Loading...
HomeMy WebLinkAboutCRA-R-17-0018 BackupKEON HARDEMON Board Chair REQUEST FOR PROPOSALS CLARENCE E. WOODS, III Executive Director SCATTERED PARCEL DEVELOPMENT OPPORTUNITY: DEVELOPMENT OF 1611 NW 3rd AVENUE & REAR PARKING LOT AT 1490 NW 3rd AVENUE RFP NUMBER 17-01 ISSUE DATE Wednesday, February 15, 2017 NON MANDATORY PRE -SUBMITTAL MEETING Tuesday, March 7, 2017 AT 10:00 a.m. SUBMISSION DATE AND TIME Monday, March 20, 2017 at 11:00 a.m. at: The Office of the City Clerk City of Miami 3500 Pan American Drive Miami, Florida 33133 DESIGNATED CONTACT Brian Zeltsman, RA Director of Architecture and Development Southeast Overtown/Park West Community Redevelopment Agency 819 NW 2nd Ave, 3rd Floor Miami, Florida 33136 Phone: 305-679-6827 Fax: 305-679-6835 Email: bzeltsman@miamigov.com Website: http://www.miamicra.com/seopwcra/pages/procurement.html 1 KEON HARDEMON Board Chair CLARENCE E. WOODS, III Executive Director TABLE OF CONTENTS Public Notice Pg. 3 SECTION 1 Introduction to Request for Proposals Pg. 4 SECTION 2 RFP General Conditions Pg. 5 SECTION 3 Submission Process Pg. 8 SECTION 4 Evaluation / Selection Process Pg. 11 2 KEON HARDEMON Board Chair PUBLIC NOTICE SOUTHEAST OVERTOWN / PARK WEST COMMUNITY REDEVELOPMENT AGENCY REQUEST FOR PROPOSAL CLARENCE E. WOODS, III Executive Director SCATTERED PARCEL DEVELOPMENT OPPORTUNITY: DEVELOPMENT AND SALE OF 1611 NW 3RD AVENUE & REAR PARKING LOT AT 1490 NW 3RD AVENUE RFP NO: 17-01 The Southeast Overtown/Park West Community Redevelopment Agency (the "CRA") is seeking proposals for the development and sale of 1611 NW 3rd Avenue & the rear parking lot at 1490 NW 3rd Avenue, Miami Florida 33136. The CRA is declaring its intent to dispose of its interest in the referenced above property and is seeking proposals from private developers or any persons interested in undertaking to develop the property. Completed Responses must be delivered to the City of Miami - City Clerk's Office, 3500 Pan American Drive, Miami, Florida 33133 no later than 11:00 am on Monday, March 20, 2017. Any Responses received after the above date and time or delivered to a different address or location will not be considered. RFP documents may be obtained on or after Wednesday, February 15, 2017, from the CRA offices, 819 NW 2nd Ave, 3rd Floor, Miami, Florida 33136, or from the CRA webpage: http://www.miamicra.com/seopwcra/pages/procurement.html A non -mandatory pre -submittal meeting will be held at the CRA offices on Tuesday, March 7, 2017 at 10:00 am. It is the sole responsibility of all firms to ensure the receipt of any addendum and it is recommended that firms periodically check the CRA webpage for updates and the issuance of addenda. The CRA reserves the right to accept any Responses deemed to be in the best interest of the CRA, to waive any minor irregularities, omissions, and/or technicalities in any Responses, or to reject any or all Responses and to re -advertise for new Responses as deemed necessary by the CRA without notice. For more information please contact the SEOPW CRA office at (305) 679-6800. 3 KEON HARDEMON Board Chair SECTION 1 1.0 INTRODUCTION TO REQUEST FOR PROPOSALS: CLARENCE E. WOODS, III Executive Director 1.1 Invitation Thank you for your interest in this Request for Proposals ("RFP"). The CRA invites proposals from experienced and eligible affordable housing developers wishing to develop, construct, and operate affordable multifamily housing on two (2) vacant parcels of land owned by the Southeast Overtown/Park West Community Redevelopment Agency. Prospective respondents are advised to read this information carefully prior to submitting a proposal. 1.2 Description of Properties See description below and Exhibit "A" for detailed property descriptions. Folio: 01-3136-021-1170 Address: 1611 NW 3rd Avenue, Miami, Florida 33136 Zoning: T5-O Current Land Use: Vacant lot Total Property Size: 16,320 sq. ft. "AS -IS": The property is offered in its "AS IS, WITH ALL FAULTS" condition. Folio: 01-3136-064-0010 Address: Rear parking lot at 1490 NW 3rd Avenue, Miami, Florida 33136 Zoning: T6-8-O Current Land Use: Commercial/Surface Parking Lot Total Property Size: 93,900 sq. ft. (subject area: approximately 11,630 sq. ft.) "AS -IS": The property is offered in its "AS IS, WITH ALL FAULTS" condition. 4 KEON HARDEMON Board Chair SECTION 2 2.0: RFP GENERAL CONDITIONS CLARENCE E. WOODS, III Executive Director The following provisions shall be applicable to this RFP and be made a part of the Proposer's response. These provisions, as well as the contents of the successful proposal, as accepted by the CRA, will become part of any lease awarded as a result of this RFP. 2.1 Submission of Responses Sealed written Responses must be received no later than the date, time, and at the location indicated in the Public Notice and on the cover of this RFP in order to be responsive. Faxed documents are not acceptable. Proposer(s) shall submit one (1) printed original, four (4) printed copies, and one (1) copy submitted electronically on a USB drive storage device, CD, or DVD. 2.2 Submittal Instructions Careful attention must be given to all requested items contained in this RFP. Proposer(s) are invited to submit Responses in accordance with the requirements of this RFP. PLEASE READ THE ENTIRE SOLICITATION BEFORE SUBMITTING A RESPONSE. 2.3 Award of a Lease Agreement or Sale and Purchase Agreement The CRA reserves the right to negotiate a Lease Agreement or a Sales and Purchase Agreement, collectively called ("Agreement") with the Successful Proposer(s) for the properties identified above, to be approved by the CRA Board of Commissioners, based upon the qualification requirements reflected herein. The CRA reserves the right to execute or not execute, as applicable, any Agreement with the Successful Proposer(s) when it is determined to be in the CRA's best interests. 2.4 Additional Information or Clarification Request for additional information or clarifications must be made in writing to the CRA at the location listed on the cover page of this RFP. Proposer(s) may also fax or email their requests for additional information or clarifications. Facsimiles must have a cover sheet that includes the Proposer(s) name and the RFP number. 2.5 Changes / Alterations The Proposer(s) may change or withdraw a Response at any time prior to the Response Submission Deadline. All changes or withdrawals shall be in writing. Oral / verbal changes, modifications, or withdrawals will not be recognized and will be disregarded. Written modifications will not be accepted after the Response Submission Deadline. Proposer(s) shall not assign or otherwise transfer their Response to another individual or entity. 2.6 Sub -consultants 5 KEON HARDEMON Board Chair CLARENCE E. WOODS, III Executive Director A Sub -consultant is an individual or firm contracted by the Proposer or Proposer's firm to assist in the performance of services required under this RFP. A sub -consultant shall be paid through Proposer or Proposer's firm and not paid directly by the CRA. Sub -consultants are allowed by the CRA in the performance of the services delineated within this RFP. The Proposer must clearly reflect in its Response the major Sub -consultants to be utilized in the performance of required services. The CRA retains the right to accept or reject any Sub -consultant proposed in the Response of Successful Proposer(s) or proposed prior to Agreement execution. Any and all liabilities regarding the use of a Sub -consultant must be maintained in good standing and approved by the CRA throughout the duration of the Agreement. Neither the Successful Proposer(s) nor any of its Sub -consultants are considered to be employees or agents of the CRA. Failure to list all major Sub -consultants and provide the required information may disqualify any proposed Sub -consultants from performing work under this RFP. Proposer(s) shall include in their Response the requested Sub -consultants information and include all relevant information and include all relevant information required of the Proposer(s). Proposer(s) are expressly prohibited from substituting Sub -consultants contained in the Response. Such substitution, for any reason, after receipt of the Response, and prior to award by the CRA, shall result in disqualification of the Response from further consideration for award. 2.7 Discrepancies, Errors, and Omissions Any discrepancies, errors, or ambiguities in the RFP should be immediately reported in writing to the CRA. Should it be necessary, the CRA will issue an addendum clarifying such conflicts or ambiguities. 2.8 Disqualification The CRA reserves the right to disqualify Responses before or after the submission date, upon evidence of collusion with intent to defraud or other illegal practices on the part of the Proposer(s). Any Response submitted by a Proposer(s) who is in arrears, e.g., money owed or otherwise in debt by failing to deliver goods or services to the CRA (including any agency or department of the City of Miami) or where the CRA has an open claim against a Proposer(s) for monies owed the CRA at the time of Proposal submission, will be disqualified and shall not be considered for award. Any Proposer(s) who submits in its Response any information that is determined by the CRA, in its sole opinion, to be substantially inaccurate, misleading, exaggerated, or incorrect, shall be disqualified from consideration the Agreement. 6 KEON HARDEMON Board Chair CLARENCE E. WOODS, III Executive Director 2.9 Acceptance / Rejection The CRA reserves the right to accept or reject any or all Responses or to select the Proposer(s) that, in the opinion of the CRA, is/are in its best interest(s). The CRA also reserves the right to reject any Proposer(s) who has previously failed to properly perform under the terms and conditions of a contract, to deliver on time any contracts with the CRA, and who is not in a position to perform the requirements defined in this RFP. Further, the CRA may waive informalities, technicalities, minor irregularities, and /or request new Responses for the services specified in this RFP and may, at its discretion, withdraw and or re -advertise the RFP. 2.10 Proposer(s) Expenditures The Proposer(s) understand and agree that any expenditure they make in preparation and submittal of Responses or in the performance of any services requested by the CRA in connection with the Responses to this RFP are exclusively at the expense of the Proposer(s). The CRA shall not pay or reimburse any expenditure or any other expense incurred by any Proposer(s) in preparation of a Response and/or anticipation of a contract award and/or to maintain the approved status of the Successful Proposer(s) if an Agreement is awarded, and/or administrative or judicial proceedings resulting from the solicitation process. 2.11 Legal Requirements This RFP is subject to all applicable federal, state, and local laws, codes, ordinances, rules, and regulations that in any manner affect any all of the services covered herein. Lack of knowledge by the Proposer shall in no way be cause for relief from responsibility. 2.12 Public Records Proposer(s) understand that the public shall have access, at all reasonable times, to all documents and information pertaining to CRA contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow access by the CRA and the public to all documents subject to disclosure under applicable law. Proposer's failure or refusal to comply with the provision of this section shall result in the immediate cancellation of the Agreement (if awarded) by the CRA. 7 KEON HARDEMON Board Chair SECTION 3 3.0: SUBMISSION PROCESS CLARENCE E. WOODS, III Executive Director Proposer(s) shall submit one (1) printed original, four (4) printed copies, and one (1) copy submitted electronically on a USB drive storage device, CD or DVD. Said proposal must be submitted in a labeled and sealed envelope and delivered to the following address: CITY OF MIAMI The Office of the City Clerk 3500 Pan American Drive Miami, Florida 33133 Responses must be clearly marked on the outside of the package referencing: RFP NO. 17-01— DEVELOPMENT OF 1611 NW 3rd AVENUE & REAR PARKING LOT AT 1490 NW 3rd AVENUE Responses are due no later than March 20, 2017 at 11:00 a.m. Submissions will not be accepted at the CRA's office, or any other location. Responses received after the date and time stated in the RFP will not be accepted and shall be returned unopened to the Proposer(s). 3.1 Submittal Format Responses are to be prepared and submitted in the following format. All submittals must be on 8 1/2" x 11" paper, neatly typed on one side only, with normal margins, and spacing. Hand written responses will not be accepted. 1. Cover Page Show the Proposer(s) name, address, telephone number, name of contact person, date, and the proposal name and RFP number. 2. Table of Contents Include a clear identification of the material by section and by page number. 3. Letter of Transmittal Provide a letter which provides a brief history of the Proposer's entity, summarizes the key points of the response and is signed by an officer or employee of the respondents firm who is authorized to act on behalf of the entity. Please limit your transmittal letter to two (2) pages. 8 KEON HARDEMON Board Chair CLARENCE E. WOODS, III Executive Director 4. Proposed Development Concept and Financing Provide your proposed affordable housing development concepts for the properties described herein. The proposed developments shall provide long-term, affordable housing to a mix of income brackets and services to residents. The development concepts must incorporate the following: a. Provide a general description of each project, highlighting bedroom and income eligibility mixes and affordability; and b. Describe how the Prosper intends to successfully manage the properties; and c. Describe services and amenities that may be offered to residents at each property; and d. Provide the financing structure for each project, including private and public contributions, if applicable; and e. Provide a proforma to include sources and uses of funds. All proposals must be consistent with the Southeast Overtown/Park West Community Redevelopment Agency Plan dated November 2004 by Dover Kohl & Partners as updated by the Final Update of May 2009 by the City of Miami Planning Department (ver 2.0) which is available at: http://www.miamicra.com/seopwcra/docs/2009_SEOPW_Redevelopment Plan.pdf 5. Qualifications and Experience Provide a narrative statement describing all entities responsible for the development and management of each project, including the following: a. A description of each firm relevant to each proj ect's development, construction, and management. Include information on each firm's role in each project, and experience working together on previous projects. Also, note which firm will be the lead for each project; and b. Demonstrate the experience and ability to successfully complete the project at each property; and c. Identify key staff, including brief resumes that include length of time providing such services and contact information (including location, phone and e-mail address). The proposal should indicate each team member's responsibility for project tasks. 6. Financials Submit proof of your financial capacity to successfully complete each of the proposed projects. Please include your most recent reviewed financial statements including an audited balance sheet and income statement prepared by an independent Certified Public 9 KEON HARDEMON Board Chair CLARENCE E. WOODS, III Executive Director Accountant ("CPA") in accordance with generally accepted accounting principles for the previous two (2) complete fiscal years, including disclosures and cash flow statements. 7. Current Developments & Comparable Projects List of current related or relevant affordable housing projects where the Proposer is either the owner and/or partner. Proposer must demonstrate that they have successfully completed a minimum of four (4) comparable projects as lead or master developer within the last fifteen (15) years. Please list the financial structure of each project including, but not limited to the public and private contributions. Include photographs of the developments discussed herein and other developments completed in the past which are relevant to the scope and scale of this project. 8. References Three (3) references of which at least one (1) shall be from a financial institution and the others preferably developmental references, all to include addresses, telephone numbers, and relationships to the Proposer(s). 10 KEON HARDEMON Board Chair SECTION 4.0 4.0: EVALUATION / SELECTION PROCESS CLARENCE E. WOODS, III Executive Director Upon receipt of proposals, a selection committee to review the proposals and render recommendation shall be convened by the Executive Director. The selection committee shall be comprised of at least three (3) members, one of which must be an employee or agent of the CRA. Said members shall not have any interest in any of the proposals received and considered. Additionally, the identity of members of the selection committee shall remain undisclosed and confidential until such time the committee convenes to review the proposals. Such confidentiality is imposed to ensure selection committee members are not contacted by proposers in an effort to influence the member's consideration. Contact by a proposer of a committee member for the purpose of influencing the member's consideration shall result in the proposer being automatically disqualified from participating in the competitive process. The selection committee members shall rank the proposals considered. Within five (5) business days, the chairperson of the committee shall issue a written memorandum to the Executive Director reflecting the committee's rankings along with the individual members' scores. The CRA's Board of Commissioners shall have the final decision -making authority concerning the selection of a successful proposal for the disposition of CRA-owned real property or interest therein. The Board's consideration shall be made at a public meeting, as required by Section 286.011, Florida Statutes. The factors outlined below shall be applied to all eligible proposals. All references will be subject to appropriate evaluation. EVALUATION CRITERIA POINT VALUE Qualifications & Experience of Proposer(s) 30 Proposed Development Concept & Financial Feasibility 30 Current Developments & Comparable Projects 30 References 10 TOTAL POINTS 100 11 KEON HARDEMON Board Chair CLARENCE E. WOODS, III Executive Director All available information on the referenced properties may be obtained from the CRA at 819 NW 2nd Ave, Miami, Florida 33136. For further information, please contact Brian Zeltsman, CRA Director of Architecture and Development at (305)679-6827 or bzeltsman@miamigov.com. All interested parties are encouraged to inspect each property. 12 Exhibit "A" Site #1: Folio: 01-3136-021-1170 Address: 1611 NW 3rd Avenue, Miami, Florida 33136 Zoning: T5-O Current Land Use: Vacant lot Total Property Size: 16,320 sq. ft. Site #2: Folio: 01-3136-064-0010 Address: Rear parking lot at 1490 NW 3rd Avenue, Miami, Florida 33136 Zoning: T6-8-O Current Land Use: Commercial/Surface Parking Lot Total Property Size: 93,900 sq. ft. (subject area: approximately 11,630 sq. ft.) Site #1 Site #2