in the Southeast Overtown/Park West area, and have been here for many
years. We did not move to the area to take advantage of any governmental benefits, we are here
solely to serve the community. Originally, in 1999, we helped this area by registering more than 300
women who wanted to work, but could not find employment nor possessed the skills to interview.
Human Resource Staffing assisted the young ladies with training and placement with entities that
needed massive numbers of employees or waitress, custodians for hotels, and landscaping.
We are a part of the community through our cooperation with several faith -based organizations, and
visited apartments and local stores, going door to door, offering assistance to the dwellers, both
spiritually and with counseling.
Through our relationship with McDonald's Playworld Community Development, Inc., a community -
based corporation, we have walked the streets, been in and out of One Stop/Workforce, distributing
flyers and enrolling teenagers in school, placing them in daycares for "free care" for the children of
the teenagers, and we have provided counseling to pregnant women in the shelters located in the
Overtown area, as well. We can be relied upon to provide services to this area, because we have,
and often without reimbursement or financial resources from anyone.
Another reason why Human Resources of Miami, Inc. is uniquely qualified to provide street cleaning
and maintenance services to the Overtown area, is because both the management and leadership of
the company, were bom in Miami, Florida, and lived in this community during some stage of their
lives — they either attended school, attended church, rode the bus, walked through the streets, and
survived, not overcome by the challenges of this uniquely burdened community Again, we are a
part of this community.
During the years of 2005 thru 2010, most of Human Resources of Miami, Inc.'s efforts were directed
towards developing a product that the union workers of Miami Dade County School Board would be
able to provide at a low cost, to cover both health and other risks that this level of employee faces.
After many attempts, this effort was not completed, since the primary person (my husband) involved,
contracted cancer and died in 2010. Thus, as we regrouped in 2010, we focused more on our original
mission of assisting the low-income, deficiently skilled worker, with finding employment in a highly
competitive and complex society, such as Miami, Florida.
Since 2010, this contract, Overtown Enhancement Team Services Pilot Program, is consistent with
our game plan of self -empowerment by the community. By hiring eleven (11) employees from the
Overtown community, there will be a ripple effect experienced throughout the community, not to
mention, the increased level of self-esteem, pride, confidence, and ability to contribute to each
individual family's household. Human Resources of Miami, Inc. would like to be a part of this
endeavor.
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The leaders of this proposed contract, retained by Human Resources of Miami, Inc., have leadership
skills, as evidenced by their training, education, and experience, and will be able to manage and
operate the shift, starting from 8:00 am until 3:00 pm.
Human Resources of Miami, Inc. is fully aware that this project started as a one year pilot
program, and is in the process of seeking more funding from other organizations to continue the
program beyond the pilot period that CRA is funding.
The primary highlights for the year of 2017-2018 (our sixth year) were:
• Trained 31 individuals through our anti -litter and beautification program
• Job placement of 28 trainees
• Our trainees attended 6 job fairs
• Placing into employment, college and vocational training, hospitality training 11 rainees
• Conducted 26 soft skill training classes
• Completed anti -litter and construction clean up courses and received certificates
• Completed landscaping course
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• 993 trips to the dump per year
• 2500 needles collected per year
• Developed, expanded, and maintained relationships with:
o Career Source of South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o City of Miami Overtown Net Office
o Camillus House
o Williams Park (City of Miami)
o Culmer Center
o City of Miami Sanitation Department
o New Horizon's Mental Health Clinic
o Goodwill
The primary highlights for the year of 2016-2017 (our fifth year) were:
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• Trained 31 individuals through our anti -litter and beautification program
• Our trainees attended 6 job fairs
• Placing into employment, college and vocational training, hospitality training 13 rainees
• Conducted 26 soft skill training classes
• Completed anti -litter and construction clean up courses and received certificates
• Completed landscaping course
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o Career Source of South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o City of Miami Overtown Net Office
o Camillus House
o Williams Park (City of Miami)
o Culmer Center
o City of Miami Sanitation Department
o New Horizon's Mental Health Clinic
The primary highlights for the year of 2015-2016 (our fourth year) were:
• Trained 30 individuals through our anti -litter and beautification program
• Our trainees attended 8 job fairs
• Placing into employment, college and vocational training, hospitality training 21 trainees
• Conducted 26 soft skill training classes
• Complied with all budgetary and contractual constraints
• Maintained the expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o Career Source of South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o City of Miami Overtown Net Office
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o Camillus House
o Williams Park (City of Miami)
o Culmer Center
o City of Miami Sanitation Department
o New Horizon 's Mental Health Clinic
Some of our highlights from 2013 2014(expanded to March, 3015 - our third year) were:
• Trained 42 individuals through our anti -litter and beautification program
• Placed into employment, college and vocational training, hospitality training 36 trainees
• Conducted 26 soft skill training classes
• Complied with all budgetary and contractual constraints
• Expanded geographical area to include the swamp area
• Developed, expanded, and maintained relationships with:
o South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o Roots in the City
o City of Miami Overtown Net Office
o Camillus House
Some of our highlights from 2012 -2013 (our second year) were:
• Trained 40 individuals through our anti -litter and beautification program
• Placed into employment, college and vocational training, hospitality training 36 trainees
• Conducted 26 soft skill training classes
• Complied with all budgetary and contractual constraints
• Expanded geographical area to include the swamp area
• Developed and expanded relationships with:
o South Florida Workforce
o Transitions, Inc.
o University of Miami Environmental Services Division
o Roots in the City
o City of Miami Overtown Net Office
o Camillus House
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Human Resources of Miami, Inc. is not just committed to being a viable and profitable organization,
we are more committed to social responsibility— the new and innovative way to run a company, and
stay in business at the same time. We concur with Secretary of State (Mrs.) Clinton — it does take a
"Village to Raise a Child" — the employees of Human
Staffing of Miami, Inc. are an
Overtown village. Scope of the
1. Oversee the marketing and
participants to serve as trainees in
There will be eleven (lcrew leader
positions. There will also be
two on -call crew members to assist
no shows, and unexpected
absences. Each training period will
months, for combined classroom and paid
work experience training. During the term of the contract, there will be twenty-six (26)
life -skills and direct -skills training sessions.
2. Conduct pre -registration and registration services consisting of drug testing, professional
development guidance, and evaluation sessions for all program participants ("Trainees").
3. Provide counseling services for the trainees — career, life-style and general — at least 5
times, annually.
4. Prepare and administer a certified on-the-job training curriculum, consisting of classroom
training hours and paid work experience. Curriculum will include training in custodial
services, landscaping, property maintenance and development of employability skills.
5. Provide job referral and job placement services for Trainees and for those program
participants that have graduated from the training program ("Graduates").
6. Coordinate referral services for continued training in the field of landscaping.
7. Conduct, evaluate and provide statistical reports on post -graduation evaluation sessions.
8. Coordinate and manage professional development training and job referrals for Trainees and for
those program participants that have graduated from the training program ("Graduates").
9. Manage operations and maintenance of equipment and tools funded under the Program.
10. Document ongoing training process with photos and requisite paperwork
11. Document clean-up of the designated areas within the Redevelopment Area.
12 Document attendance and participation of all Trainees.
integral part of the
Project
recruitment of
the Program.
and 10 crew members)
with time requested off,
last for twelve (12)
Our Enhancements or Changes to Scope of the Project for the FYE 2018/2019
Our changes and enhancement to the Overtown Beautification Project will be the following:
1. Expand the function of the Crew Manager, to include more community outreach, counseling, job
fairs, extemships, internships, and job placement 50% of the time employed. Empower the position
of Crew Leader/Field Supervisor with the skills, ability and authority to manage the crew, as we
nurture a second position to have supervisory responsibilities, serving as the Assistant
Supervisor/Truck Driver.
2. Increase hands on exposure to landscaping, environmental, and construction skills for the entire
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team, by providing externships with Human Resources of Miami's Landscaping Division and other
entities, in the Overtown community, organized and supervised by the Crew Manager.
3. Expand the support services to the team, which will include one (1) hour daily training, such as
budgeting, credit counseling, drug -testing, life -skills counseling, and parenting skills, so that all
trainees can transition from this part-time job to a more permanent, full-time employment within
other parts of the community The crew will also have one (1) hour per month scheduled for
community services, to assist with developing within them a desire to help the community and
themselves, as we are training them to be leaders, supervised by the Crew Manager.
4. Applicants not hired will be maintained as a separate pool of individuals, whom we will counsel
and perform assessments of their career options and their unmet needs socially, such as housing,
medical, drug and alcohol dependency, educational deficiencies, to name a few. These persons will
be referred to the appropriate community services for assistance. They will also serve as the "on
call" data base for daily placement during the duration of the contract, if the originally hired
individuals leave, quit, or are terminated. We estimate 70 (seventy) persons will be helped.
5. After completion of the one year program, all crew members should transition to external
positions, preferably, full-time, and/or educational and vocational options, so that a new crew can
become a part of the CRA Overtown Beautification team. Our goal is to train/hire, at a minimum,
annually, fourteen (14) persons, eleven (11) per the contract and three (3) substitutes for the
daily project needs.
CONCLUSION
Human Resources ofMiami/Overtown Beautification Team is requesting $320,000,
which will allow us to maintain the activity level of 30 hours per employee. We will
employ 11 persons with 3 alternates, for a total of 14 individuals. This amounts to a
total of 330 hours weekly and 17,160 hours per the contract term. We will also assist
50 other persons with community referral. The cost per participant for the entire
cost of $320,000, therefore, is $18.65 per participant hour for the eleven (11) persons
hired. Because of helping 50 more individuals, for a total of 64 persons being
transformed, the cost per participant is only $5,000.
The $18.65 per hour cost incurred in order to perform the contract is much less than
the contribution to the community and residents, enhancing first, the environment,
the employee (self-respect and self-worth), the economic input to the immediate
Overtown environment, allowing the employee/trainees to spend cash to spend in the
community with their families at the grocery stores, rental expenses, and general
shopping. The trainees will be receiving a fully -loaded hourly rate of $15.08 per
hour, which include their direct cost and fringe benefits.
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Per CRA goals and objectives, Human
Resources of Miami, Inc. will maintain 30
hours per employee/trainee, and will
develop responsible citizens to live and
work in Overtown community!!
Crew Manager
Crew Supervisor
PRICE PROPOSAL
$24,750
$19,500
Employees/Trainees $166,050
Total Direct Cost $210,300
Fringe Benefits &
Administrative $24,525
Workers' Compensation $15,475
Sub -total
$250,300 78.2%
Trainee Enrollment Costs
Trainee Support/Development $1,500
Uniforms $3,000
Sub -total $4,500 1.4%
Total Personnel Costs
Operational Expenses
Storage $2,400
Supplies $5,200
Equipment & Small Truck $1,200
Repair & Maintenance $1,200
Gas & Parking $7,500
$254,800 79.6%
Total Operational Expenses $17,500
Program Administration
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5.5%
Administration/Management $45,200
Auditing $2,500
Total Administration/Management
$47,700 14.9%
TOTAL PROGRAM COST $320,000
100.0
o�
PRICE PROPOSAL BUDGET NARRATIVE
PERSONNEL/TRAINEES ($254,800) — All trainees are hired pursuant to the term of the contract
awarded by Miami Community Redevelopment Agency. Human Resources of Miami, Inc.— All
trainees are hired pursuant to the term of the contract awarded by Miami Community Redevelopment
Agency (at this point, one year pilot). Human Resources ofMiami, Inc. will hire staff appropriate to
the requirements discussed earlier, namely, custodial, landscaping, and Human Resources ofMiami,
Inc. will hire staff appropriate to the requirements discussed earlier, namely, custodial, landscaping,
and maintenance, in general. Trainees will be evaluated during the probation period and during the
year. The following positions will be filled:
1. Crew Manager ($24,750) — This position will be responsible for the overall administration
and day -to day operations of the Overtown Enhancement Team Services Program. This
position will ensure that communications between the daily outside activities and the needs
of CRA are met, operating as the primary liaison between Human Resource of Miami and
CRA. This person will perform community outreach and job placement services, as well.
The position will report directly to the Program Administrator, and will be responsible for
ensuring compliance with all operational requirements. The pay rate will be $16.50 per hour,
for 30 hours per week.
2. Crew Supervisor ($19,500) — This position will be responsible for the direct supervision of
the line crew, driving the truck, provision of water to staff and taking the trash to the
dumping facility. This person reports directly to the Crew Manager, and augments
management in the field. The pay rate is $13 per hour for 30 hours weekly.
3. Crew Trainees ($166,050) — This position will perform the daily needs, including picking
up litter, removing graffiti, landscape maintenance and installation services, street sweeping
and clean-up, sidewalk pressure washing, and general paint maintenance, including traffic
enclosures, poles, and street lights. The pay rate will be $12.30 per hour, 30 hours per week
per training for nine (9) crew members, scheduled 30 hours per week.
FRINGE BENEFITS ($40,000) — Fringe benefits will be paid according to policies established by
Human Resources ofMiami, Inc., approximating 17 5% of total wages, consisting of the following
breakdown of currently approved benefits:
FICA is based on 7.65% of total salary. FUTA/SUTA is .062 per employee.
Workers' compensation, which is approximately $1,410 per employee.
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TRAINEE ENROLLMENT COSTS ($4,500)
Trainee Support & Development ($1,500) - Human Resources of Miami, Inc. will provide
counseling, referral and placement services to our crew from the prior and current years, in order to
comply with the goals and objectives provided by CRA. Each trainee will earn a certificate in
landscaping and other training, such as on the job training, hospitality, construction cleaning; and the
new staff will be provided online training which will provide certification to the employees, ensuring
that the basics of landscaping and anti -litter skills, mawgement, and administration are obtained.
Counseling and drug testing is mandatory to assist in the transformation of the crew. Support
services are provided to all sixty-four (64) individuals, which includes the counseling, assessment,
and referrals.
Uniforms ($3,000) — Human Resources of Miami, Inc. will purchase uniforms for the crew, which
will consist of two (2) caps, two (2) safety goggles, two (2) polo shirts, brightly embroidered with
CRA Overtown Enhancement Team, two (2) flat front work shorts, two(2) flat front work (long)
pants, one (1) belt, and two (2) solid -colored work boots.
TOTAL TRAINEE/PERSONNEL COST (S254,800)
OPERATIONAL EXPENSES - Costs in a business are traditionally divided into operating and
administrative categories. Both are necessary for the company, but operating costs are closely tied to
specific products and services whereas administrative costs are incurred on behal f of the enterprise as
a whole.
1. Storage ($2,400) — The space required to store the supplies and equipment should need
approximately 20 x 20 square feet in space, and the cost will not exceed $200 per month.
2. Supplies ($5,200) — Human Resources of Miami, Inc. will spend an average of $450 per
month, to maintain at a minimum the following: Landscaping supplies (grass, plants, soil,
fertilizer), safety zone disposable textured latex gloves, work gloves (tree cutting), painting
supplies (scrapers, tape, rags), paint thinner, brushes, roller, primer, mask, basic paint colors
(antique white and black, rakes, brooms (sweep and push), dust pans, funnels, trash bags,
safety glasses, gas cans, weed eater, shovels, hoes, rakes, pole diggers, general tools,
hammers, screwdrivers, etc. Cameras and camcorders will be purchased to ensure that the
before and after photos are taken.
3. Equipment ($1,200) —Human Resources ofMiami, Inc. will purchase equipment needed to
comply with the demands of the project, which will be used to move supplies from one site
to another, transport team members, and move trash and debris. Other equipment which will
be purchased will include pressure cleaners, generators, washers, blowers, lawn mowers,
chain saws, tree trimmers, etc.
4. Gas & Parking ($7,500) — Parking permits in the CRA Overtown area is $70 per month per
vehicle or $2,520 annually, and gas costs will be incurred both for the truck and equipment,
not to exceed $5,000 for the year, an average weekly amount of $100.
5. Repair & maintenance ($1,200) — The repairs required to maintain the equipment and truck
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should not exceed $100 per month, or on an as needed basis, including auto maintenance and
repairs.
TOTAL OPERATIONAL EXPENSES ($17,500)
PROGRAM ADMINISTRATION — This is the cost for ensuring that the program is successfully
operated, and expands from the documentation to the needs of the daily crew, community acceptance
and enhancement itself. Human Resources of Miami, Inc. will retain local skills and supplies
whenever possible, and will select the lowest priced equipment, supplies, and services, when
expending on behalf of this program.
ADMINISTRATIVE/MANAGEMENT ($45,200)
1. Administration ($16,500) — all secretarial, clerical, and bookkeeping services will be
completed daily as needed. Daily and weekly reports, including payroll is processed by this
position. The financial statements will be provided, detailing the amounts billed to CRA,
monies expended, and balances in the related bank account. 30 hours per week will be
allocated to the Overtown Enhancement Team Services project, including referrals of the
crew members to various social agencies, as needed.
2. Management ($13,200) — Since the contract has been implemented, management, averages
ten-(10) hours per week,- for signing, reviewing, training, etc., and the general contract
oversight, including working with CRA management, attending meetings with CRA and
other related agencies of the contract. This function ensures compliance with all regulations
and performance measures, providing the reports to CRA, etc.
3. Office Rental ($6,000) — The office is located at 915 NW 1st Avenue, Miami, Florida. We
lease approximately 600 square footage for Human Resources of Miami, Inc., to operate the
Overtown Enhancement Team Services project. This includes waiting area, training area,
file room, and administrative area.
4. Insurance ($8,000) — This will cover liability while the crew members are in the outside
environment, addressing the risk of tourism, crime, and general. This is insurance for the
vehicle as well.
5. Office supplies ($1,500) — Consumable supplies to operate the office, such as copy machine
paper, staples, calendars, pens, batteries, toner cartridges, drums, fax machines and computer
printer, copier, computer, calculators, letterhead, and other miscellaneous office supplies..
AUDITING ($2,500) — At year end, there will be an audit conducted to confirm that monies were
expended in compliance with all regulatory requirements, even thou • h it is not mandatory, since the
threshold of $500,000 is not met with this grant. A certified public accounting firm will conduct this
audit.
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TOTAL PROGRAM ADMINISTRATION ($47,700)
TOTAL PROGRAM BUDGET $320,000
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